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Chefs de Mission Manual
Nanjing 2014 Summer Youth Olympic Games
July 2014
Welcome Message from NYOGOC President
Dear Chefs de Mission,
The 2nd
Summer Youth Olympic Games will open in Nanjing, China, on 16 August 2014. On
behalf of the Nanjing Youth Olympic Games Organising Committee (NYOGOC), I would like to
extend my sincere greetings to all the National Olympic Committees (NOCs) and offer you this
Chefs de Mission Manual for Nanjing 2014 Summer Youth Olympic Games.
With the invaluable guidance of both the International Olympic Committee (IOC) and the
International Federations (IFs), and the great support of the NOCs, we have sought to put forward
such concepts as youth and vigour, participation and sharing, cultural diversity and integration,
wisdom and creativity, green energy and low-carbon emissions and safety and integrity, involving
young people by giving them leading roles, and highlighting the importance of culture and
education. Our aim is to stage a spectacular, high-quality event, which will encourage young
people from around the world to “Share the Games, Share their Dreams”.
As organiser of this global event, NYOGOC made the most of events such as the Chefs de
Mission Seminar to listen to suggestions from NOCs and integrate them into the Chefs de Mission
Manual, which compiles essential Games-related information, and policies and procedures in
order to assist NOCs and to ensure their stay in Nanjing is both a pleasant and memorable one.
Welcome to Nanjing! We hope our provision of top-quality facilities and an eco-friendly
environment will guarantee the best services to young athletes and NOCs alike. I would like to
warmly welcome our international friends to the hospitable and dynamic city of Nanjing. Let us
feel the pulse of the Olympic Movement. Let us enjoy a cultural feast and write a new chapter in
the history of the Youth Olympic Games!
May the Nanjing 2014 Summer Youth Olympic Games be a great success!
Li Xueyong
President
Nanjing Youth Olympic Games Organising Committee
July 2014
Preface
The Nanjing 2014 Summer Youth Olympic Games (Nanjing 2014) will take place in August in
Nanjing, China, with the participation of NOCs from all over the world.
The Chefs de Mission Dossier for Nanjing 2014 Summer Youth Olympic Games, which outlines
Games-related policies and procedures, was distributed to NOCs at the Chefs de Mission Seminar
in March 2014. As preparations for the Games progressed, the Dossier was updated and refined
accordingly, and many policies and procedures have been tested and further developed over the
last few months.
Thanks to the joint efforts of all NYOGOC departments, the Chefs de Mission Manual for Nanjing
2014 Summer Youth Olympic Games was completed in July 2014, and includes the finalised
policies and procedures, and relevant information for NOCs’ reference. In case there are updates
on the policies and procedures, NYOGOC will communicate these matters without delay primarily
on the NOCnet. We strongly recommend that NOCs read the Manual thoroughly before departing
for Nanjing in order for them to have a better understanding of the policies and procedures for
Nanjing 2014 and to thereby ensure their successful participation to the Games. This Manual is to
be regarded as a technical guidebook providing all the necessary information for NOCs to
complete their final preparatory steps, including the successful conclusion of the DRP, the NOCs’
final YOV allotment, matters relating to Arrivals & Departures, and details on how to prepare for
Introductory Meetings. Once in Nanjing, we recommend that NOCs refer to this Manual as well as
other Nanjing 2014-related documentation posted on the NOCnet, such as the Transport Guide or
the Customs and Freight Manual, to carry out for all matters NOC Delegation-related.
Over the period leading up to the Nanjing 2014 as well as during the Games, NYOGOC NOC
Relations and Services, together with other NYOGOC functions, will remain in close
communication with all NOCs to assist them in every way possible in order to ensure a successful
and memorable Nanjing 2014 for young athletes and NOC Delegation members alike.
Contents
1. INTRODUCTION ..................................................................................................................... 1
1.1 NANJING ............................................................................................................................ 1
1.2 CLIMATE ............................................................................................................................ 1
1.3 PREPARING FOR YOUR TRIP .............................................................................................. 5
1.4 NOC RELATIONS & SERVICES ........................................................................................... 5
2. KEY DATES .............................................................................................................................. 8
3. SPORTS ................................................................................................................................... 10
3.1 COMPETITION DAYS AND SPORT PROGRAMMES ............................................................. 10
3.2 TRAINING POLICIES AND SCHEDULE ............................................................................... 10
3.3 TECHNICAL MEETING/TEAM LEADER MEETING ............................................................. 11
3.4 SPORT EQUIPMENT .......................................................................................................... 11
4. CULTURE & EDUCATION ................................................................................................. 17
4.1 OVERVIEW ....................................................................................................................... 17
4.2 REGISTRATION ................................................................................................................. 24
4.3 ATHLETES’ CHALLENGE .................................................................................................. 24
4.4 YOGGER ........................................................................................................................ 24
4.5 GAMES-TIME CEP SCHEDULES ........................................................................................ 25
5. DELEGATION REGISTRATION PROCESS (DRP) ........................................................ 26
5.1 OVERVIEW ....................................................................................................................... 26
5.2 KEY DATES ...................................................................................................................... 26
5.3 SCOPE AND PRINCIPLES FOR DRP ................................................................................... 27
5.4 MAIN STEPS FOR DRP ..................................................................................................... 28
6. ACCREDITATION ................................................................................................................ 34
6.1 OVERVIEW ....................................................................................................................... 34
6.2 KEY DATES ...................................................................................................................... 35
6.3 ENTRY / ELIGIBILITY CONDITIONS FORM (ECF) ............................................................. 35
6.4 ENTRY VISA INFORMATION ............................................................................................. 35
6.5 ACCREDITATION FACILITIES............................................................................................ 36
6.6 SUPPLEMENTARY PASSES ................................................................................................ 37
6.7 CONTACT INFORMATION ................................................................................................. 37
7. SPORT ENTRIES ..................................................................................................................... 38
7.1 CONFIRMATION OF SPORT ENTRIES ................................................................................. 38
7.2 LATE REPLACEMENT POLICY AND PROCEDURE .............................................................. 38
7.3 CONTACT INFORMATION FOR SPORT ENTRIES ................................................................ 41
7.4 OPERATION HOURS OF THE SPORT ENTRIES DESK IN THE YOV ..................................... 41
8. YOUTH OLYMPIC VILLAGE ............................................................................................ 42
8.1 OVERVIEW ....................................................................................................................... 42
8.2 SOFT-OPENING PERIOD OF THE YOV............................................................................... 44
8.3 YOUTH OLYMPIC GAMES PERIOD ................................................................................... 45
8.4 RESIDENTIAL ZONE ......................................................................................................... 48
8.5 YOV SQUARE .................................................................................................................. 61
8.6 CLOSING OF YOV ............................................................................................................ 63
9. ACCOMMODATION ............................................................................................................ 65
9.1 OVERVIEW ....................................................................................................................... 65
9.2 LATE RESERVATIONS AND PAYMENT .............................................................................. 65
9.3 CANCELLATION POLICY .................................................................................................. 66
9.4 CHECK-IN PROCESS ......................................................................................................... 67
9.5 ACCOMMODATION INFORMATION DESK ......................................................................... 67
9.6 ACCOMMODATION FOR NON-ACCREDITED PARTICIPANTS .............................................. 67
10. ARRIVALS & DEPARTURES ............................................................................................. 69
10.1 OFFICIAL TRAVEL AGENCY (OTA) ................................................................................. 69
10.2 COLLECTION AND PROCESSING OF ARRIVALS & DEPARTURES (A&D) INFORMATION ... 69
10.3 ARRIVAL IN NANJING ...................................................................................................... 70
10.4 DEPARTURE FROM NANJING ............................................................................................ 73
11. BANKING SERVICES........................................................................................................... 76
11.1 OVERVIEW ....................................................................................................................... 76
11.2 PERSONAL BANKING ....................................................................................................... 76
11.3 OPENING/CLOSING A PERSONAL SAVINGS ACCOUNT ..................................................... 77
11.4 OPENING AND CLOSING A CORPORATE ACCOUNT .......................................................... 78
12. CEREMONIES ....................................................................................................................... 81
12.1 OPENING AND CLOSING CEREMONIES ............................................................................. 81
12.2 VICTORY CEREMONIES .................................................................................................... 82
12.3 PARTICIPATION CERTIFICATES, VICTORY DIPLOMAS AND MEDAL BOXES ..................... 82
13. DIRECTORY OF SERVICES (DOS) ................................................................................... 83
13.1 KEY DATES ...................................................................................................................... 83
13.2 ORDERING PROCEDURES AND TERMS ............................................................................. 83
13.3 ORDER CONFIRMATION AND PAYMENT........................................................................... 84
13.4 SIGNING/SETTLING/REFUNDING ...................................................................................... 84
13.5 CONTACT INFORMATION ................................................................................................. 84
14. FOOD & BEVERAGE ........................................................................................................... 85
14.1 F&B SERVICES AT COMPETITION VENUES ...................................................................... 85
14.2 F&B SERVICES AT TRAINING VENUES ............................................................................ 86
14.3 F&B SERVICES AT CEP VENUES ..................................................................................... 86
14.4 F&B SERVICES AT YOG HOTELS .................................................................................... 86
15. INSURANCE ........................................................................................................................... 87
15.1 PERSONAL ACCIDENT INSURANCE .................................................................................. 87
15.2 PROFESSIONAL LIABILITY INSURANCE ............................................................................ 87
15.3 PROPERTY INSURANCE .................................................................................................... 87
15.4 LIABILITY INSURANCE ..................................................................................................... 87
16. LANGUAGE SERVICES ....................................................................................................... 88
16.1 TRANSLATION SERVICES ..................................................................................................... 88
16.2 PROFESSIONAL INTERPRETATION SERVICES ........................................................................ 88
16.3 VOLUNTEERS LANGUAGE SERVICE ..................................................................................... 88
16.4 MULTILINGUAL SWITCHBOARD SERVICE (MLSB) .............................................................. 89
17. INTERNATIONAL FREIGHT AND LOGISTICS ........................................................... 90
17.1 KEY DATES ...................................................................................................................... 90
17.2 OVERALL PRINCIPLES FOR INTERNATIONAL FREIGHT AND CUSTOMS CLEARANCE ........ 90
17.3 INSPECTION AND QUARANTINE ....................................................................................... 91
17.4 CUSTOMS CLEARANCE .................................................................................................... 92
17.5 DOMESTIC FREIGHT AND WAREHOUSING SERVICES ....................................................... 94
17.6 FIREARMS AND AMMUNITION ......................................................................................... 96
18. MEDIA OPERATIONS ......................................................................................................... 98
18.1 TV BROADCASTS ............................................................................................................. 98
18.2 YOUTH INFORMATION SERVICE (YIS) ............................................................................. 99
18.3 PHOTO SERVICES ............................................................................................................. 99
18.4 MAIN MEDIA CENTRE (MMC) ........................................................................................ 99
18.5 YOUTH OLYMPIC VILLAGE (YOV) MEDIA SUB-CENTRE .............................................. 102
18.6 VENUE MEDIA CENTRES IN THE COMPETITION VENUES ............................................... 102
18.7 YOUNG REPORTERS PROGRAMME ................................................................................. 104
18.8 MEDIA ACCOMMODATION ............................................................................................. 104
18.9 MEDIA ACCREDITATION ................................................................................................ 104
18.10 FILMING IN VENUES .................................................................................................. 105
19. MEDICAL SERVICES ........................................................................................................ 106
19.1 NOC MEDICAL ANNOUNCEMENT ................................................................................. 106
19.2 NOC TEAM DOCTORS ................................................................................................... 106
19.3 ENTRY/EXIT OF MEDICINE AND MEDICAL EQUIPMENT................................................. 106
19.4 MEDICAL SERVICES ....................................................................................................... 107
19.5 POLICY ON MEDICAL EXPENSES .................................................................................... 108
19.6 MISCELLANEOUS ........................................................................................................... 109
19.7 ANTI-DOPING ................................................................................................................. 109
20. SECURITY ............................................................................................................................ 111
20.1 OVERVIEW ..................................................................................................................... 111
20.2 PROHIBITED ARTICLES AND RESTRICTED ARTICLES ..................................................... 112
21. SERVICES FOR NOC PRESIDENTS, SECRETARIES GENERAL,
INTERNATIONAL DIGNITARIES AND NOC GUESTS ..................................................... 114
21.1 NOC PRESIDENTS, SECRETARIES GENERAL AND ACCOMPANYING GUESTS ................. 114
21.2 INTERNATIONAL DIGNITARIES ...................................................................................... 115
21.3 NOC GUESTS - GENERAL .............................................................................................. 115
22. TECHNOLOGY ................................................................................................................... 117
22.1 GAMES INFORMATION SERVICES ................................................................................... 117
22.2 NETWORK SERVICES ..................................................................................................... 117
22.3 COMMUNICATIONS SERVICES ........................................................................................ 118
22.4 RADIO FREQUENCY APPLICATION AND REGISTRATION ................................................ 120
23. TICKETING ......................................................................................................................... 122
23.1 OVERVIEW ..................................................................................................................... 122
23.2 KEY DATES .................................................................................................................... 122
23.3 PRE-GAMES TICKET SALES ........................................................................................... 122
23.4 GAMES-TIME TICKET SALES .......................................................................................... 123
23.5 DSSA TICKETS .............................................................................................................. 124
24. TRANSPORT ........................................................................................................................ 125
24.1 OVERVIEW ..................................................................................................................... 125
24.2 TRANSPORT OPERATIONS CONCEPT .............................................................................. 125
24.3 COMMON SHUTTLE SERVICES (CSS) ............................................................................. 125
24.4 YOV TRANSPORT MALL (YTM) OPERATIONS .............................................................. 126
24.5 OLYMPIC SPORTS CENTRE TRANSPORT INTERCHANGE（OSCI）OPERATIONS ........... 126
24.6 CITY TRANSPORT MALL (CTM) OPERATIONS .............................................................. 126
24.7 PUBLIC TRANSPORT ....................................................................................................... 126
24.8 PRE-PLANNED SERVICES (PPS) ..................................................................................... 126
24.9 POOL VEHICLE SERVICES (PVS) ................................................................................... 130
24.10 TRANSPORT DESKS .................................................................................................... 131
24.11 TAXI .......................................................................................................................... 131
24.12 SELF-DRIVE VEHICLES ............................................................................................... 131
24.13 VEHICLE RENTAL ...................................................................................................... 131
24.14 YOUTH OLYMPIC GAMES LANES ............................................................................... 132
25. VENUES ................................................................................................................................ 133
25.1 COMPETITION AND TRAINING VENUES .......................................................................... 133
25.2 COMPETITION / TRAINING VENUES ............................................................................... 134
25.3 DEDICATED TRAINING VENUES ..................................................................................... 136
25.4 VENUE MASTER PLAN ................................................................................................... 136
25.5 DISTANCES BETWEEN VENUES ...................................................................................... 137
25.6 CULTURE AND EDUCATION PROGRAMME (CEP) VENUES ............................................. 140
25.7 CITY CELEBRATION SITE ............................................................................................... 141
26. GREEN INITIATIVES ........................................................................................................ 142
26.1 GREEN CONCEPT ........................................................................................................... 142
26.2 OBJECTIVES FOR ENVIRONMENTAL QUALITY ............................................................... 142
26.3 GREEN INITIATIVES ....................................................................................................... 142
26.4 ENVIRONMENTAL PUBLICITY AND EDUCATION ............................................................ 143
27. BRAND USAGE GUIDELINES .......................................................................................... 144
27.1 USE OF EMBLEM OF AND WORDMARK OF NANJING 2014 ............................................. 144
27.2 CONTRACTED SPONSORS AND THEIR PRODUCT CATEGORIES ....................................... 144
28. OFFICIAL WEBSITE .......................................................................................................... 149
28.1 INTRODUCTION .............................................................................................................. 149
28.2 CONTENTS ..................................................................................................................... 149
29. APPENDICES ....................................................................................................................... 151
29.1 GLOSSARY ..................................................................................................................... 151
29.2 SPORTS PROGRAMME AND QUOTAS ............................................................................... 153
29.3 COMPETITION SCHEDULE BY SESSION ........................................................................... 153
29.4 COMPETITION SCHEDULE BY EVENT ............................................................................. 153
29.5 TRAINING SCHEDULE..................................................................................................... 153
29.6 TECHNICAL MEETINGS & TEAM LEADERS' MEETINGS SCHEDULE ................................ 153
29.7 OVERALL CEP SCHEDULE ............................................................................................. 153
29.8 SPORT AND CEP INTEGRATED SCHEDULE ...................................................................... 153
29.9 MASTER PLAN OF NANJING 2014 VENUES .................................................................... 153
29.10 YOV MASTER PLAN .................................................................................................. 153
29.11 EVENT SCHEDULE ...................................................................................................... 153
Chefs de Mission Manual Nanjing 2014 1
1. Introduction
1.1 Nanjing
Nanjing, referred to as Ning in short, is the capital of Jiangsu Province, and the political,
economic, technological, educational and cultural centre of the province. Lying at the junction of
the coastal area of China and the Yangtse River development area, Nanjing is the major city in the
Yangtse River Delta region, as well as a major transport and communication hub for China.
Nanjing covers a total area of 6,597 square kilometres and has a population of about 8 million.
Historically, Nanjing has been known as “the capital city of the six dynasties” and “a metropolitan
city of the ten dynasties”. With its long history, magnificent culture, and rich heritage, Nanjing is a
cradle of Chinese civilisation, the place where the Yellow River civilisation and the Yangtse River
civilisation have converged.
As a major transport and communication hub in eastern China, Nanjing has a comprehensive,
large-capacity transport network, including railways, highways, water transport, air transport and
pipeline transport. The Nanjing South Railway Station for high-speed railways is the largest
railway hub in Asia.
Nanjing is a major centre of industrial production, the key industries being: information
technology, petrochemicals, automobiles, and steel. Emerging industries include: software and
software service outsourcing, smart power grids, photovoltaic and wind energy, and rail transport.
Nanjing has thus become a city for advanced manufacturing industries, as well as modern service
industries. Nanjing ranks fifth among the “50 top cities” in mainland China.
As a dynamic, modern city of great charm and potential, Nanjing is striving to become a gateway
between the eastern and western parts of the Yangtse River Delta Region, as well as a
comprehensive national transport hub and the technological innovation centre of the region.
1.2 Climate
Nanjing has a northern subtropical monsoon climate with four distinct seasons. The average
annual number of hours with sunshine is 1,971.2. The annual mean temperature is 15.5℃. The
rainfall from June to August accounts for 45 percent of the annual mean rainfall of 1,019.5mm.
1.2.1 Summary of Meteorological Data for Nanjing in August over the past 30 years (1981-2010)
Meteorological Elements August
Mean temperature (℃) 27.6
Maximum Mean Temperature (℃) 31.7
Minimum Mean Temperature (℃) 24.4
2
Mean Relative Humidity (%) 80
Monthly Precipitation (mm) 143.8
Maximum Daily Precipitation (mm) 140.5
Mean Wind Speed (m/s) 2.4
Maximum Wind Speed (m/s) 18.5
Highest Gust (m/s) Recorded 30.4
Prevailing Wind E
Mean Number of Days with Rain 11.8
Mean Number of Days with Rainstorms 0.6
Mean Number of Days with Maximum Temperature 4.3
Mean Number of Days with Thunderstorms 7.5
Mean Number of Days with Gust 0.7
Mean Number of Days with Lightning 2.3
Mean Number of Days with Fog 0.4
Chefs de Mission Manual Nanjing 2014 3
1.2.2 Daily Readings for Nanjing (1 to 31 August) over the past 6 years (2008-2013)
Date
Mean
Temperature
(℃)
Maximum
Temperature
(℃)
Minimum
Temperature
(℃)
Mean
Humidity
(%)
Mean
Rainfall
(mm)
Mean Wind Speed
(m/s)
1 August 28.7 36.8 22.5 76 14.7 3.3
2 August 29.0 37.5 23.8 75 15.2 3.4
3 August 28.5 38.3 23.2 78 2.0 2.7
4 August 29.3 38 23.5 75 0.3 3.7
5 August 29.8 36.9 25 74 0.1 3.3
6 August 29.8 38.7 24.6 71 0.4 4.2
7 August 29.5 39 24.5 71 2.3 4.2
8 August 29.0 39.3 24.9 73 4.9 4.6
9 August 29.0 39.1 24.7 75 22.0 4.3
10 August 28.8 40.1 24 77 18.5 3.7
11 August 29.4 39.8 23.9 75 3.5 3.3
12 August 30.5 40 24.1 70 2.0 2.2
13 August 30.3 38.4 23.7 71 3.7 1.9
14 August 30.1 38.2 24.4 73 1.2 2.7
15 August 29.7 37.2 24.3 75 2.1 2.6
16 August 28.7 36.9 23.8 78 3.2 2.8
17 August 29.3 38.3 23.5 77 1.9 2.7
18 August 29.6 37.4 22.4 71 1.9 2.4
19 August 29.2 36.1 23.2 74 4.7 2.5
20 August 29.2 36.4 24.9 76 1.6 3.1
21 August 28.4 35.2 23.4 78 3.0 3.4
4
Date
Mean
Temperature
(℃)
Maximum
Temperature
(℃)
Minimum
Temperature
(℃)
Mean
Humidity
(%)
Mean
Rainfall
(mm)
Mean Wind Speed
(m/s)
22 August 27.1 36.1 21.8 78 7.5 4.2
23 August 26.6 33.9 20.3 78 3.9 3.2
24 August 26.4 35.3 17.9 78 18.6 2.9
25 August 25.7 33.5 19.8 83 4.4 2.9
26 August 26.6 36.7 21.7 81 8.2 2.7
27 August 26.6 34.5 21.2 79 5.2 3.1
28 August 26.7 34.8 21.4 80 4.1 2.9
29 August 26.0 34.7 20 81 2.6 3.3
30 August 25.0 32.7 16.9 82 5.0 3.2
31 August 24.8 31.5 18.6 79 4.0 3.3
Chefs de Mission Manual Nanjing 2014 5
1.3 Preparing for Your Trip
Language: Mandarin Chinese
Time Zone: GMT +8 Time Zone (same as Beijing Time)
Voltage: The standard voltage for residential use is a single-phase AC, 220V/50Hz.
Useful Numbers:
Telephone Information: 114;
Medical Emergencies/Ambulance: 120;
Fire: 119;
Police: 110.
Banks and Foreign Currency Exchange: The currency of China is the Renminbi (RMB). All banks
in Nanjing provide RMB services. Foreign currencies can be exchanged at most bank outlets in
Nanjing in line with the quoted exchange rate for that day. Most businesses in China accept
international credit cards.
1.4 NOC Relations & Services
NYOGOC NOC Relations & Services functions as the primary interface between NYOGOC and
the NOCs by providing all necessary information and assistance to facilitate NOCs’ preparations
for, and participation to Nanjing 2014. NOC Relations and Services also acts as coordinator for
other NYOGOC Functions providing services for the participating NOC delegations. Daily
communications are carried out via emails and phone calls. This function will continue during the
Games as well.
Contact information:
Mr. TONG Xiaojia Deputy Director of International Relations Department
Email: [email protected]
Ms. REN Haiying NOC Relations & Services Manager
Email: [email protected]
NOCs in Asia
Ms. DU Xiaohong Mobile: +86 180 2014 0762
Email: [email protected]
Ms. HE Yuqi Mobile: +86 180 2014 0732
Email: [email protected]
Ms. LIU Anqi Mobile: +86 180 2014 0775
Email: [email protected]
Ms. CHEN Si Mobile: +86 180 2014 0783
Email: [email protected]
Ms. WANG Xueying Mobile: +86 180 2014 0780
Email: [email protected]
NOCs in Europe
6
Ms. SUN Wenqin Mobile: +86 180 2014 0765
Email: [email protected]
Mr. SUN Liang Mobile: +86 180 2014 0768
Email: [email protected]
Ms. LI Shuai Mobile: +86 180 2014 0733
Email: [email protected]
Mr. FANG Liang Mobile: +86 180 2014 0785
Email: [email protected]
Mr. CHEN Xiao Mobile: +86 180 2014 0789
Email: [email protected]
NOCs in Africa
Mr. LI Han Mobile: +86 180 2014 0731
Email: [email protected]
Ms. ZHAO Jian Mobile: +86 180 2014 0763
Email: [email protected]
Ms. LI Qian Mobile: +86 180 2014 0781
Email: [email protected]
Ms. XUE Baibing Mobile: +86 180 2014 0773
Email: [email protected]
Mr. WANG Zhengshi Mobile: +86 180 2014 0776
Email: [email protected]
Ms. DU Li Mobile: +86 180 2014 0758
Email: [email protected]
NOCs in America
Ms. HE Zhengying Mobile: +86 180 2014 0735
Email: [email protected]
Ms. SHEN Xiaolin Mobile: +86 180 2014 0761
Email: [email protected]
Ms. LUO Ning Mobile: +86 180 2014 0782
Email: [email protected]
Ms. XIE Qin Mobile: +86 180 2014 0779
Email: [email protected]
Mr. ZHU Nan Mobile: +86 180 2014 0788
Email: [email protected]
NOCs in Oceania
Ms. CHEN Keren Mobile: +86 180 2014 0739
Email: [email protected]
Ms. ZENG Yun Mobile: +86 180 2014 0786
Email: [email protected]
Tel.:
NOCs in Asia, Europe and Oceania: +86 25 5666 8084, 8073, 8070
NOCs in Africa and America: +86 25 5666 8081, 8090, 8062
Fax: +86 25 5666 8062
Address: Nanjing Youth Olympic Games Organising Committee
Chefs de Mission Manual Nanjing 2014 7
228-1, Yangtse Avenue, Nanjing, China
Post Code: 210019
During the Games, NOC Relations Coordinators and NOC Assistants will be available in the YOV
to provide assistance with daily matters and sports/competition issues. NOC Assistants will be
assigned to NOCs (based on the FTS) to assist Chefs de Mission with the daily management of
their delegation. NOC Relations Coordinators will work closely with NOC Assistants to ensure the
best possible services and coordination to the NOCs during the games with all Games-related
matters, inside and outside the YOV. While designated NOC Relations Coordinators remain
responsible for specific NOCs, coordinators from the same continental teams will also be able to
provide the same level of assistance, should the designated coordinator not be available because of
other assignments or different shifts.
From 10 to 30 August, 2014, the NOC Services team will operate from the NOC Services Centre.
The team will manage the NOC Services Centre and Business Centre in the YOV, organise the
Chefs de Mission Meetings and liaise with all NYOGOC Functions to provide NOCs with the
support they need.
The NOC Services Centre includes five Continental Services Desks, NOC Pigeon Holes,
Functional Help Desks and the IOC Office; the NOC Business Centre will provide working space
and meeting rooms for NOCs.
The Chefs de Mission Meetings will also be conducted in the NOC Services Centre.
Please refer to Section 8.4 of this Manual for more details on the operation of the NOC Services
Centre and NOC Business Centre, and Section 5.4 for information on NOC Assistants.
To facilitate Games-time communications, NOCs will be allocated an official email address, made
up of the country’s three-letter code and the suffix @nanjing2014.org. For example, the
designated Games-time email address for the Chinese Olympic Committee is:
[email protected]. NOCs are to note that NYOGOC will send all official information,
reminders and invitations, Chefs de Mission meeting minutes, DSSA complimentary tickets
information, etc. to these email addresses as well as to the usual contact email addresses provided
by NOCs.
8
2. Key Dates
Key Dates Activities
6 June 2014 Online Sports Entries System (eSEQ) open to NOCs and start of
sports entries process
8 June 2014 End of YOG qualification events for all sports
16 June 2014 Online Hotel reservation deadline
30 June 2014
Pre-Valid Cards (PVCs) mailed to NOCs that have confirmed the
Accreditation Status Report
Deadline for distributing Confirmation Letters for the:
● Application Form for the Registration of Team Doctors
● NOC Medical Announcement
● Medicines Entry Application Form
● Medical Equipment Entry Application Form
Deadline for Late Ordering Period for DOS
NYOGOC to confirm final ticket orders with NOCs
1-10 July 2014 NYOGOC to send final ticket orders to NOCs; NOCs to confirm
orders and make payment
1-31 July 2014 Cut-off Period for DOS
8 July 2014
Sport Entries deadline and close of the on-line Sport Entries System
NOCs deadline to confirm and return finalised Accreditation Status
Report
16 July 2014
Hotel reservation payment deadline
Accommodation balance payment for reservations made before 16
May to be paid. For reservations made between 17 May and 16
June 2014, total accommodation fees to be paid within 30 days.
Start of YOACs to serve as visas for entering China
NYOGOC to confirm with NOCs the List of Importing Goods and
NOCs’ designated contact persons for Customs and Freight matters
18 July 2014 Delegation Registration Process (DRP) ends
25 July 2014 YOV Accommodation Allotment Information Letter to NOCs
31 July 2014 End of radio frequency application process
1-15 August 2014 NYOGOC to distribute tickets
1-30 August 2014 Games-time Ordering Period for DOS
10-11 August 2014 Soft-opening of the Youth Olympic Village (YOV)
10-15 August 2014 NOC Introductory Meetings
12 August 2014 Official Opening of the YOV
15 August 2014 Let’s Get Together - Welcome Session for all NOC Delegations
16 August 2014 Opening Ceremony of Nanjing 2014 Summer Youth Olympic Games
28 August 2014 Closing Ceremony of Nanjing 2014 Summer Youth Olympic
Chefs de Mission Manual Nanjing 2014 9
Key Dates Activities
Games
30 August 2014 Closing of the YOV
28 September 2014 End of YOACs serving as Chinese visas
31 October 2014 Deadline for DOS deposit refunding to NOCs
10
3. Sports
3.1 Competition Days and Sport Programmes
The Nanjing 2014 Summer Youth Olympic Games will start on 16 August and conclude on 28
August 2014, lasting a total of 12 competition days. As the only exception, the football
competition will start on 14 August and end on 27 August. Please refer to Section 29.3 of this
Manual for the detailed Competition Schedule by Session and Section 29.4 for the Competition
Schedule by Event (the schedules are subject to change).
There are 222 events for 28 sports in Nanjing 2014 and the quota of athletes defined by IOC is
3,808 (Please refer to Section 29.2 of this Manual for detailed sports programmes and quotas of
athletes).
3.2 Training Policies and Schedule
Training venues will open on the day the Youth Olympic Village (YOV) opens (12 August 2014)
and close at the same time as the YOV (27 August 2014). Since the Football programme begins on
14 August, the Football training venue will open on the 10th already; no post-competition training
is arranged for Equestrian. On the day of Opening Ceremony, the Nanjing Olympic Sports Centre
will be closed for training while other venues will only be open for half a day. The Fitness Centre
of the YOV is available for taekwondo and basketball training. Please see Section 29.5 for the
latest Training Schedule (the Training Schedule is subject to change).
3.2.1 Pre-competition Training
Between the official opening of the YOV and start of official training for different sports, NOCs
may book training sessions 24 hours in advance at the Event Information Centre located in
Building No.2 of the YOV Residential Zone. Training venues and time-slots will be allocated on a
“first come, first serve” basis. The NYOCOG Competition Team has the right to re-allocate
training slots if they are not booked or if the team or athletes that have booked that slot have not
shown up on time.
3.2.3 Official Training
From the beginning of the official training period until the end of the competitions, training
sessions will be carried out according to the Training Schedule drafted by the NYOCOG
Competition Team. The Competition Team has the right to reallocate training slots if the team or
athletes have not shown up on time.
Chefs de Mission Manual Nanjing 2014 11
3.2.4 Post-competition Training
In line with IOC requirements for the Youth Olympic Games, each sport will in principle reserve
some of the training venues for post-competition training (Equestrian excluded). From the end of
each sport events to the closing of the YOV, NOCs may book training sessions 24 hours in
advance at the Event Information Centre. Training venues and time-slots will be allocated on a
“first come, first serve” basis. The Competition Team has the right to reallocate training slots if
they are not booked or if the delegations that have booked that slot do not shown up on time.
3.3 Technical Meeting/Team Leader Meeting
The technical meeting or team leader meeting for each sport will be held before the start of the
competitions. Please refer to Section 29.6 for more details (time of the meetings is subject to
change).
