1 Chestnut Hill Subdivision Design Guidelines (updated on 8.26.2018) Chapter 1: Architectural Review Committee Intent A. INTENT OF THE ARCHITECTURAL REVIEW COMMITTEE The function of the Architectural Review Committee (the ARC) is designed for the enforcement of the Design Guidelines. The Design Guidelines have been established to provide property owners, designers, and contractors with parameters for the preparation of architectural plans and specifications. The performance of its duties with respect thereto shall be on a best effort basis - to reasonably protect the aesthetics and property values within Chestnut Hill and the health, safety and welfare of all the property owners therein as a community. The design guidelines described herein shall not take precedent over any other design guidelines or specifications that may not directly correlate with the Covenants, Conditions & Restrictions filed with the Madison County Chancery Clerk. Any person or party owning any lot in Chestnut Hill understands and agrees to the terms and criteria set forth and agrees to be governed thereby. B. GENERAL OVERVIEW OF THE ARCHITECTURAL REVIEW COMMITTEE While the ARC will encourage creativity within the context of the requirements of the Covenants and Design Guidelines, it is important to note that the authority to approve or deny any plan rests solely with the ARC. The intent is not to dictate a specific architectural style, but rather encourage a harmonious aesthetic in the community that will reflect high quality design and craftsmanship as well as help maintain and improve property value. The aesthetic review and approval of all design improvements is the initial critical step in obtaining all permits related to construction. There are certain key elements of the application package that the committee will always scrutinize: 1. The suitability of the house for the site on which it is being planned as well as the sensitivity to the existing landscape of each site. 2. The harmony of the architectural style, exterior materials, and proposed footprint, with adjacent houses and houses in the neighborhood. 3. Excellence of architectural design and properly executed and detailed construction documents. 4. The location of drives, walks, walls, fences, porches, decks, outside compressors, etc. with respect to any possible impact on adjacent properties. Chapter 2: General Overview of the Review Process You are encouraged to contact the ARC (Architectural Review Committee) early in the planning stage of your home. This meeting will provide you with an opportunity to ask questions, explain any circumstances unique to your project, and should help expedite the permitting process. The Committee will provide assistance and guidance in the preparation of the application. Final design approval shall be effective for a period of six (6) months from the final
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Chestnut Hill Subdivision Design Guidelines (updated on 8.26.2018)
Chapter 1: Architectural Review Committee Intent
A. INTENT OF THE ARCHITECTURAL REVIEW COMMITTEE
The function of the Architectural Review Committee (the ARC) is designed for the enforcement
of the Design Guidelines. The Design Guidelines have been established to provide property
owners, designers, and contractors with parameters for the preparation of architectural plans and
specifications. The performance of its duties with respect thereto shall be on a best effort basis -
to reasonably protect the aesthetics and property values within Chestnut Hill and the health,
safety and welfare of all the property owners therein as a community.
The design guidelines described herein shall not take precedent over any other design guidelines
or specifications that may not directly correlate with the Covenants, Conditions & Restrictions
filed with the Madison County Chancery Clerk.
Any person or party owning any lot in Chestnut Hill understands and agrees to the terms and
criteria set forth and agrees to be governed thereby.
B. GENERAL OVERVIEW OF THE ARCHITECTURAL REVIEW COMMITTEE
While the ARC will encourage creativity within the context of the requirements of the Covenants
and Design Guidelines, it is important to note that the authority to approve or deny any plan rests
solely with the ARC. The intent is not to dictate a specific architectural style, but rather
encourage a harmonious aesthetic in the community that will reflect high quality design and
craftsmanship as well as help maintain and improve property value. The aesthetic review and
approval of all design improvements is the initial critical step in obtaining all permits related to
construction. There are certain key elements of the application package that the committee will
always scrutinize:
1. The suitability of the house for the site on which it is being planned as well as the sensitivity
to the existing landscape of each site. 2. The harmony of the architectural style, exterior materials, and proposed footprint, with
adjacent houses and houses in the neighborhood.
