Checklist

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Checklist

Event Management

It is so familiar that people rarely think of itThe toolkit checklist

William O’Toole, Events Development Specialist

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Commentary

The commentary to accompany this slideshow is found at:

https://soundcloud.com/epms/checklist

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Advantages of the checklist

Easy to compile The checklist can be adapted It can be more of a prompt list - i.e. a

reminder It is the little things that can ‘derail’ the event Each event can be a test of your checklist Everyone I’ve met can use a checklist Excellent tool for delegation

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Checklist example: the kit

What you will ‘kit up’ on the day of the event A selection from thousands of event

professionals around the world – I have been collecting these types of checklists for years

This is only a guide for your tool kit I prefer to call it the o’toolekit

Concert in Papua New Guinea Concert dance in Saudi Arabia

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the event (o)toolkit - what do you have on you on the day of the event:

Smart phone/PDA Hand held Loud speaker/hailer

Clipboard Spare paper Pens - lots of Security passes Event Operation Manual/tablet Schedules Contact numbers Incident report sheet

Plenty of cheap pens

Very handy Swiss Army knife

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Torch ( small one) Swiss Army penknife (some event managers would not

be without a pair of scissors) - however watch the legality of this - particularly if travelling

Camera ( small) Gaffer tape Bluetak Electrician's Screwdriver/pliers Cable ties Keys

Never buy a black torch

Gaffer tape

Electrician’s screwdriver

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Blockout, hat, sunglasses, rain cape

Credit cards Cheque/Check book Cash (and change) *

Small edibles ( as it can be difficult to get food on the day)

Water bottle Flat shoes Toothpaste and brush Business cards

keys

Business cards

pliers

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Paper Clip – removing DVD/CD A ruler (this wasn't explained by the event manager) Rubber gloves (if you do kid's events - handy for picking

up stuff) Your medication Adapter (i.e. for electric plugs) Mobile phone top up card Safety pin Bright shirt or distinctive hat so you can be found in a

crowd Spare USB memory stick

Cash change (mine from many events around the world)

USB stick with cord so you don’t loose it

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More information

Books: Events Feasibility and Development, Corporate Event Project Management, Festival and Special Event Management - find them on the web - William O’Toole author

The best is to attend a workshop on event project management, risk management or any of my other workshops.

Send me an email to find out the next workshops - go to www.epms.net/contact/