3.4 Sport Equipment
3.4.1 List of sport equipment provided by NYOGOC and brought by NOCs
No. Event Sport Equipment Provided
by NYOGOC
Sport
Equipment
Brought by
NOC
Notes for Sport
Equipment Brought by
NOC
1
Aquatics (Diving) Springboard (DURAFLEX)
Aquatics (Diving) Resistant Mat (ROUGH-TEX)
Aquatics
(Swimming) Starting Block (OMEGA)
2 Archery
Target Face (Bjorn Bengston) Bows &
Arrows
Athletes are to keep
bows and arrows in a
special box if not in use
or during transportation Mat (DANAGE DOMINO)
3 Athletics
Discus, Shot, Hammer, Javelin
(Brand – refer to Section
3.4.1.1)
Jumping
Pole
4 Badminton Shuttle (LiNing)
Racket
Plastic Cement Floor (LiNing)
5 Basketball
Ball (Nike)
Basketball Stand (JinLing)
Flooring (Sportscourts)
6 Boxing
Helmet, Glove, Bandage
(Wesing) Jockstrap,
Gum-Shield
Ring (TaiShan)
7 Canoeing Racing Boat (Nelo)
Paddle
Slalom Boat (Vajda)
8 Cycling Repairs (Shimano) Bicycle
9 Equestrian Horse
Tack
12
No. Event Sport Equipment Provided
by NYOGOC
Sport
Equipment
Brought by
NOC
Notes for Sport
Equipment Brought by
NOC
10 Fencing Kendo (Absolute) Sword
Athletes are to keep
weapons in a sword bag
if not in use or during
transportation
11 Football Ball (Adidas)
12 Golf Golf (Titleist) Club
13 Gymnastics
Artistic Gymnastics
(TaiShan-AAI)
Rhythmic Gymnastics
(TaiShan-AAI)
Hoop, Ball,
Ribbon and
Clubs
Trampoline (GaoFei)
14 Handball
Women's Ball (Molten Size 2)
Men's Ball (Molten Size 3)
Flooring (Gerflor)
Goal (JinLing)
15 Hockey Ball (KOOKABURRA)
Stick,
Goalkeeper
Gear
16 Judo Mat (TaiShan) Judo Suits
17 Modern Pentathlon
Kendo (Absolute) Sword
Athletes are to keep
weapons in a sword bag
if not in use or during
transportation.
Laser Target (Sim Power) Laser Gun
NOCs are to refer to the
Firearms and Ammunition Management Guide.
18 Rowing
Boat (SwiftRacing)
Paddle (SwiftRacing)
Oars and scull paddles
will be provided by
NYOGOC. IF technical
officials will decide if
oars and scull paddles
brought by NOCs meet
the standards and can be
used in competition.
19 Rugby Ball (Gilbert) Protective
Gear
20 Sailing Boat (lasersailing)
Board (BIC Sport)
21 Shooting Electronic Target (SIUS) Air Pistol or
Air Rifle
NYOGOC will NOT
provide ammunition.
NOCs are to refer to the
Firearms and Ammunition Management Guide.
22 Table Tennis
Ball (Double Happiness)
Racket
Table (Double Happiness)
Flooring (Tinsue)
23 Taekwondo Mat (TaiShan) Headgear,
Chefs de Mission Manual Nanjing 2014 13
No. Event Sport Equipment Provided
by NYOGOC
Sport
Equipment
Brought by
NOC
Notes for Sport
Equipment Brought by
NOC
PSS (OMEGA)
Protective
Gear, Men’s
Groin
Protector,
Women’s
Groin
Protector
24 Tennis Ball (Wilson) Racket
25 Triathlon Repairs (Shimano) Bicycle
26 Beach Volleyball
Ball (Mikasa)
Post Upright (JinLing)
Post Padding (JinLing)
Net (JinLing)
27 Weightlifting
Barbell, Bar (Men:
ZhangKong)
Barbell, Bar (Women:
Double Happiness)
28 Wrestling Mat (TaiShan) Wrestling
Suit, Boot
Note:
NOCs are to communicate with the OTA to ensure all required Sports Equipment has been
recorded by the OTA and the airlines can transfer it. Regarding jumping poles, NOCs are to
contact the OTA about their maximum length to ensure that airlines will allow them on board.
3.4.1.1 Throwing Equipment Provided by NYOGOC
Men’s
No. Company Description Colour Cert. No.
Shot 5kg
QQ-18 Jinling
Sports Iron, dia.: 100mm Silver 1-10-0476
F292B Nishi Steel, dia.: 110mm Silver 1-06-0357
5132500 Nordic
Sport Copper, dia.: 100mm Golden 1-03-0294
8350014 Anand Turnediron, dia.: 114mm Red 1-08-0398
Discus 1.5kg
DSR-P16 Bhalla International High-spin, steel rim, plastic
sides Red 1-04-0316
DSB-P15 Bhalla International Low-spin, steel rim, plastic
sides Blue 1-06-0378
F332A Nishi Super HM, steel rim, FRP
sides
Purple/Yellow/
White I-06-0359
7008150 Anand Low-spin, ABS Red 1-07-0389
TB-9 Jinling Sports Steel rim, plastic surface Certificated
14
Hammer 5kg
F242B/F352/F353 Nishi Steel, dia.: 100mm Purple I-08-0403
5125500/5120040 Nordic Copper, dia.: 100mm Golden I-03-0297
PM-5/100/UP/UW-130 Polanik Turned steel, dia.: 100mm Yellow I-99-0157
PM-5/S/UP/UW-130 Polanik Stainless steel, dia.: 100mm Silver I-00-0202
9250000 Anand Steel, dia.: 100mm Blue 1-08-0402
LQ-12 Jinling Sports Iron, dia.: 100mm Silver Certificated
Javelin 700g
700SC90 Nemeth
For competition
purpose: 90m,
aluminium, white chain
Blue/Yellow/Orange I-08-0415
7914705 Nordic Steel, lavender chain Yellow/Pink spiral I-02-0254
SM10-700 Polanik Aluminium Calcium carbide-grey,
transparent I-11-0540
BQ-5 Jinling
Sports Aluminium Yellow/Coloured 1-10-0478
Women’s
No. Company Description Color Cert. No.
Shot 3kg
8330090 Anand Turned iron, dia.: 90mm Pink I-12-0567
8330100 Anand Turned iron, dia.: 100mm Pink I-12-0568
N1118H Nelco Turned iron, dia.: 97mm Green I-13-0636
NF293A Nishi Steel, dia.: 109mm Silver I-12-0571
VSP-300C Polanik Steel, dia.: 100mm Various colours I-11-0533
QQ-20 Jinling
Sports Iron, dia.: 90mm Silver Certificated
Discus 1kg
7002100 Anand ATE golden, white copper rim, ABS White I-05-0323
N1105B Nelco High-spin, stainless steel rim, plastic
surface Black I-99-0092
F333A Nishi High HM, steel rim, FRP surface Purple/Black/White I-02-0256
TB-7 Jinling
Sports Steel rim, plastic surface Blue/Orange 1-05-0347
Hammer 3kg
9230090/9700100 Anand Turned iron, dia.: 90mm Pink I-12-0570
NF244A/F352/F353 Nishi Steel, dia.: 85mm Light Yellow I-12-0572
5127300/5120040 Nordic Stainless, dia.: 90mm Silver I-12-0611
PM-3/85/UW/UP-110 Polanik Steel, Competition, dia.: 85mm Various colours I-11-0535
LQ-16 Jinling Sports Iron, dia.: 95mm Silver Certificated
Javelin 500g
7914704 Nordic Steel, red chain White/Black I-12-0549
SM12-500 Polanik Aluminium Calcium carbide-grey,
transparent I-12-0623
Chefs de Mission Manual Nanjing 2014 15
500SC50 Nemeth 50m, aluminium,
white chains Blue/Yellow/Red I-11-0542
BQ-7 Jinling
Sports Aluminium Yellow/Coloured Certificated
Note: Athletes are allowed to bring in their own sport equipment for throwing events provided it
complies with the following criteria:
1. Easily distinguishable and certified by IAAF;
2. Not included in the NYOGOC official list;
3. In accordance with IAAF rules after check;
4. Can be used by other athletes until the end of the event.
3.4.2 List of Storage for Equipment Brought by Athletes
No. Sport Sport
Equipment
Athletes’
Bedroom Venue Notes
1 Aquatics —— —— ——
2 Archery Bows &
Arrows √ —— Keep in a special box
3 Athletics Jumping Pole* —— √
4 Badminton Racket √ ——
5 Basketball —— —— ——
6 Boxing Jockstrap,
Gum-Shield √
——
7 Canoeing Paddle √ √
8 Cycling Bicycle* —— √
9 Equestrian —— —— ——
10 Fencing Sword √
—— Athletes are to keep
the weapons in a
sword bag if not in
use or during
transportation.
11 Football —— —— —— 12 Gymnastics
Hoop, Ball,
Ribbon and
Clubs
√
——
13 Golf Club √ —— 14 Handball —— —— —— 15 Hockey
Stick,
Goalkeeper
Gear
√
——
16
Modern
Pentathlon Sword √
—— Athletes are to keep
the weapons in a
sword bag if not in
use or during
transportation.
Modern
Pentathlon Laser Gun* —— √
16
No. Sport Sport
Equipment
Athletes’
Bedroom Venue Notes
17 Rowing —— —— ——
18 Rugby Protective Gear √ ——
19 Sailing —— —— ——
20 Shooting Air Pistol or
Air Rifle* —— √
Firearms and
ammunition are not
allowed into the YOV.
NOCs are to refer to
the Firearms and Ammunition Management Guide.
21 Table Tennis Bat √ ——
22 Taekwondo
Headgear,
Protective
Gear, Men’s
Groin
Protector,
Women’s Groin
Protector
√
——
23 Tennis Racket √ ——
24 Triathlon Bicycle* —— √
25 Beach
Volleyball
—— —— ——
26 Weightlifting —— —— ——
27 Judo Judo Suit √ ——
28 Wrestling Wrestling Suit,
Boot √
——
Note: sport equipment other than the above-mentioned items is not allowed into the YOV;
equipment marked with * will be transported directly from the designated point of entry to the
competition or training venues and will not be allowed into the YOV.
3.4.3 Sport Equipment Policy
1. Please refer to Section 10 and 3.4.2 in this Section of the Manual for information regarding
transport, import/export and storage of sport equipment arriving as accompanied luggage.
2. Please refer to Section 17 and 3.4.2 in this Section of the Manual for information regarding
transport, import/export and storage of sport equipment arriving as freight.
3. Please refer to Section 17 and 3.4.2 in this Section of the Manual for information regarding
transport, import/export and storage of sporting firearms and ammunition.
Chefs de Mission Manual Nanjing 2014 17
4. Culture & Education
4.1 Overview
“Participating in the Youth Olympic Games is not simply about sport and performance. It is
also about meeting people of other cultures and backgrounds, learning about important skills
in an athlete’s career and about experiencing the Olympic values.”
Thomas Bach, IOC President
Although the Youth Olympic Games represent the ultimate sporting event for young athletes, they
imply more than just competing and performing. The Games are about learning important skills,
connecting with other cultures, and celebrating the Olympic values of excellence, friendship, and
respect. The Youth Olympic Games are essentially about competing, learning and sharing. Within
that framework, the Nanjing 2014 Culture and Education Programme (CEP) has been designed as
a unique and influential experience to inspire young participants, providing athletes and other
young participants with a rich and diverse choice of activities that will help them develop their
sports and life skills, and grow in their sporting career, while also promoting a healthy lifestyle.
They will learn from their peers as well as from sports champions serving as role models. The IOC
and NYOGOC hope that every participant’s journey through the YOG will leave a permanent
mark and legacy. The Nanjing 2014 CEP will inspire participants to become champions of life,
ambassadors of their sport and advocates of the Olympic values of excellence, respect and
friendship.
4.1.1 General Introduction
For all true champions, victory is not just a result, it is a combination of social responsibility,
healthy lifestyle and mutual respect. The CEP will be an unforgettable experience. During the
Games, young athletes will make new friends from around the world, experience the power of
sport, and meet Athlete Role Models. The CEP will offer all participants in the Youth Olympic
Games an exciting and memorable experience based on five themes embodying Olympic values:
Olympism
Skills Development
Well-Being & Healthy Lifestyle
Social Responsibility
Expression
Activities will be organised in and outside the YOV for athletes and other young participants. The
programme will inspire young people to become part of the Olympic Movement, embrace
Olympic values and carry forward the Olympic spirit.
18
4.1.2 CEP Activities in the YOV
4.1.2.1 Youth Festival
Let’s Get Together - An informal welcome session will be held at the YOV Square from 19:30 to
20:10 on 15 August 2014. Athletes will get to feel the unique Olympic Spirit from the start and
will be encouraged to maximise their learning opportunities over the next 12 days.
Pump It Up - Participants will get to experience different traditions and the fusion of diverse
cultures.
Arts performances, including sports, cultural and fashion activities at the YOV Square, will appeal
to young athletes, inviting them to participate. Youth groups will perform music, dance, opera and
martial arts.
4.1.2.2 Boost Your Skills
Chat with Champions - Athlete Role Models will participate in all aspects of the YOG, as they
support, inspire and mentor young athletes. During “Chat with Champions” sessions, Athlete Role
Models will share their knowledge and give young participants advice as they address specific
topics and speak more generally about their career. The discussions will give young athletes the
chance to debate on a range of issues linked to performance, career management or life after sport.
Athlete Role Models Lounge - This lounge will provide young athletes with an informal
opportunity to interact with Athlete Role Models outside the various activities. It will be the best
place at the YOV to meet champions. The Athlete Role Models Lounge will be located at the heart
of the Learn & Share Zone managed by the IOC in the YOV Square.
Music for Stress Relief - Participants will be invited to relieve stress, pressure and anxiety
through the enjoyment of music. Participants will also get to experience traditional Chinese fitness
and relaxation methods.
Healthy Cooking Workshop - Athletes will learn simple cooking skills and receive information
about sports nutrition, including some important “dos and don’ts”.
Environmental Protection Booth – An Environmental Protection Booth will be set up at the
YOV Square, presenting key environmental considerations, green DIY and interactive games.
Featuring natural, environmentally friendly, ecological and low-carbon elements, the activities are
designed to promote sustainability with fun and to foster a green lifestyle.
Safe Sport - The IOC Safe Sport booth will offer access to three educational tools on Sexual
Harassment and Abuse in Sport as well as Healthy Body Image in Sport, helping to raise
awareness about these important issues and to provide athletes with tips on how to create an
environment of prevention and protection.
Chefs de Mission Manual Nanjing 2014 19
Injury Prevention – Athletes will be able to try out a new app on Injury Prevention and will be
provided with practical tips.
Play Fair - The IOC Play Fair booth will offer interactive activities as well as a workshop in order
to raise awareness amongst the athletes about the risks related to sports betting. These activities
are meant to be very practical, short and fun so that the athletes get to learn while enjoying
themselves. A short programme will be available for the entourage, also promoting sports integrity
and fair play.
Athlete Career Programme - This booth will feature on-going activities to introduce athletes to
the IOC Athlete Career Programme, which includes two workshops: “Balance Your Act” and “Act
on Your Time”. These workshops will provide guidance on the importance of a supportive
network to help athletes balance education and sport, and how good time-management can help
athletes win valuable time in their daily lives. Members of the IOC Athletes’ Commission will
lead the workshops and share their first-hand experiences with young athletes.
Global Issues Activities – International organisations will lead these activities, which will foster
young people’s interest in and understanding of global issues. They will offer walk-in interactive
activities as well as workshops on fair play, peace promotion and Olympic education, HIV and
AIDS prevention and sexual health, first aid, and humanitarian values. These activities are meant
to be practical, short and fun so that the athletes learn while enjoying themselves.
WADA’s Play True Generation Outreach Programme - The World Anti-Doping Agency
(WADA) will deliver its “Play True Generation” outreach programme using interactive youth
activities to help athletes better understand their rights and responsibilities around this most
important of issues. Anti-Doping experts from around the world will join WADA’s programme in
order to allow face-to-face interaction with young athletes and also to answer any questions they
may have. A pledge to doping-free sport will also be included for athletes to sign and support.
4.1.2.3 World Culture Village
Decorated by local schools, the World Culture Village booths will be scattered throughout the
YOV to showcase cultural diversity around the world. NOCs will also take their turns with their
own cultural booths. Athletes can visit these booths anytime during opening hours to gain an
understanding of the customs and cultures of other countries and territories and interact with local
students.
No. Continent Number of NOCs Dates
1 Europe 49 15 – 18 August (Four days)
2 Africa 53 19 – 21 August (Three days)
3 America and Oceania 58 22 – 24 August (Three days)
4 Asia 43 25 – 28 August (Four days)
20
4.1.2.4 Digital and Social Media
Digital Media Centre - Through the use of digital and social media such as websites and social
networks, participants can keep up-to-date on activities during the Games, make new friends, and
share experiences at the Youth Olympic Games with their friends and families. Participants can
maximise the use of digital and social media in their professional and personal lives. Fun
interactive activities will also be held in the two Digital Media Centres.
YOG POV - The YOG POV (Athlete’s Point of View) training programme has been created to
provide participants with equipment and assistance to help them create video stories that capture
the heart and emotion of what they do. The stories will allow them to share their own experience
of Nanjing with others online and to help them feel as though they too are living it!
IOC Media Training – Two open sessions are planned with media specialists and Athlete Role
Models who will share a number of tips on how to talk to media and how to make their story
inspiring.
The CEP Layout in the YOV will be distributed to all residents during the Games.
4.1.3 CEP Activities outside the YOV
4.1.3.1 Boost Your Skills
Olympic Journey – Athletes, Team Officials and Additional Team Officials are invited to visit
the Nanjing Olympic Museum for free and to experience the unique charm of the Olympic Games
and the Youth Olympic Games. The Nanjing Olympic Museum is about 1 kilometre from the
YOV.
The Nanjing Olympic Museum is also open to the public for free.
4.1.3.2 Discover Nanjing
Adventure and Treasure Hunting – Across the Yangtse River, facing the YOV, is the Nanjing
Laoshan National Forest Park, which will act as the Cycling Venue for the Games. With 90% of
its area covered with forest, the Park boasts a rich ecological system, abundant animal and plant
life, and a beautiful environment. It is the largest national forest park in Jiangsu Province and has
the densest forest. Team activities such as orienteering and rope climbing will be held in the park.
Athletes will also get to play games that will highlight the importance of teamwork.
Ancient City Wall Exploration - The Taicheng section of the Nanjing City Wall of the Ming
Dynasty (A.D. 1368 - 1644), with its unique design, architectural craftsmanship and grand scale,
epitomises the rich culture of Nanjing and the integration of mountains, water, city and forest. A
tour along this ancient city wall, as well as other activities, such as the firing of wall bricks, kite
making and small-scale outdoor activities, will be organised for athletes to learn about Nanjing’s
history and experience its culture.
Chefs de Mission Manual Nanjing 2014 21
Eco-friendly Agriculture - The Xing Zhi Experiential Learning Base, located on a beautiful
school campus, has comprehensive facilities, including a science centre, a culture and sports
centre, an orchard, tea fields and a vegetable and herbs garden. Participants can interact with local
students and farmers; learn about green, low-carbon environmental protection; experience
eco-friendly agriculture; pick tealeaves and draw lotus flowers.
4.1.3.3 Nanjing 2014 Sports Lab
CONCEPT –
SHOWCASING – TRYING – URBAN – YOUTHFUL
In December 2013, the IOC Executive Board made the decision to invite four new sports, which
are not on the Olympic programme, to be part of the Nanjing 2014 Youth Olympic Games (YOG).
In the true spirit of keeping the YOG unique and attractive for young audiences, the following
sports were chosen purely for showcasing and youth engagement:
Roller Sports,
Sports Climbing,
Skateboarding
Wushu
Following this decision, the IOC, in close collaboration with NYOGOC, has been working to
develop a concept that will allow the four sports to display their sport in a youthful, fun and urban
environment.
NANJING 2014 SPORTS LAB is an integral part of the Culture and Education Programme (CEP)
in line with other sport initiation activities during the YOG.
ORGANISATION & ACTIVITIES –
The NANJING 2014 SPORTS LAB itself will be a unique all-in-one venue – with a wushu mat,
a skate park, a climbing wall and roller track all in the same location.
(Image subject to change)
22
The NANJING 2014 SPORTS LAB will be a non-ticketed venue, open to the general public as
well as all accredited clients. There will be no competition – the emphasis will be on showcasing
the capabilities of each sport and wowing the crowds with extreme action in an environment of
pure fun.
The four sports will bring their top sixteen international and Chinese athletes to Nanjing to
showcase their professions to the world in a programme of performances each day. These
delegations are under the sole responsibility of the respective International Federations.
At the Sports Lab, activities will be run by the best national and international coaches and
educators available in their respective sports. Medical assistance will also be available on site.
Four types of activities will take place at the NANJING 2014 SPORTS LAB:
WARM UP Reserved for sport performers to warm up/train for their exhibitions.
EXHIBITION Sport performers will showcase their capabilities and entertain spectators
with a demonstration of the exciting action from their respective sports.
INITIATION Open to local youth and YOG athletes, initiation sessions will take place
under the supervision of educators and coaches, and will consist of:
Explaining how to use the material & the sport’s field
Introducing participants to the sport
Learning how participants can best develop their abilities
YOG ATHLETES Specific initiation slots will be reserved solely for YOG athletes to practice
the four sports from 18:00 – 19:00 daily. However, YOG athletes are invited
to come and attend the NANJING 2014 SPORTS LAB at any given
moment to watch and enjoy the activities. There is no registration process,
YOG athletes can turn up to either try out the sport or to spectate. Any YOG
Athlete can ask the professional coaches for guidance in any particular
sport.
Each sport has been allocated slots of 30 minutes, alternating between these activities. See below
for an example of a daily schedule. Please refer to the Nanjing 2014 website for a complete
schedule of activities.
Warm up Exhibition Initiation YOG athletes
Day 1 08:00
–
08:30
08:30
–
09:00
09:00
–
09:30
09:30
–
10:00
10:00
–
10:30
10:30
–
15:30
15:30
–
16:00
16:00
–
16:30
16:30
–
17:00
17:00
–
17:30
17:30
–
18:00
18:00
–
18:30
18:30
–
19:00
Wushu
B
R
E
A
K
Sports
Climbing
Skateboarding
Roller Sports
Chefs de Mission Manual Nanjing 2014 23
To welcome spectators and accredited clients, the NANJING 2014 SPORTS LAB will be open
daily from 17 August to 27 August from 08:00 until 10:30 and from 15:30 - 18:00.
From 18:00 – 19:00 daily, the NANJING 2014 SPORTS LAB will be reserved for YOG athletes.
YOG ATHLETE EXPERIENCE –
NANJING 2014 SPORTS LAB is an integral component of the CEP, with specific slots reserved
for the YOG athletes every day.
All athletes and team officials are welcome to come and watch top sport performers in the four
non-Olympic sports showcase the best of their abilities and get a taste of different sport practices
during the daily programme of activities.
Given that it is an outdoor venue, athletes are encouraged to bring water, wear a cap and apply
sunscreen and take other protective measures against the temperatures in Nanjing.
GETTING THERE –
NANJING 2014 SPORTS LAB is located at the Fishmouth Wetlands Park, 2 km from the Youth
Olympic Village, on the border of the Yangtze River. It is easily accessible by foot, along “the
green corridor”, or via the Common Shuttle Service. NANJING 2014 SPORTS LAB will be
included in the overall transport plan. Please refer to the transport guide for further information.
For the duration of the Youth Olympic Games, public transport will also be arranged to service the
venue.
4.1.3.4 Sports Initiation Programme
Sports Initiation activities will be held at schools, the City Celebration Site, the YOV, and
competition venues to promote the sports of the Youth Olympic Games. Fun sporting activities
and games will provide an opportunity for athletes, students, young people and others to
participate. The goal is to promote a happy and healthy lifestyle.
4.1.3.5 City Celebration Site
Sports initiations, art exhibitions, cultural performances, meetings with Athlete Role Models, and
other cultural and educational activities will be held at the City Celebration Site. These activities
will involve the entire City of Nanjing in the celebration of the Youth Olympic Games and
provide opportunities for local communities and tourists to take part in this great event.
The City Celebration Site is located at:
Wanda Plaza
No.98, Jiangdong Middle Road
Jianye District, Nanjing
Athletes can use the Common Shuttle Service (CSS) and Pre-Planed Service (PPS) to take part in
24
the CEP activities outside the YOV.
4.2 Registration
No registration procedures will be required to attend CEP activities in the YOV.
Only Chefs de Mission, Team Officials, Young Ambassadors and Proxy Card Holders will be able
to register athletes for CEP activities outside the YOV:
- Discover Nanjing – Adventure and Treasure Hunting
- Discover Nanjing – Ancient City Wall Exploration
- Discover Nanjing – Eco-friendly Agriculture
- Sport Initiation – Canoe-Kayak Initiation
Registration will open from 07:00 to 22:00, one day before the beginning of the “Discover
Nanjing” activities, at the CEP Information & Registration Desk in the Event Information Centre
on the first floor of Building No.2 of the YOV.
Registration for the Canoe-Kayak Initiation can only be made on 22 and 23 August 2014.
Registrations will be on a “first come, first served” basis, with priority given to athletes and
Young Ambassadors. Team Officials can also register as observers for these activities.
4.3 Athletes’ Challenge
The Athletes’ Challenge is a motivational programme created to encourage participation and
recognise each athlete’s personal CEP experience. Athletes will use their YOGGER to track and
record their participation in CEP activities and interaction with other athletes.
Athletes are required to fulfil certain requirements in order to complete the Athletes’ Challenge.
These requirements are designed to be fun, interactive and achievable by all athletes, regardless of
their sport and competition schedule.
The requirements are:
• Participation in CEP activities
• Interaction with others
• Call for action
The Athletes’ Challenge is specifically designed for athletes’ participation only. Upon completing
a specific number of requirements, athletes can redeem a set of specially-designed Nanjing 2014
collectibles from the CEP Information Desk, located in the Village Square.
4.4 YOGGER
The YOGGER is an online platform dedicated to participating athletes. It serves as a one-stop
source and enables them to access all the latest information needed to make the most of their YOG
experience.
Chefs de Mission Manual Nanjing 2014 25
A device linked with this platform will be handed out to athletes and Team Officials upon their
arrival in Nanjing and will enable the instantaneous exchange of wireless information during the
Games. The YOGGER is an integral part of the athletes’ “Compete, Learn & Share” experience in
Nanjing.
All members of NOC delegations are invited to sign up to YOGGER at:
http://yogger.olympic.org
For more information, please refer to the factsheet on the NOCnet:
http://extranet.olympic.org/nocnet/en/games/yog/2014/Pages/Yogger.aspx
4.5 Games-time CEP Schedules
In developing the CEP Schedules, NYOGOC has paid close attention to the schedule of sports
competitions. Athletes will thus be able to enjoy as many CEP activities as possible in their spare
time.
CEP Schedules have two parts. The General CEP Schedule lists all CEP activities while the Sport
and CEP Integrated Schedule provides more detailed information for athletes competing in various
sports. Team Officials can make good use of the CEP Schedules and encourage athletes to
participate in CEP activities.
4.5.1 Overall CEP Schedule
Most CEP activities lasting between a half-hour to an hour will be held within the YOV. When
athletes have more free time in between or after their competitions, they can opt to participate in
the half-day or whole-day activities held outside the YOV.
Please see Appendix 29.7 for the Overall CEP Schedule. The Schedule will be subject to updates
and modifications before the Games.
4.5.2 Sport and CEP Integrated Schedule
The CEP schedule by sport is customised for athletes from each sport, taking into consideration
their competition days and training time. The schedule features a recommended line-up of CEP
activities for athletes from a specific sport, to guide Team Officials in planning their athletes’
involvement in the CEP during their free time.
Please see Appendix 29.8 for the Sport and CEP Integrated Schedule. The Schedule will be
subject to updates and modifications before the Games.
26
5. Delegation Registration Process (DRP)
5.1 Overview
As stated in the YOG Event Manual, the Delegation Registration Process (DRP) is the official
registration process for all NOC delegations attending the Youth Olympic Games. NYOGOC and
all NOCs will agree on the names and entitlements of the NOC delegation members and athletes
to be entered for sports/discipline/events.
Only after the completion of the DRP can NYOGOC distribute Pre-Valid Cards (PVCs) to NOCs.
Only after the completion of the DRP can the Official Travel Agency (OTA) of Nanjing 2014
Summer Youth Olympic Games issue air tickets to NOC delegations.
5.2 Key Dates
No. Timelines Action
1 6 June Online entry system opens to NOCs
2 8 June - 19 July OTA to distribute Ticket Order Form to NOCs and Travel Data
Collection Form to non-OTA clients
3 8 June End of qualification for all sports
4 10 June Draft FTS based on confirmed Qualification Places and Universality
Places;
NOCs start to confirm their FTS to NYOGOC NOC Relations
5 25 June Deadline for NOCs to confirm in writing the use of Qualification
Places;
1st re-allocation period of Qualification Places discipline-by-discipline
by IOC;
IFs to confirm qualified athletes and teams to NOCs and provide the
list to NYOGOC;
NOCs to finalize and return Accreditation Status Report based on
confirmed entry lists and FTS
6 25 June – 7 July NOCs who have more than 70 QP in Individual sports to finalize entry
(individual and team) – Entry by Name;
2nd
re-allocation period of Qualification Places
discipline-by-discipline
7 30 June Start to mail Pre-valid Accreditation Cards to NOCs, who have
returned the Accreditation Status Report Confirmation Sheet
8 8 July Deadline for Entry by Name;
Sports entries online system closes;
Chefs de Mission Manual Nanjing 2014 27
9 Update FTS;
Deadline to finalize Accreditation Status Report and send back to
NYOGOC
10 IOC starts the allocation of Invitational Places (only applicable in
Athletic track events and Swimming individual events)
11 9-16 July IOC/Olympic Solidarity and IFs finalise re-allocation for unused
Qualification Places
12 17 July Deadline for IOC allocation of IP (in Athletics track events and
Swimming individual events)
13 18 July Deadline for all NOCs to finalise and return the Accreditation Status
Report and ECF;
Start of Late Athlete Replacement Policy
14 19 July Deadline for NOCs to confirm air ticket booking with OTA
15 25 July Distribution of final YOV Allotment Information to all NOCs
16 10 - 11 August Soft-opening of the YOV
17 10 - 16 August Introductory Meetings
18 10 - 16 August Deadline for Late Athlete Replacement Policy (no later than 72 hours
prior to the scheduled departure to Nanjing)
19 12 August Opening of the YOV
20 30 August Closing of the YOV
5.3 Scope and Principles for DRP
5.3.1 Scope
The following NOC Delegation members will be registered through the Delegation Registration
Process (DRP):
● Chef de Mission (NOC)
● Team Officials (NOC) and Additional Team Officials (NOC A)
● Young Ambassador (NOC)
● Athletes (Aa)
● NOC President, Secretary General, and their Accompanying Guests (NOC)
● NOC Guests (NOC G)
5.3.2 Principles
The Delegation Registration Process (DRP) is the collective name for all relevant registrations for
NOCs. All NOCs are required to complete their registration process as early as possible.
The Delegation Registration Process (DRP) will be conducted via e-mail, fax, and teleconference.
28
No Pre-DRM or DRM will be held at the YOV. This is an important difference with the
registration process for the Olympics Games.
To agree on quotas and access rights for all delegation members, a related policy is available on
the NOCnet. Please refer to:
http://extranet.olympic.org/nocnet/en/games/yog/2014/Pages/Accreditation.aspx .
5.4 Main Steps for DRP
5.4.1 Accreditation
5.4.1.1 Accreditation Application Process
At the end of the accreditation application process, NYOGOC sent out Accreditation Status
Reports to NOCs, starting from 1 May 2014.
NOCs are required to modify and confirm the Accreditation Status Report, which includes name,
gender, date of birth, place of birth, nationality, function and image, based on the Final Team Size
Calculator (FTS), then sign and seal the Accreditation Status Report Confirmation Sheet and
Entry/Eligibility Conditions Forms (ECF), which were to be sent back to NYOGOC by 8 July
2014.
5.4.1.2 Production and Distribution of Youth Olympic Accreditation Cards (YOAC)
NYOGOC will produce and mail pre-Valid Youth Olympic Accreditation Cards (YOAC) to NOCs
that have signed and sealed their Accreditation Status Reports Confirmation Sheet and
Entry/Eligibility Conditions Forms (ECF).
Upon presentation of their YOAC and a passport or valid international travel document (valid at
least until 31 December 2014) that bears the same ID number as shown on the YOAC, accredited
overseas participants may make multiple entries/exits into or out of China or stay (reside) in China
without an entry visa during the period from 00:00, 16 July to 24:00, 28 September 2014.
NYOCOG cannot guarantee to mail pre-Valid YOACs to those NOCs that have submitted their
Accreditation Status Reports Confirmation Sheet and Entry/Eligibility Conditions Forms (ECF)
after 8 July 2014. These NOCs will have to make their own visa arrangements to enter China at
the local Chinese Embassies or Consulates by applying for a visa invitation letter with the NOC
Regional Coordinators.
Please refer to Section 6 of this Manual or the NOC Accreditation Instructions Manual for more
details about the accreditation policies and procedures.