3. Excellence of architectural design and properly executed and detailed construction documents.
4. The location of drives, walks, walls, fences, porches, decks, outside compressors, etc.
with respect to any possible impact on adjacent properties.
Chapter 2: General Overview of the Review Process
You are encouraged to contact the ARC (Architectural Review Committee) early in the planning
stage of your home. This meeting will provide you with an opportunity to ask questions, explain
any circumstances unique to your project, and should help expedite the permitting process. The
Committee will provide assistance and guidance in the preparation of the application.
Final design approval shall be effective for a period of six (6) months from the final
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approval date upon the approved set of plans. Commencement of construction shall begin
within that 6 month approval window and be completed within 18 months or the design
shall require re-approval. The application for approval, fees and all other materials specified
herein for Committee consideration shall be sent to the following people in this order:
1. An Application Fee of $1,000 and a Damage Deposit of $2,000 should be mailed to
Stephanie Wilson at 106 Chestnut Hill Rd, Flora, MS 39071. Fees must be received
BEFORE any plans will be reviewed. In addition, HOA annual dues and any fees must be
current.
2. PDFs of plans should be emailed to [email protected] two weeks prior to the next
scheduled ARC meeting. This is to allow the committee time to review the plans before the
meeting.
3. Application and 3 sets of construction plans should be dropped at the office of Specialty
Management located at 700 Avignon Drive, Suite A-2, Ridgeland, MS 39157, between 9:00
am – 3:00 pm. (Phone: 601-605-8380) Plans must be received 2 weeks in advance of the
next scheduled ARC meeting in time to be reviewed by the consulting architect.
It is the sole responsibility of the Property Owner to acquaint his or her architects, advisors and
Contractors with the architectural review process and the Architectural Design Guidelines,
compliance with the design review process and the architectural design guidelines being the
joint and several obligations of the Property Owner and his agents and contractual participants.
Compliance with all local and state governmental regulations and obtaining all necessary
permits and fees shall be the obligation of the Property Owner. A fee of $1,000 payable to
Chestnut Hill HOA is required with the Application to offset the cost of architectural
consultants for the ARC. Additional charges above the $1,000 fee may be incurred if plan
changes are submitted during the review process and after the final approval is given.
The ARC shall not consider applications from parties who do not own a lot in Chestnut Hill.
Below is a list composed of the requirements for your application package. This list shall be
complete before the ARC members will review your application.
1. SITE ANALYSIS
(a) TOPOGRAPHICAL AND TREE SURVEY: One of the first steps in preparing a site
analysis is obtaining a Topographical/Tree Survey (Tree Survey as needed refer to CC&Rs) and
Boundary Survey for the property. The Tree Survey must be dated within twenty-four (24)
months of its submittal. This survey must be at 1” = 20’-0” scale and should include the
following:
1. Recorded property lines, easements and setbacks.
2. The topographical contours of the lot (2’ contour).
3. The location, genus and species of all trees in excess of 6” in diameter at 4’ height.
4. Any prominent natural features of the site.
5. Utility locations and other easements.
(b) PROPOSED SITE DEVELOPMENT: This analysis should be drawn on a copy of the
Topographical/Tree Survey and should include, but is not limited to the following:
2. Show proposed location of conduit under driveway for cable TV.
3. Show proposed basement, finish floor, and garage elevations.
4. Show distance from the closest point of the proposed house, including projections, roof
overhangs, porches, driveways, sidewalks, concrete pads and patios, on each side to the property
line. This measurement must be perpendicular to the property line. Then show the distance down
the property line to the property corner.
5. Projections and overhangs shall not encroach into easements.
6. Show any needed swales or other drainage control measures to properly control water runoff
during construction and after completion.
(c) Sign – Seal – Deliver:
Three (3) copies of the Site Plan with original seal and signature must be delivered to the ARC
drop off location.
7. GENERAL
(a) Licensed Professional:
The terms “registered architect”, “architect”, “registered professional engineer”, “engineer”,
“registered landscape architect”, or “landscape architect” as used herein shall mean that such
professional is licensed to practice or allowed to practice in the State of Mississippi by authority
of said state. An approved Energy Auditor shall mean that such professional is licensed and has
been preapproved by the ARC. When said professional’s design, inspection, certification, or
approval is required, that professional’s signed and dated seal shall be affixed to said documents.
Building plans, at a reasonable scale, and building specifications, which shall be prepared by or
certified by an architect and shall include the location, nature, shape, height, materials, type of
construction floor plans and elevations, gross square footage and other characteristics for
State law requires that contractors be licensed by the State of Mississippi Licensing Board. A copy
of the contractor’s license shall be on file with the ARC Administrator’s office.
The use of unlicensed contractors, overseers, consultants, superintendents, etc. will be cause for
denial or revocation of permit.
(b) Flood Plain Conditions:
The ARC requires a flood certificate from licensed engineer prior to construction of all lots
and/or parcels within a flood plain. Any permanent facilities or equipment subject to flood
damage must be located above, or flood-proofed to, the 100-year flood plain elevation, as
applicable at that site.
No building or structure shall be erected, and no existing building or structure shall be extended
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or moved, unless the lowest habitable finished floor of said building or structure is placed at least
two (2) feet above the elevation of the 100-year flood plain elevation.
(c) Minimum Square Footage:
The minimum square footage of all heated floor areas per dwelling unit for residences is 3,500
square feet. For two story dwellings, the floor at street grade shall contain at least one-half (1/2)
of the minimum square footage, exclusive of open porches and garages.
8. RETAINING WALLS
All retaining walls with a maximum height of more than three (3) feet above grade must be
designed and inspected by a registered professional engineer or architect. The construction of all
retaining walls shall be in accordance with the plans as designed and permitted and shall be
inspected by the registered professional engineer or architect, or their representative, and
approved, with evidence thereof submitted to the ARC.
All walls shall be in accordance with all applicable building codes. The safety and structural
integrity of the retaining wall is the responsibility of the property owner and contractor.
Walls such as those used in landscaping, which are subject to low levels of horizontal pressure,
and which are over three (3) feet in height, require a permit from the County of Madison,
Mississippi.
Retaining walls shall be built of durable materials, including, but not limited to, reinforced
concrete, steel, pressure treated-wood, stone, brick, and other approved materials.
Finishes for retaining walls shall be in neutral tones. No bright or fluorescent colors are
permitted.
9. HEATING/COOLING AIR UNITS AND PADS
Units should be placed in an area having minimal negative impact on adjoining properties. No
unit or pad is to encroach into the utility easements.
10. RADIO AND TELEVISION ANTENNAS
A permit shall be required for each exterior antenna. Application for permits shall include:
Drawing showing location, type and size;
Description of permanent screening;
Complete specifications;
Compliance with FCC Regulations, particularly regarding electromagnetic interference.
Justification for need.
11. IRRIGATION SYSTEMS
If a lawn sprinkler system is planned or anticipated, the location of the piping should be shown
on the Site Plan. If the routing of the sprinkler system is not known at the time the permit
application is submitted, it should be noted and discussed with the ARC prior to install. Lawn
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sprinkler systems require the installation of a reduced pressure back flow preventer when
connected to a potable water system (often, a larger water service is needed).
You may use the utility easement, building setback areas, or the street right of way (areas not
used for vehicular or pedestrian travel) to place sprinkler systems. However, property owners
are cautioned that any damage done to, or caused by the sprinkler system being placed in these
areas, as the result of utility work, mowing, or vehicles parked on the right-of-way, or for any
other reason or use, is strictly the responsibility of the property owner. Said property owner
agrees to indemnify and hold harmless the Developer and HOA from any liabilities or damages.
The sprinkler system should be installed and maintained in such a manner as to prevent water
being sprayed on the traveled portion of the street right-of- way. In the event HOA requires that
the sprinkler system be removed from the street right-of-way for any reason, the property owner
shall promptly comply and remove the system.
12. EROSION AND DRAINAGE CONTROL
Erosion and drainage control measures shall be maintained during and after construction.