Chefs de Mission Manual Nanjing 2014 29
5.4.2 Sport Entries
5.4.2.1 Sport Entries System (eSEQ)
The Nanjing 2014 on-line Sport Entries System opened on 6 June 2014 and will close at 24:00 on
8 July 2014. NYOGOC Sport Entries will confirm with NOCs the Sport Entries Status Report.
NOCs can contact the sport entries coordinators for each continent as follows:
Coordinator for Asia
Ms WANG Kun Tel: +862556661883
Email: [email protected]
Coordinator for Europe
Ms BAO Li Tel: +862556661410
Email: [email protected]
Coordinator for America
Ms QIAN Cheng Tel: +862556661715
Email: [email protected]
Coordinators for Oceania and Africa
Ms ZHAI Jia Tel: +862556661409
Email: [email protected]
Ms CHEN Si Tel: +862556661951
Email: [email protected]
The Athletes Channel will be available from 6 August 2014 on the Nanjing 2014 official website
(www.nanjing2014.org) and will contain such information as athletes’ biographies, their
educational background, career objectives, habits, etc. Sports presenters and mass media are
welcome to use this information for the purpose of presenting and promoting athletes from all
NOCs. Athlete Biographies will be collected together with the Sports Entries via the eSEQ, where
NOCs can log in, find the link for Athlete Biographies and fill in the online forms. The deadline
for collecting all required information is the same as for Sports Entries, from 6 June to 8 July,
2014. After 8 July, NOCs are to submit the Athletes’ Biographies to NYOGOC via
[email protected]. NOCs are responsible for the information provided. Regarding
optional items in the form, please offer us as much information as you can about young athletes
for a better exposure. In principle, the biographies submitted are seen as valid and verified by
NOCs. However if NOCs need to modify some elements in the biographies once the Athletes
Channel has made them available, they may send their requests via this
address: [email protected].
5.4.2.2 Qualification Places
The qualification places for Nanjing 2014 have been determined in accordance with the
Qualification System for Nanjing 2014 Summer Youth Olympic Games jointly stipulated by the
IOC and respective IFs.
30
To view the qualification system for each event, please visit the following IOC website
http://extranet.olympic.org/nocnet/en/games/yog/2014/sports/Pages/default.aspx
5.4.2.3 Allocation of Universality Places
The Youth Olympic Games Tripartite Commission is responsible for the allocation of universality
places and invitation places on the basis of qualification events.
Only athletes who have been allocated one of the above places and have received the confirmation
from relevant IFs are entitled to participate in the Nanjing 2014 Summer Youth Olympic Games.
NYOGOC encourages NOCs to confirm the places with the NYOGOC Sport Entries Office as
soon as the places have been allocated.
5.4.3 International Travel
Carlson Wagonlit Travel (hereinafter referred to as CWT) is the Official Travel Agency (OTA)
designated by the IOC for the Nanjing 2014 Summer Youth Olympic Games. NOCs are requested
to confirm their itinerary with OTA as early as possible and to return to NYOGOC the following
documents:
- Accreditation Status Report,
- ECF, and
- Accreditation Status Report Confirmation Sheet.
OTA will issue air tickets based on the Accreditation Status Report Confirmation Sheet forwarded
by NYOGOC.
5.4.4 Completion of Delegation Registration Process
The Final Team Size Calculator (FTS) will be developed and distributed in accordance with the
Sport Entries Status Report confirmed by NOCs and IOC/IFs. The FTS will detail the entitlements
and number of Team Officials (including Additional Team Officials), athletes, young ambassadors
and young reporters allotted to the relevant NOC.
NOCs are required to confirm the Accreditation Status Report based on the FTS and fill and sign
the Accreditation Status Report Confirmation Sheet. The Accreditation Status Report, ECF, and
Accreditation Status Report Confirmation Sheet are then to be returned to NYOGOC
([email protected]) by 8 July 2014 together with the ECF. The Delegation Registration
Process will then be completed.
NYOGOC recommends that NOCs complete their submission of the Accreditation Status
Report, Accreditation Status Report Confirmation Sheet, Entry/Eligibility Conditions Forms
(ECF) and Athletes’ Biographies as early as possible. Early submission will greatly facilitate
the completion of the DRP and expedite the re-allocation of Universality Places and
Invitation Places to other NOCs.
Chefs de Mission Manual Nanjing 2014 31
5.4.5 Steps after the Completion of the DRP
5.4.5.1 Air Tickets
Carlson Wagonlit Travel (hereinafter referred to as CWT) is the Official Travel Agency (OTA)
designated by the IOC for the Nanjing 2014 Summer Youth Olympic Games. As part of the DRP,
the OTA has contacted each NOC directly to arrange their itinerary and air tickets. Only after the
completion of the DRP can the OTA issue air tickets for the NOCs (Chefs de Mission, Team
Officials, athletes and young ambassadors) based on the finalised Accreditation Status Report.
Each NOC must return the Ticket Order Form or Travel Data Collection Form directly to the OTA
by 19 July 2014. NYOGOC will arrange transport services in Nanjing based on the A&D
information provided by the OTA. Please refer to:
http://extranet.olympic.org/nocnet/en/games/yog/2014/Pages/travel.aspx
5.4.5.2 Visa Invitation
After the completion of the DRP, NOCs who fail to receive or lose their pre-valid Cards can apply
for Visa Invitation Letters by sending applicants’ passport photocopies to the respective NOC
Coordinator from 20 July 2014.
Hotline number: +86-25-5666 8081.
Each NOC is to consult the procedure of visa application at the Chinese Embassy/Consulate in the
relevant country, including but not limited to the following items:
A. Relevant materials for visa application
B. Visa processing time
C. Applicable fees
5.4.5.3 Athletes Replacement
For details on policies and procedures for athlete’s replacement, please refer to Section 6 of this
Manual.
5.4.5.4 Allocation of YOV Accommodation
After the completion of the DRP, NYOGOC will finalise the allotment of each NOC’s YOV
accommodation based on the Final Team Size Calculator and send to the NOCs the YOV
Accommodation Allotment Information Letter on 25 July.
5.4.5.5 NOC Introductory Meetings
The NOC Introductory Meetings will be held at the Welcome Centre in the YOV starting on 10
August 2014. After security scanning, the Chefs de Mission will hand over signed and sealed
original ECFs to their NOC Services Regional Coordinators at the Introductory Meetings. If the
32
advance team of NOC delegation arrives too late, the NOCs are required to confirm the time for
the meeting on the next day with the NOC Services Regional Coordinators. The meetings will
include the following procedures:
A. Collecting Proxy Cards
Chefs de Mission may authorise other members of their NOC delegations to perform the
responsibilities of the Chef de Mission by using Proxy Cards.
The Chef de Mission of each NOC shall provide the name and YOAC number of the appointed
Proxy Card Holder(s) when collecting the Proxy Card. The Proxy Card will grant the cardholder
the right to act on behalf of the Chef de Mission, to request, receive and sign for services at the
NOC Services Centre, NOC Business Centre, and CEP Information & Registration Desk, and to
attend Chefs de Mission Meetings. Chefs de Mission are required to pay special attention to the
following matters:
● Proxy Cards will be managed and assigned by the Chef de Mission;
● Proxy Cards must be used together with the YOAC;
● If the Proxy Cards are lost or damaged, the Chef de Mission is to contact the NOC
Services Regional Coordinators for replacement or reissuance.
B. Collecting Pool Vehicle Services (PVS) Pass
A certain number of PVS Passes will be allocated to each NOC for the use of Pool Vehicle
Services. PVS Passes are transferable within an NOC but not between NOCs or to other client
groups. Please refer to Section 24 of this Manual for details.
C. Collecting Upgrade Cards
Upgrade Cards grant NOC delegation members additional access rights. Each NOC will be
allocated a certain number of Upgrade Cards depending on the size of NOC delegation.
For further information on the quota, please refer to Section 6.6.
D. Collecting Mobile Phones
NYOGOC will provide each NOC delegation with one mobile phone with credit of 400 RMB to
facilitate communications between the Chef de Mission and NYOGOC.
E. Introduction of NOC Assistants
NYOGOC will assign a number of well-trained NOC Assistants to each NOC delegation.
Working as the communication link between NOC delegations and NYOGOC, the NOC
Assistants will help Chefs de Mission with matters related to the delegation, including
accompanying athletes and Team Officials to training, competition and CEP activities, and
Chefs de Mission Manual Nanjing 2014 33
providing informal translation services.
The NOC Services Regional Coordinators will introduce NOC Assistants to the delegations at the
Introductory Meetings.
NOC Assistants will be assigned in accordance with the number of athletes of NOCs listed below.
Number of Athletes Number of NOC Assistants
1-4 3
5-30 4
31-50 5
51-70 6
Over 71 7
NOC Assistants will primarily speak English, as well as other languages, and work from 07:00 to
22:00 daily. They will not do night shifts. Apart from driving duties, NOC Assistants will receive
their work assignments from the Chefs de Mission. NYOGOC requires that time for meals and
rest be guaranteed for NOC Assistants. The Chef de Mission will be fully responsible for ensuring
that each NOC Assistant receives a day off if they have worked 45 hours.
At the end of the introductory meeting, information will be released on location of the NOC
allotment within the YOV, luggage delivery procedure, schedule and location of the Chefs de
Mission Meetings, NOC Services Centre and Multi-lingual Switchboard services.
After the meeting, NOC Assistants will accompany the NOC delegates to validate their YOAC
and the YOV workforce will lead them to their apartments.
5.4.5.6 Submission of Original ECFs
NOCs must remember to bring their original, signed, stamped and correctly completed ECFs. The
original ECF will be collected by the NOC Services Regional Coordinators, who will hand it over
to the Accreditation Centre at the YOV.
34
6. Accreditation
6.1 Overview
All NOC delegation members participating in Nanjing 2014 will have to go through the relevant
accreditation procedures to receive the Youth Olympic Accreditation Cards (YOACs).
This section provides only brief information. Please refer to the NOC Accreditation Instructions
Manual for more details.
Based on the relevant IOC accreditation rules, NYOGOC has set four accreditation categories for
NOCs:
● NOC
● Aa
● NOC A
● NOC G
The NOC Accreditation Chart below summarises access rights and entitlements for each NOC
category and function/title. For accreditation quotas, please refer to Section 2.0 of the NOC
Accreditation Instructions Manual.
Category Function/Title Venue Zone Stand
Access to
YOV
Dinning
Hall
NOC
NOC President
NOC Secretary General
Accompanying Guests
All venues
YOV
6, R,
RED Guest Stand (G) None
Chef de Mission
Team Official
Young Ambassador
All venues
YOV
2, R
BLUE Sport Stand (S)
Aa Athlete
Own sport
venues,
YOV
2, R
BLUE
Sport Stand at own
sport venues.
Tickets necessary
for seat in
Spectators Stands
of other venues.
NOC A Additional Team Official All venues
YOV
2, R
BLUE None None
NOC G NOC Guest All venues
YOV RED Sport Stand (S) None
Chefs de Mission Manual Nanjing 2014 35
6.2 Key Dates
Key Dates Activities
30 June 2014 NYOCOG to mail Pre-Valid Cards (PVCs) to NOCs that have
confirmed the Accreditation Status Report
8 July 2014 NOCs deadline to confirm Accreditation Status Report with
NYOGOC
16 July 2014 Start of the pre-valid YOAC’s function as Entry Visa to China
10 August 2014 Accreditation Centre at the YOV begins operation
30 August 2014 Close of Accreditation Centre at the YOV
28 September 2014 Expiration of the YOAC function as Entry Visa to China
6.3 Entry / Eligibility Conditions Form (ECF)
The ECF is an essential document for all the NOC delegation members (Chef de Mission, Team
Officials, Young Ambassadors, Athletes, and Additional Team Officials) who will actually
participate in Nanjing 2014. The Delegation Registration Process (DRP) cannot be completed until
the completed ECFs have been received by NYOGOC.
After entering the applicants’ data, click on the “Submit ECF” icon to upload the confirmed ECF.
NOCs are required to return the scanned copy of the signed ECFs by e-mail to the Main
Accreditation Centre ([email protected]) by 8 July 2014. The original ECF must be
handed over in the Accreditation Centre at the YOV when validating the YOACs after the
delegation’s arrival in Nanjing.
6.4 Entry Visa Information
Foreign accredited participants, with a YOAC and a passport or valid international travel
document (valid at least until 31 December 2014) that bears the same ID number as shown on the
YOAC, may make multiple entries/exits into or out of China or stay in China without an entry visa
during the period from 00:00, 16 July to 24:00, 28 September 2014.
NOCs are to note that the YOAC is not accepted as a transit visa by the authorities of a third
country/region; it is the NOCs responsibility to make the necessary arrangements. The OTA can
also provide further information.
NYOGOC has notified all Chinese Embassies and Consulates about the policy of the YOAC
acting as Entry Visa through diplomatic channels, and the major airports and airline companies
through IATA’s TIM publication. An official “YOAC Promotional Letter” will be mailed to each
NOC together with the YOACs and will be also available on NOCnet:
http://extranet.olympic.org/nocnet/en/games/yog/2014/Pages/travel.aspx NOCs are encouraged to
proactively communicate with their local authorities, airports, and embassies to ensure that
government authorities are familiar with the use of YOACs as an entry visa for China.
If accredited clients do not receive their YOACs in time or have lost or damaged their YOACs,
they will need to follow the normal procedures to apply for entry visas for China. During their
36
application process, NOCs may contact their corresponding NOC Services Regional Coordinators
to get hold of an Invitation Letter issued by NYOGOC for visa application purposes.
For any questions relating to the policy of the YOAC acting as an Entry Visa, the NOC or any
relevant authority may contact the Main Accreditation Centre at these numbers, same as in the
Official Statement and the YOAC Promotional Letter.
Tel: +86 25 5666 2621
+86 25 5666 2640
6.5 Accreditation Facilities
6.5.1 Accreditation Centres
Accreditation Centre Address Dates of Operations
Main Accreditation Centre
Nanjing Times Media Building, No. 15
Fengwu Road, Yuhuatai District,
Nanjing
1 January to 31 August
2014
YOV Accreditation Centre Welcome Centre of the Youth Olympic
Village 10 to 30 August 2014
Media Accreditation
Centre Main Media Centre 1 to 30 August 2014
IOC Hotel Accreditation
Centre IOC Hotel (Hanyuelou Hotel) 12 to 30 August 2014
Services provided at the accreditation centres include YOAC validation, problem solving, YOAC
real-time badging, and YOAC reissuance.
6.5.2 Venue Accreditation Offices (VAOs)
Venue Accreditation Offices will be set up at competition venues and will mainly provide YOAC
validation and Day Pass distribution services.
Please refer to Section 5.0 of the NOC Accreditation Instructions Manual for more details relating
to accreditation facilities and the following aspects:
● Validation of YOACs
● Problem Solving
● Withdrawal or Cancellation of the Accreditation
● Stolen, Lost or Damaged YOAC after Validation
NOCs are to note that NYOGOC does not provide YOAC validation services at the official ports
of entry.
Chefs de Mission Manual Nanjing 2014 37
6.6 Supplementary Passes
In addition to YOACs, NOCs may use Upgrade Cards and Guest Passes during the Games.
The quotas of the upgrade cards are as follows:
Number of Athletes Number of Upgrade Cards
1-4 1
5-30 3
31-50 5
51-70 7
Over 71 9
For more detailed information on upgrade cards, please refer to the NOC Accreditation
Instructions Manual or the NOCnet at:
http://extranet.olympic.org/nocnet/en/games/yog/2014/accreditation/Pages/default.aspx
Please refer to Section 8.3.2 for more details on the application for Guest Passes.
6.7 Contact Information
YOV Accreditation Centre:
Tel: +86 25 5666 8971
Fax: +86 25 5666 8970
Email: [email protected]
38
7. Sport Entries
7.1 Confirmation of Sport Entries
NOCs are required to enter every athlete/team participating in Nanjing 2014 via the eSEQ System
(opened on 6 June 2014) and complete the entries by 24:00, 8 July 2014 (Beijing Time). After
completing the entries, NOCs are invited to submit all the required sports entries information on
the final entry page. When the final entries are submitted, the NOC account will be locked. NOCs
who submit their final entries before the deadline and wish to revise their entries will have to
contact the Sport Entries Office of NYOGOC to reactivate their account. NOCs will then confirm
the revised information via e-mail. The Sport Entries Office will send the Final Entries Report to
the NOCs for confirmation via e-mail.
7.2 Late Replacement Policy and Procedure
LATE ATHLETE REPLACEMENT POLICY
APPLICATION
This policy will apply to Athletes of National Olympic Committees (NOC) attending the Nanjing
2014 Youth Olympic Games (YOG).
POLICY DESCRIPTION
All YOG 2014 participating Athletes’ Sport Entry information must be completed by the NOC
and received by the Nanjing Youth Olympic Games Organising Committee (NYOGOC) at the
latest before midnight on 8 July 2014 Nanjing time (GMT+8 hours).
From 19 July 2014, where there are medical conditions preventing participation of an athlete or
otherwise on a case-by-case basis, the IOC, after consultation with the relevant International
Federation (IF) and IOC medical expert (when deemed appropriate by the IOC), may authorise
permanent replacement of an athlete by another athlete only in the same sport and discipline and
event.
PRINCIPLES
Late Athlete Replacement is possible only provided that:
(a) the substitute (replacement) athlete meets the eligibility conditions and qualification
criteria to take part in the Nanjing 2014 Youth Olympic Games; and
(b) the NOC of the substitute athlete had applied successfully for accreditation for such
athlete prior to 30 April 2014 (accreditation application deadline). As such, the
substitute athlete has been registered by NYOGOC in the “NOC athlete accreditation
long list”.
In addition, the following procedure must be carried out and the different forms submitted
within the timeframe stated in this policy in order for an athlete to be substituted by another
athlete:
Chefs de Mission Manual Nanjing 2014 39
(a) the “Late Athlete Replacement Form” must be duly completed by the relevant NOC,
for the athlete being substituted (replaced) and the substitute athlete; and
(b) the “Sport Entry Form” must be duly completed and submitted by the relevant NOC,
for the substitute athlete; and
(c) the “Entry/Eligibility Conditions Form (ECF) including the “Parental/Legal Guardian Acknowledgement for Minors” form must be duly completed and
submitted by the relevant NOC for the substitute athlete. The NOC must submit a
scanned copy of the ECF electronically and bring the original, signed and stamped to
NYOGOC SEQ Offices.
(d) the Athletes’ “Additional Data” can be updated via an offline form to be sent to
The IOC and the relevant IF may make a Late Athlete Replacement, subject to their joint
consent and at their discretion.
Should the replacement occur before July 25th
2014 NYOGOC will mail the Pre-Valid Card
that will serve as an entry visa into China to the relevant NOC.
Should the replacement happen after the 25th of July:
(a) Should he/she already have a valid entry visa into China a clear scanned copy of
passport and entry visa should be submitted. It is the responsibility of the NOC and
the athlete to obtain an entry visa into China. NYOGOC will provide an invitation
letter for the concerned athlete to facilitate the visa application process.
OR
(b) Should he/she not have a valid entry visa into China and time does not permit for
formal visa application process, NYOGOC will provide a photocopy of YOAC and an
invitation letter to the NOC and an entry visa will be issued upon arrival at the
Nanjing International Lukou airport. NOCs need to confirm with the local authorities,
the airport of departure and airlines that the invitation letter will be accepted during
check-in as well as transit (if applicable).
The latest a Late Athlete Replacement may occur is up to and no later than 72 hours (3 days)
prior to the scheduled departure to Nanjing of the substitute athlete.
In exceptional cases Late Athlete Replacements may occur up to the time of the Team
Manager Meeting/Technical Meeting for the relevant Sport/Discipline/Event or at such other
later time as the IOC and the relevant IF agrees is deemed necessary.
In such cases, the NOC must contact the Accreditation Services Centre at the YOV in order
to allow for accreditation entitlements to be transferred from the withdrawn athlete to the
substitute athlete (subject to the permission of the IOC as referred to above). Following the
transfer, the YOAC of the substituted athlete shall be cancelled.
All documentation and queries regarding this matter should be addressed to NYOGOC Sports
Entries.
NOCs may submit a Late Athlete Replacement Form with all relevant documentation by fax or e-mail or in person to:
40
Nanjing Youth Olympic Village - Sport Entries Desk
Tel: +86 25 56668000
Fax: +86 25 56668000
Hotline: +86 138 133 65927 -Zhenhua LI contact person
E-mail: [email protected]
Applications with missing information will not be processed.
This policy is subject to further change by the IOC for exceptional circumstances.
LATE ATHLETE REPLACEMENT PROCEDURE
APPLICATION
This procedure is applicable for processing Late Athlete Replacement applications for the Nanjing 2014
Youth Olympic Games.
PRINCIPLES
NOC applies for Late Athlete Replacement (LAR) to NYOGOC Sport Entries
Prerequisites for application consideration:
1. Successful accreditation of substitute athlete
2. Compliance with eligibility conditions and qualification criteria
3. Submission of Late Athlete Replacement Form
4. Medical diagnosis (and relative supporting documents)
5. Submission of Sport Entry Form
6. Submission of Entry/Eligibility Conditions Forms (incl. Parental/Legal Guardian
Acknowledgement for Minors Form)
7. Submission of a clear scanned copy of the substitute athlete’s passport
8. Submission of a clear scanned copy of the substitute athlete’s entry visa, if applicable
PROCEDURE
1 Upon reception of an LAR application (including Form and supporting documents), NYOGOC
Sport Entries immediately checks if all the above mentioned prerequisites are met.
NYOGOC Sport Entries sends by email the LAR form and medical certificate to the IF YOG
contact person, with the IOC in copy of the email
2 NYOGOC Sport Entries informs about the possible LAR, both by phone and by e-mail:
Official Travel Agency, CWT-YOG Travel Desk
YOGOC Accreditation, ACR
YOGOC NOC Services, NSV
3 NYOGOC Sport Entries enters all new data in the SEQ database pending the final decision.
4 NYOGOC Sport Entries receives as soon as possible, and no later than 24 hours after the
request, the decision of the IF first, and then of the IOC
5 NYOGOC Sport Entries informs immediately about the final decision (approval /rejection),
both by phone and by e-mail:
Chefs de Mission Manual Nanjing 2014 41
Relevant NOC
Official Travel Agency, CWT-YOG Travel Desk
NYOGOC Accreditation, ACR
NYOGOC NOC Services, NSV
NYOGOC On Venue Results, OVR (if data already uploaded in system)
NYOGOC Competition Management, CM
6 NYOGOC Accreditation cancels the accreditation of the replaced athlete, issues the
accreditation of the substitute athlete, and gives the pre-valid card to the NOC should the
substitute athlete have a Chinese visa, or mails the pre-valid card to the NOC should the
substitute athlete not have a Chinese visa.
7.3 Contact Information for Sport Entries
Tel: +86 25 5666 8000
Fax: +86 25 5666 8000
Email: [email protected]
7.4 Operation Hours of the Sport Entries Desk in the YOV
09:00 - 18:00, 8 to 15 August 2014
08:00 - 22:00, 16 to 24 August 2014
09:00 - 18:00, 25 to 27 August 2014
42
8. Youth Olympic Village
8.1 Overview
8.1.1 General Introduction
The Youth Olympic Village (YOV) is situated in the Hexi New District of Nanjing, covering an
area of 140,000 m2, and a building area of 500,000 m
2. During the Games, the YOV will provide
accommodation, food & beverages and other services for about 6,000 residents including athletes,
Team Officials, Young Ambassadors, Young Reporters and Athlete Role Models. The YOV will
also serve as the venue for the Games-time Chefs de Mission Meetings and CEP activities.
The YOV is about 3 km from the Nanjing Olympic Sports Centre, the main competition venue for
the Games, 40 km from Nanjing Lukou International Airport, 18 km from Nanjing Railway
Station, and 12 km from Nanjing South Railway Station.
8.1.2 Zones in the YOV
The YOV consists of three zones:
● Residential Zone
● YOV Square
● Operational Zone
The Residential Zone includes the following facilities and services:
● Residential Building/Resident Centres
● Self-service Laundry
● Medical Clinic
● Multi-Faith Area
● NOC Services Centre
● NOC Business Centre
● Event Information Centre (including CEP Information & Registration Desk)
● Training Venues
● Fitness Centre
● NOC Storage Room
● Dining Hall
The YOV Square has facilities and services such as:
● CEP Activities
● Media Sub-Centre
● Digital Media Centre
● Tourism Information Centre
● First Aid
Chefs de Mission Manual Nanjing 2014 43
● General Store
● Café
● Post Office
● Licensed Merchandise Concession
● Telephone Service
● Bank
● NOC Workshop Space
The Operational Zone provides such facilities and services as:
● Welcome Centre
● Accreditation Centre
● Guest Pass Centre
● Transport Mall
YOV Zones
Please refer to the Appendix 29.10 for the YOV Master Plan of higher resolution.
44
8.1.3 Key Dates of the YOV
Soft-opening Official Opening Welcome Session Closing
10 August 2014 12 August 2014 15 August 2014 30 August 2014
8.2 Soft-opening Period of the YOV
8.2.1 Arrival & Accommodation
During the Soft-opening period of the YOV, members of the NOC advance teams (maximum 2
delegates per NOC) may stay in the YOV.
For details concerning YOV transport services, please refer to Section 24 of this Manual.
8.2.2 Services during Soft-opening Period
8.2.2.1 Introductory Meetings
Introductory Meetings will be held with the NOC advance teams at the Welcome Centre from 10
to 15 August 2014.
For details concerning the Introductory Meetings, please refer to Section 5 of this Manual.
8.2.2.2 YOAC Validation
After the completion of the Introductory Meetings, NOCs may conduct YOAC validation at the
Accreditation Centre before entering the YOV.
NOC delegation members are to complete the validation procedures by themselves and must
present their Pre-Valid Cards (PVCs) and identification cards. At the time of validation, the
original copy of Entry/Eligibility Conditions Form (ECF) must be returned to the Accreditation
Centre.
8.2.2.3 Food & Beverage Services
The YOV Dining Hall will provide three meals (reduced menu) a day during the Soft-opening
period, on 10 and 11 August 2014. Service time is as follows:
● Breakfast: 07:00 - 09:00
● Lunch: 12:00 - 14:00
● Dinner: 18:00 - 20:00
Chefs de Mission Manual Nanjing 2014 45
8.2.2.4 Other Services
Services Operation Hours during Soft-opening Period
NOC Services Centre 07:00-22:00
NOC Business Centre 07:00-22:00
Event Information Centre 08:00-20:00
Resident Centres 00:00-24:00
Guest Pass Centre 09:00-21:00
Medical Clinic
08:00-22:00
24-hour emergency services and ambulance transport to
designated hospitals when needed
8.3 Youth Olympic Games Period
8.3.1 Arrival at the YOV
8.3.1.1 Security Screening and Radio Equipment Test & Labelling
Before entering the YOV, NOC delegation members are required to complete security screening
with their luggage. Radio equipment brought by NOC delegations and media must be tested and
labelled at equipment test points (besides the security tent). Only radio equipment labelled with
the Use Permit of Radio Equipment for Nanjing 2014 will be allowed into the YOV. For details
concerning the radio equipment testing and labelling, please refer to Section 22.4 of this Manual.
8.3.1.2 Welcome Centre
The Welcome Centre, in the Operational Zone (Ground Floor of Building No.1) of the YOV, is
comprised of the:
- T Accreditation Centre (including the Validation Service Desks and Validation Help Desks),
- The Sports Entries Desk,
- The PVS Desk,
- Introductory Meeting Rooms and
- Waiting area.
NOC delegation members can have their YOACs validated at the Welcome Centre (the validation
procedures are the same as during the Soft-opening period). Once YOACs have been checked,
NOC delegation members will be guided to their apartments by YOV workforce. And Assistance
for transport of luggage and sport equipment will be also provided.
The Welcome Centre will operate 24 hours a day from 10 to 30 August 2014.
8.3.1.3 Check-in Process
Advance teams will have to complete the check-in process before the arrival of their delegation
members.
46
Advance teams may choose the regular check-in registration or a quick check-in registration. In
the former case, advance teams will be required to make an appointment for items check with the
corresponding Resident Centre and check over all the supplies and FF&E (including DOS
products already installed) in the apartments and storage room according to the list, within the
agreed time. After verification, members of advance teams will sign the Check-in Registration
Sheet with YOV staff and collect the keys (with key rings indicating building no.- apartment-room)
to the apartments and storage room at the Resident Centre.
Regular Check-in Procedure
For quick check-in registration, members of advance teams can sign the Check-in Registration
Sheet at the Resident Centre and collect all keys, and then settle the items check with the Resident
Centre within 24 hours.
Quick Check-in Procedure
Residents of the YOV are to keep their keys by themselves during Games. Upon check-out, the
Chef de Mission or Proxy Card Holder will have to return all keys to the Resident Centre. If the
number of keys they turn in is less than that the number distributed to them, they will be required
to pay USD 40 per key for compensation.
In the event of keys being lost or missing, residents will have to apply for back-up keys at the
Resident Centre. The Resident Centre will contact the Chef de Mission to verify the information.
After verification, residents will be requested to pay USD 40 per key for compensation and for
exchange of back-up keys. Any consequences resulting from the loss shall be borne by residents
on their own.
Before collecting the room keys at the Resident Centre, the Chef de Mission or Proxy Card Holder
will be requested to check all the supplies and FF&E (including DOS products) in the apartments
and rooms and the storage room against the list.
Chefs de Mission Manual Nanjing 2014 47
8.3.2 Guest Pass Centre
The YOV Guest Pass Centre, located next to the Welcome Centre in the Operational Zone
(Ground Floor of Building No.1), is in charge of receiving applications and issuing YOV Guest
Passes.
The Guest Pass Centre will be in operation 09:00-21:00 daily from 10 to 30 August 2014.
The YOV Guest Passes are managed according to fixed quotas on a daily basis. The quota of
Guest Passes for each NOC delegation per day is stipulated by the IOC and depends on the size of
the delegation as shown in the table below:
Number of Athletes Quota of Guest Passes per Day
1-4 2
5-30 3
31-50 4
51-70 5
Over 71 6
When a NOC wants to apply for a YOV Guest Pass, the Chef de Mission or Proxy Card Holder
needs to fill in and submit an application form at the YOV Guest Pass Centre. The application
must be submitted by 18:00 on the day before the guest’s visit. Once approved, the guest may
collect the Guest Pass on the day of the visit by showing a valid ID document and enter the YOV
from the entrance of the Guest Pass Centre. Guests must be accompanied by an NOC delegate at
all times within the Residential Zone, and is not authorised to reside in the YOV.
The Guest Pass Application Form can be downloaded from the Official website of Nanjing 2014
and the NOCnet at, respectively:
http://www.nanjing2014.org/en/regist.htm
http://extranet.olympic.org/nocnet/en/games/yog/2014/accreditation/YOG%20Guest%20Pass
%20Application%20Form/YOG%20Guest%20Pass%20Application%20Form.pdf
8.3.3 Transport Service in the YOV
● YOV Internal Transport
No motor vehicle transport will be provided within the YOV, and cycling is not allowed.
● YOV Transport Mall (YTM)
The YTM is the transport hub for YOG shuttle buses (Y lines) and Pre-Planed Services (PPS)
during the Games, providing convenient transport services between the YTM and all competition
and training venues, the IOC Hotel, the MMC and city transport mall for all accredited clients.
Please refer to Section 24 of this Manual and the Transport Guide, which will be released in July,
for details concerning transport services.
48
8.4 Residential Zone
The Residential Zone consists of:
● Residential Buildings
● Resident Centres
● Self-service Laundry Room
● Medical Clinic
● Multi-Faith Area
● NOC Services Centre
● NOC Storage Room
● NOC Business Centre
● Event Information Centre (including CEP Information & Registration Desk)
● Training Venue
● Fitness Centre
● NOC Workshop Space
● Dining Hall
8.4.1 Accommodation
8.4.1.1 Apartment Allotment
A number of beds and lockable storage rooms located in the basements of the residential buildings
will be allocated to each NOC delegation according to their size. The principles of apartment
allotment are as follows:
● Males and females are to reside in different rooms but may share one apartment.
● Participating athletes of different NOCs will not be required to share an apartment and/or a
room unless they wish to. NYOGOC will only allocate apartments to NOC delegations. The
number of beds in the apartments will not be more than the total number of eligible athletes,
Team Officials, including the Chef de Mission and Young Ambassadors, and the Chef de
Mission is to allot beds to participating athletes, Team Officials and Young Ambassadors.
● Chefs de Mission must stay in the Youth Olympic Village as long as athletes from their NOC
Team Delegation are staying in the Youth Olympic Village.
● The YOV will not provide accommodation for Additional Team Officials.
● The Accommodation Allotment Information Letter will be sent to all NOC delegations before
25 July with details of their allotment: location, number and layout of apartments and rooms,
information on storage and workshop spaces.
8.4.1.2 FF&E Provided
The YOV will not provide independent office or medical rooms for NOCs. Each NOC delegation
can allocate such spaces inside their allotment at its sole discretion. They may set up an office or
medical room in the living room and rent relevant furniture, facilities & equipment (FF&E) at the
DOS Service Desk in the NOC Services Centre. Please refer to the DOS list for the FF&E
available for rental (Section 13 of this Manual).