Measures shall be taken to ensure that any excessive run-off, silt, and sediment is contained and
not allowed to contaminate adjoining properties and common areas. Except in extreme
circumstances, a properly installed silt fence is usually adequate. The silt fence shall be
properly installed and maintained in order to trap silt and shall not allow silt or debris to be
washed over, under or around the fence.
Water drainage shall also be controlled during and after construction, and provisions for this
should be planned at the time at which the house is being oriented. Water must not be allowed
to:
• Run onto the streets.
• Run across the street to other properties.
• Be unnecessarily and unreasonably diverted to adjacent properties.
In most instances, these objectives can be accomplished by properly utilizing the utility and
drainage easements, natural swales, and the ditch at the roadway. Some drives may require a
grate or swale to divert water into the ditch-way. The driveway tile must be cleaned out and
maintained by property owner.
When installing a drain tile the full width of the lot, approval must come from the ARC.
A “Temporary Limestone Gravel Construction Drive” is required during construction to
keep mud out of the street during construction and provides a hard base when the drive
is installed. Must be installed before any construction has begun.
Chapter 4: Design Guidelines
The proper integration of the site and form, color, materials, architectural language, etc. is a key
to the design objective of these guidelines.
1. AESTHETIC DESIGN OF BUILDINGS
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All buildings and structures shall meet the minimum requirements for aesthetics as established
by the ARC, including, but not limited to, the following:
(a) Windows: Windows on homes built in Chestnut Hill are required to have muntin bars
unless the ARC deems them not necessary due to the design and style of the home. Window
and door muntin bars must be true or simulated divided lights which are appropriate to the
architectural style of the house. Snap-in or removable mullions/ grids are strictly prohibited.
(b) Window Shutters: When shutters are used they must be appropriate to the architectural
design and style of the home. Shutters must be sized to match the window opening and will be
mounted on hinges. “False” decorative shutters which mount directly to the wall and shutters
which do not match the height and the ½ the width of the window opening are not acceptable.
False shutters are acceptable but, must be recessed and appear to be operable with proper hinges.
Shutters for doubled or grouped windows are not acceptable unless they are actually sized to
match the total width of the opening.
(c) Colors: All exterior colors shall be neutral and/or soft tones and blend harmoniously
with the neighborhood. Exterior components such as front doors and shutters may be an accent
color if such color(s) complement the exterior colors. No colored metal roofs are permitted. No
colored clay tile roofs are permitted.
(d) Materials: The use of natural materials such as wood, stucco, stone and brick are encouraged.
Fiber cement siding, such as James Hardie, is acceptable. Chimney surfaces must be brick,
stone, or stucco - no siding. Windows and doors must be wood or wood clad, no vinyl. None
of the following exterior finish materials shall be allowed: concrete block, clay block, asphalt
siding, asphalt shingle siding, vinyl siding, or EIFS (synthetic stucco).
(e) Roofing: Roofing materials shall be architect grade shingle (30 yrs. Min.), wood shakes or
shingles, slate/slate select. Metal accents may be allowed on roof but must be approved by the
ARC. Any material other than those listed will be approved only at the discretion of the ARC.
Roof penetrations for venting should be located away from dominant views toward the structure,
where feasible and be painted to match or complement the roof color.
(f) Harmony with Surroundings: The ARC will review and compare the plans of the proposed
house exterior architecture and foundation footprint with the adjacent and other neighborhood
houses to determine if such plans are in harmony with the neighborhood and surroundings.
(g) Outbuildings: Storage space, garages and other uses for outbuildings should generally be
included in or attached to principle structure. However, consideration will be given to granting
a permit for an outbuilding if the shape or size of a lot requires such consideration for either new
home construction or additional space for an existing home. The following guidelines will be
considered in reviewing the application for a permit:
• The outbuilding shall coordinate with the architectural style and design of the home.
• The outbuilding exterior material composition shall be consistent with all items including but
not limited, to veneer and roofing.
• Site built outbuildings are preferred.
• Shielding views by an initial planting of suitable evergreens may be
required.
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2. LANDSCAPE GUIDELINES: The following is a list of submittal requirements to ensure
proper review of the proposed site development:
a. A landscape plan (at 1”=10’ scale) must be prepared and submitted. b. Tree and topographical surveys are to be dated within twenty-four (24) months of their
submittal to the ARC.
c. The entire site must be documented. If areas are to remain natural, it should be indicated as
such on the plan.
d. Driveways, parking areas and elements such as service areas and utilities must be well
screened from the street and adjoining lots.
e. Garage doors must not face the street to which the front of the dwelling is oriented.
f. Water discharge areas and erosion control measures must be indicated in the National
Pollutant and Discharge Elimination System (NPDES) Plans, as well as the Mississippi
Department of Environmental
Quality (MDEQ).
3. EXISTING VEGETATION: The existing composition of tree canopy, understory and
water edge vegetation provides a backdrop for visual beauty and natural habitat. Alterations of
this environment should be minimized and considered only after extensive analysis and
evaluation.
The ARC or, in its discretion, Mississippi and/or the County of Madison, Mississippi, in the
same manner outlines the following guidelines in an effort to provide your design team ways to
minimize any adverse impacts of site development:
a. Any removal of trees or areas if understory requires the prior approval of the ARC or their
designee. If select trees are determined to be diseased or in immediate danger of falling, please
contact the ARC immediately for assistance in prompt review.
b. Proposed tree removal and understory clearing required for proper execution of the proposed
improvements should be clearly represented on preliminary drawings, as part of the design
review process. Clearing limits and tree protection during construction is critical to maintaining
the health and natural condition of the lot vegetation.
c. Pruning or selective clearing during construction or upon occupancy should be conducted
carefully to balance the need for improved views and maintenance of sensitive edge conditions.
Alteration to existing tree line and understory vegetation must be approved by ARC Staff prior
to the activity.
It is recommended that this activity be considered after a structure is sufficiently built to allow
the property owner and the ARC the opportunity to customize the pruning activity with as-is
conditions.
4. SOFTSCAPE GUIDELINES:
a. Trees
1. The ARC reserves the right to require additional trees to replace those removed during
construction and to provide a vegetative buffer. A minimum of two-thirds of the replacement
trees should be of native species for the purpose of reforestation.
2. Landscape plans shall show and label species and sizes of proposed trees.
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b. Shrubs
1. All primary foundation shrubs shall be a minimum size of three gallons.
2. The ARC may require larger material (6’-8’ in height) to be planted to reduce the scale of
tall foundations.
3. Straight-line plantings (hedges) along the property lines are not allowed.
4. Planting beds near side property lines are encouraged to blend with adjacent properties in
both plant material and design. Native plants are also encouraged alongside the edges.
5. The use of native or drought tolerant plants is recommended to reduce irrigation needs.
6. Foundation plantings may be required to be at least one-third the height of the foundation at
time of installation, and should encompass the entire home.
c. Grass, ground cover and mulch
1. The ARC generally discourages the use of large expanses of sod.
2. Areas shown to be grassed should be sodded (as opposed to seeded or sprigged) to ensure
proper soil stabilization. Where surface drainage interfaces with grassed areas, sod is required.
3. Roadside rights-of-way disturbed during construction must be re- graded and re-grassed
where grass preexisted. Likewise, areas of nearby lots damaged during construction must be
returned to their previous condition.
4. Ground cover is encouraged in shaded areas where it is hard to grow grass.
5. Pine straw or hardwood mulch can be used as a ground cover in areas of medium or dense
shade.
6. The ARC encourages the use of rain sensor gauges on irrigation systems.
It should be noted that approval of a landscape plan is conditional, pending a field review of the
in-place installation. Additional landscaping may be required then.