Chefs de Mission Manual Nanjing 2014 49
Following relevant customs clearance policies, NOCs will be allowed to bring their own
computers, printers, copiers, and other office equipment, and will be responsible for installing
them. The Technology Help Desk in the NOC Services Centre will provide related technical
consulting services when necessary.
Please refer to Section 22 of this Manual for details concerning Internet services.
All guest rooms will be equipped with individually controllable air conditioning.
The items in the following Charts 1 & 2 will be provided by NYOGOC free
of charge and the electrical sockets (220V/10A/50Hz, please refer to the
picture below) follow Chinese national standards.
(Electrical Socket)
Chart 1: Bedroom
Type: 1-Person Bedroom
Type FF&E Number Unit
1-Person Bedroom
Bed & bedding 1 Set
Night table 1 Set
Reading lamp 1 Set
Coat hanger 10 Piece
Wardrobe 1 Set
Laundry bag 1 Set
Dustbin 1 Set
Mosquito repellent 1 Set
Window curtain 1 Piece
Bath towel 1/person Piece
Face towel 1/person Piece
Type: 2-person Bedroom
Type FF&E Number Unit
2-person Bedroom
Bed & bedding 2 Set
Night table 2 Set
Reading lamp 2 Set
Coat hanger 20 Piece
Wardrobe 1 Set
Laundry bag 2 Set
Dustbin 1 Set
Mosquito repellent 1 Set
Window curtain 1 Piece
50
Bath towel 1/person Piece
Face towel 1/person Piece
Type: 3-person Bedroom
Type FF&E Number Unit
3-person Bedroom
Bed & bedding 3 Set
Night table 3 Set
Reading lamp 3 Set
Coat hanger 30 Piece
Wardrobe 1 Set
Laundry bag 3 Set
Dustbin 1 Set
Mosquito repellent 1 Set
Window curtain 1 Piece
Bath towel 1/person Piece
Face towel 1/person Piece
Type: Chef de Mission’s Room
Type FF&E Number Unit
Chef de Mission’s Room
Bed & bedding 1 Set
Night table 1 Set
Wardrobe 1 Set
Coat hanger 10 Piece
Dustbin 1 Set
Mosquito repellent 1 Set
Window curtain 1 Piece
Laundry bag 1 Set
Telephone 1 Set
Reading lamp 1 Set
Bath towel 1 Piece
Face towel 1 Piece
Refrigerator 1 Set
Office table 1 Set
Office chair 1 Set
Office stationery 1 Set
Chart 2: Common Area
Type FF&E Number Unit
Living Room (Athletes &
Team Officials)
Square table 1 Set
Chair Same as bed number Set
Dustbin 1 Set
Clothes drying stand 1 Set
Chefs de Mission Manual Nanjing 2014 51
Bathroom
Toiletries (including
toothbrush, toothpaste,
shampoo, shower gel,
soap, comb)
1/person Set
Toilet paper 1/day Roll
Dustbin 1 Set
Non-slip shower mat 1 Piece
8.4.1.3 Housekeeping Service
Bed making, room cleaning, waste collection and toilet paper rolls will be provided on a daily
basis. Face towels, shower towels and linen will be changed every four days.
8.4.1.4 Laundry Service
There are two 24-hour self-service laundry rooms located in Room B1, Residential Building B and
Room E1, Residential Building E in the Residential Zone; YOV residents may use the self-service
laundry facilities free of charge.
Paid laundry services for team uniforms and other clothing are also available at Room F6,
Resident Centre of Residential Building F.
Please refer to Appendix 29.10 of the YOV Master Plan for the exact location.
8.4.2 Resident Centres
There are six 24-hour Resident Centres located in:
- Room A1 of Residential Building A,
- Room B6 of Residential Building B,
- Room C1 of Residential Building C,
- Room D1 of Residential Building D,
- Room E7 of Residential Building E and
- Room F6 of Residential Building F.
Please refer to Appendix 29.10 of the YOV Master Plan for the exact location.
The Resident Centres provide a range of services including distribution of:
- hand-drawn maps;
- free ice and cold packs for medical use;
- linen (sheet, pillow cover, quilt cover, towels) exchanges (dirty for clean); and
- Nanjing 2014 posters.
52
8.4.3 Food & Beverage Services at the YOV
8.4.3.1 Dining Hall
The Dining Hall is located in the 4th, 5
th and 6
th floors of Building No.1. The entrance of the
Dining Hall is located near the YOV Square. The entrance/exit of the Residential Zone is 400
metres away from the entrance to the Dining Hall, or a walk of 8-10 minutes. Colourful cultural
and educational activities will be staged along the way.
There are escalators leading up to the Dining Hall. Upon presentation of their YOAC, residents
will have unlimited access to the Dining Hall during its operating hours for food & beverage
services.
Access Entitlement:
1. Participants with the “Knife & Fork” pictogram on their YOAC.
2. Additional Team Officials with meal vouchers or pre-purchased “Knife & Fork”
pictogram.
3. Guests with meal vouchers.
Dining Rules
● Bags and sport equipment are not allowed in the Dining Hall. Residents entering the dining
areas are required to leave their bags at the bag storage counters located at the entrances, and
collect their bags when they leave.
When storing bags, please take valuable items out and keep the deposit cards which you will
need to present when claiming your bag. If bags are not collected within the stipulated time,
please go to the Lost & Found near the bag storage counter.
● Residents are required to return their trays to designated cleaning points.
● In principle, residents will not be allowed to take food or beverages, especially hot food, from
the dining hall, because of food safety considerations. This restriction does not apply to
beverages, fruit, bread, ice cream and items for immediate consumption, as well as food from
the dining hall for sick or injured residents.
Operating hours
From 12 to 28 August 2014: Full menu services
a) Breakfast: 05:00 - 11:00
b) Lunch: 11:00 - 16:00
c) Dinner: 16:00 - 21:00
d) Evening meals: 21:00 - 01:00
Note: Service times are subject to adjustment in accordance with the Competition Schedule.
From 29 to 30 August 2014: Full menu services
e) Breakfast: 06:00-09:00
f) Lunch: 11:00-14:00
g) Dinner: 18:00-21:00
Chefs de Mission Manual Nanjing 2014 53
Cuisines
● Four types of food will be provided at the Dining Hall:
Asian
Mediterranean
European continental
Chinese
● Food will be served on a six-day menu rotation basis.
● Special dietary needs, including but not limited to halal food and vegetarian food, will also be
taken into consideration and will be clearly marked on the cuisine identification cards. The
food service counters will have menu identification cards and signage in English, French and
Chinese. Nutritional facts about each dish will also be provided.
Nutrition Kiosk
The Nutrition Kiosk at the F&B Information Desk on the ground floor of the Dining Hall will
provide athletes with dietary and nutritional information, and arrange special meal orders for
injured or sick athletes.
8.4.3.2 Purchase of Meal Vouchers
● Meal vouchers can be purchased in advance or refunded at the Finance Help Desk in the
NOC Services Centre of Building No. 2 or at the entrance of the Dining Hall in Building
No.1.
● Meal vouchers will only be sold to the Chef de Mission or Proxy Card Holders.
● The meal voucher price is RMB 120 per person for a single entry to the Dining Hall, and is
valid from 10 to 30 August 2014.
● Meal vouchers can be paid in cash (RMB) or with a VISA card.
● Unused vouchers (within the valid period) can be refunded at the above-mentioned Finance
Help Desks in cash (RMB only).
8.4.3.3 Purchasing “Knife & Fork” entitlement
For convenience purposes, NYOGOC has decided to give NOCs the option of purchasing a “Knife
& Fork” entitlement (pictogram) for Additional Team Officials exclusively, thereby granting
Additional Team Officials access to the Dining Hall and the Café in the YOV, and Food &
Beverage Services in the venues. Price is 4,560 RMB/740 USD per person, which is composed of
120RMB/meal x 2 meals/day x 19 days (calculated from 12 to 30 August). The pictogram will be
printed on the Accreditation Card and will be valid during the Nanjing Youth Olympic Games
(10-30 August 2014). Policies and procedures are as follow:
I. The “Knife & Fork” pictogram can be only purchased for and used by Additional Team
Officials.
II. The “Knife & Fork” pictogram cannot be transferred.
III. The “Knife & Fork” pictogram cannot be refunded.
IV. The “Knife & Fork” pictogram is valid for the whole duration of August 10-30; partial
54
payments or usage is not available. If purchase is needed for a shorter period, NOCs may
choose to purchase meal vouchers.
V. The price is in RMB or USD. NOCs may choose to pay in either currency.
VI. Purchase Terms and Procedures:
i. Purchase before the Games
a) NOCs submit via email the Additional Team Officials “Knife & Fork” Purchase Application
Form (Available for download on the NOCnet:
http://extranet.olympic.org/nocnet/en/games/yog/2014/Pages/GameServices.aspx). Names
and accreditation numbers of the Additional Team Officials are required.
b) NYOGOC sends by email the Additional Team Officials “Knife & Fork” Purchasing
Confirmation Sheet to NOCs once the identities of the Additional Team Officials have been
confirmed.
c) NOCs transfer the amount indicated in the Confirmation Sheet by 20 July. Payments before
the Games should be done by bank transfer. All applicable bank fees will be borne by the
NOCs.
RMB Account information:
Account Name Nanjing Youth Olympic Games Organising Committee
Account No. RMB Account： 4301016519100330245
Account Bank Office of Jiangsu Province Branch of Industrial and Commercial Bank of
China
Address No. 408 South Zhongshan Road, Nanjing, Jiangsu Province, China
SWIFT Code ICBKCNBJJSP
Postscript Name of organisation /number of pro-forma invoice
USD Account information:
Account Name Nanjing Youth Olympic Games Organising Committee
Account No. USD Account： 4301016509814109349
Account Bank Office of Jiangsu Province Branch of Industrial and Commercial Bank of
China
Address No. 408 South Zhongshan Road, Nanjing, Jiangsu Province, China
SWIFT Code ICBKCNBJJSP
Postscript Name of organisation /number of pro-forma invoice
d) NYOGOC issues the temporary invoice;
e) Upon arrival in Nanjing, Additional Team Officials have to go to the Accreditation Centre in
the Welcome Centre of the YOV to change their Accreditation Cards and complete validation
with the invoice and their Pre-valid Cards.
ii. Purchase during the Games
a) Chefs de Mission or Proxy Card Holders may go to the Finance Help Desk of the NOC
Services Centre or the Finance Service Desk at the entrance of the Dining Hall in Building 1,
where the Additional Team Officials “Knife & Fork” Purchase Application Form is available.
The names and accreditation numbers of the Additional Team Officials are required.
b) NOCs make the required payment (cash RMB only or VISA card) and NYOGOC issues an
invoice.
c) NOCs submit the Additional Team Officials “Knife & Fork” Purchasing Confirmation Sheet
Chefs de Mission Manual Nanjing 2014 55
and the invoice to the Accreditation Centre in the YOV in order to change the accreditation
cards with printed “Knife & Fork” pictogram.
8.4.4 NOC Services Centre
The NOC Services Centre is located in the Residential Zone and includes:
● IOC Office
● NOC Continental Service Desks
● NOC Pigeon Holes
● Functional Area Help Desks respectively for:
Arrivals & Departures / OTA
Transport
Logistics/Freight & Customs Clearance
Technology
Directory of Services (DOS)
Finance
Food & Beverage
Victory Ceremony Collecting Centre
It will provide one-stop services for the daily operations of NOC delegations during the Games.
NOC delegations will be able to seek advice, assistance and issue-resolution through the NOC
Relations and Services team or other NYOGOC Functions on all Games-related matters.
The NOC Services Centre will operate from 07:00 to 22:00 daily from 10 to 30 August 2014.
On-call night-shift services will be available. During operation, the Centre will be open only to the
Chefs de Mission and Proxy Card Holders of the NOC delegations, who may access the various
services upon presentation of their YOACs and/or Proxy Cards.
The following table illustrates who are granted relevant entitlements to handle procedures at the
NOC Services Centre.
NOC Services Centre
Access Chefs de
Mission Proxy Card Holders Team Officials NOC Assistants Athletes
Continental Service
Desks √ √ —— √ ——
FA Help Desks √ √ —— √ ——
Victory Ceremony
Collecting Centre √ √ —— —— ——
NOC Pigeon Holes √ √ —— —— ——
8.4.4.1 NOC Pigeon Holes
Upon presentation of their YOACs or Proxy Cards, the Chefs de Mission and Proxy Card Holders
may apply for and collect Different-Sport Spectating Athletes (DSSA) complementary tickets,
event-related goods, documents, and Chefs de Mission Meeting minutes at the NOC Pigeon Holes.
56
The Pigeon Holes are also the place for NOCs to collect mail and parcels during the Games.
Mail address:
Name of the Resident
NOC Code
Youth Olympic Village,
Jianye District, Nanjing, China, postcode: 210000
Application procedures for DSSA complementary tickets are as follows:
Chefs de Mission and Proxy Card Holders of NOC delegations are responsible for the
application and collection of complementary tickets and only applications sent from the email
address designated by the Chef de Mission are valid;
NOCs may either place print applications in the NOC Pigeon Holes between 7:00 and 10:00
AM one day before the competition date, or send the electronic forms to
[email protected] before 10:00 AM;
Each NOC can submit only one application form each day and the number of DSSA
complementary tickets for each event is not to exceed 20% of total tickets;
NYOGOC cannot guarantee that all needs can be met;
NOCs will have to collect the complementary tickets for the next day at the Pigeon Holes
from 17:00 to 18:00 and tickets not being collected within the set time period will be
re-allocated on a “first come, first served” basis;
If damaged or lost, DSSA complementary tickets will not be replaced or reissued.
Information package for DSSA complementary tickets will be sent by email to each NOC in
August.
8.4.4.2 NOC Continental Service Desks
At the five NOC Continental Service Desks, the NOC Services Regional Coordinators will
provide NOC delegations with general information, coordinate issue resolution, and assist with all
matters during the Games.
8.4.4.3 Functional Help Desks
Eight Functional Help Desks will be in operation at the NOC Services Centre. The operating time
of all help desks will be consistent with that of the NOC Services Centre. The following services
will be provided:
● Arrivals & Departures/OTA
OTA to manage all flight arrangements and airlines-related issues
Arrivals & Departures/OTA to collect and verify arrivals & departures information
Arrivals & Departures/OTA to assist NOCs with lost, damaged or mistakenly collected
luggage
Chefs de Mission Manual Nanjing 2014 57
Arrivals & Departures/OTA to arrange transport between the YOV and airport/railway
stations for NOCs
● Transport
Provide shuttle bus information, including routes and schedules
Answer questions concerning shuttle bus schedules for team events or
competition/training at remote venues
Provide pool vehicle information and services and direct clients to apply for PPS at the
transport help desk at the Welcome Centre
Assist NOCs to book self-paid taxi services
Provide city/public transport information
● Logistics/Freight & Customs Clearance
Provide local transport services for special sport equipment
Offer consultancy on logistics services
Provide logistics services for luggage and sport equipment and other NOC freight inside
the YOV according to clients’ application
Assist NOCs with matters concerning international freight, custom clearance for
imports/exports and quarantine inspection
Provide information about the official international freight and customs clearance
providers recommended by NYOGOC
● Technology
Provide technical consultation services regarding the use of communication networks,
fixed-line and mobile phones, and radio frequency (including DOS products)
● Directory of Services (DOS)
Accept NOCs’ Games-time product orders
Coordinate DOS product delivery, installation and recovery
Provide DOS product consultation service
Handle any DOS related issues
● Finance
Sales of meal vouchers for the Dining Hall
Charge DOS products and refund deposits
Receive damage compensation
● Food & Beverage
Provide food & beverage information
● Victory Ceremony Collecting Centre
Participation Certificates for NOC delegations and athletes
Victory Diplomas for medallists
Medal boxes for medallists
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8.4.4.4 Issue Escalation and Handling
As the first step to handle issues, NOC delegations may seek help from NOC Assistants. If the
problem involves a particular functional area, the NOC delegation can consult the relevant
Functional Help Desk at the NOC Services Centre.
For other problems, the NOC delegations may contact the NOC Continental Service Desks in the
NOC Services Centre. The Chefs de Mission Meetings will also provide opportunities to raise and
solve Games-wide issues.
If assistance from the IOC is needed, the NOC delegations may directly contact the IOC Office on
the ground floor of Building No.2.
8.4.5 NOC Business Centre
The NOC Business Centre, located in Building No. 2 of the Residential Zone, is divided into two
areas: a working space and a NOC meeting space. The Centre provides facilities for NOCs to
perform administrative tasks and hold administrative meetings.
The NOC Business Centre provides services on a time-sharing, self-service and “first come, first
serve” basis. It will be open from 10 August to 30 August, operating from 07:00 to 22:00 daily.
The following table illustrates who are granted relevant entitlements to handle procedures at the
NOC Business Centre.
NOC Business Centre
Access Chefs de
Mission Proxy Card Holders Team Officials NOC assistants Athletes
Working Area √ ——
Meeting Area √
8.4.5.1 Working Area
Located on the ground floor of Building No.2, the working area has 45 computers and 50
workstations with free Internet access, and fax/copy/print/scan machines. NOCs can buy pre-paid
international calling cards in the Telephone Services Centre located in the YOV Square. Fees will
be charged for international faxes.
Members of the NOC delegations may also use their own laptops at the workstations.
8.4.5.2 NOC Meeting Area
Located on the first floor of Building No.2, the NOC Meeting Area consists of 6 meeting rooms:
- two rooms with 50 seats,
Chefs de Mission Manual Nanjing 2014 59
- three with 40 seats and
- one with 20 seats.
Reservation forms are to be filled in by the Chef de Mission or Proxy Card Holder of the NOC
delegation at the reception desk of the NOC Business Centre at least 24 hours in advance.
Each meeting shall last no longer than four hours. In case of a need to extend or cancel a meeting,
the delegation is required to inform the reception desk at least one hour in advance. If the
delegation cancels the meeting or is late for 30 minutes without notifying the reception desk, the
reservation will be automatically cancelled.
8.4.6 Chefs de Mission Meetings
Located in the NOC Business Centre, the Chefs de Mission Meeting Hall is the place for holding
the Chefs de Mission meetings during the Games.
The Chefs de Mission Meetings constitute an important platform for communication, as well as
information sharing among the IOC, NYOGOC and NOCs during the Games. The meetings also
act as a communication and coordination mechanism for NYOGOC to resolve issues for NOC
delegations during the Games.
The Chefs de Mission Meetings are scheduled to take place every other day from 12 to 28 August
2014 (07:30 – 8:30). The schedule may be adjusted according to the recommendations of the IOC
and NOC delegations and the actual operation of the YOV.
As preliminary information, NOCs are to note that the Chefs de Mission Meetings are scheduled
to be held on the following dates (subject to change):
12 August 14 August 15 August
18 August 20 August 22 August
24 August 26 August 27 August
One day before each meeting, a formal notice informing the NOCs of the next day’s meeting will
be sent to each NOC by email. The date of the next Chefs de Mission Meeting will be announced
at the end of each meeting. The NOC Services Centre’s bulletin board and NOC Assistants will
also remind the Chefs de Mission of the meetings. Each NOC is entitled to send a maximum of
two representatives to attend the meetings.
Simultaneous interpretation in six languages will be provided for the meetings: Chinese, English,
French, Spanish, Arabic and Russian. Meeting minutes in English, French and Chinese will be
distributed to each NOC the same day after the meeting. Electronic versions of the minutes will be
e-mailed to the Chefs de Mission and printed copies will be available at the NOC Pigeon Holes.
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8.4.7 Event Information Centre
The Event Information Centre (EIC) is located on the ground floor of Building No. 2 in the
Residential Zone, where an information booth is set up for each sport. The information booths will
provide NOC delegations with detailed competition and training schedules and competition
information. The EIC operation hours and periods are as follows:
10 - 11 August 12 - 28 August 29 - 30 August
08:00 - 20:00 07:00 - 23:00 08:00 - 20:00
The information booths for each sport will be in contact with the information desks of the
competition venues and provide the following services:
● Release competition and training information such as start lists, competition results and
training schedules.
● Collect requests from NOCs for training reservations and training schedule adjustments, and
submit the requests to the competition management team and Transport Help Desk for
confirmation.
● Handle orders of boxed snacks for competition venues.
8.4.8 Medical Services
The YOV Medical Clinic is located in located in Building D of the Residential Zone. Please refer
to Section 19 of this Manual for details
8.4.9 Sports Facilities
Sports facilities located on the 1st Floor of Building No. 3 in the Residential Zone of the YOV
include the Fitness Centre and Training Venues.
Fitness Centre
● Indoor Fitness Area
● Sauna
● Weighing Room
● Ergometer Room
Training Venues
● Basketball
● Taekwondo
Note: Competing team training policies must be followed for use of the training venues.
Chefs de Mission Manual Nanjing 2014 61
8.4.10 Multi-faith Area
The Multi-faith Area, located on the second floor of Building No. 2, will offer dedicated rooms for
Buddhism, Islam, Christianity, Judaism and Hinduism. There are also an additional two multi-faith
rooms and one meditation room in the Multi-faith Area. Upon request, Buddhist, Christian and
Muslim religious practitioners will provide religious services. Other venues can also be provided
for other religions, if required.
Information about major religious sites in Nanjing will also be available.
8.4.11 General YOV Policies
● Sale and distribution of alcohol are prohibited in the YOV.
● The YOV is a non-smoking area; smoking is prohibited in the YOV.
● Cooking is not allowed in the YOV.
● Cycling is prohibited in the YOV.
● Silence must be respected between 00:00 - 04:00 am in the YOV.
● For special dietary needs, NOCs may take food and beverages brought from their own
country/territory into the YOV. However, such food and beverages must be declared in
advance and approved by NYOGOC. The compulsory procedures for importing food and
beverages should be followed in accordance with the requirements stipulated in the Customs
and Freight Guide and the relevant requirements of the Chinese Customs.
8.5 YOV Square
The YOV Square is the main location for the Culture & Education Programme and commercial
services, providing Media, digital media, tourist, first-aid and commercial services for YOV
residents in addition to CEP activities and NOC workshop spaces.
8.5.1 CEP Activities
The CEP Information & Registration Desk will be located in Building No. 2, in the Event
Information Centre.
Please refer to Section 4 of the Manual for more details about CEP activities.
8.5.2 Commercial Services
● Banking
Located in Room C7, Building C at the YOV Square, the bank provides the following services:
Foreign currency exchange
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Traveller’s check cashing
Cross-border remittance
Credit card transactions
ATM
Opening/closing of personal/corporate account (Please refer to Section 11.3 and 11.4 for
detailed procedures)
● Post Office
Located in Room C9, Building C at the YOV Square, the Post Office provides the following
services:
Exhibition and sales of philatelic items
Sale of Nanjing 2014 tickets
Flower Service
● Café
Located in RoomF3, F4, Building F at the YOV Square
McDonald’s will provide light snacks and beverages for residents, YOV guests, media and
other accredited YOG clients. Services are free for residents and Additional Team Officials
with a “Knife & Fork” pictogram. Besides, guests will have to pay for their services in the
Café.
● General Store
Located in Room F1, Building F at the YOV Square, the general store sells daily necessities and
general merchandise.
● Licensed Merchandise Concession
Located in Room C8, Building C at the YOV Square, the concession sells licensed Nanjing 2014
products.
● Telephone Service Centre
Located in Room C10, Building C at the YOV Square, the telephone service centre provides the
following services:
Inquiry desk for telephone and mobile phone services
Rental of mobile phones and sales of UIM cards
Sales of pre-paid telephone cards
Photo printing service
For more details, please refer to Section 22 of this Manual.
● Tourism Information Centre
Located in Room C11, Building C at the YOV Square, the tourism information centre provides
information on domestic tourist attractions and booking of relevant flight and trains.
Chefs de Mission Manual Nanjing 2014 63
8.5.3 First Aid Station
Located in Room C11, Building C at the YOV Square, the first aid station provides first aid
services and ambulance transfer if necessary.
8.5.4 Media Sub-Centre
The Media Sub-Centre is located in Rooms C5 & C6, Building C at the YOV Square. It will
operate from 8:00 to 20:00 daily, except on the days of the opening and closing ceremonies.
It will be open to accredited media, Team Officials and athletes, who are invited for interviews,
and will offer the required facilities and services. The media may not enter the Residential Zone of
the YOV at any time unless they have been invited by the NOC and have NOC Guest Passes and
are accompanied by an NOC representative residing in the YOV.
Please see Section 18 of this Manual for detailed information.
8.5.5 Digital Media Centre
The Digital Media Centre, located in the YOV Square, is composed of two facilities. The main
facility is a two-story building opposite the entrance/exit of the Residential Zone, and the other is
located in Room F5, Building F. Between 10 and 30 August 2014, the Digital Media Centre
(including the main facility and the front store) will operate from 8:30 to 22:30 daily, providing
digital application services and digitised presentations. Interactive digital events and sharing
activities will also be organised here for YOV residents during the Games.
The Digital Centre provides computers and convenient Internet access free of charge. There will
also be an area for culture and education exhibition and interactive communication incorporating
Internet and New Media technologies. Only YOV residents will have free access to the digital
application services by presenting their YOACs. To ensure a comfortable environment, the flow of
people entering the areas for Internet and interactive communication will be kept under control.
8.5.6 NOC Workshop Space
The NOC Workshop Space is located in Room C4, Building C at the YOV Square. Air
conditioning, power outlets and basic maintenance tools are provided to NOCs on a “first come,
first served” basis.
8.6 Closing of YOV
8.6.1 Check-out
Check-out procedures must be completed by the Chefs de Mission (or Proxy Card Holders) of the
NOCs at the relevant Resident Centre.
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Two days before the Closing Ceremony, the Chef de Mission (or Proxy Card Holder) will be
required to make an appointment for checkout at the corresponding Resident Centre before 18:00
and to verify the List of Loss or Damaged Items.
The Chef de Mission (or Proxy Card Holder) will have to return all keys to the corresponding
Resident Centre half an hour before the last departures.
The Resident Centre will check the FF&E of all rooms within one hour, evaluate any damage or
loss, and record it in the List of Loss or Damaged Items. The Chef de Mission (or Proxy Card
Holder) will be requested to sign on the Check-out Registration Sheet to confirm the status of the
FF&E and rooms.
The Resident Centre will submit the Check-out Registration Sheet to the NYOGOC Finance. In
the event of any loss or damage, the Chef de Mission (or Proxy Card Holder) must pay relevant
compensation at the Finance Help Desk before leaving the YOV.
8.6.2 Transport Service for Departures
Based on the departure information provided by the OTA, NYOGOC will arrange transport for
delegations to travel from the YOV to Nanjing Lukou International Airport, Nanjing Railway
Station and Nanjing South Railway in advance.
The OTA will arrange ground transportation from the YOV to Shanghai Pudong International
Airport for the NOC Team Delegations that will be flying from Shanghai. Please contact the OTA
for further information.
8.6.3 Logistics Services
The Freight & Customs Clearance Help Desk in Building No.2 of the Residential Zone will
provide international freight and customs clearance, and domestic transport consultation services.
Please see Section 10 and Section 17 of this Manual and the Customs and Freight Guide for
detailed information.
8.6.4 Financial Settlement
NYOGOC will release the List of Compensation Prices for Losses or Damages approved by the
IOC, indicating the compensation standard for each lost or damaged item. During the NOC
check-out process, NYOGOC will check all the items in the rooms. In case of any loss or damage,
the NOC will have to pay compensation at the Finance Desk according to the prices on the List of
Compensation Prices for Losses or Damages.
Upon the receipt of compensation payment, NYOGOC will issue an official invoice to the NOC.
Chefs de Mission Manual Nanjing 2014 65
9. Accommodation
9.1 Overview
NOC Presidents, Secretaries General and their accompanying guests, NOC guests, and Additional
Team Officials will stay at NYOGOC preferred hotels situated near the venue for the Opening and
Closing Ceremonies or at locations with convenient transport. Accommodation costs will be paid
by the NOCs. There is no minimum-stay requirement at the hotels preferred by Nanjing 2014
9.2 Late Reservations and Payment
After 16 June 2014, online booking will still be accessible until 24:00 (Beijing Time), 12 July.
After that time online booking will be closed, but any reservation information already submitted
can still be viewed in the Accommodation Booking System.
The payment deadline is 24:00, 16 July, after which the online reservation and bank transfer will
be closed.
Those clients who cannot make payment before 16 July are required to inform NYOGOC (see
9.2.1) to confirm the date of payment. NYOGOC will provide contact information and the account
data for the preferred hotels. Clients are to make remittance directly to the preferred hotel’s
account or use a credit card as guarantee by 31 July.
NOTE:
If the clients fail to make credit guarantee or remittance by 31 July, the reservation will be
cancelled automatically.
If rooms are still available after 31 July, NYOGOC will assist the clients to contact the preferred
hotels for reservation and payment arrangements. However, the availability and price of the rooms
will be subject to market conditions. If there are no rooms available at the preferred hotels,
NYOGOC will recommend other hotels.
NOTE: Accommodation reservations will be valid only after a client has completed all the
accommodation booking process and NYOGOC has received the client’s down payment or lump
sum payment.
9.2.1 Clients may log in the NYOGOC Accommodation Booking Website for details on the
accommodation booking procedures.
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9.2.2 Contacts for Accommodation Booking
Telephone/Address Service Time (Beijing Time)
Website http://accommodation.nanjing2014.org Whole day from 1 July to 12 July
Tel. +86 25 8363 5912 (Service in
Chinese/English/French) 09:00-20:00 from 1 July to 31 Aug
Fax +86 25 8363 5915 Whole day from 1 July to 31 Aug
E-mail [email protected] Whole day from 1 July to 31 Aug
9.2.3 Payment Method
Clients will be required to make payments directly on the hotels’ websites. In recognition of
VISA’s support of the Olympic Games, it is preferred that the clients use VISA cards.
Room rates for all the recommended hotels for Nanjing 2014 are quoted in RMB. Clients may
choose USD or RMB for payment (The applicable exchange rate will be the buying rate between
RMB and foreign currencies announced for the day by the settlement bank). The total of RMB
converted will be equivalent to the total of RMB payable. All applicable bank fees for bank
transfer shall be borne by the clients themselves. Should clients decide not to use a VISA card,
they may still pay by bank transfer to the following account:
Account Name: MANGOCITY. COM. Ltd.
Account Bank: Shenzhen Duty Free Building Branch, Industrial and Commercial Bank
of China
Account numbers: 4000053619900001951 (USD)
4000053619100012224 (RMB)
9.3 Cancellation Policy
If a client cancels or shortens a reservation after 17:00, 16 June 2014, accommodation fees will be
charged in accordance with the following provisions:
Type Beijing Time Penalty
A
The client cancels a reservation or shortens the
days of accommodation after 17:00, 16 June, and
before17:00, 30 June 2014.
The lower of a one-night room rate
or 50% of the accommodation fees
B
The client cancels a reservation or shortens the
days of accommodation after 17:00, 30 June, and
before 17:00, 16 July 2014.
The higher of a one-night room rate
or 50% of the accommodation fees
C The client cancels or shortens a reservation after
17:00, 16 July 2014.
Full payment
D No-show (no check in) Full payment
Chefs de Mission Manual Nanjing 2014 67
After NYOGOC has received the cancellation application and confirmed that the cancellation has
been accepted and the refundable amount in RMB has been verified, the refund (in USD or RMB)
will be transferred to the client’s original bank account within one month. The exchange loss
between the day of payment and the day of refund, together with all the applicable bank service
charges for the refund, shall be borne by the client. NYOGOC will not cover any potential service
charge or exchange loss, and no refunds can be made for bank fees incurred.
9.4 Check-in Process
NOC clients who have successfully made their reservation and paid the lump-sum payment may
check their accommodation information at the front desk of their preferred hotels. If NOC clients
want to extend their stay provisionally, they should contact their preferred hotel directly and make
their own reservations and payments.
Accommodation fees include breakfast and free WIFI. If NOC clients need lunch, supper,
conference-rooms or laundry service, they should contact their preferred hotel directly and make
their own reservations and payments.
The preferred hotels will provide NOC clients with an accommodation invoice upon their
check-out.
9.5 Accommodation Information Desk
Information Desks, located in the lobby of each preferred hotel, will open from 09:00-20:00.
Services:
- Assist with hotel check-in procedures
- Provide information on Nanjing 2014 and public transport, shopping, and tourism
- Provide information on competition schedules and related events of Nanjing 2014
9.6 Accommodation for Non-accredited Participants
For non-accredited participants, including family members or friends of accredited participants,
NYOGOC provides a list of recommended hotels (including address, contact details and website)
on the accommodation reservation website. Non-accredited participants are required to make their
own reservations and payments directly with the hotels.
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Appendix: List of NOC Preferred Hotels (For late clients after 16 June, 2014, please refer to 9.2)
Client Group Hotel Star
Rate Address
NOC Presidents, Secretaries
General and their
accompanying guests,
NOC Guests
Jinling Hotel 5 No.2 Hangzhong Road
Fairmont Nanjing Hotel 5 No.333 Jaingdong Middle Road
Huangpu Hotel 4 No. 2-2 Huangpu Road
Additional Team Officials Fangyuan Jinling Hotel 4 No. 181 Huju North Road
Shuangmenlou Hotel 4 No. 181 Huju North Road
Chefs de Mission Manual Nanjing 2014 69
10. Arrivals & Departures
10.1 Official Travel Agency (OTA)
Carlson Wagonlit Travel is the Official Travel Agency (OTA) designated by the IOC for the
Nanjing 2014 Summer Youth Olympic Games. The OTA will book tickets to and from Nanjing
and handle all travel arrangements for NOCs (athletes, Team Officials and Young Ambassadors).
Please refer to the NOC Team Delegation Travel and Accommodation Policy stipulated by the IOC
on the NOCnet. OTA has received a contact list for each NOC, and will book tickets for all NOC
delegations participating in Nanjing 2014 in accordance with the number of available flights,
actual circumstances of YOG and the specific requirements of the NOCs.
Contact Details:
Carlson Wagonlit Travel (CWT) - YOG Travel Desk
Route de Saint-Cergue 9
Case Postale 1089
1260 Nyon, Switzerland
Tel: +41 21 621 60 38 or +41 58 322 15 40
Fax: +41 43 456 91 19
E-mail: [email protected]
The Official Travel Agency will answer your calls 24h/24h as soon as NOCs start to travel to the
Youth Olympic Games in Nanjing:
24h/24h between 9 and 16 August 2014 as well as during the departure from Nanjing
period between 28 August and 1 September 2014;
The Hotline will operate between 7 a.m. and 10 p.m. for the period between 16 and 28
August 2014.
Before 9 August, the OTA will operate during normal business hours, i.e. from 8:00 a.m. to 6:30
p.m. Switzerland Time, from Monday to Friday.
For more details on the OTA, please visit the NOCnet at:
http://extranet.olympic.org/nocnet/en/games/yog/2014/Pages/travel.aspx.
10.2 Collection and Processing of Arrivals & Departures (A&D) Information
After the completion of the Delegation Registration Process (DRP), the OTA will collect the A&D
data forwarded by NYOGOC for all NOC participants and will provide relevant services for NOC
delegates whose travel expenses are borne by the IOC. The OTA will also collect the travel
information for Additional Team Officials, NOC Presidents, Secretaries General and their
Accompanying Guests. To ensure a smooth handling of arrivals & departures to and from Nanjing,
NYOGOC encourages all NOCs to complete their DRP with NYOGOC as early as possible. In
addition, NYOGOC requests all NOCs to determine their travel itineraries and their A&D with the
OTA in a timely manner, and to provide this data, as well as any other relevant information, to the
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OTA. NYOGOC will prepare for the reception of the NOCs in accordance with the A&D
information provided to NYOGOC by the OTA.
As soon as the DRP is completed, NYOGOC will communicate the final Accreditation Status
Report to the OTA and the OTA will issue a Ticket Order Form for the NOCs to finalise their
travel bookings. From 8 June to 19 July 2014, the OTA will distribute the Ticket Order Form to
NOCs that book airline tickets via the OTA and the Travel Data Collection Form to non-OTA
clients.
The NOC must return the completed Ticket Order Forms as well as the completed Travel
Data Collection Form to the Official Travel Agency within 24 hours of receipt and no later
than 19 July 2014 ([email protected]).
Travel documents will be issued to NOCs after the Ticket Order Form has been received by the
OTA.
If NOCs intend to change their flight tickets during the Games, they may contact the OTA via
email, telephone or at the Arrivals & Departures/OTA Help Desk in the NOC Services Centre, and
inform the OTA and the Arrivals & Departures team of such changes.
10.3 Arrival in Nanjing
10.3.1 Official Port of Entry and Exit
Nanjing Lukou International Airport is the official port of entry and exit, and the Nanjing Railway
Station and Nanjing South Railway Station are the official reception points for accredited NOC
participants. There will be YOG marks and related signage at these three ports. NOC participants
will be requested to present their Pre-valid Cards or valid identification certificates to confirm
their identities so that NYOGOC staff can assist NOC participants upon arrival.
Please note that NYOGOC will not provide any transport services to/from any other port of
entry/exit.
10.3.2 Operation Time of Arrivals & Departures Services
NYOGOC will set up Arrivals & Departures Reception Desks at Nanjing Lukou International
Airport, Nanjing Railway Station and Nanjing South Railway Station from 10 to 30 August 2014.
10.3.3 Inspection and Quarantine
A dedicated passage will be set up at Nanjing Lukou International Airport for YOG inspection and
quarantine.
All persons arriving in Nanjing from countries and territories infected with yellow fever must
present a valid yellow fever vaccination certificate to the inspection and quarantine authorities. If
no major infectious disease is occurring outside China, arriving passengers will not need to fill out
the Health Declaration Card for Entry and Exit. Participants with symptoms such as fever,
Chefs de Mission Manual Nanjing 2014 71
vomiting, coughing, dyspnoea and diarrhoea should make an oral declaration to the quarantine
officers at the travellers’ inspection and quarantine passage. If a major infectious disease is taking
place inside or outside China, the China AQSIQ (Administration of Quality Supervision,
Inspection and Quarantine) will issue announcements on mandatory measures of inspection and
quarantine for persons entering and exiting China and all persons entering China must truthfully
fill in the Health Declaration Card for Entry and Exit. Persons who suffer from severe mental
illness, infectious tuberculosis or any other infectious diseases that could cause significant harm to
public health are prohibited from entering China.
10.3.4 Border Inspection
NOC participants can enter or exit China (including the Hong Kong and Macao Special
Administrative Regions) with their Pre-Valid Cards/YOACs and valid passports or international
travel documents. All foreigners must fill in the standard Foreigners’ Entry Card for inspection at
the border.
To facilitate the border inspection process, it is recommended that NOC participants fill in the
entry/exit card before their arrival/departure. Entry cards are available on the flights and at the
entry ports.
A dedicated passage for Nanjing 2014 will be set up at Nanjing Lukou International Airport to
facilitate the entry process.
Dedicated YOG passages for NOC participants will also be opened at Beijing Capital International
Airport and Shanghai Pudong International Airport when necessary.
10.3.5 Luggage Claim and Abnormalities
The luggage claiming area is located in the airport arrival hall. Travellers will follow standard
airport procedures to claim their luggage and sports equipment, including over-size luggage from
the special luggage conveyor belt. It is the responsibility of NOC participants to collect their own
luggage and check any possible damage before leaving the airport for their accommodation sites.
Luggage carts are available at the airport free of charge.
Airlines will handle luggage issues and arrange for the repair or delivery of lost or damaged
luggage. In case of any loss, delay or damage to the luggage of NOC participants, the owners are
required to report to the luggage service counter (located in the arrival hall) of the relevant flight
immediately after arrival following the standard airline procedures. NYOGOC personnel will
provide necessary assistance on site.
Note: NOC delegations are to confirm with the airlines whether they need to claim luggage at the
transit port and re-check in, so that their luggage will not be left at the transit airport.
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10.3.6 Customs Inspection
In order to complete customs formalities when entering or exiting China, NOC participants are to
take the red or green channel depending on what they carry.
- The red channel (i.e. the "declaration passage") indicates that the person has articles to
declare to Customs. Such NOC participants must fill in the Luggage and Articles Declaration
Form for Entering Passengers at the Customs of the People’s Republic of China (available on
site), and submit the form to Customs. NOC participants are to write, “Nanjing 2014
Participant".
- The green channel (i.e., "passage without declaration") indicates that there is nothing to
declare to the Customs, but all arriving participants must agree to accept customs inspection
during the customs clearance process.
NOC participants are required to complete the above standard procedures by themselves according
to the YOG signs.
NYOGOC will set up Arrivals & Departures Help Desks in the inspection area of the ports of
entry. The staff will provide necessary assistance for the NOC participants in inspection and
quarantine, border inspection, luggage claim or customs inspection.
10.3.7 Transport Services
From 10 to 30 August 2014, transport services will be provided for all accredited NOC
participants for their arrivals and departures to and from the YOV and the designated hotels. The
Arrivals & Departures team will set up transport desks at the arrival exit of:
- Nanjing Lukou International Airport,
- Nanjing Railway Station and
- Nanjing South Railway Station.
The staff will guide NOC participants to the load zone of shuttle buses, on which there will be
volunteers. NOC participants are to present their PVCs or valid identification certificates when
going on board. There will be obvious signs for shuttle routes in the waiting area. Please refer to
Section 24 of this Manual for details.
Luggage tags will be sent out to all NOCs in July. Additional luggage tags will be available at
NYOGOC Help Desks in:
- Beijing Capital International Airport,
- Shanghai Pudong International Airport,
- Nanjing Lukou International Airport,
- Nanjing Railway Station and
- Nanjing South Railway Stations.
Chefs de Mission Manual Nanjing 2014 73
Luggage tags
Luggage tags should be attached to each suitcase as well sports equipment. All luggage. All
luggage will have to be placed in the luggage compartments of the buses and NYOGOC staff will
provide assistance when necessary. In case of insufficient luggage space on the buses, additional
trucks will be provided for luggage delivery. In order to ensure sufficient vehicles to meet client
needs, NOC participants are required to inform OTA about the amount of luggage they will bring
with them (including irregular luggage and sports equipment). Significant differences between the
amount provided in the information and the actual amount may result in delays upon arrival. If
NOC team delegations need the Logistics team to deliver special equipment (such as bicycles,
poles for Pole Vault, oars, paddles and javelins) to designated venues and massage beds to the
YOV, NOCs shall fill out the Local Logistics Service Application at the entry ports or at the
Logistics Help Desk in the NOC Services Centre of the YOV. NYOGOC will provide the
application form in advance, and delegations can fill applications out at the A&D Desk of the
Official Port of Entry. For delivery services of sports equipment brought by NOCs, please refer to
Section 17.5.2 of this Manual.
10.3.8 Arrival at Accommodation Sites
Once NOC participants have arrived at the YOV by bus, NOC participants are requested to collect
their own luggage and to go through security.
After NOC participants arrive at the designated hotels by buses, NOC participants are requested to
collect their luggage by themselves and go through security screening (if applicable).
The YOV and hotel hospitality teams will assist NOC participants with check-in procedures. For
more shuttle buses information, please refer to Section 24 of this Manual.
10.4 Departure from Nanjing
Nanjing Lukou International Airport, Nanjing Railway Station and Nanjing South Railway Station
are the official exit ports for accredited NOC participants.
Based on the departure information provided by NOC participants, the YOV and hotel hospitality
teams will help NOC participants with settlement and check-out procedures.
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From 29 to 30 August, NYOGOC will provide shuttle bus services for NOC participants departing
from the YOV to Nanjing Lukou International Airport. NOC participants can choose to take the
bus at the proper time according to the shuttle schedules, and are recommended to arrive at the
port of exit at least two hours in advance.
In addition, based on the departure information provided by NOC participants in advance,
NYOGOC will arrange Pre-Planned Services from 16 to 28 August from the YOV and the
designated hotels to the official ports of exit (Nanjing Lukou International Airport, Nanjing
Railway Station and Nanjing South Railway Station).
If there is a change or specific request, clients need to inform NYOGOC 48 hours in advance if
travel itinerary alters from the original information they have provided. Please refer to Section 24
of this Manual for details.
OTA will arrange transport from the YOV to Shanghai Pudong International Airport for the NOC
Team Delegations that will depart from Shanghai. Please note that no ground transportation will
be arranged for individual travellers. Please contact the OTA for further information.
The special sports equipment, (such as bicycles, poles for Pole Vault, oars, paddles and javelins),
will be delivered to the departure ports through logistics and then taken out of China by
delegations themselves.
10.5 Ports of Entry/Exit in Beijing and Shanghai
10.5.1 Beijing Capital International Airport
NYOGOC will set up an Arrivals & Departures Help Desk at Terminal 3 of Beijing Capital
International Airport to assist NOC participants with the entry, transit, and exit processes.
10.5.2 Shanghai Pudong International Airport
NYOGOC will set up an Arrivals & Departures Help Desk at Terminal 1 & Terminal 2 of
Shanghai Pudong International Airport to assist NOC participants with the entry, transit, and exit
processes.
The OTA will arrange ground transport to and from the YOV for NOC Team Delegations that have
confirmed their travel itinerary arriving in or departing from Shanghai Pudong International
Airport. The staff at the Arrivals & Departures Help Desk will guide NOC delegations to the OTA
ground transport help desk where OTA staff will guide them to the load zone. All OTA buses will
have volunteers on board.
Travel time between Shanghai Pudong International Airport and the YOV is around 4 hours and
15 minutes. Buses will stop for a short break. There will be English speaking NYOGOC staff on
the bus, and soft drinks and snacks will be provided.
Chefs de Mission Manual Nanjing 2014 75
Non-OTA clients and other individual travellers are required to arrange their own travel details
between Nanjing and Shanghai. The transit guide for NOCs arriving in or departing from
Shanghai or Beijing is available on the official website of Nanjing 2014
(http://www.nanjing2014.org/en/info_en/infoAnD_en.htm).
10.6 Other Ports of Entry/Exit
NOC participants who enter or leave China from ports other than those in Nanjing, Shanghai or
Beijing must arrange their own travel details to and from Nanjing. NYOGOC will provide
assistance related to entry and exit when needed.
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11. Banking Services
11.1 Overview
The Industrial and Commercial Bank of China Limited (ICBC), the official bank for Nanjing 2014,
will set up temporary bank outlets at the YOV and the MMC to provide convenient banking
services in line with Chinese regulations relating to foreign currency exchanges, including: foreign
currency exchange, cashing of traveller’s checks, cross-border remittance, credit card transactions,
automatic teller machines and opening/closing of individual or corporate accounts. The opening
and closing of corporate accounts must be done at a designated ICBC branch.
11.2 Personal Banking
11.2.1 Cashing
11.2.1.1 Foreign Currency Exchange
Exchanges between RMB and the following currencies are handled at real-time prices, provided
by the Industrial and Commercial Bank of China:
- U.S. Dollar
- HK Dollar
- Japanese Yen
- Euro
- British Pound
- Australian Dollar
- Canadian Dollar
- Singapore Dollar
- Swiss Franc
- New Taiwan Dollar
11.2.1.2 Cashing of Traveller’s Checks
Cashing of traveller’s checks are provided in five currencies:
- U.S. Dollar
- Euro
- British Pound
- Australian Dollar
- Canadian Dollar
11.2.1.3 Cross-border Remittance
Outward remittance services are provided for nine currencies:
Chefs de Mission Manual Nanjing 2014 77
- U.S. Dollar
- HK Dollar
- Japanese Yen
- Euro
- British Pound
- Australian Dollar
- Canadian Dollar
- Singapore Dollar
- Swiss Franc
Customers will be required to present their passports or Chinese ID cards at the ICBC temporary
bank outlets for the three types of financial transactions described above.
11.2.2 Credit Card Transactions
In addition to providing withdrawals and POS (Point of Sale) services for domestic and foreign
VISA cards, account inquiry services will be available for domestic VISA cards.
11.2.3 ATMs
24-hour ATMs in the temporary bank outlets will provide cash withdrawal services, 95588
telephone services in both Chinese and English, and emergency response services (within two
hours) for domestic and foreign debit and credit cards issued by ICBC branches and VISA.
In line with current Chinese regulations, cash withdrawal by debit card is limited to 20,000 RMB
per day while that by credit card is limited to 2,000 RMB per day. Fees for cash withdrawal must
be paid by the cardholders; fees for payment by credit card at authorised merchants will be
covered by the merchants.
11.3 Opening/Closing a Personal Savings Account
11.3.1 Opening an Account
Non-Chinese individuals, with a valid passport, may open a multi-currency savings account at the
ICBC temporary bank outlets at the YOV and the MMC. The account can be used for making
foreign currency deposits and withdrawals, as well as RMB and foreign currency exchange;
non-Chinese individuals, with a valid passport, may also open a multi-currency joint account for
two to five people. The foreign currencies available include U.S. Dollars, HK Dollars, Japanese
Yens, Euros, British Pounds, Australian Dollars, Canadian Dollars, Singapore Dollars and Swiss
Francs.
11.3.2 Regulations on Cash Deposits in Foreign Currencies by Non-Chinese Individuals
Non-Chinese individuals can make cash deposits in foreign currencies in their foreign currency
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savings account at the ICBC temporary bank outlets if the daily cumulative amount is USD 5,000
or less. If the amount exceeds USD 5,000, the deposit can still be handled at the temporary bank
outlets, but the customer’s passport and the Luggage and Articles Declaration Form for Entering
Passengers at the Customs of the People’s Republic of China duly stamped by Customs will be
requested.
11.3.2.1 Regulations on Cash Withdrawals in Foreign Currency by Non-Chinese Individuals
Non-Chinese individuals can make cash withdrawals in foreign currency directly at the ICBC
temporary bank outlets, as long as the daily cumulative amount is USD 10,000 or less. If the
amount exceeds USD 10,000, customers will be requested to present their passport and to file a
statement at the Jiangsu Provincial Administration of Foreign Exchange in advance to indicate
how the cash to be withdrawn will be used. The customer can then make the withdrawal at the
ICBC temporary bank outlet by showing their passport and the Record Form of Foreign Currency
Cash Withdrawal duly stamped by the Jiangsu Provincial Administration of Foreign Exchange.
NYOGOC Finance will accompany the applicant to the office of the Jiangsu Provincial
Administration of Foreign Exchange to complete these procedures.
11.3.2.2 Regulations on Foreign Exchange Transactions for Non-Chinese Individuals
Foreign exchange transactions for non-Chinese individuals are subject to annual limitations. The
total annual limitation per person is the equivalent of USD 50,000. Settlement within that amount
can be handled at the ICBC temporary bank outlet with the customer’s passport. For transactions
that exceed this amount, a certificate of transaction volume and other documents will be required.
If the daily cumulative amount of cash settlement exceeds the equivalent of USD 5,000, the
customer’s Luggage and Articles Declaration Form for Entering Passengers at the Customs of the
People’ Republic of China, duly stamped by Customs will be requested in addition to the
customer’s passport.
11.3.3 Closing an Account
Upon presentation of a valid passport, non-Chinese individuals can close their foreign exchange
savings accounts at the ICBC temporary bank outlet prior to the closing of the YOV or the MMC.
11.4 Opening and Closing a Corporate Account
11.4.1 Opening an Account
The NOCs can apply to open a non-resident corporate account only after their arrival in Nanjing;
the registration process can generally be completed in five working days. The bank and branch
designated for handling this business is the Jiangsu Provincial Branch of the Industrial and
Commercial Bank of China (Address: No. 408 Zhongshan South Road, Nanjing). NOCs that need
such accounts must inform the designated ICBC contact person 15 days in advance; NYOGOC
will assign staff members to assist in the completion of these procedures at the bank.
Chefs de Mission Manual Nanjing 2014 79
11.4.1.1 Nature of the Account
The non-resident corporate account can be used for receiving and paying funds, but it cannot be
used for cash withdrawals, RMB and foreign currency exchange, nor for online banking services.
When making payments, the authorised NOC staff member is required to go to the designated
bank counter to settle the transaction. If it is a RMB account, all the receiving and paying
transactions must be settled in RMB; if it is a foreign currency account, all transactions must be
settled in the same foreign currency.
11.4.1.2 Procedures to Open the Account
To open such an account, the NOCs should prepare the documents required by the bank, and
complete procedures at the Banking Department of the Jiangsu Provincial Branch of Industrial and
Commercial Bank of China. The bank staff will review the documents and help the NOCs
complete the registration formalities at the People's Bank of China and at the Jiangsu Provincial
Administration of Foreign Exchange. These procedures are expected to take 5 working days, and
require the cooperation of the authorised persons of the NOCs.
11.4.1.3 Documents Required for Opening a Corporate Account
(1) Documents that must be provided
● Documents to certify the legal registration and establishment of the NOC overseas, including
the business license or business registration certificate (photocopy and translation);
● NOC Constitution (copy or the original);
● The passport of the NOC’s legal representative and a photocopy;
● Letter of Application for Opening a Foreign Exchange Account by a Foreign Organisation
(original, in duplicate): The “letter of application” is a document provided by the bank, it can
be directly filled out at the bank or it can be printed and filled out after the bank has emailed
the application to the NOC in PDF format;
● The legal person/authorised person signs on the signature card provided by the bank.
(2) Documents to be provided, if requested
● Identification of the authorised person(s) (original and photocopy): If the authorised person is
non-Chinese, his/her identification document must be a passport; if he/she is Chinese, the
identification document must be the resident identity card of China;
● The Power of Attorney issued by the legal representative (original and translation copies).
11.4.2 Closing the Account
The authorised person of the NOC must submit an application for closing the account and show
his/her identification document (passport or Chinese resident identity card) at the bank. The bank
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account will then be closed, and the account balance directly remitted back to the original foreign
account. The application form for closing the account is a document provided by the bank.
In order to facilitate the procedures related to non-resident corporate accounts, the Industrial and
Commercial Bank of China has designated a contact person for the NOCs:
Personal Banking
Contact: Ms SUN Wei
Tel: +86 25 5285 8870
Mobile: +86 138 5151 7399
E-mail: [email protected]
Address: Room 1206, No. 408, Zhongshan South Road, Nanjing, China
Post Code: 210006
Corporate Banking
Contact: Ms LIU Qianqian
Tel: +86 25 5285 8727
Mobile: +86 138 5170 8948
E-mail: [email protected]
Address: Floor 3, No. 408, Zhongshan South Road, Nanjing, China
Post Code: 210006
Chefs de Mission Manual Nanjing 2014 81
12. Ceremonies
12.1 Opening and Closing Ceremonies
12.1.1 Time and Place
The Opening and Closing Ceremonies of the Nanjing 2014 Summer Youth Olympic Games will
be held from 20:00 to 21:30 on 16 August and on 28 August 2014 respectively at the Nanjing
Olympic Sports Centre Stadium.
12.1.2 Opening Ceremony
The Opening Ceremony consists of two parts: official protocol procedures and artistic
performances.
The protocol elements primarily include: the respect to the athletes; the national anthem and the
hoisting of the national flag of People’s Republic of China; the parade of NOC flags; speeches by
the NYOGOC President and the IOC President; declaring the opening of the Games; raising the
Olympic flag and playing the Olympic anthem; the athletes’ oath, the officials’ oath and the
coaches’ oath; and the lighting of the Olympic Cauldron.
12.1.3 Closing Ceremony
The Closing Ceremony consists of two parts: official protocol procedures and artistic
performances.
The protocol elements primarily include: the respect to the athletes; the national anthem and the
hoisting of the national flag of People’s Republic of China; the parade of NOC flags; a moment to
recognise the volunteers’ contribution; speeches by the NYOGOC President and the IOC President;
declaring the closing of the Games; the lowering of the Olympic flag; the Olympic anthem;
Olympic flag handover ceremony; the anthem and the hoisting of the flag of the next host country
(Argentina); a video of the next Youth Olympic Games host city (Buenos Aires); the Olympic flag
handover ceremony; and the extinguishing of the Olympic flame.
12.1.4 Transport Arrangements for the Opening and Closing Ceremonies
On the days of the Opening and Closing Ceremonies, Pre-Planned Services will be provided for
athletes and Team Officials between the Youth Olympic Village and the Opening and Closing
Ceremonies venue.
82
12.1.5 Participation of Athletes
For the Opening Ceremony, all athletes and Team Officials will enter and be seated in the stadium
before 19:30 on the ceremony day. For the parade of flags, flag bearers of participating NOCs will
enter the stadium, led by Greece and concluded by China. Each delegation will be required to
designate an athlete to be the flag bearer, who will be led by a person carrying the NOC-name
board. The Flag Bearer Nomination Form will be distributed during the Introductory Meeting
upon NOCs arrival.
For the Closing Ceremony, all athletes and Team Officials will enter and be seated in the stadium
before 19:30 on the ceremony day. For the parade of flags, the flags of participating NOCs, each
carried by an athlete, will enter the stadium led by Greece and concluded by China.
12.1.6 Tickets for Opening and Closing Ceremonies
NOC Presidents, Secretaries General and their accompanying guests, NOC Guests, Chefs de
Mission, Young Ambassadors, Team Officials and all Athletes will receive complimentary tickets
for the Opening and Closing Ceremonies.
Additional Team Officials are to purchase regular tickets to watch the Opening and Closing
Ceremonies.
12.2 Victory Ceremonies
The Nanjing 2014 Victory Ceremonies will be held in accordance with the requirements of the
YOG Event Manual of the IOC.
The Victory Ceremonies will be held following the completion of each event final in the venue.
Medallists will be invited onto a podium to receive the medals and the mascots in the sequence of
bronze, silver, and gold medallist. At the Ceremony, the national anthem of the gold medallist will
be played and the national flags of all the medallists will be raised. The Olympic flag and anthem
will be used for the mixed NOC team events.
12.3 Participation Certificates, Victory Diplomas and Medal Boxes
The following items will be distributed at the Victory Ceremony Collecting Centre located in the
NOC Services Centre of the YOV:
● Participation Certificates for NOC delegations and athletes
● Victory Diplomas for medallists
● Medal boxes for medallists
The Chef de Mission or Proxy Card Holder may come to the Victory Ceremony Collecting Centre
and collect the above items on the following day.
Chefs de Mission Manual Nanjing 2014 83
13. Directory of Services (DOS)
13.1 Key Dates
Phase Key Dates Payment Remarks
Cut-off Period 1- 31 July 2014 No new orders are
accepted
Games-time
Ordering Period 1 - 30 August 2014
Immediate payment
in RMB cash or by
VISA card
25% surcharge over
the rate of Normal
Ordering Period
(excluding products
for purchase)
Deposit
Refunding Period By the end of October 2014
Depending on the
actual condition of the
products
As shown in the table above, the Normal and Late Ordering Periods have concluded, and NOCs
may resume submitting orders from 1 August, following the Games-time Ordering Period policies
and procedures.
13.2 Ordering Procedures and Terms
13.2.1 Way of Ordering
NOCs may place orders by sending a fax or an email to NYOGOC. For details about the DOS
ordering procedures, service processes, categories and prices of the products and services, please
refer to the Directory of Services (DOS), which was posted on the official website of NYOGOC
(www.nanjing2014.org) and the NOCnet. It can be downloaded along with the product ordering
form.
13.2.2 Deposit
To deal with possible damages and loss of products, the NOCs must pay a deposit with the rental.
13.2.3 Rental Duration
The rental duration of all products is 30 days (from 1 August to 30 August 2014).
13.2.4 Order Cancellation
No cancellation fees will be charged for cancellation of orders during the Normal Ordering Period.
In case an order cancellation in the Late Ordering Period and afterwards causes actual loss to
NYOGOC, NYOGOC has the right to charge cancellation fees according to the following ratios
based on the rental value (excluding products for purchase):
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Date of Cancellation Ratio of Cancellation Fee to the Rental
1 - 30 June 2014 50%
After 1 July 2014 100%
13.2.5 DOS Service Desk
During the Games, a DOS Service Desk will be set up in the NOC Services Centre of the YOV to
handle orders from NOCs and arrange product delivery, maintenance and recovery.
13.3 Order Confirmation and Payment
The NOCs can send orders by fax, email or submit order forms in person at the DOS Service
Desks. After the NOCs’ orders have been received and reviewed, NYOGOC will issue pro-forma
invoices by fax, email or on site to confirm the orders.
All the product prices listed in the Directory of Services are quoted in fixed prices in RMB and
USD. Please refer to the Directory of Services for detailed information about NYOGOC’s payment
account.
13.4 Signing/Settling/Refunding
Once the NOCs have arrived at the YOV, the designated representatives of the NOC must sign for
all ordered products at the DOS Service Desk after check-in.
Before checking out of the YOV, NOCs must return the rented products and complete settlement
procedures. If both sides agree with the amount of the remaining sum, NYOGOC will return it in
the original currency to the NOC and issue an official invoice on site. If the amount of
compensation for damages cannot be determined, NYOGOC will transfer the remaining sum of
the deposit in the original currency to the NOCs’ original account by the end of October 2014, and
issue an official invoice.
13.5 Contact Information
Contact: Ms YANG Xiaojing
Tel: +86 25 5666 1043
Mobile: +86 180 2014 0581
Fax: +86 25 5666 1595
E-mail: [email protected]
Chefs de Mission Manual Nanjing 2014 85
14. Food & Beverage
14.1 F&B Services at Competition Venues
14.1.1 Snacks and Refreshments
Snacks (cookies, energy sticks and fruit) and refreshments will be provided in the Athletes’
Lounge at all Competition Venues. Refreshments available:
- Coca-Cola,
- Coca-Cola Zero,
- Sprite,
- Minute Maid Orange Juice,
- Fruit Flavour Isotonic Drink, and
- Ice Dew Water.
14.1.2 Warm Simple Meals and Boxed Snacks
In principle, all Athletes and Team Officials are expected to have all their meals at the Dining Hall
in the Youth Olympic Village. In exceptional cases and if the Competition Schedule does not
allow that, NYOGOC will provide additional services at venues. For more information NOCs can
go to the F&B desk in the NOC Services Centre of the YOV.
Simple hot meals (no reservation is required) will be available for athletes and Team Officials at
the following events:
- Fencing
- Judo
- Sailing
- Tennis
Details about the content of these meals will be available one day before the competition.
Boxed snacks, generally containing bread, cookies, plain cheese, jam, a chocolate bar, beef jerky,
nuts, and fruit, will be available to athletes and Team Officials at the following events:
- Archery
- Badminton
- 3x3 basketball
- Beach volleyball
- Canoeing
- Golf
- Handball
- Hockey
- Modern pentathlon
- Rhythmic gymnastics
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- Shooting
- Table tennis,
- Weightlifting,
- Wrestling
Only the Chef de Mission or Proxy Card Holder can reserve boxed snacks for the following day at
the Event Information Centre by 18:00. Delegation members will be requested to collect the
ordered boxed snacks at the F&B Information Desk on the ground floor of the YOV Dining Hall
within a set time.
14.2 F&B Services at Training Venues
Snacks (cookies, energy sticks and fruit) and refreshments will be available at all training venues.
Refreshments available:
- Coca-Cola,
- Coca-Cola Zero,
- Sprite,
- Minute Maid Orange Juice,
- Fruit Flavour Isotonic Drink, and
- Ice Dew Water.
14.3 F&B Services at CEP Venues
Drinking water will be available at CEP venues. There will be snacks (cookies, energy sticks and
fruit) in the Xing Zhi Experiential Learning Base.
14.4 F&B Services at YOG Hotels
During the Games, accredited NOC participants accommodated in NYOGOC recommended
hotels can enjoy free breakfast in the hotel, while other food and beverage services will be at their
own expense.
Chefs de Mission Manual Nanjing 2014 87
15. Insurance
15.1 Personal Accident Insurance
As stipulated in the IOC YOG Event Manual, NYOGOC will provide appropriate personal
accident insurance for all accredited members of the NOC delegations during the period from 10
to 30 August 2014 when the NOC delegations are in Nanjing.
Please refer to Section 19.0 for details on payment of medical expenses.
15.2 Professional Liability Insurance
NYOGOC will not provide any medical liability insurance coverage for any activities of the
medical personnel of NOC delegations. NYOGOC recommends that NOC delegations purchase
appropriate medical liability insurance to cover any loss incurred by possible medical malpractice
(including the treatment of their own athletes and the athletes of other delegations when allowed)
during the Games.
15.3 Property Insurance
NYOGOC has purchased property insurance for its tangible assets (equipment and facilities).
NYOGOC recommends that the NOC delegations purchase appropriate property insurance and
freight insurance to cover their own property (including but not limited to their luggage and
equipment) brought to the Games.
15.4 Liability Insurance
As stipulated in the IOC YOG Event Manual, NYOGOC has purchased general liability insurance
to cover personal injury or property loss caused by NYOGOC.
NYOGOC will not provide any public liability insurance coverage for any activities of the NOC
delegations in Nanjing, nor take any liabilities arising from such activities.
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16. Language Services
Nanjing Youth Olympic Games Organising Committee (NYOGOC) will provide IOC, NOCs, the
media and other accredited clients with language services covering Chinese, English, French,
Spanish, Arabic, Russian, Germany, Portuguese, Italian, Korean and Japanese. In order to
minimise language barriers and facilitate effective communication among accredited clients, the
following services will be provided:
● Translation Services
● Professional Interpretation Services
● Volunteer Language Services
● Multilingual Switchboard Services
16.1 Translation Services
Translation Services are provided in English and French for YOG official publications, venue
signage and other key documents.
The minutes of the Chefs de Mission (CdM) Meetings will be provided to NOCs on the same day
as the meeting in both English and French.