5. HARDSCAPE GUIDELINES:
a. Each lot is permitted to have only one driveway access from the street, unless otherwise
approved by the ARC.
b. Driveways should be paved with concrete; however, the ARC may consider the use of soft
pervious material such as natural stone materials. The ARC prefers, and will likely require,
driveway colors that are subdued and natural in tone. The use of exposed aggregate is excluded.
c. No driveways or walkways may be sited closer than ten (10) feet from property lines, unless
otherwise approved by the ARC.
d. The Site Plan (at 1”=10’ scale; 1”= 20’-0” scale for lots larger than 1 acre) should indicate
the location of a properly sized culvert under the driveway unless deemed unnecessary by the
ARC. All driveways shall be designed and constructed so as to not interfere with and/or block
road drainage
e. Driveway aprons from entrance to property line are required to prevent main road damage.
Aprons should be of concrete and should extend to the property line. Refer to Appendix 3 ‘Detail
B’ for precise direction in constructing the driveway apron.
6. PARKING SPACE
The following standards shall apply to each dwelling unit:
Each dwelling shall have a minimum of (2) permanent garaged parking spaces and a minimum
of (2) off street guest parking spaces. Each parking area shall be served by adequate driveway
space for access to the street. Driveways shall be a minimum of ten (10) feet in width.
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Materials shall be: hot-mix asphalt concrete, Portland cement concrete, brick, or other durable
material so as to provide a dust-free, all-weather surface. Loose surface materials are not
Post Construction Review _______Re-Submittal Review
IMPROVEMENTS/START/FINISH DATES
Estimated Cost of Improvements to Lot: ___________________________________________
Estimated Start to Finish Dates: _________________________________________________
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APPENDIX 1
DESIGN REVIEW AND CONTROL ACKNOWLEDGEMENT
FORM E
PERMISSION TO ENTER PROPERTY Permission is hereby granted for members of the ARC to enter on the property to make
reasonable observations of the construction site.
Agreed: Date:
ARC ARCHITECTURAL DESIGN GUIDELINES
I have fully read, understand, and I agree to comply with the Chestnut Hill ARC
Architectural Design Guidelines.
Agreed: Date:
ARC ARCHITECTURAL CONTROL PROCEDURES I have fully read, understand, and I agree to contact the Chestnut Hill Architectural Review
Committee Chair at specified times deemed necessary for approval of observations
Agreed: Date:
PLAN APPROVAL
I fully understand that Plan Approval shall be valid for a period of six (6) months only from
the final approval date upon the approved set of plans in which I will receive, and
commencement of construction thereafter will require re-approval.
Agreed: Date:
DESIGN IS HEREBY APPROVED SUBJECT TO “REDLINE” REVISIONS ON PLANS:
Architectural Review Committee Chair, Chestnut Hill
Approved by: Date:
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APPENDIX 1
HOME SPECIFICATIONS
COLOR PALETTE
FORM F
Lot owner may be asked to provide samples of any items.
Heated & Cooled Square Footage:
Total Under Roof Square Footage:
Exterior
Brick/Stone: (Provide photo of brick/stone on an existing home)
Name:
Size: Queen
Old New (check one)
Modular Other (check one)
Mortar Color: ________________________________Specify Notes if Any __________
Smear: Yes
No Color ___________
Style of Smear: Heavy Light
Painted Brick: Yes__________ No _____________ color _______________________________
Paint/Stain:________________________________________________________________ Include Sample, Brand Name, Number, and Color (Example: Sherwin Williams #5778 Super White)
Trim Color: Garage Door Color:
Siding Color: Shutter Color:
Door: Stain or Paint Color: Columns:
(Provide sample of stain or paint color and a color photo or rendering of what the door will look like.)
Window Brand: Color:(Windows must be wood or wood clad as approved by ARC. Also provide a window spec sheet.
No vinyl windows will be allowed.
Roof Brand/Type: Color: ________ (Provide a roof spec sheet.)
Column Materials: Old Timbers________ New Cypress Timbers ___________Permacast________ Other (List):_______________________________________________________________________
Courtyard: Yes No Material/Finish______________________________________
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APPENDIX 1
REQUEST FOR APPROVAL
FORM G
Lot 911 Address Phase and Lot Number
REQUEST FOR SILT FENCE, AND GRAVEL DRIVE APPROVAL
The undersigned builder and or lot owner verifies there is in place a silt fence
(installed to County of Madison code) and temporary gravel drive per the site
meeting on the described property above.