NYOGOC will not offer or manage paid translation services for NOCs.
16.2 Professional Interpretation Services
Simultaneous interpretation services will be provided for the following activities:
● At YOV:
- Chefs de Mission Meetings, NOCs Medical Meeting, Chat with Champions and IOC
Youth Session in Chinese, English, French, Spanish, Arabic and Russian.
● At MMC:
- NYOGOC press-conferences in English and Chinese;
- IOC press-conferences in Chinese, English and French.
Consecutive interpretation services will be provided in Chinese and English for certain scheduled
events, official visits and meetings in YOV, MMC and certain competition venues.
16.3 Volunteers Language Service
Language service volunteers speaking Chinese, English, French, Spanish, Arabic, Japanese,
Korean, Italian, Portuguese, German and Russian will provide accredited clients with language
Chefs de Mission Manual Nanjing 2014 89
support at competition venues and other major non-competition venues such as YOV and MMC
for certain activities and subject to availability.
At competition venues, volunteers will assist in overcoming communication barriers in
instances such as media interviews, athletes’ briefings and general venue support.
At MMC, they will assist with media interviews and general enquiries at the Language
Service Desk.
At YOV, they will support daily requests originating from various posts and teams
including information desks, CEP activities, doping control, medical services, visits and
events.
Services to other venues are provided upon request and subject to availability.
16.4 Multilingual Switchboard Service (MLSB)
The MLSB is an over-the-phone interpretation service which will provide accredited clients with
communication support in the course of their participation in Nanjing 2014, particularly in
occasions where there is either no face-to-face language support available at the time or the
language exchange does not warrant requesting a language volunteer or interpreter.
This service will be accessible directly to NOC officials and through NYOGOC’s workforce by
dialling one of the numbers below according to the language required.
The language combinations supported are Chinese to English, French, Spanish, Arabic, Russian,
German, Portuguese, Italian, Korean and Japanese.
The MLSB will operate from 10 to 30 August between the hours of 7:00 to 24:00. After operating
hours, the service is available for emergency cases only.
The dedicated numbers for each language are:
• English + 86 400 647 8511
• French + 86 400 647 8512
• Spanish + 86 400 647 8513
• Russian + 86 400 647 8514
• Arabic + 86 400 647 8515
• Portuguese + 86 400 647 8516
• Italian + 86 400 647 8517
• German + 86 400 647 8518
• Korean + 86 400 647 8519
• Japanese + 86 400 647 8520
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17. International Freight and Logistics
17.1 Key Dates
Key Dates Activities
16 July 2014 Confirmation with the NOCs of the List of Entering Goods and of
each NOC’s designated contact person(s) for such matters
16 August 2014 Deadline for NYOGOC to help NOCs complete customs clearance
procedures for importing goods
Three days prior to
NOC’s departure
NOCs to package goods to be exported out of China, choose service
provider and handle export procedures
17.2 Overall Principles for International Freight and Customs Clearance
17.2.1 Procedures for International Freight and Customs Clearance
● The Notice for Customs Clearance of Goods for Nanjing 2014 in China (hereafter referred to
as the Notice for Customs Clearance) deals with customs procedures, the collection of
customs duties, and tariffs withheld by customs for the import and export of goods for
Nanjing 2014. The Notice for Customs Clearance applies for the period 16 February to 28
November 2014. For details, please refer to the Customs and Freight Guide on the official
website of Nanjing 2014 (http://www.nanjing2014.org/a/20140319/012885.htm) and the
NOCnet
(http://extranet.olympic.org/nocnet/en/games/yog/2014/Pages/FirearmsandAmmunitionMana
gement.aspx).
● After the shipment has been dispatched, NOCs must provide the name of the international
freight service provider and its contact information, and submit the air or ocean bill of lading
to the logistics team of NYOGOC ([email protected]). The service provider
will be responsible for handling other customs clearance formalities and NYOGOC will
provide assistance. If the List of Entering Goods is not submitted timely, the NOCs will have
to deal with the formalities for temporarily imported goods on their own. In such a situation,
NYOGOC will make its best effort to help the NOCs.
● Goods being temporarily imported into China must be taken out of China in accordance with
China’s customs regulations. NOCs are required to assign dedicated persons to be responsible
for packing, collecting and handing over the goods before the delegations leave the YOV, as
well as notifying the logistics service provider to forward such goods from the YOG
Logistics Centre. In addition, in order to complete the procedures, NOCs must choose the
port for the departure for the goods and settle related international freight and agency fees.
For details, please see the Customs and Freight Guide.
● Goods, such as sports equipment, which are being temporarily imported into China as freight,
Chefs de Mission Manual Nanjing 2014 91
must go through the procedures described above. The goods must be declared. They will then
be allowed entry into China after Customs have checked the Letters and the List, and after the
goods have gone through the relevant procedures for temporary import.
17.2.2 Recommended International Freight and Customs Clearance Service Providers
NYOGOC recommends specific service providers for international freight forwarding and
customs clearance to NOCs. NYOGOC strongly urges NOCs to choose the same service provider
for international freight forwarding and customs clearance for both the entry and exit of the goods.
NOCs may choose the service providers recommended by NYOGOC, or they may choose any
other service provider. NOCs must inform NYOGOC of their chosen international freight service
provider and of the assistance that the NOC might need from NYOGOC before 16 July 2014. If an
NOC fails to notify NYOGOC about these matters by the specified time, NYOGOC cannot
guarantee to provide the requested assistance and services.
Company Name: Jiangsu Uniwill Logistics Co., Ltd.
Contact: Ms WAN Yiwen
Tel.: +86 139 1301 5941
Fax: +86 25 5666 1266
E-mail: [email protected]
Company Name: Hongkang Customs Clearance & Logistics (Jiangsu) Co., Ltd.
Contact: Ms ZHANG Yajuan
Tel.: +86 138 5192 0980
Fax: +86 25 8681 9218
E-mail: [email protected]
Expenses for international freight forwarding and customs clearance services must be paid by the
relevant NOCs.
17.2.3 Removal of the Goods from China
Goods temporarily imported into China must be removed from China within six months from the
date of entry. If the removal is delayed for some reason, procedures must be taken at least one
month prior to the end of the six-month period. All goods must however be removed from China
no later than 28 February 2015.
If goods purchased in China are to be exported out of the country as freight, NOCs may choose the
service providers recommended by NYOGOC and assume the costs on their own.
17.3 Inspection and Quarantine
Imported samples, gifts, goods approved for temporary entry into China, and other non-tradable
articles are exempt from inspection, unless otherwise stipulated by Chinese laws and
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administrative regulations.
Please note the special procedures for batteries, used mechanical and electrical products, food,
cosmetics for self-use and other products that require compulsory certification.
Certificate documents issued by NYOGOC must be submitted for registration. No goods must
remain in China, nor can they be used or sold in China after the Games.
Food, plants, animals and related products brought into China as non-accompanying goods must
be declared. Otherwise, they will be confiscated and destroyed.
For detailed requirements about inspection and quarantine, please see the Notice for Inspection &
Quarantine of Entry & Exit Personnel and Goods for the Nanjing 2014 Summer Youth Olympic
Games (hereafter referred to as Notice for Inspection & Quarantine) in the Customs and Freight
Guide.
17.4 Customs Clearance
The Customs Department of the People’s Republic of China will provide comprehensive quality
services for Nanjing 2014; the Customs Department will supervise and control the temporarily
imported goods for Nanjing 2014 in accordance with Chinese laws, rules and regulations.
17.4.1 Customs Clearance Documents
NYOGOC will provide documents such as the Letter of Overall Bank Guarantee, the Letter of
Certificate for Goods Entering China and any other customs clearance documents, as well as all
the assistance required. Temporarily imported goods for Nanjing 2014 that require guarantees
issued by NYOGOC will be transferred to Jinling Customs for entry formalities and procedures.
The customs clearance documents to be submitted by the NOCs in advance include the List of
Entering Goods and the Commitment Letter for Bank Guarantee.
The air or ocean bill of lading must be submitted to the NOC Service Regional Coordinator of
NYOGOC or the Logistics Centre staff ([email protected]) at least three days
before the arrival of the goods.
NYOGOC will submit the Overall Bank Guarantee, the Letter of Certificate for Goods of Entry,
the Letter of Authorisation for Customs Declaration, the Letter of Authorisation for Inspection &
Quarantine and any other customs clearance documents to Customs on the basis of information
provided to NYOGOC.
17.4.2 Ports of Import/Export Freight
The following ports have been designated by NYOGOC for the import/export of freight:
Chefs de Mission Manual Nanjing 2014 93
● Air Transportation Port
Nanjing Lukou International Airport
● Sea Transportation Port
Nanjing Longtan Port
A dedicated service counter will be set up by NYOGOC at these designated ports to provide
convenient one-stop customs-clearance services. We recommend that NOCs choose these
designated ports as their first option for the import/export of goods.
● Three Optional Ports for Import/export Freight
Shanghai Pudong International Airport
Shanghai Waigaoqiao Port
Shanghai Yangshan Port
17.4.3 Customs Clearance Regulations on Goods with Special Approval
The General Administration of Customs of the People’s Republic of China has issued policies for
the entry and exit of goods for Nanjing 2014, mainly for goods being temporarily imported, duty
free goods, goods requiring special approval for entry and exit, as stipulated by laws, and goods
prohibited from entry.
Appropriate approval documents must be provided for the customs clearance of goods restricted
by Chinese laws.
It is suggested that medicine for personal use be brought in personally and in reasonable amounts.
A large quantity of medicine entering through freight, as well as expensive medical equipment,
was required to be declared before 28 March 2014. The use of such medicine must be limited to
the members of the NOC’s own delegation (or other NOC delegations if there is a prior written
agreement). Unused medicine must be removed from China within one month after the Games.
Please find details about the related regulations on the NYOGOC official website
(http://www.nanjing2014.org/a /20140102/009415.htm).
Contact: Mr FANG Kang
Medical Support Centre of NYOGOC
Tel: +86 25 5666 1265
E-mail: [email protected]
Please refer to the Customs and Freight Guide for more details.
17.4.4 Overall Bank Guarantee for Goods for Nanjing 2014
For goods being temporarily imported for Nanjing 2014 that require relevant guarantees for
Customs, NYOGOC will provide an overall bank guarantee or deposit,
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equal to the actual import duties. For the goods that meet the requirements for the guarantees, the
Chinese Customs will handle the related formalities in accordance with the regulations.
For goods that fail to go through customs formalities as required: the Chinese Customs will deal
with such cases in accordance with relevant laws and regulations.
17.5 Domestic Freight and Warehousing Services
17.5.1 General Logistics Service Provider for Nanjing 2014
China Merchants Logistics Holding Co., Ltd. (CML) is the general logistics service provider for
Nanjing 2014. It will provide one-stop logistics services, including local transportation,
warehousing, and delivery for the NOCs.
Contact: Ms QI Xiang
Tel.: +86 180 6177 9116
Fax: +86 25 6878 9496
E-mail: [email protected]
17.5.2 Free Storage and Transportation Service
17.5.2.1 Delivery services for special sport equipment brought by athletes
● Regulations on sports equipment’s storage sites are specified in Section 3.4.2
● Logistics vehicles will be arranged for transportation and delivery according to relevant
sports equipment’s storage sites
● Special sports equipment includes: bicycles, pole vaults, oars and paddles, javelins, and
massage beds
● Official ports of entry/exit
The official ports of entry/exit in Nanjing are: Nanjing Lukou International Airport, Nanjing
Railway Station and Nanjing South Railway Station.
The optional port of entry/exit in Shanghai is: Shanghai Pudong International Airport.
After NOCs arrive at the ports of entry/exit, their luggage and regular sports equipment should be
directly delivered to the YOV by bus and be kept by themselves.
For sports equipment which should not be stored in the YOV or materials requiring logistics
support to be transported to the YOV, the Arrivals & Departures team (responsible for the Nanjing
ports) or the OTA (responsible for the Shanghai port) will assign dedicated personnel to help
NOCs label their equipment and fill in the Application Form for Local Logistics Services which
will be available at the ports of entry and the Logistics Help Desk in the NOC Services Centre of
the YOV. As pick up proof, NOCs will keep a copy of the form after their signature. The Logistics
Chefs de Mission Manual Nanjing 2014 95
Team or OTA vehicles will deliver the equipment and materials to the relevant venue or the YOV.
NOCs should make sure the sports equipment package meets the transportation requirements, as
the logistics will only be held responsible for the intactness of package and not for the equipment
inside.
NOCs will be required to collect their sports equipment from the Equipment Manager at
competition or training venues by presenting their YOACs and the NOCs’ copy of the Application
Form for Local Logistics Services. Equipment delivered to the YOV can be directly collected from
the logistics warehouse in the YOV by presenting their YOACs and the NOCs’ copy of the
Application Form for Local Logistics Services.
For the entry/exit of firearms and ammunition, please refer to Section 17.6 of this Manual.
● Other ports of entry/exit
If arriving in or departing from China through ports outside Nanjing and Shanghai, NOCs will
have to arrange the local transportation of their sports equipment according to the procedures for
ports of entry/exit after their transit to Nanjing
● The detailed departure process for special sport equipment will be clarified at the Chefs de
Mission Meetings during the Games.
17.5.2.2 Free storage services
NYOGOC will set up the Customs Supervision Warehouse in the Main Logistics Centre, which
will provide free storage services for the NOCs. Logistics Team will deliver NOC’s freight or
sports equipment to the venues or the YOV as indicated by the NOCs.
17.5.2.3 Free local delivery services
NYOGOC will offer free logistics and delivery services, including transport services for sports
equipment and other NOC freight between the Logistics Centre, the venues, and the YOV. To
make reservations, NOCs are requested to either submit their written application to the Logistics
Help Desk in the NOC Services Centre of the YOV or to contact the NOC Services Regional
Coordinators at least 24 hours in advance.
Notes: Local transport and delivery services will be provided for goods or sport equipment that are
not applicable to be transported on shuttle buses (those over 50 kilogrammes or longer than 4
metres).
17.5.2.4 Free local transport services at the designated ports
NYOGOC will offer free local freight services from the designated ports (Nanjing Lukou
International Airport and Nanjing Longtan Port) to Nanjing 2014 venues, the YOV or designated
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locations in Nanjing. To make reservations, NOCs are requested to either submit their written
applications to the Logistics Help Desk in the NOC Services Centre of the YOV or to contact the
NOC Services Regional Coordinators at least 24 hours in advance.
The operation period for free storage and transport services will be from 15 July to 15 September
2014.
17.5.3 Reserved Paid Services at Other Ports
For freight forwarding services from ports other than the designated ports to the Nanjing 2014
Logistics Centre, competition and non-competition venues and other locations:
NOCs are to contact the NOC Services Regional Coordinators at least 48 hours in advance to
make reservations. The costs for these services will have to be borne by NOCs.
17.5.4 Security Formalities
● Security formalities must be determined in advance if NOCs use their own service providers.
In such cases, all transport fees must be borne by the parties concerned. If the NOC’s own
service provider needs temporary passes for vehicles and staff, applications must be
submitted 48 hours in advance to the Nanjing 2014 Logistics Centre through your NOC
Services Regional Coordinators. However, approval of the applications cannot be guaranteed.
● If NOCs using their own service providers fail to obtain the necessary passes for vehicles and
staff: After completing customs clearance formalities at the designated ports, the NOCs may
hand over related goods and documents to the logistics service provider designated by
NYOGOC, and then have the goods transported to designated places after paying the
required fees. NYOGOC cannot guarantee that such goods will be delivered within a
specified time.
17.6 Firearms and Ammunition
For the entry and exit of firearms and ammunition for the Games, approval must be obtained from
Chinese authorities such as the General Administration of Sport and the Ministry of Public
Security. To obtain the required documents for transport, certain procedures must be completed at
the border inspection station and at the customs office at the port of entry/exit. The customs office
will handle the customs formalities after verifying the documents issued by the Chinese
authorities.
Nanjing Lukou International Airport has been designated as the official port of entry/exit for
firearms and ammunition.
Other recommended ports of entry/exit include:
- Beijing Capital International Airport,
- Guangzhou Baiyun International Airport,
- Shanghai Pudong International Airport, and
Chefs de Mission Manual Nanjing 2014 97
- Urumqi Diwopu International Airport.
NOTE:
Firearms must be transported separately from ammunition and separately from persons.
Firearms for the Games and unused ammunition must be removed from China after the
Games. All firearms and ammunition only need to be inspected at the first port of entry in
China.
For firearms and ammunition entering China from Beijing, Guangzhou, and Urumqi, staff of
the Firearms & Ammunition Team of NYOGOC will provide assistance in handling all
transfer procedures.
Firearms and ammunition arriving at Nanjing Lukou International Airport (including those
transferred to Nanjing from Beijing, Guangzhou and Urumqi) and Shanghai Pudong
International Airport will be transported directly to the venues.
For procedures for the entry and exit of firearms and ammunition, please refer to the Management
of Firearms and Ammunition Guide posted on the official website of NYOGOC
(http://www.nanjing2014.org/en/info_en/infoFire_en.htm).
Contact: Ms LIU Minnan
Firearms and Ammunition Management Team
Tel: +86 189 1383 1107
E-mail: [email protected]
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18. Media Operations
18.1 TV Broadcasts
18.1.1 Host Broadcaster
The IOC has designated Olympic Broadcasting Services (OBS) as the Host Broadcaster for
Nanjing 2014.
The IOC owns all broadcast and exhibition rights for television, radio, Internet, mobile and other
new media platforms.
18.1.2 Broadcasting Coverage
Olympic Broadcasting Services (OBS) will cover the Opening and Closing Ceremonies and 18
selected sports live, including:
- Archery,
- Swimming/Diving,
- Athletics,
- Badminton,
- Basketball 3x3,
- Beach Volleyball,
- Boxing,
- Football,
- Gymnastics,
- Handball,
- Hockey,
- Judo,
- Rugby,
- Table Tennis,
- Taekwondo,
- Tennis,
- Weightlifting and
- Wrestling.
The remaining sports will be covered with ENG crews.
The production will include nine simultaneous live sports feeds, a 24-hour Youth Olympic Games
Channel (YOGC), and three video feeds of the city.
The Youth Olympic Games Channel’s coverage is intended to appeal to a younger audience with a
combination of live and near-live coverage, including features, athlete profiles, cultural stories,
music, interviews and daily highlights.
Chefs de Mission Manual Nanjing 2014 99
All official video-highlights will be uploaded to the IOC’s You Tube channel.
18.2 Youth Information Service (YIS)
During the Games, the official Nanjing 2014 website (www.nanjing2014.org) will be the sole
source of official news and information. Official results, start lists, background information,
technical details on competitions and venues, news reports by a team of professional reporters, as
well as athletes' biographies will be available on the official website.
Professional Chinese and English articles provided by the Youth Information Service (YIS) team
will be presented on the official Nanjing 2014 website (www.nanjing2014.org), and will include
text, photos and videos.
18.3 Photo Services
NYOGOC, together with the Photography Department of Xinhua News Agency, will provide
Youth Olympic Photo Services that include comprehensive photographic coverage of every sport
on every competition day, the Opening and Closing Ceremonies, as well as Culture & Education
Programme activities. High resolution photographs will be available for download and publication
through the official web site (www.nanjing2014.org) and Flikr. The images will be available to the
media, NOCs and the IFs free of charge for editorial use only (no commercial use).
18.4 Main Media Centre (MMC)
The Main Media Centre (MMC) of the Nanjing 2014 Summer Youth Olympic Games, located in
the Nanjing Olympic Sports Centre, includes the International Broadcast Centre (IBC) and the
Main Press Centre (MPC). The Media Accreditation Centre is adjacent to the MMC.
The IBC is the centre of broadcast operations, as well as the headquarters for Rights-Holding
Broadcasters. During Nanjing 2014, it will provide appropriate facilities and services for the Host
Broadcaster and Rights-Holding Broadcasters.
The MPC is the main workplace for accredited journalists, photographers, Non-Rights-Holding
Broadcasters and Young Reporters. During the Games, it will provide appropriate facilities and
services for the above personnel, and will also serve as headquarters for the IOC and NYOGOC
media operations teams.
18.4.1 Important Dates
The MMC will be in test operation from 1 August 2014. Official operation will start on 12 August
and close on 30 August, with an operational period of 30 days.
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MPC Operation Time
Date Operation time
1-11 August 2014 09:00-18:00
12-28 August 2014 07:00-02:00 next day
29 August 2014 09:00-18:00
IBC Operation Time
Date Operation time
1-11 August 2014 09:00-18:00
12 August 2014 Beginning from 09:00
13-29 August 2014 24 hours
30 August 2014 Close at 18:00
18.4.2 Access
Accredited personnel with MPC or IBC access entitlements may enter through the designated
entrance with their YOACs during the operation times of the MMC. Accredited journalists,
photographers, Non-Rights-Holding Broadcasters and Young Reporters can only enter the MPC,
while accredited personnel of the Host Broadcaster and Rights-Holding Broadcasters can enter
both the MPC and IBC.
Team Officials, athletes, guests and other personnel without access entitlements may enter the
MMC with Upgrade Cards or Day Passes/Guest Passes, which need to be applied for in advance.
18.4.3 Equipment
Any equipment brought into the MMC will have to comply with the rules set for equipment entry
and installation.
18.4.4 Facilities in the MMC
18.4.4.1 Facilities and Services in the MPC
● MPC Help Desk
The MPC Help Desk will provide information, publication distribution and other related services
for accredited media.
● Media Workroom
The MMC has a media workroom, which can accommodate 100 persons. An information desk is
available in the media workroom with appropriate equipment and information inquiry terminals.
Each workstation is provided with a power supply and free wired and wireless Internet access. In
addition, lockers will be available for accredited media to store their personal belongings.
Chefs de Mission Manual Nanjing 2014 101
● Imaging Centre
The Imaging Centre will provide accredited photographers with photo position reservations,
supplementary access devices and locker rental services.
Canon and Nikon will have professional service centres to provide accredited photographers with
equipment maintenance and rental services.
● Press Conference Room in the MPC
The Press Conference Room is located within the MPC, where press conferences related to
Nanjing 2014 Summer Youth Olympic Games will take place. The Press Conference Room is
equipped with a speakers’ podium to accommodate 8 persons (seated in one row), and appropriate
equipment, facilities, technology, sound equipment, audio controls, lighting, and will have
interpretation services.
NOCs and organisations that would like to hold a press conference should complete the press
conference application form, indicating the date, time, number of participants, theme, guests and
the necessary technical requirements and other relevant information for the conference, and submit
it to the help desk of the Press Conference Room 24 hours in advance. The staff of the Press
Conference Room will schedule the sessions on the basis of daily applications for press
conferences, and then confirm the arrangements with the organisers. Information about the press
conference will be made available on the official website and released on the internal bulletin
boards and the MPC Daily News.
The staff of the Press Conference Room will forward the next day’s press conference schedule to
the interpretation manager for the assignment of on-site interpreters. As necessary, organisers can
provide their own ushers, moderators and microphone couriers.
Other facilities and services will also be provided for accredited media in the MPC, including
necessary commercial services and media lounge areas.
18.4.4.2 Facilities and Services in the IBC
The IBC is the broadcast operations centre and the headquarters for Rights-Holding Broadcasters.
It is designed by the Host Broadcaster, and will provide appropriate facilities and services for the
Host Broadcaster and Rights-Holding Broadcasters during the YOG period.
18.4.5 Transport and Parking at the MMC
The Nanjing Olympic Sports Centre, where the MMC is located, has several YOG Shuttles, City
Shuttles as well as Public Transport which connect all media hotels, competition venues, the YOV
and the IOC Hotel. A special taxi drop-off and pick-up location is available within walking
distance from the MMC.
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18.5 Youth Olympic Village (YOV) Media Sub-Centre
The Youth Olympic Village (YOV) Media Sub-Centre is located in the YOV Square and open to
the accredited media, Team Officials and athletes who are invited for interviews. Accredited media
are not allowed to enter the Residential Zone of the YOV unless invited by the NOC with an NOC
Guest Pass. Further details on the procedure will communicated at a later stage.
The Media Sub-Centre includes an Interview Room, YIS Office, a media workroom, a media
lounge, an OBS office, and provides network interface, free Wi-Fi, power supply, phones, fax
machines, and printers and copiers. Accredited media will be allowed to enter the YOV Square
with photo and video recording equipment for interviews and work. The Media Sub-Centre and
the YOV both open from 08:00 to 20:00, except on the days of the Opening and Closing
Ceremonies.
No press conference room will be set up in the Media Sub-Centre. All press conferences will be
held at the MMC.
The Media Sub-Centre is responsible for interview reservations and arrangements, and will
provide necessary support for accredited media to cover related events within the YOV.
18.6 Venue Media Centres in the Competition Venues
Venue Media centres of different standards and sizes are established to provide appropriate
facilities and services for accredited media. These include media workrooms, media stands, mixed
zones, photo and camera positions and media lounges, to satisfy the needs of accredited media to
watch the games, hold interviews and work. The live broadcasting venues have OBS offices, a
broadcasting compound, commentator positions, and commentator control rooms. There are no
press conference rooms in the media centres of all competition venues and all press conferences
shall be held at the MMC.
18.6.1 Media Facilities
18.6.1.1 Media Help Desk
A help desk will be set up in the media centre of each competition venue, to provide information,
publications distribution, locker rental and other related services for the accredited media.
18.6.1.2 Media Stands
Each competition venue has media stands for Press and Broadcasters. Most media stands are not
equipped with desks. Dedicated free wireless Internet access will be provided at the media stands,
and power sockets will be available at the media stands of the competition venues.
Chefs de Mission Manual Nanjing 2014 103
18.6.1.3 Media Workroom
Workstations will be provided for accredited media in the media workroom and free wired Internet
access and power sockets will be available.
Free wireless Internet access will be available in the media work area in each competition venue
(including media workrooms, media stands, mixed zone, photo and camera positions and media
lounges,).
18.6.1.4 Press Conference Room
There will be no press conference rooms in any competition venues. All press conferences will be
held in the MMC.
18.6.1.5 Mixed Zone
A mixed zone will be set up at every venue to facilitate interview opportunities with the athletes
for the media.
All athletes are required to leave the FOP through the mixed zone in order to be interviewed by the
media, but are not required to answer questions if they do not wish to. NOC Press Attaches
wearing armbands issued by NYOGOC will be permitted to be on the athletes’ side of the mixed
zone to assist the athletes with interviews.
If training sessions in the competition venue are open to the media, the mixed zone will operate
after the training sessions to facilitate interviews by the media.
The interview priority in the mixed zone is as follows:
1. Host Broadcaster (OBS)
2. Right Holders (RT)
3. Youth Information Service team (YIS)
4. Press (E)
18.6.1.6 Photo Services
Accredited photographers may take photos from the photo positions, and they will be required to
wear supplementary access devices to enter the photo positions in restricted areas, such as the
Field of Play (FOP).
Accredited photographers may access the POOL photo positions in the venue by wearing
designated supplementary access control devices. Accredited photographers working for IFs and
NOCs may also apply for access to the POOL photo positions.
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Prior to the start of the competitions, all accredited photographers will be required to have their
Youth Olympic Accreditation Cards (YOAC) validated, and receive the supplementary access
control devices at the MPC media workroom.
18.6.2 Media Equipment
Only professional photographic equipment carried by accredited photographers and certified
video-recording equipment carried by the Host Broadcaster and Rights-Holding Broadcasters are
authorised in the venues. Non-Rights-Holding Broadcasters are not allowed to bring professional
video equipment into the competition venue media centres.
All media are authorised to bring professional photographic and video equipment into the MPC
and YOV Square to film freely.
18.7 Young Reporters Programme
The IOC will run the second cycle of the IOC Young Reporters Programme, a sports
journalism-training programme which will take place during the Nanjing 2014 Youth Olympic
Games.
The Young Reporters Programme will bring 35 young reporters from five continents to Nanjing,
offering them accommodation in the Youth Olympic Village with the athletes, access to all sport
competitions, and specialised media training by senior sports journalists.
Participants in this programme will be young, aspiring reporters, aged 18 to 24, representing
Africa, North and South America, Asia, Oceania and Europe. Young reporters from China,
Lillehammer 2016 and Buenos Aires 2018 will join them.
NYOGOC will assist the IOC in providing logistic support for the programme, such as offices,
accreditation, transport, and accommodation in Nanjing.
18.8 Media Accommodation
NYOGOC proposes four official hotels for the media: one 3-star, two 4-star and one 5-star.
The media may book their own hotel accommodation via the official Nanjing 2014 at any time
before 16 June 2014. Booking inquiry will remain available after the online booking function is
closed. The system will officially close on 31 August 2014.
18.9 Media Accreditation
The media accreditation process for Nanjing 2014 has now closed.
Pre-valid Cards (PVC) will be sent to successfully accredited media in June. The PVCs will act as
a valid visa into China for a period from one month prior to one month following Nanjing 2014.
Chefs de Mission Manual Nanjing 2014 105
For more details on media accreditation, please refer to the Media Accreditation Instructions
Manual on the official Nanjing 2014 website.
Press Attaché Access Devices
Press attachés may have been accredited in two ways: Either as part of the team delegation, as a
Team Official, ‘TO’ (NOC category), or as a member of the media, ‘E’.
All ‘E’ accredited media will have access to the Youth Olympic Village Square where the Media
Sub-Centre is located.
‘E’ accredited Press Attachés will be provided with an upgrade which will allow them access into
the Residential Zone of the Youth Olympic Village. Mixed Zone access devices allowing access to
the athletes’ side of the Mixed Zone for Press Attachés will also be available.
These upgrades can be collected on 13, 14 and 15 August 2014 from 14:00 to 17:00 at the IOC
Young Reporters Office at the Main Press Centre (Contact Person: Sue Graham
Zone 4 and MPC access devices for Press Attachés with TO accreditations will be distributed to
the NOC’s Chef de Mission upon arrival of the delegation.
18.10 Filming in Venues
- NOCs are allowed to film from the Sport Stand with non-broadcast quality equipment;
- Access to the broadcast mixed zone for interviews is not allowed;
-All footage should be for internal, technical purposes and not to be used commercially in any way
whatsoever.
For further information about media operations and services, please refer to the Media Service
Guide to be released by NYOGOC in July.
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19. Medical Services
19.1 NOC Medical Announcement
NYOGOC requires the NOC President or Secretary General to sign the NOC Medical
Announcement and submit it to NYOGOC. NOC delegations must ensure that their medical
professionals (incl. team doctors, nurses, physiotherapists) hold qualifications to practice medicine
and medical liability insurance, and can undertake corresponding liabilities.
19.2 NOC Team Doctors
19.2.1 Registration of Team doctors
All personnel that want to engage in medical services in China must complete the Application
Form for the Registration of Team Doctors to apply for a permit to practice, and all NOC team
doctors providing medical services to the members of other NOC delegations must have valid
bilateral agreements on medical services.
NYOGOC will handle the team doctors registration and filing formalities for the NOC team
doctors who have filed an application for the registration and who are qualified for practice in
accordance with relevant Chinese regulations.
19.2.2 Registered Medical Professionals’ Liabilities
NYOGOC undertakes neither medical liability nor legal liabilities arising for registered NOC
medical professionals. The insurance provided by NYOGOC does not cover medical malpractice
for any registered NOC medical professional.
19.3 Entry/Exit of Medicine and Medical Equipment
NOC delegation members may enter China with medicine for their personal use, as well as for use
within their own NOCs or other NOCs with whom they have signed an agreement. The Medicine
Entry Application Forms must be filled out for the medicines to be brought into China.
The Medical Equipment Entry Application Forms will be required when NOCs bring medical
equipment or related materials into China.
NOCs that need to bring medicine into China must go through the necessary entry formalities in
accordance with the requirements and procedures in the Customs and Freight Guide and the
requirements of China Customs.
Chefs de Mission Manual Nanjing 2014 107
Please refer to the Medical Services Guide for more details about the entry/exit of medicines and
medical equipment.
19.4 Medical Services
19.4.1 Medical Services at the YOV
The Medical Clinic in the YOV will provide comprehensive outpatient and emergency medical
services. The Medical Clinic will be in operation from the Soft-opening to the closing of the YOV,
with 24-hour emergency and ambulance transfer services. The Medical Clinic is composed of the
following departments:
Internal Medicine
Surgery
Sports Medicine
Ophthalmology
Otorhinolaryngology (Ear, Nose and Throat)
Stomatology (Dentistry)
B-ultrasonic Wave
Physiotherapy
X-ray
Electrocardiogram
Laboratory
Pharmacy
For physiotherapy services, reservations will be required in advance. If a patient has an acute
illness or injury, and if doctors at the Medical Clinic deem further examinations, expert
consultation or hospitalisation necessary, the patient will be transferred, accompanied by the team
doctors or delegation members, to the YOG designated hospitals for further treatment.
A psychological consulting office will also be set up in the YOV to provide athletes with
counselling services.