Builder/ Contractor (signature) DATE
Chestnut Hill ARC Chair (signature) DATE
REQUEST FOR DRIVEWAY FORM APPROVAL
The undersigned builder and or lot owner verifies there is in place form boards and
reinforcement per the Approved Site plan on the described property above.
Builder/ Contractor (signature) DATE
Chestnut Hill ARC Chair (signature) DATE
REQUEST FOR GRADING APPROVAL
The undersigned builder and or lot owner verifies the above described property is ready for a grading observation to ensure all drainage swales are correct for proper water drainage per the Approved Site plan, and has sufficient slope away from the structure and does not directly shed water to any adjacent lot, common property, or public area.
FORM I NOTICE: All submittal requirements shall be submitted to the Chestnut Hill ARC no later than
4:00 p.m. 2 weeks prior to the ARC meeting. The Chestnut Hill ARC meets on the 3rd Thursday of each month unless otherwise noted by the Architectural Committee Chair. All review
submittal(s) must be accompanied by a copy of filed deed to the lot under review for proof of
ownership. Applicant shall provide 3 sets of plans (Site Plan, Architectural Plan, Grading Plan & Landscape Plan) enclosed in Properly labeled shipping tube. All checks should be made payable to
the Chestnut Hill HOA. Fees will be due before plan submittal. Plans will not be reviewed until
all fees and required documentation has been submitted. 1. Initial Construction Fees
a. New Home Construction Fee $1,000 (initial fee may include all post fees below).
b. Damage Deposit $2,000.
c. Re-Submittal Fees - (For Architectural, Site, & Landscape Alterations) Additional fees may
be incurred by lot owner for changes to plans after initial submission and after initial
approval. Any changes must be submitted to the ARC and approved before they can be
made.
2. Post Construction Fees (If not included with New Home Construction Submittal) the following fees will apply:
a. Residential Addition
Examples may include - Landscape & fence plans (not for existing construction) must be included OR heated & cooled or non-heated & non-cooled areas.
$350 Fee, Damage Deposit of $1,000.
b. Outdoor Structures, Retainer Wall, Courtyard Wall & Play Equipment.
Examples may include – Pigeonnier, Open air structure, storage building, arbors, fireplaces,
fire pits, trampolines, play houses, etc. Must include landscape and fence plan.
$250 Fee, Damage Deposit of $1,000.
c. Pool & Spa. Shall Include landscape and fence plan.
$250 Fee, Damage Deposit of $1,000.
d. Fence, Material or Color Change Exterior of Home, Etc.
$150 Fee. e. Satellite Dish, Outdoor Play Equipment, Basketball Goals, etc.
$0 but ARC approval required. f. Waterfront. Sea walls, boat slips, piers, decks - $150 fee. Contact the Chestnut Hill ARC Chair, Amy Green @ 601-502-3954 to schedule a meeting
to review submittal requirements and plans to discuss any comments or changes.
APPENDIX 2
SUBMITTAL PLAN CHECKLIST
REFERENCE A.
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Check to make sure each item under Appendix 2 is shown on plans, initialed, and checklist returned with application. Do not submit checklist unless all items are addressed. Incomplete
checklist may be rejected and not reviewed.
LANDSCAPE PLAN REQUIREMENTS
a. Contact information showing Owner & Landscape Architect/Designer
b. All plans are to be drawn at 1”=10’ (estate lots 1”=20’ only)
c. Complete foundation planting required
d. Minimum 3 gallon shrub plantings
e. North arrow, lot number, and scale noted
f. Adjacent streets to be noted
g. Boundary property lines (per site plan)
h. Lawn variety – (lawn to be sodded)
i. Proposed plant material location, species, quantities, and sizes
j. Sensitivity to the existing landscape
k. Existing trees that are to be removed and those to remain (must be flagged)
l. Services screened from public views with plant material
m. _ ___All hardscape elements shown on the site plan must be reflected on landscape
plan
n. Naturalized areas noted and sod limits, if areas are left naturalized GRADING PLAN REQUIREMENTS
a. __________All grading plans must be done by a licensed professional, meaning a
landscape architect, architect or engineer.