The Medical Clinic in the YOV will officially in operation from 10 to 30 August 2014 (from the
Soft-opening to the closing of the YOV), with the outpatient services available from 08:00 to
22:00 daily and 24-hour emergency services and ambulance transfers to designated hospitals.
19.4.2 Medical Services at Competition Venues
Medical Stations (including FOP First Aid Services) will be set up for athletes and Team Officials
as well as spectators at all competition venues to provide on-site first aid and ambulance transfer
services.
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19.4.3 Medical Services at Training Venues
Medical Stations (including FOP First Aid Services) will be set up for athletes and Team Officials
at all training venues to provide on-site first aid and ambulance transfer services.
19.4.4 Medical Services at CEP venues
First aid services will be provided on site.
19.4.5 Medical Services at Other Venues and Sites
Medical stations will be set up at non-competition venues such as the IOC Hotel and the MMC to
provide on-site first aid and ambulance transfer services.
In other YOG designated hotels, physicians, nurses or volunteers will provide medical services
and assistance, and standby ambulances or ambulances dispatched by city emergency institutions
will provide emergency transfer services.
During the Opening and Closing Ceremonies, medical stations will be set up at the venue for the
Ceremonies and ambulances will be prepared to provide on-site first aid and transfer services for
accredited NOC participants, performers and spectators.
19.4.6 Medical Services in Designated Hospitals
NYOGOC has designated 28 hospitals (official hospitals, emergency transfer hospitals), covering
all departments, to provide outpatient and emergency care, expert consultation and hospitalisation
services. Please see the Medical Services Guide for specific information and the list of designated
hospitals.
19.5 Policy on Medical Expenses
During the YOG, NYOGOC will provide NOC accredited participants with free-of-charge medical
services including treatment of acute diseases, injuries and ambulance transfers. NOCs will enjoy
the same scope of treatment and medication as Chinese citizens, under the provisions of the
national basic health insurance coverage.
NOCs will have to pay for regular check-ups, elective services, and chronic and existing diseases.
In cases where chronic or existing diseases turn acute, NYOGOC will only be responsible for
controlling the patients’ illness during the YOG.
Elective Services refer to situations where patients do not follow the instructions of the attending
doctors, choose other hospitals or require additional check-ups.
Chefs de Mission Manual Nanjing 2014 109
19.6 Miscellaneous
The NOC Medical Announcement, Registration for Application Form for the Registration of Team
Doctors, Medicine Entry Application Form and Medical Equipment Entry Application Form were
to be submitted by 15 April. NYOGOC cannot guarantee the successful registration of team
doctors or entry of medicine and medical equipment if these documents were not submitted before
the specified deadline.
As required by Chinese Entry/Exit Inspection and Quarantine authorities, people coming from
areas affected by yellow fever will be required to present a valid vaccination certificate for yellow
fever to the Inspection and Quarantine authorities at the time of entry (valid period: ten years since
10 days after the vaccination). Please refer to WHO for more details
(http://www.who.int/ith/chapters/ith2012en_annexes.pdf?ua=1).
The IOC Medical Commission, together with NYOGOC, will hold a Team Health Professionals
Briefing in the YOV on 14 August, introducing the medical services, anti-doping policies, and
procedures and attentions of Nanjing 2014. NOC team doctors will receive an official invitation
with the time and location of the briefing.
19.7 Anti-doping
19.7.1 IOC Anti-Doping Rules
IOC Regulations, as specified in the IOC Anti-Doping Rules (the Rules) applicable to Nanjing
2014, are in conformity with those specified in the World Anti-Doping Code. The Rules include
the 2014 Prohibited List published by the World Anti-Doping Agency (WADA). The IOC will
issue the Rules prior to the YOG.
19.7.2 Anti-doping Programme
The Nanjing 2014 anti-doping team will plan and implement the YOG Anti-doping Programme in
accordance with the World Anti-Doping Code, IOC Anti-Doping Rules and other related
international standards.
The Anti-doping Programme will specify the anti-doping activities to be conducted during the
Games, including notification procedures, sample collection, storage and transport to the
laboratory of the WADA-accredited China Anti-Doping Agency. Appropriate transport (if
relevant) and chaperone services as well as language assistance will be provided for each athlete in
accordance with the relevant regulations.
According to the relevant IOC Rules, any athlete may be tested any time before or during the
competitions after their arrival in Nanjing.
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The Programme is aimed at maintaining the dignity of the Olympic Movement and protecting the
athletes' fundamental right to take part in clean sports, and seeks to promote good health, justice
and equality for all athletes in sporting events.
Test biological specimens, including urine and blood samples, will be collected from selected
athletes from the date of the YOV official opening to the date of the Closing Ceremony of Nanjing
2014 (12 August to 28 August 2014). All samples will be sent to the laboratory of the China
Anti-Doping Agency for analysis.
Please visit the NOCnet for further information:
http://extranet.olympic.org/nocnet/en/games/yog/2014/Pages/Medical.aspx
Chefs de Mission Manual Nanjing 2014 111
20. Security
20.1 Overview
20.1.1 Security Measures
Security fences will be installed as perimeter and 24-hour guards and monitoring will be
implemented at all competition venues, the IOC Hotel, the Main Media Centre (MMC), the Youth
Olympic Village (YOV) and some of the CEP venues and celebration sites.
Personnel and vehicle checkpoints will be set up at the entrance of secured areas. All people and
vehicles will have to go through security check and present vehicle permits or valid passes before
entering the perimeter.
Different flow lines of personnel and vehicles are designed within the perimeter. There are front
and back of the house areas within the perimeter of competition venues.
Security staff is deployed within the perimeters to provide services related to security.
20.1.2 Security Checks for Persons
Security screening equipment, including x-ray machines, security gates and handheld metal
detectors, will be used at the entrances of the competition venues, the IOC Hotel, the MMC and
the YOV for security checks of persons and their belongings. Any person that has prohibited or
restricted articles will be denied entry. (For the list of the prohibited and restricted articles please
refer to Section 20.2 of this Manual).
20.1.3 Vehicle Security Checks
Vehicles entering enclosed areas (except YOG shuttles travelling between the enclosed areas) must
undergo security checks through the vehicle passages at the entrance.
Vehicles from non-enclosed zones entering competition venues, the IOC Hotel, the MMC, and the
YOV must undergo security checks. All passengers in the vehicles must get out with their
belongings and undergo personal security checks. All vehicles must bear the appropriate Nanjing
2014 Vehicle Access/Parking Permit (VAPP) for entry into the venues.
Automatic vehicle inspection systems will be used to check the vehicle’s chassis. Thorough and
orderly checks will be carried out in the body, the interior, and the engine of the vehicles.
Vehicle blocking systems will be set up at the entrances of the perimeters to prevent forcible entry
of vehicles.
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Passengers must get out of the vehicle (except YOG shuttles travelling between the enclosed areas)
and undergo individual security screening.
20.2 Prohibited Articles and Restricted Articles
20.2.1 Prohibited Articles at Competition and Training Venues
Prohibited articles refer to any article or substance that is forbidden by the laws and regulations of
China. If prohibited articles are discovered, the person(s) involved will be treated in accordance
with Chinese laws and regulations. Prohibited articles at the competition venues include:
(1) Guns, ammunition and explosive articles (except sporting firearms, ammunition and laser
guns approved for use in competitions);
(2) Imitation firearms, crossbows, daggers and other controlled implements (except bows &
arrows and fencing swords approved for use in competitions) such as daggers, striking knives
(including cant scrapers for mechanical processing use), self-held flick knives and other
similar single-blade, double-edged or three-square sharp implements for which the
production, sale and carrying are under surveillance in accordance with Chinese laws (these
measures are for the safety of all people and the prevention for criminal use);
(3) Fireworks, petrol, alcohol and other inflammable or explosive substances;
(4) Dangerous chemicals that are highly toxic or corrosive; radioactive substances;
(5) Harmful biological preparations, pathogens of infectious diseases and other dangerous
substances;
(6) Heroin, cocaine, marijuana, methamphetamine and other illegal drugs;
(7) Any other article or substance that is explicitly prohibited by Chinese laws and regulations.
20.2.2 Restricted Articles at Competition and Training Venues
Restricted articles refer to articles and substances that are legal, but nevertheless not allowed into
the venues. Restricted articles might be incompatible with the practices or rules of previous Games,
and might threaten the security or order of the venue. The carrier must dispose of restricted articles
in a proper way.
Restricted items include:
(1) Alcoholic beverages;
(2) Banners, posters and other propaganda articles that carry political, racial, religious or
commercial content;
(3) Riding tools other than wheelchairs and baby strollers, such as electrical bicycles, small
motorbikes, bicycles and scooters;
(4) Animals (except for guide dogs);
(5) Musical instruments, including band instruments, whistles, horns and drums;
(6) Clubs or pointed articles that may easily cause personal injuries, such as clubs and umbrellas
with a long handle or a pointed tip;
(7) Balls, rackets, clay pigeons and similar articles (except those approved for use in
Chefs de Mission Manual Nanjing 2014 113
competitions or training);
(8) Suitcases, carrier bags and other similar articles which are large in size and not suitable to be
brought to the seating areas;
(9) Flags other than those of NOCs participating in the Youth Olympic Games or flags having a
size larger than 2 metres x 1 metre when unfolded;
(10) Unauthorised articles that may distract the attention of athletes, technical officials or coaches,
interfere with the electronic and cluster signals, or prevent others from watching the
competitions. Such articles include, but not limited to, radios, laser devices, megaphones,
intercoms and radio equipment;
(11) Other articles that pose safety hazards or go against the rules set forth in the ticket agreement,
such as lighters, matches, and syringes.
20.2.3 Prohibited Articles in the YOV
Prohibited articles in the YOV include:
(1) Firearms, ammunition and explosive articles;
(2) Imitation firearms, crossbows, daggers and other controlled implements (except bows &
arrows and fencing swords approved for use in competitions);
(3) Fireworks, petrol, alcohol and other inflammable or explosive substances;
(4) Dangerous chemicals that are highly toxic or corrosive and radioactive substances;
(5) Harmful biological preparations, pathogens of infectious diseases and other dangerous
substances;
(6) Heroin, cocaine, marijuana, methamphetamine and other illegal drugs;
(7) Any other article or substance that is explicitly prohibited in accordance with the Chinese
laws and regulations.
Please refer to Section 3 and Section 17 for more details on the firearms and ammunition.
20.2.4 Restricted Articles in the YOV
Restricted Articles in the YOV include:
(1) Banners, posters and other propaganda articles that carry political, racial or religious content
(except religious articles for self-use);
(2) Animals;
(3) Alcoholic beverages and lighters;
(4) Other articles that may pose safety hazards.
20.2.5 Prohibited and Restricted Articles at the Opening and Closing Ceremonies
For relevant requirements on prohibited and restricted articles at the Opening and Closing
Ceremonies, please refer to the policies on prohibited and restricted articles at the competition
venues (excluding food and soft/hard package beverages).
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21. Services for NOC Presidents, Secretaries General, International
Dignitaries and NOC Guests
21.1 NOC Presidents, Secretaries General and Accompanying Guests
21.1.1 Accreditation
NOC Presidents, Secretaries General and their accompanying guests accredited in the “NOC”
category will have access to all venues and the YOV including Residential Zone (R) and to the
Guest Area (Zone 6) and Guest Stand at the competition venues.
21.1.2 Accommodation
Jinling Hotel is the recommended hotel for NOC Presidents, Secretaries General and their
accompanying guests. In addition, Fairmont Nanjing and Huangpu Hotel have been selected for
supplementary use. The hotels are located in places with convenient transport. These hotels are not
accredited venues, and they will thus remain open to the public during the Games.
Regarding late reservation after 16 June, please refer to Section 9 of this Manual for detailed
information on hotel reservation.
21.1.3 Transport
For arrivals and departures, shuttles and Pre-planned Services (PPS) will be provided for NOC
Presidents, Secretaries General and their accompanying guests to travel from the official arrival
ports in Nanjing (Nanjing Lukou International Airport, Nanjing South Railway Station and
Nanjing Railway Station) to the Nanjing 2014 preferred hotels. Please note that no ground
transportation is provided for individual travellers arriving in or departing from Shanghai Pudong
Airport.
During the Games, NOC Presidents, Secretaries General and accompanying guests may use the
YOG Common Shuttle Services (CSS) and complimentary city public transport services with their
YOACs. They may also apply for Pool Vehicle Services (PVS) by presenting the PVS Passes
allocated to their NOC delegations. Please refer to Section 24 of this Manual.
21.1.4 Tickets for Opening and Closing Ceremonies
Complimentary tickets for the Opening and Closing Ceremonies will be distributed two days in
advance at the NYOGOC Information Desk in the hotels.
Chefs de Mission Manual Nanjing 2014 115
21.2 International Dignitaries
NOCs are requested to inform NYOGOC in advance if their Head of State, Head of Government
or Ministers for sports intend to attend Nanjing 2014.
21.2.1 Accreditation
Please refer to Section 6 of this Manual for detailed information on accreditation.
21.2.2 Accommodation
The preferred hotels for International Dignitaries are Jingling Hotel, Fairmont Nanjing and
Huangpu Hotel. Regarding late reservation after 16 June, please refer to Section 21.1.2.
21.2.3 Transport
Heads of State, Heads of Government and Ministers for sports can use PPS according to their
needs. They may also use the YOG CSS and city public transport services with their YOACs.
Please refer to Section 24 in this Manual.
21.2.4 Assistants
Volunteer assistants will be assigned for Heads of State, Heads of Government and Ministers for
sports. The assistants will help arrange arrivals & departures-related matters and coordinate
Games-related activities.
21.2.5 Tickets for Opening and Closing Ceremonies
Heads of State, Heads of Government and Ministers for sports will receive complimentary tickets
for the Opening and Closing Ceremonies.
21.3 NOC Guests - General
21.3.1 Accreditation
Please refer to Section 6 of this Manual for detailed information on accreditation.
21.3.2 Accommodation
Please refer to Section 21.2.2.
21.3.3 Transport
NOC guests have access to the YOG CSS and city public transport services with their YOACs.
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Please refer to Section 24 in this Manual.
21.3.4 Tickets for Opening and Closing Ceremonies
Complimentary tickets for the Opening and Closing Ceremonies will be distributed two days in
advance at the NYOGOC Information Desk in the hotels.
Chefs de Mission Manual Nanjing 2014 117
22. Technology
22.1 Games Information Services
Games information services provided by NYOGOC include:
Display of real-time competition results at competition venues;
Timely release of result reports;
The result channel of the official Nanjing 2014 for the online display of competition
results and other related information.
22.2 Network Services
22.2.1 Internet Access Services inside the YOV
NYOGOC will offer free Internet access in the apartments and NOC Business Centre of the YOV
Residential Zone, and the Telephone Service Centre at the YOV Square.
To access the Internet, clients will have to insert a cable into the port of the network terminal, open
an Internet browser, and enter any URL. They will then be automatically redirected to the login
page. Clients are then invited to enter their username and password (both being the accreditation
number) according to the prompt.
Clients are recommended to connect their laptops to the Internet via the cable.
22.2.2 Wireless Network Services inside the YOV
NOC Delegations will have free Wireless Internet in offices and apartments in the YOV to meet
the needs for Internet access during CEP activities.
To use the wireless network services, clients will first open the WLAN function on their mobile
terminals, search for the “Nanjing2014” signal, and enter their username and password (both being
the accreditation number). They will then have access to the Internet. Once this process is done,
subsequent logins are automatic. A single account can be used at three terminals at most.
22.2.3 Wireless Network Services inside Venues
Free Wireless Internet will be made available to all NOC delegations in the Operational Zone,
General Circulation Area, Athletes Preparation Area, Press and Broadcast Area and Guest Area of
competition venues. The process of connecting to the wireless services is the same as in the YOV.
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22.2.4 Wireless Network Services in the City
A free “Nanjing2014” wireless signal will cover major public places such as the airport, railway
stations and places of interests. The process of connecting to the wireless services is the same as in
the YOV.
22.3 Communications Services
22.3.1 Mobile Network Coverage in Nanjing
The mobile communications standards in China include 3G (CDMA2000), 3G (WCDMA), 3G
(TD-SCDMA) and GSM900/1800MHz, forming a vast coverage network across Nanjing and
providing a sound and reliable platform for mobile communication services for all NOC
delegations.
22.3.2 Fixed-line Telephone Services in the YOV
Fixed-line phones will be provided in the rooms of the Chefs de Mission. (Chinese domestic
phone calls are free of charge; international calls can be made with prepaid telephone cards, which
can be purchased at the Telephone Service Centre located in the YOV Square). Public telephones
with prepaid telephone cards will also be available in select areas of the YOV.
Charges are shown in the following table:
Type of calls Call charges (RMB) Discounts
Local calls in
Nanjing
RMB 0.22 for the first three minutes and
RMB 0.11 per minute after that No
Domestic
long-distance
Calls
RMB 0.07 per 6 seconds
40% off from 22:00 to 07:00
the next day, i.e., RMB 0.04
per 6 seconds
Calls to Hong
Kong, Macau and
Chinese Taipei
RMB 0.20 per 6 seconds No
International calls RMB 0.80 per 6 seconds
40% off from 22:00 to 07:00
the next day, i.e., RMB 0.48
per 6 seconds for 15 countries:
Japan, U.S., Singapore,
Australia, New Zealand,
France, Britain, Italy,
Thailand, Malaysia, Germany,
Canada, South Korea,
Indonesia, the Philippines
China Telecom will set up 13 public telephone service terminals (using China Telecom IC cards to
Chefs de Mission Manual Nanjing 2014 119
make domestic calls and international calls), of which six will be located in the Resident Centres
of the Residential Zone and the other seven in the YOV Square and the Operational Zone.
The Telephone Service Centre at the YOV Square will provide IC card sales service and the
processes are as follows: take down the phone → insert the card with the chip side upward → dial
long-distance code + called number.
Call charges are shown in the table:
Type of calls Call charges (RMB)
Domestic calls RMB 0.1 per minute
Calls to Hong Kong, Macau and Chinese Taipei RMB 1 per minute
Calls to the U.S., Canada, and Singapore RMB 1 per minute
Calls to other countries/territories RMB 8 per minute
22.3.3 Mobile Phone Rental in the YOV
Mobile phones will be available for rent at the Telephone Service Centre in the YOV Square. The
Mobile Phone Rental Guide (in Chinese, English and French) will explain the rental procedure and
detail charging standards.
Type of mobile phones for rental:
No. Basic functions Deposit (RMB)
1 Non-smart phones: for making calls, sending text
messages, etc. 300
2 Smart phones: for making calls, sending text
message, surfing the Internet, etc. 600
3 Smart phones: for making calls, sending text
messages, surfing the Internet, etc. 900
Procedures for rental:
● Select the type of mobile phone
● Photocopy ID document or YOAC
● Pay deposits (refundable if the mobile phone is returned intact)
● Collect the mobile phone and re-charge
Charging standards:
A minimum of RMB 20 per day, from which regular calls, roaming fees, SMS and GPRS charges
will be deducted; 300M GPRS per day for free; any unused data will not be transferred to the
following day.
Charging standards for various services are as follows:
Service Charging standard (RMB)
Domestic calls RMB 0.15 per minute
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Domestic SMS RMB 0.1 per item
Domestic multimedia message RMB 0.3 per item
SMS outside the mainland of China RMB 0.8 per item
GPRS RMB 0.3/M if exceeding
300M
Calls to Hong Kong, Macau and Chinese Taipei RMB 0.2 per 6 seconds
Calls to other countries/territories RMB 0.8 per 6 seconds
40% off from 22:00 to 07:00 the next day, i.e., RMB 0.48 per 6
seconds for international calls to 15 countries: Japan, U.S.,
Singapore, Australia, New Zealand, France, Britain, Italy,
Thailand, Malaysia, Germany, Canada, South Korea, Indonesia,
the Philippines
RMB 0.48 per 6 seconds
22.3.4 Services for NOC's Own Mobile Phones
22.3.4.1 Roaming Services for Mobile Phones Brought into China by NOCs
NOCs that bring their own mobile phones are advised to confirm with the telecommunications
providers in their home country/region whether the international roaming service in China has
been opened.
22.3.4.2 Sales of UIM/SIM cards
NOCs that bring their own mobile phones may purchase UIM/SIM cards at the Telephone Service
Centre in the YOV Square and use China Telecom’s mobile services.
CDMA2000 standard cards will follow the charging standards for rented mobile phones defined in
section 22.3.3.
Charging standards for GSM/WCDMA standard cards are as follows:
- RMB 100 package, including 1G data communication for free in Jiangsu Province (RMB
0.001/KB if exceeding 1G);
- 100 minutes free calls from Nanjing to other domestic places in China (excluding Hong
Kong, Macau and Chinese Taipei) and RMB 45 for calls;
- RMB 0.15 per minute for calls from Nanjing to other domestic places in China;
- RMB 0.39 per minute for roaming calls from outside Nanjing to other places in China
(excluding Hong Kong, Macau and Chinese Taipei); and
- RMB 0.8 per 6 seconds for international calls (calls less than 6 seconds will be charged as
6 seconds), receiving calls in Nanjing for free, and caller ID display for free.
22.4 Radio Frequency Application and Registration
All radio transmission equipment used during the Games must comply with the Regulations of the
People's Republic of China on Radio Frequency Division and other related rules and regulations.
Chefs de Mission Manual Nanjing 2014 121
Radio equipment users are required to apply for the Use Permit of Radio Equipment for Nanjing
2014 on the official Nanjing 2014 website.
The frequency that clients apply for should follow the requirements specified in the Application
Guideline for Frequencies Used by Radio Equipment during Nanjing 2014. For detailed
regulations on the use of radio frequency, please visit the official Nanjing 2014 website
(http://www.nanjing2014.org).
22.4.1 Application for Radio Frequency
Nanjing’s Radio Management Administration Office has begun to handle applications for radio
frequencies from 1 March 2014. Decisions will be made within five working days. The results will
be posted on the official Nanjing 2014 website and will be sent to the applicants via email. Once
an application has been approved, the applicant can print the Use Permit of Radio Frequency for
Nanjing 2014 directly from the NYOGOC website, which will be used as the required certificate
for China Customs.
Applications made after 31 July 2014 will not be accepted. If unable to apply within the set
timeframe due to special circumstances, clients can fill out the application form at the time of the
equipment test.
22.4.2 Equipment Test
Once they have brought their radio transmission equipment into the relevant YOG areas, users will
have to take their equipment to the designated locations for testing (Please refer to section 22.4.3).
Radio transmission equipment that has passed this testing will be labelled with a green Use Permit
of Radio Equipment for Nanjing 2014 sticker, the only permit for access to related areas. The
equipment is to be used in accordance with the regulations as indicated on the Use Permit of Radio
Equipment for Nanjing 2014.
Radio transmission equipment without the Use Permit of Radio Equipment for Nanjing 2014
cannot be used at competition venues, in special delimited areas of the Games, or for any
Games-related activities.
22.4.3 Time and Place of Equipment Test
Radio transmission equipment for Nanjing 2014 will be tested between 1 June and 16 August 2014.
NYOGOC will set up three test points:
North Gate of the Nanjing Olympic Sports Centre (No. 222, Jiangdong Middle Road,
Jianye District, Nanjing)
Entrance of the Welcome Centre of the YOV
5th
Floor of Zhujiang Mansion (No. 280, Zhujiang Road, Xuanwu District, Nanjing)
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23. Ticketing
23.1 Overview
NOCs can purchase tickets from NYOGOC for NOC officials, athletes’ families and friends, as
well as other spectators from their countries or territories. NOCs are required to carefully read the
Terms and Conditions of Ticket Use for Nanjing 2014.
23.2 Key Dates
Key Dates Activities
1 May – 15 June NOCs to fill out the Order Forms according to their ticket demands
and return them to NYOGOC.
15 June – 30 June NYOGOC to allocate tickets according to the ticket demand of
NOCs. Change to orders still acceptable.
1 July – 10 July NYOGOC to send final allocations to NOCs.
NOCs to confirm final orders and make payment.
1 August – 15 August NYOGOC to distribute tickets/NOCs may collect their tickets.
23.3 Pre-Games Ticket Sales
23.3.1 Acceptance of Purchase Application
As an Olympic Family specialty client group, NOCs will be able to purchase tickets through the
specialty client channel. Ticket sales for NOCs were launched in March 2014 and will continue
throughout the month of August.
23.3.2 Ticket Allocation
From 15 to 30 June 2014, NYOGOC will allocate tickets based on the ticket booking requests
submitted by NOCs. Changes to orders will still be accepted during this period and until the final
orders are confirmed by both the NOC and NYOGOC.
23.3.3 Order Confirmation and Payment
NOCs are required to make the payment within the set time period (1-10 July 2014) and send the
scanned proof of payment, the tickets order number, and the contact person name to NYOGOC
Ticketing ([email protected]), otherwise the confirmed final orders will be cancelled.
All payments must be made via telegraphic transfer in RMB or US dollars. The amount remitted
will have to cover bank service charges.
Chefs de Mission Manual Nanjing 2014 123
The account information is as follows:
Account Name: Nanjing Youth Olympic Games Organising Committee
Account Bank: Banking Department of Nanjing Chengnan Sub-Branch, Jiangsu Provincial
Branch of Industrial and Commercial Bank of China
Account Number: 4301012919100775626
Swift Code: ICBKCNBJJSP
For orders made after 10 July, NOCs can make the payment via telegraphic transfer following the
method specified above, or can alternatively choose to pay at the Ticketing Service Centre in the
NYOGOC HQ upon arrival.
23.3. 4 Collecting Tickets
Tickets pre-purchased by NOCs will be distributed daily by NYOGOC between 09:00 and 18:00
from 1 to 16 August 2014. NOCs may collect their tickets at the Tickets Service Centre (Address:
228-1 Yangtse Avenue, Nanjing Greenery Expo Park, Nanjing). The Tickets Service Centre is on
the second floor of the North Building of NYOGOC Headquarters (HQ).
The following documents are required for NOCs to collect their tickets:
1. Printed copy of final order with payment confirmation;
2. Original and photocopies of passport of the ticket collector.
23.4 Games-time Ticket Sales
23.4.1 Ticket Purchase Channels
During the Games, NOCs can purchase tickets for Nanjing 2014 through four channels:
Through the official ticketing website of Nanjing 2014: http://tickets.nanjing2014.org/en/;
At the ticket booth set up by NYOGOC in the YOV Post Office;
At the venue ticket booths set up by NYOGOC;
At the Ticketing Service Centre in the NYOGOC HQ.
The detailed list of ticket booth locations and their opening hours will be available at the official
ticketing website (http://tickets.nanjing2014.org/en/) in July.
23.4.2 Payment
During the Games, NOCs can pay with VISA cards (denominated in RMB, paid in RMB or US
dollars) for tickets they purchase through the above-mentioned four channels. Cash in RMB will
also be accepted except for online purchases.
124
23.4.3 Cancellation of Orders
In the event that a session is cancelled or changed to another day, NOCs have the right to return
tickets. Refunds will be made to the original accounts. Charges arising from the refunding will be
borne by NYOGOC.
After NOCs have confirmed the orders and made the required payments, NYOGOC will not
accept any application for refund resulting from any mistake made by NOCs themselves.
23.5 DSSA Tickets
Different-Sport Spectating Athletes (DSSA) must present DSSA tickets and their YOACs for
admission to the designated seating area to watch competitions. NOCs can apply for and collect
DSSA tickets at the NOC Pigeon Holes of the NOC Services Centre in the YOV.
Please refer to Section 8.4.4.1 of this Manual for detailed application procedures.
Chefs de Mission Manual Nanjing 2014 125
24. Transport
24.1 Overview
The Nanjing 2014 transport services will be in operation from 10 to 30 August 2014. Specific
transport services for Arrivals & Departures will be available in accordance with the received
Arrivals & Departures information starting from 10 August, and fully-operational transport
services will be available during the Games, from 16 to 28 August, with transport services
between venues for all accredited clients. For more information on Games-time transport services,
the Nanjing 2014 Transport Guide (including transport maps and all kinds of transport services)
will be available for viewing and download on the official Nanjing 2014 website and the NOCnet
in July.
24.2 Transport Operations Concept
In line with the spirit of the Youth Olympic Games, the main types of transport for Nanjing 2014
will include a Common Shuttle Service (CSS) and complimentary public transport services,
supplemented by Pre-Planned Services (PPS) and Pool Vehicle Services (PVS).
24.3 Common Shuttle Services (CSS)
The Common Shuttle Service (CSS) is the transport service provided for all accredited clients,
operating from 10 to 30 August 2014.
Accurate and updated transport information will be available at the Transport Help Desk in the
YOV and released on the official Nanjing 2014 website. NOCs are to pay special attention to
transport information, as operation times and frequencies are subject to adjustments.
The Common Shuttle Service will have two major hubs and an interchange：
The YOV Transport Mall (YTM)
The Olympic Sports Centre Transport Interchange (OSCI)
The City Transport Mall (CTM)
The Common Shuttle Service consists of the following three services：
The YOG Shuttle service is the main part of the Common Service Services (CSS). Its purpose is to
provide convenient transport services from the YTM to all the competition and training venues.
The City Shuttle service is a part of the CSS. It covers the YOV, the competition venues, the IOC
hotel and hotels for NOC Presidents & Secretaries General, hotels for the Additional Team
Officials, and other YOG preferred hotels.
The Metro Shuttle service connects metro stations with the YOV and some competition venues.
126
All accredited clients may take these services free of charge upon presentation of their YOACs.
For specific CSS departure times and frequencies, please refer to the Transport Guide, which will
be released in July 2014.
24.4 YOV Transport Mall (YTM) Operations
Buses departing from the YOV Transport Mall (YTM) will serve:
All competition and training venues;
The IOC Hotel;
The MMC.
24.5 Olympic Sports Centre Transport Interchange（OSCI）Operations
Buses departing from the OSCI will serve:
All competition venues (exception: specific arrangements for sailing venue);
The IOC Hotel;
The MMC.
24.6 City Transport Mall (CTM) Operations
The buses departing from the City Transport Mall (CTM) will serve:
The YOV;
All competition venues (exception: specific arrangements for sailing venue);
The IOC Hotel;
The MMC;
NOC Presidents & Secretaries General hotels, Additional Team Officials hotels;
Other YOG preferred hotels.
24.7 Public Transport
During the Games, the Nanjing public transport system, including the Metro, public buses and
ferries, will provide convenient transport services for all accredited clients and spectators. All
accredited clients and spectators may use the services for free with their YOACs or tickets valid
for the day. A map of the public transport system can also be found in the Transport Guide.
24.8 Pre-planned Services (PPS)
Pre-planned Services (PPS) supplement Common Shuttle Services (CSS), and will be used for
activities with defined times and locations. They will be provided for the following activities:
Arrivals & Departures;
The Opening and Closing Ceremonies;
CEP activities;
Chefs de Mission Manual Nanjing 2014 127
Team sports;
Competition/training in remote venues
24.8.1 Arrivals & Departures
Pre-planned Services (PPS) and Common Service Services (CSS) will be provided for A&D
services.
The following shuttle services are available from the A&D points in Nanjing (Nanjing Lukou
International Airport, Nanjing South Railway Station and Nanjing Railway Station) to the YOV
Welcome Centre and preferred hotels. NOCs are to note that these may be modified depending on
the actual Arrivals & Departures data submitted by the NOCs and other clients.
A&D Point Route Stops Remarks
Nanjing
Lukou
International
Airport
DJ1 Nanjing Lukou International Airport
-YOV-Dingye Kaiyuan Hotel
* Operating Period:
10 to 15 August
First Flight: 09:00
Last Flight: 23:00
Frequency: every 30
minutes
DJ2
Nanjing Lukou International Airport
-Central Hotel-Jinling Hotel (NOC
hotel)
DJ3
Nanjing Lukou International Airport
-Zhongshan Hotel-Huangpu Hotel
(NOC hotel)-Yuyuan Hotel
DJ4
Nanjing Lukou International Airport
-Fairmont Nanjing (NOC
hotel)-Han Yue Lou Hotel-Wanda
Hilton-Zhenbao Holiday Hotel
DJ5
Nanjing Lukou International Airport
-Shuangmenlou Hotel (Additional
Team Officials hotel)-Nanjing
Fangyuan Jinling Plaza (Additional
Team Officials hotel)-Jinling
Jingyuan Hotel
DJ6
Nanjing Lukou International Airport
-International Expo Centre
Hotel-Jinling Riverside Hotel-Hilton
Nanjing Riverside
DJ7
Nanjing Lukou International Airport
-Westin Nanjing-Xuanwu
Hotel-Sofitel Galaxy
Nanjing-Phoenix Palace Hotel
DJ8
Nanjing Lukou International Airport
-Crowne Plaza Nanjing
Jiangning-Novotel Nanjing East
Suning Galaxy-Arcadia International
Hotel
DJ9
Nanjing Lukou International Airport
-ZTE Hetai Hotel-Mingfa
International Hotel-Nanjing New
Town Hotel
Nanjing DN1 Nanjing South Railway * Operating Period:
128
A&D Point Route Stops Remarks
South
Railway
Station
Station-YOV-Dingye Kaiyuan Hotel 10 to 15 August
First Flight: 09:00
Last Flight: 23:30
Frequency: every 30
minutes
DN2
Nanjing South Railway
Station-Central Hotel-Jinling Hotel
(NOC hotel)
DN3
Nanjing South Railway
Station-Zhongshan Hotel-Huangpu
Hotel (NOC hotel)-Yuyuan Hotel
DN4
Nanjing South Railway
Station-Fairmont Nanjing (NOC
hotel)-Han Yue Lou Hotel-Wanda
Hilton-Zhenbao Holiday Hotel
DN5
Nanjing South Railway
Station-Shuangmenlou Hotel
(Additional Team Officials
hotel)-Nanjing Fangyuan Jinling
Plaza (Additional Team Officials
hotel)-Jinling Jingyuan Hotel
DN6
Nanjing South Railway
Station-International Expo Centre
Hotel-Jinling Riverside Hotel-Hilton
Nanjing Riverside
DN7
Nanjing South Railway
Station-Westin Nanjing-Xuanwu
Hotel-Sofitel Galaxy
Nanjing-Phoenix Palace Hotel
DN8
Nanjing South Railway
Station-Crowne Plaza Nanjing
Jiangning-Novotel Nanjing East
Suning Galaxy-Arcadia International
Hotel
DN9
Nanjing South Railway Station-ZTE
Hetai Hotel-Mingfa International
Hotel-Nanjing New Town Hotel
Nanjing
Railway
Station
DH1 Nanjing Railway
Station-YOV-Dingye Kaiyuan Hotel
*Operating Period: 10
to 15 August
First Flight: 09:00
Last Flight: 23:30
Frequency: every 30
minutes
DH2 Nanjing Railway Station-Central
Hotel-Jinling Hotel (NOC hotel)
DH3
Nanjing Railway Station-Zhongshan
Hotel-Huangpu Hotel (NOC
hotel)-Yuyuan Hotel
DH4
Nanjing Railway Station-Wanda
Hilton-Zhenbao Holiday
Hotel-Fairmont Nanjing (NOC
hotel)-Han Yue Lou Hotel-Nanjing
New Town Hotel
DH5
Nanjing Railway
Station-Shuangmenlou Hotel
(Additional Team Officials
hotel)-Nanjing Fangyuan Jinling
Plaza (Additional Team Officials
hotel)-Jinling Jingyuan Hotel-Hilton
Nanjing Riverside
Chefs de Mission Manual Nanjing 2014 129
A&D Point Route Stops Remarks
DH6
Nanjing Railway Station-Jinling
Riverside Hotel-International Expo
Centre Hotel
DH7
Nanjing Railway Station-Westin
Nanjing-Xuanwu Hotel-Sofitel
Galaxy Nanjing-Phoenix Palace
Hotel
DH8
Nanjing Railway Station-Novotel
Nanjing East Suning
Galaxy-Arcadia International Hotel
DH9
Nanjing Railway Station-ZTE Hetai
Hotel-Mingfa International
Hotel-Crowne Plaza Nanjing
Jiangning
*For accredited clients arriving outside these dates/hours, NYOGOC will, in light of accurate
arrival information, provide Pre-planned Services (PPS) from the A&D points in Nanjing (Nanjing
Lukou International Airport, Nanjing South Railway Station and Nanjing Railway Station) to the
YOV Welcome Centre and preferred hotels.
Shuttle services for departure will be available from the YOV Welcome Centre to Nanjing Lukou
International Airport and Nanjing South Railway Station.
In addition, NYOGOC will, in light of accurate departure information, provide Pre-Planned
Services (PPS) from the YOV Welcome Centre and preferred hotels to the A&D points in Nanjing
(Nanjing Lukou International Airport, Nanjing South Railway Station and Nanjing Railway
Station). Relevant information will be released at the Transport Desks in the NOC Services Centre
and preferred hotels.
Moreover, accredited clients may take metro lines to the Nanjing Railway Station, Nanjing South
Railway Station and Nanjing Lukou International Airport for free.
Please refer to the Transport Guide which will be released in July for more details.
24.8.2 Opening and Closing Ceremonies
Pre-planned Services (PPS) will be provided for athletes and Team Officials participating in the
Opening and Closing Ceremonies from the YOV to the Nanjing Olympic Sports Centre. This
service will also be available for other accredited clients from the preferred hotels for Nanjing
2014.
24.8.3 CEP Activities
The PPS will be provided in line with the CEP Schedule for athletes and Team Officials from the
YOV to the CEP venues.
130
24.8.4 Team Sports and Competition/Training in Remote Venues
PPS will be provided for athletes and Team Officials to travel from the YOV to the venues for
team sports and to two remote competition and training venues.
Team sports include:
Football;
Handball;
Hockey;
Rugby.
Remote venues include:
Jinniu Lake Sailing Venue (Sailing)
Laoshan (Cycling)
Please refer to the Transport Guide for more details.
24.9 Pool Vehicle Services (PVS)
The Pool Vehicle Services (PVS) is a supplement to the CSS and the PPS. Pool Vehicle Services
(PVS) will be available between 07:00 and 23:00 from 10 to 30 August 2014. Service will be
provided within 30 minutes after the application has been successfully made. Booking service is
not available.
24.9.1 Allocation of PVS Passes
The Pool Vehicle Services (PVS) Passes will be distributed to the Chef de Mission at NOC
Introductory Meetings. Such passes are transferable among the members of the NOC delegation,
including the NOC President and Secretary General. However, the passes cannot be transferred to
other NOC delegations or client groups. The following principles will be observed in allocating
PVS Passes for NOC delegations:
Number of Athletes Number of PVS Passes
1-4 1
5-30 2
31-50 3
51-70 4
Over 71 5
NOCs are to note that, in line with the spirit of the YOG, no dedicated vehicles will be provided at
the YOG.
24.9.2 Use of PVS Passes
Every Pool Vehicle Services (PVS) Pass holder has the right to use pool vehicles. One pool
vehicle can accommodate four persons at most, and at least one must be a PVS Pass holder. The
Chefs de Mission Manual Nanjing 2014 131
PVS Pass holder may apply for a Pool Vehicle at the Transport Desks at the Welcome Centre and
the NOC Services Centre of the YOV, the competition venues, and preferred hotels; both the PVS
Pass and the YOAC must be presented for application. The services are one-way only and the pool
vehicles will not wait at venues for return or onward trips. Clients will have to request PVS again
if they need to return or travel to other destinations. Specific information related to the locations of
transport desks is included in the Transport Guide. Pool vehicles are only allowed to travel
between the competition and training venues, the YOV, Nanjing 2014 preferred hotels and other
official YOG sites.
24.10 Transport Desks
Transport Desks will be established in the YOV, all competition venues and preferred hotels. The
Desks will provide information about the CSS proposed routes depending on the destination,
transport-related schedules, load zones and public transport, manage PVS applications and
services, and call user-pay taxi services for clients.
The Transport Desk in the Welcome Centre of the YOV will operate daily from 07:00 to 23:00 and
the Transport Desks in the NOC Services Centre and the Event Information Centre, from 07:00 to
22:00 daily. The Desks in all the competition venues will operate daily from 07:00 to 23:00 (the
Desks close at the same time as the venue when the competition concludes). Other desks will
operate daily from 07:00 to 23:00. NOCs are welcome to ask NYOGOC venue staff for assistance.
24.11 Taxi
Taxi stands will be set up at the YOV (outside the security perimeter of the YOV, about 150m
from the Welcome Centre), competition venues, and preferred hotels. Users must pay for the taxis.
Clients may ask for assistance at the Transport Desks for telephone booking service.
24.12 Self-drive Vehicles
NYOGOC does not recommend NOCs to drive vehicles during the YOG. Policies relating to
foreign driver licences and other documents are available in the Transport Guide.
24.13 Vehicle Rental
NYOGOC will provide information on various vehicle rental companies for NOCs. Specific
information and procedures are available in the Transport Guide. NOCs are to note that NYOGOC
does not undertake any liability and does not take any responsibility for any matter relating to the
rental of vehicles and no Vehicle Access and Parking Permits will be provided for the Competition
Venues and/or the YOV.
Taxi booking: +86-25-5233 6905
132
24.14 Youth Olympic Games Lanes
During the YOG period, 17 YOG Lanes (a total length of 114 kilometres) will be set up. YOG
Vehicles are entitled to drive on the lanes.
Chefs de Mission Manual Nanjing 2014 133
25. Venues
25.1 Competition and Training Venues
The Nanjing 2014 Summer Youth Olympic Games will use a total of 35 venues in which all the
competitions and training for 28 sports will take place. These 35 venues consist of 27 competition
venues, which also serve as training venues, and 8 dedicated training venues.
Chefs de Mission Manual Nanjing 2014 134
25.2 Competition / Training Venues
No. Venue Sub-venue Competition Shared with Training
1
Nanjing Olympic Sports
Centre
Stadium Athletics Opening/Closing
Ceremonies Athletics
2 Gymnasium Gymnastics Artistic
Artistic, Rhythmic Rhythmic
3 Natatorium Aquatics
Diving Modern Pentathlon
Diving
Swimming Swimming
Modern
Pentathlon
Swimming Swimming
4 Modern Pentathlon Venue
Running &
Shooting
combined
Modern Pentathlon/Running &
Shooting combined
5 Yanshan Road Athletics
8x100m Venue 8x100m mixed team relay 8x100m mixed team relay
6
Wutaishan
Stadium Football Football
7 Gymnasium Table Tennis Table Tennis
8 Basketball Venue 3x3 Basketball 3x3 Basketball
9 Nanjing International Expo
Centre
Hall D Boxing Taekwondo Boxing
Taekwondo Boxing Taekwondo
Hall E Fencing
Modern
Pentathlon/Fencing Fencing
Modern Pentathlon/Fencing Modern Pentathlon/Fencing Fencing
Hall F Weightlifting Weightlifting
10 Longjiang Gymnasium Judo Wrestling Judo
Chefs de Mission Manual Nanjing 2014 135
No. Venue Sub-venue Competition Shared with Training
Wrestling Judo Wrestling
11 Nanjing Sport Institute
Gymnasium Badminton Badminton
12 Tennis Academy of China Tennis Tennis
13 Xuanwu Lake Rowing
-Canoeing Venue
Canoe-Kayak Rowing Canoe-Kayak
Rowing Canoe-Kayak Rowing
14 Xuanwu Lake Triathlon
Venue Triathlon Triathlon
15 Xinzhuang Equestrian
Venue Equestrian Equestrian
16 Laoshan
Road Cycling Course
Cycling
Road
Cycling
Road
17 Mountain Bike Course MTB MTB
18
Youth Olympic Sports
Park
BMX Venue BMX BMX
19 Hockey Field Hockey5s Hockey
20 Rugby Field Rugby Sevens Rugby
21 Beach Volleyball Venue Beach Volleyball Beach Volleyball
22 Jinniu Lake Sailing Venue Sailing Sailing
23 Zhongshan International
Golf Club Golf Golf
24 Jiangning Sports Centre
Stadium Football Football
25 Gymnasium Handball Handball
26 Fangshan
Archery Field Archery Archery
27 Shooting Hall Shooting Shooting
136
25.3 Dedicated Training Venues
No. Venue Training
Sport/Discipline
28 Nanjing Olympic Sports Centre Training Venue Athletics
29 Wutaishan Training Venue Swimming
Table Tennis
30 Qingliangshan Sports School Football (for referees)
31 Youth Olympic Village Training Venue 3x3 Basketball
Taekwondo
32 Nanjing Sport Institute Training Venue
Badminton
Fencing
Gymnastics-Artistic
Gymnastics-Rhythmic
Modern Pentathlon
Triathlon
33 Heavy Category Sports School
Boxing
Judo
Wrestling
34 Jiangning Sports Centre Training Venue Handball
35 Jiangning Football Training Base Football
25.4 Venue Master Plan
Please refer to Section 29.0 of this Manual for the Venue Master Plan.
Chefs de Mission Manual Nanjing 2014 137
25.5 Distances between Venues
No
. Venue Sports
Nanjing
Lukou
International
Airport
IOC Hotel
Youth
Olympic
Village
Venue for
Opening
and Closing
Ceremonies
(Nanjing
Olympic
Sports
Centre)
Main
Media
Centre
Hotels for
NOC Presidents & Secretaries
General
Jinling
Hotel
Huangpu
Hotel
Fairmont
Nanjing
Km min Km min Km min Km min Km min Km min Km min Km min
1
Nanjing Olympic
Sports Centre
Athletics，Gymnastics，
Diving，Swimming，
Modern Pentathlon
（Swimming，Running &
Shooting combined）
41 50 1 2 3 8 0 0 0 0 12 24 14 28 1.5 3
2
Yanshan Road
Athletics 8x100m
Venue
8x100m mixed team relay 40 45 4 9 0.6 5 3 8 3 8 14 32 16 36 3 7
3 Wutaishan Football，Table Tennis，
3x3 Basketball，Swimming 42 60 9 25 11 25 10 27 10 27 2 6 5 14 11 31
4
Nanjing
International
Expo Centre
Boxing，Taekwondo，
Fencing，Modern
Pentathlon
（Fencing）,Weightlifting
39 50 4 6 2 5 2 4 2 4 13 20 15 23 2 3
5 Longjiang
Gymnasium Judo，Wrestling 47 65 7 21 9 20 8 23 8 23 6 18 8 24 7 21
138
No
. Venue Sports
Nanjing
Lukou
International
Airport
IOC Hotel
Youth
Olympic
Village
Venue for
Opening
and Closing
Ceremonies
(Nanjing
Olympic
Sports
Centre)
Main
Media
Centre
Hotels for
NOC Presidents & Secretaries
General
Jinling
Hotel
Huangpu
Hotel
Fairmont
Nanjing
Km min Km min Km min Km min Km min Km min Km min Km min
6 Nanjing Sport
Institute
Badminton, Tennis,
Gymnastics, Triathlon,
Modern Pentathlon,
Fencing
50 60 19 40 21 40 19 40 19 40 9 19 6 13 19 40
7
Xuanwu Lake
Rowing-Canoeing
Venue
Canoe-Kayak, Rowing 42 50 14 35 19 35 16 35 16 35 6 15 3 8 16 40
8 Xuanwu Lake
Triathlon Venue Triathlon 44 60 11 35 15 30 13 35 13 35 4 13 6 19 13 41
9 Xinzhuang
Equestrian Venue Equestrian 45 60 17 35 22 40 19 28 19 38 8 16 5 10 19 39
10 Laoshan Cycling（Road，MTB） 70 80 20 40 21 40 21 40 21 40 26 52 29 58 22 44
11 Youth Olympic
Sports Park
Hockey5s, Rugby 7s,
Beach Volleyball, Cycling
（BMX ）
50 65 13 25 14 20 13 25 13 25 19 37 22 42 14 27
12 Jinniu Lake
Sailing Venue Sailing 110 120 83 100 80
10
0 83 100 83 100 73 88 70 84 82 99
Chefs de Mission Manual Nanjing 2014 139
No
. Venue Sports
Nanjing
Lukou
International
Airport
IOC Hotel
Youth
Olympic
Village
Venue for
Opening
and Closing
Ceremonies
(Nanjing
Olympic
Sports
Centre)
Main
Media
Centre
Hotels for
NOC Presidents & Secretaries
General
Jinling
Hotel
Huangpu
Hotel
Fairmont
Nanjing
Km min Km min Km min Km min Km min Km min Km min Km min
13
Zhongshan
International Golf
Club
Golf 50 70 24 45 35 45 23 45 23 45 15 28 11 21 23 43
14 Jiangning Sports
Centre Football, handball 34 40 25 45 29 45 25 45 25 45 29 52 24 43 24 43
15 Fangshan Archery, Shooting 32 35 23 40 27 40 23 40 23 40 27 47 22 38 22 38
16 Qingliangshan
Sports School Football 44 60 8 25 12 25 10 27 10 27 5 16 7 22 10 31
17
Youth Olympic
Village Training
Venue
3x3 Basketball,
Taekwondo 40 45 7 20 0 0 4 12 4 12 40 114 17 49 3 9
18 Heavy Category
Sports School Boxing, Judo, Wrestling 42 55 14 30 19 35 15 30 15 30 6 13 2 4 15 32
19
Jiangning
Football Training
Base
Football 40 55 30 45 35 50 30 45 30 45 32 48 30 45 29 44
140
25.6 Culture and Education Programme (CEP) Venues
CEP activities will be held in specific Culture and Education Programme (CEP) venues. The CEP
venues for Nanjing 2014 include the Youth Olympic Village (YOV), the Laoshan National Forest
Park, Nanjing’s Ming Dynasty City Wall, the Xing Zhi Experiential Learning Base, the Nanjing
Olympic Museum and the Nanjing 2014 Sports Lab. Specific activities are listed below:
Venue Name Targeted Audience Sites
Distance
from YOV
(Km) Description
Km min
YOV
Athletes, Team Officials,
Young Ambassadors, Young
Reporters, Athlete Role
Models, local youth
Binjiang
Avenue 0 0
Welcome Session; World
Cultural Village; other themed
activities
Laoshan National
Forest Park
Athletes, Team Officials,
Young Ambassadors, Athlete
Role Models, local youth
Fork Road of
Pukou 21 40
Outdoor activities; orienteering;
expedition
Nanjing’s Ming
Dynasty
Athletes, Team Officials,
Young Ambassadors, Athlete
Role Models, local youth
No. 8, Jiefang
Gate 18 40
Visit of the Ming Dynasty City
Wall; DIY wall bricks firing
and name engraving; kite
making; mini outdoor exercise
Xing Zhi
Experiential
Learning Base
Athletes, Team Officials,
Young Ambassadors, Athlete
Role Models, local youth
No. 6,
Wenchang
Road, Pukou
District
17 25 Introduction to agriculture
science
Nanjing Olympic
Museum
Athletes, Team Officials,
Young Ambassadors, Athlete
Role Models, local youth
Basement level
one at the YOG
between
Nanjing
International
YOG Street and
YOG
Conference
Centre
1 3
Learn about the history of the
Olympic Games and the Youth
Olympic Games via pictures,
videos, interactive installations,
3D technology, etc.
Nanjing 2014
Sports Lab
Athletes, Team Officials,
Young Ambassadors, Athlete
Role Models, local youth
Fishmouth
Wetland Park,
Nanjing Hexi
New Town
4 10
Wushu, climbing, roller skating
and skateboarding, showcase
and interactive events.
Initiation to the sport for local
youth and sports presentation
and entertainment involving top
athletes
Chefs de Mission Manual Nanjing 2014 141
25.7 City Celebration Site
During the Games, a city celebration site will be established in Wanda Plaza. The public will have
free access to the city celebration site, where they can watch YOG broadcasts and participate in
interactive activities. YOG licensed merchandise concessions will present and sell licensed
products. There will also be sponsored promotions and presentations as well as Sport Initiation
activities around the site. Athlete Role Models (including many World Champions) recommended
by the IFs will join the public in the cultural and educational activities and the Sport Initiation
activities.
Please refer to Section 29.11 for the Event Schedule (subject to further changes before the
Games).
142
26. Green Initiatives
26.1 Green Concept
“Green Youth Olympic Games” is one of three concepts underlying the Nanjing Youth Olympic
Games. NYOGOC is committed to promoting ecology, low-carbon emissions, energy-saving and
sustainable development. Through its environmental management system, NYOGOC has
effectively incorporated environmental features into the work of various functional areas. The goal
is to integrate a “green” concept in all processes of the Games.
With this “Green YOG” concept in mind, the Nanjing 2014 Summer Youth Olympic Games chose
as its environmental slogan “Embrace nature, blue skies and clean water”. This reflects Nanjing’s
objective of taking advantage of the Games to improve the quality of its urban environment,
promote public well-being, popularise green technologies and advocate low-carbon emissions.
Thanks to the Youth Olympic Games and the active participation of the local youth, Nanjing will
develop environmental awareness for everyone, create a green and sustainable urban environment,
and promote its image as a hospitable and comfortable city.
26.2 Objectives for Environmental Quality
26.2.1 Air Quality
During the Games, the air quality is expected to reach Grade II according to China’s Air Quality
Standard and to meet all the requirements for holding international sporting events.
26.2.2 Water Quality
During the Games, the water quality of Xuanwu Lake and Jinniu Lake is expected to meet all
functional requirements for holding international sporting events. Moreover, the quality of urban
centralised drinking water sources is expected to meet the required standards, and the water
quality in the areas around the Nanjing 2014 venues and residences is expected to reach normal
standards.
26.2.3 Air & Water Quality Information Release
Daily information about air and water quality will be released on the official Nanjing 2014 website
(http://www.nanjing2014.org) during the Games.
26.3 Green Initiatives
26.3.1 Environmental Management System
NYOGOC’s environmental management system has met ISO14001 requirements and achieved
Chefs de Mission Manual Nanjing 2014 143
certification. NYOGOC has developed policies and objectives for environmental management and
formulated a green environmental management programme to support Nanjing’s “green” Youth
Olympic Games. To ensure the programme is implemented, control measures have been defined,
and an evaluation mechanism has been established to ensure the effective operation of the system.
The goal is to achieve sustainable development for sporting events.
26.3.2 Construction
NYOGOC will make maximum use of the existing venues and facilities in the city. Construction
projects for all the new or renovated venues will comply with relevant laws and regulations for
environmental protection.
26.3.3 Green Traffic
Prior to Nanjing 2014, the ratio of clean energy vehicles in the city's public transport network will
be increased, and emission standards for buses and taxis will be upgraded. All dedicated vehicles
for the Games will meet stipulated emission requirements.
26.3.4 Waste Disposal
During the Games, all solid waste generated at the venues will be sorted before being removed.
All waste will be collected, sorted, and transported in dedicated containers for safe disposal and/or
recycling.
26.3.5 Marketing
NYOGOC has issued Guidelines on Sustainability for Tenders. All Youth Olympics sponsors,
procurement providers and licensees are to meet the environmental requirements specified in the
document in their bidding and procurement processes.
26.4 Environmental Publicity and Education
The Nanjing 2014 CEP Activities highlight the importance of education in matters relating to
environmental protection. An “Environmental Protection Booth” will be set up in the YOV Square,
presenting key environmental considerations, and proposing green DIY projects and interactive
games. Based on the concepts of nature, the environment, ecology and low-carbon emissions, the
activities are designed to promote sustainability in a fun way and to foster a healthy and “green”
lifestyle.
144
27. Brand Usage Guidelines
27.1 Use of Emblem of and Wordmark of Nanjing 2014
NOCs have the right to use the Nanjing 2014 emblem and wordmark on their NOC uniforms. In
general, the Nanjing 2014 emblem and wordmark will:
● have to be sourced directly from NYOGOC;
● not be used for any commercial purposes including, but not limited to, licensed or replica
merchandise;
● be used only once per item of clothing, with a maximum size of 20 cm2;
● have to be reproduced in its entirety, using the official NYOGOC font and colours and the
generic font “Futura”;
● not be used on any item, except as authorised by the present Guidelines.
For further information regarding the Use of Nanjing 2014 Emblems and Wordmarks or
Authorised Identifications, please refer to the following documents:
● The Standard Usage Guidelines for the Non-commercial Emblem Combinations (for NOCs)
issued by NYOGOC and approved by the IOC (available on the official Nanjing 2014 website at
http://www.nanjing2014.org/).
● The IOC Guidelines Regarding Authorised Identifications (available on the IOC’s NOCnet:
http://extranet.olympic.org/nocnet/en/Pages/default.aspx).
The NOCs must fill out the Application Form for Non-Commercial Usage of the Brand Marks of
Nanjing 2014 Summer Youth Olympic Games (see appendix of this section) before they use the
emblem, wordmark or other marks of Nanjing 2014.
27.2 Contracted Sponsors and Their Product Categories
Current sponsors and their exclusive product categories are listed below. The NOCs support of the
Sponsors will be greatly appreciated.
Chefs de Mission Manual Nanjing 2014 145
Tiers Corporate Name Category
TOP
The Coca-Cola Company Non-alcoholic beverage
Atos Information technology
Dow The official chemistry
company
General Electric Company
Select products and services
from GE energy, GE
healthcare, GE transportation,
GE infrastructure , GE
consumers & industrial, GE
advanced material and GE
equipment service
McDonald’s Corporation Retail food service
Omega Timing, scoring and venue
result service
Panasonic Corporation Audio/TV/Video equipment
P&G Personal care and household
products
Samsung Electronics Co., Ltd. Wireless communication
equipment
Visa International Service Association Consumer payment system
Partners 361 Degrees International Limited. (China) Sportswear
146
Tiers Corporate Name Category
China Telecommunications Corporation Telecommunication services
Industrial and Commercial Bank of China
Limited Banking services
Suning Appliance of China Electronic goods retailer
services
Shanghai Automotive Industry Corporation
(Group) Automobile and Bus
Tencent, Inc. Internet services
Exclusive
Suppliers
Beijing Crystal Digital Technology Co., Ltd Digital imaging services
Dongguan Grevol Furniture Co., Ltd Furniture
PwC Consulting (Shenzhen) Co., Ltd Financial consulting services
Nanjing Hightone Exhibition Service Co., Ltd Brand and creative services
Nanjing Joymain Sci & Tech Development Co.,
Ltd Bedding
Beijing CTVLM Advertising Co., Ltd City outdoor advertising
services
Shandong Taishan Sports Equipment Co., Ltd Sport equipment
Vatti Corporation Limited Industrial use gas-powered
torches and stoves
Suppliers
Jiangsu Jinling Sports Equipment Co., Ltd Sport equipment
Nanjing Gulou New Oriental School Language training
G&D Law Firm Legal services
Jiangsu Sundy Law Firm
China Translation & Publishing Corporation Translation services
NOVOBABEL
mangocity.com Hotel reservation services
Times Bright Education Development Co., Ltd Training services
Nanjing Lubao Electric Vehicle & Vessel Co., Ltd Venue Operations Vehicles
Chefs de Mission Manual Nanjing 2014 147
Appendix: Application Form for Non-Commercial Usage of the Brand Marks
of Nanjing 2014 Summer Youth Olympic Games
Date of Submission Number (NYOGOC to fill in)
Application Form
Information Contact Person 1 Contact Person 2
Name
Position
NOC
Telephone
Fax
Brand marks requested
Purpose of usage:
Any media coverage? If yes, please specify:
Carrier (e.g. team uniforms, banner, website, etc.) and location (e.g. on the wall of a community
centre, www.xxx.cn, etc.):
Other organisations involved (Please specify their roles, for example: sponsor, co-organiser,
partner):
Description of users/third parties exposed to the materials:
Date/Period of use:
Quantity (if applicable):
Comments/Remarks/Questions (if any):
148
(Back page)
Agreement (to be completed by the applicant):
The applicant hereby agrees that if the company/he/she uses the brand marks of Nanjing 2014
Summer Youth Olympic Games in any manner different from this signed and approved form, or
in any manner which creates an unauthorised association with a third party, the NYOGOC
approval granted by this form will be immediately revoked and the applicant will take all
reasonable steps to discontinue the use of the marks of Nanjing 2014.
Hereby declared
Signature:
Date:
Approval Form
Date of Receipt:
Approval
Rejection
Signature:
Date:
Signature:
Date:
Request is rejected for the following reason(s):
Please re-submit the application after modifying it as indicated below:
Notes:
NOCs are required to send this form (together with a schematic diagram indicating the carrier, as
well as the height and width of the marks and examples of usage) to NYOGOC in writing at least
10 workdays before the deadline of the product delivery.
Contact: Ms LI Yunhua
Tel.: +86 25 5666 1629
Fax: +86 25 5666 1188
Email: [email protected]
Address: NYOGOC Marketing Department, 2F North Building, 228-1 Yangtse Avenue, Nanjing, Jiangsu Province, China, 210019
Chefs de Mission Manual Nanjing 2014 149
28. Official Website
28.1 Introduction
The official website of the Nanjing 2014 Summer Youth Olympic Games (“Nanjing 2014”)
provides the public and accredited clients with all sorts of important information before and during
the Games. It is the main platform for NOCs to obtain information on Nanjing 2014. The official
website (http://www.nanjing2014.org) is available in three languages, Chinese, English and French,
and is open to all Internet users around the world. Mobile phone users can also access the official
website at this address: http://m.nanjing2014.org.
28.2 Contents
The official Nanjing 2014 website provides NOCs with valuable information about the Games,
including updates on competition schedules, Culture & Education Programme (CEP) schedules
and detailed policies and procedures about transport and accommodation. The main contents
posted on the official website are as follows:
28.2.1 Specific Service Information
Sport entries (open from May 2014), media accreditation (accreditation forms can be
downloaded) and accreditation services for all clients;
Information regarding international freight and logistics (including customs clearance of sport
equipment and other goods), accommodation, security, communications, banking service, and
DOS;
Transport information, including location of venues, transport between venues, local transport
routes around venues and transport routes inside venues;
Guides, manuals, documents and forms for download;
Various announcements, including matters of marketing, intellectual property rights protection,
and the recruitment of volunteers.
28.2.2 Games Information
Competition schedules and results, including the overall competition schedule and the
competition schedule by day, by sport and by discipline; from 14 August 2014, the official
website will release competition schedule by session and the daily competition results; users
can download the results report in PDF format;
Introductions to sports: The official website provides detailed introductions to each sport and
Sport Explanatory Brochures can be downloaded;
Athletes’ biographies: From mid-July, people will have convenient access to information on
NOC delegations and athletes on the official website.
150
28.2.3 News Release and CEP Information
CEP is an essential part of the Youth Olympic Games; the official website provides detailed
CEP schedules and coverage for users; the interactive activities with Young Ambassadors are
expected to be a highlight;
Games-time sport news; the Youth Information Service team and the Host News Agency will
provide reports during the Games;
Abundant and colourful images (photos) for download;
News on the Torch Relay and Opening & Closing Ceremonies.
28.2.4 General Service Information
General service information for non-accredited clients is posted on the official website, including
information on ticketing, accommodation, travel and other aspects.
Ticketing information and online purchase. Catering for the needs of Chinese and foreign users,
the official website provides appropriate online ticket purchase options. The ticketing
information is closely related to event information and venue information.
Licensed products. The official website provides extensive information on a variety of licensed
products, which can be bought online.
Information on city public transport, accommodation, and places of interests.
Interactive interface. The official website provides users with portals to social media networks.
Spectators Guide for download.
Chefs de Mission Manual Nanjing 2014 151
29. Appendices
29.1 Glossary
Acronym Definition
ACP Athlete Career Programme
ACR Accreditation
A&D Arrivals & Departures
AQSIQ Administration of Quality Supervision, Inspection and Quarantine
ARM Athlete Role Model
CdM Chef de Mission
CEP Culture & Education Programme
CSS Common Shuttle Services
CTM City Transport Mall
DOS Directory of Services
DRP Delegation Registration Process
DSSA Different-Sport Spectating Athletes
ECF Entry / Eligibility Conditions Form
EIC Event Information Centre
eSEQ Online Sport Entries System
F&B Food & Beverage
FA Functional Area
FF&E Furniture, Fixtures & Equipment
FOP Field of Play
FTS Final Team Size
IBC International Broadcasting Centre
ICBC Industrial and Commercial Bank of China
IF International Federations
IOC International Olympic Committee
MAC Main Accreditation Centre
MMC Main Media Centre
MPC Main Press Centre
Nanjing 2014 Nanjing 2014 Summer Youth Olympic Games
NARRO Notification and Acknowledgement of Authorised Representatives of
Responsible Organisations
NOC National Olympic Committee
NYOGOC Nanjing Youth Olympic Games Organising Committee
152
Acronym Definition
OBS Olympic Broadcasting Services
OTA Official Travel Agency
PPS Pre-Planned Services
PVS Pool Vehicle Services
QP Qualification Places
RT Right Holders
RMB Chinese currency, also called Renminbi
RZ Residential Zone of the Youth Olympic Village
TUE Therapeutic Use Exemption
UP Universality Places
VAO Venue Accreditation Office
WADA World Anti-Doping Agency
YIS Youth Information Service
YOAC Youth Olympic Accreditation Card
YOG Youth Olympic Games
YOGC Youth Olympic Games Channel
YOV Youth Olympic Village
YTM Youth Olympic Village Transport Mall
Chefs de Mission Manual Nanjing 2014 153
29.2 Sports Programme and Quotas
29.3 Competition Schedule by Session
29.4 Competition Schedule by Event
29.5 Training Schedule
29.6 Technical Meetings & Team Leaders' Meetings Schedule
29.7 Overall CEP Schedule
29.8 Sport and CEP Integrated Schedule
29.9 Master Plan of Nanjing 2014 Venues
29.10 YOV Master Plan
29.11 Event Schedule
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