b. Contact information showing Owner & Landscape Architect
c. All plans are to be drawn at 1”=10’ (estate lots 1”=20’ only)
d. Topographic plan by registered land surveyor with existing contours
e. Proposed contour plan showing cut and fill requirements
f. Show and label all retaining wall location(s) and height(s)
g. Show and label all existing and proposed drainage features
h. Drainage pipe showing location, material, size and invert elevations
APPENDIX 2
SUBMITTAL PLAN CHECKLIST
REFERENCE A.
27
i. Show and label driveway location and grade
j. Show and label location of temporary gravel access for construction
k. Show and label locations for all silt fence installation
SITE PLAN REQUIREMENTS
a. All site plans are to be drawn at 1”=10’ (estate lots 1”=20’ only)
b. Property boundaries must be labeled properly
c. Building setbacks must be labeled properly
d. All easements must be shown and labeled properly
e. Critical dimensions to layout the house on the lot
f. Contact information & lot number
g. North arrow and scale
h. Adjacent streets to be shown and noted
i. Impact on the surrounding lots/homes
j. Finished floor elevation & garage finish floor elevation
k. Existing and proposed drainage features
l. Swales and arrows denoting all existing and proposed surface water flow
m. Proposed location of silt net fencing
n. Temporary Limestone Gravel drive to garage
o. Service yard screening: a/c, garbage, meters, firewood, etc.
p. Driveway and walkways – location, material, finish, and dimensions
q. Proper concrete drive apron (detail “B”)
r. Good proportions
s. Authenticity
t. Label all hardscape materials, finishes, and colors
u. Retaining walls - locations and materials
v. Fences – locations, materials, finishes and dimensions
w. Pools, spas, courts – locations, materials, finishes, and colors
x. Free standing structures – fireplaces, fire pits, arbors play equipment, trampolines,
etc. (submit pictures or detailed elevations of proposed structures)
y.____________Orientation of house on lot
z.____________ Stake house corners (4 -6 points)
APPENDIX 2
SUBMITTAL PLAN CHECKLIST
REFERENCE A.
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ARCHITECTURAL PLAN REQUIREMENTS Floor Plan
a. Contact information showing Owner & Architect/Designer
b. Floor plans drawn at ¼”=1’-0”
c. Note heated and cooled square footage
d. Overall dimensions of the structure should be clearly noted
e. Must meet neighborhood minimum square footage requirements
Building Elevation
a. Color palette/ home specifications of brick, trim, and roof materials
b. Elevations drawn at ¼”=1’-0”
c. All exterior materials labeled
d. Vertical dimensions (ceiling heights)
e. Roof materials and pitches
f. Exterior millwork
g. Dormers: must be traditional or classical proportions
h.__________Chimneys: no exterior wood, clad, or metal chimneys (brick, stone, or stucco
allowed). Must have a cap on the chimney screen spark arrestor
i. __________Shutters: Must be sized for respective openings and hung on operable hinges.
Foundation Plan for aesthetic purpose (show integrated with lot and slopes able to maintain)
Three (3) sets of all plans stated above accompanied with a properly labeled shipping tube
Final Construction Specifications.
Property Owner’s Proposed Construction Schedule.
Copy of filed deed to lot under review (Proof of Ownership)
Appropriate ARC Fees and deposits on two separate checks
A complete application (All forms in Appendix 1 and Appendix 2)
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APPENDIX 3
MAILBOX DETAIL
DETAIL A
Below is a picture of the approved mailbox for Chestnut Hill. Mailboxes are required to be placed
adjacent to the concrete apron of the homeowner or lot owner’s driveway.
The mail box itself is copper as is the sign that hangs above it with the street number.
Copper Sculptures in Flowood, MS designed the current mailbox and is where it can be purchased. This mailbox retails for $750 plus tax and $75 for installation plus tax.