Page 1 of 12 CHECK LIST FOR APPROVAL OF PROPOSED BUILDING PLANS OF FACTORY UNDER FACTORIES ACT,1948 A. DOCUMENTS REQUIRED 1. Form No-1 2. Form No 1-A 3. Questionnaire 4. Flow-chart of manufacturing process. 5. Write up chart of manufacturing process. 6. Resolution passed by Board of Directors in which one of the Directors has been declared as occupier Or resolution passed by partners in case of firm in which one of the partners has been declared as occupier OR declaration of proprietor in case of proprietorship concern. 7. List of Directors/Partners (Parentage and complete residential addresses of Directors/Partners may be clearly mentioned). 8. List of machinery. 9. Copy of power sanction certificate from concerned authorities of HPSEB. 10. Latest/ valid copy of No Objection Certificate from H.P. State Environment Protection & Pollution Control Board. 11. Latest/ valid copy of NOC from Chief Fire Officer H.P.Shimla-2 regarding fire safety. 12. Site Plan of the factory. 13. Building drawings including elevations, Plans & cross sections. 14. Machine lay out. 15. Memorandum and Articles of Association in case of company. 16. Legible copy of partnership deed duly attested by Magistrate or Notary in case of partnership concern. 17. In case of proprietorship concern, name, parentage and complete residential address of proprietor is required to be given through declaration which is attested either by Magistrate or by Notary. 18. All the documents are required to be signed by the occupier. 19. All the drawings are required to be signed by the occupier as well as Chartered Engineer/Chartered Architect. 20. Copy of approval from Department of Industries. In case it is a small scale unit, copy of registration with General Manager, District Industries Centre may be submitted. In case of medium /large scale industry, the copy of approval from State Level Single Window Clearance & Monitoring Authorities may be submitted. 21. Copy of Jamabandi/ Misal Haquiyat/ Tatima of the site on which the factory is situated. If the factory is situated in rented premises, copy of rent deed may be submitted. In case of factory situated in industrial area , copy of allotment letter regarding plot may be submitted. If the factory is situated in leased premises, copy of leased deed may be submitted. 22. Copy of drug license issued by Drug Controller, H.P. in case of pharmaceutical unit.
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Page 1 of 12
CHECK LIST FOR APPROVAL OF PROPOSED BUILDING PLANS OF FACTORY UNDER FACTORIES ACT,1948 A. DOCUMENTS REQUIRED 1. Form No-1
2. Form No 1-A
3. Questionnaire
4. Flow-chart of manufacturing process.
5. Write up chart of manufacturing process.
6. Resolution passed by Board of Directors in which one of the Directors has been declared as occupier Or
resolution passed by partners in case of firm in which one of the partners has been declared as occupier
OR declaration of proprietor in case of proprietorship concern.
7. List of Directors/Partners (Parentage and complete residential addresses of Directors/Partners may be
clearly mentioned).
8. List of machinery.
9. Copy of power sanction certificate from concerned authorities of HPSEB.
10. Latest/ valid copy of No Objection Certificate from H.P. State Environment Protection & Pollution Control
Board.
11. Latest/ valid copy of NOC from Chief Fire Officer H.P.Shimla-2 regarding fire safety.
12. Site Plan of the factory.
13. Building drawings including elevations, Plans & cross sections.
14. Machine lay out.
15. Memorandum and Articles of Association in case of company.
16. Legible copy of partnership deed duly attested by Magistrate or Notary in case of partnership concern.
17. In case of proprietorship concern, name, parentage and complete residential address of proprietor is
required to be given through declaration which is attested either by Magistrate or by Notary.
18. All the documents are required to be signed by the occupier.
19. All the drawings are required to be signed by the occupier as well as Chartered Engineer/Chartered
Architect.
20. Copy of approval from Department of Industries. In case it is a small scale unit, copy of registration
with General Manager, District Industries Centre may be submitted. In case of medium /large scale
industry, the copy of approval from State Level Single Window Clearance & Monitoring Authorities may
be submitted.
21. Copy of Jamabandi/ Misal Haquiyat/ Tatima of the site on which the factory is situated. If the factory is
situated in rented premises, copy of rent deed may be submitted. In case of factory situated in industrial
area , copy of allotment letter regarding plot may be submitted. If the factory is situated in leased
premises, copy of leased deed may be submitted.
22. Copy of drug license issued by Drug Controller, H.P. in case of pharmaceutical unit.
Page 2 of 12
CHECK LIST FOR REGISTRATION OF FACTORY B. DOCUMENTS REQUIRED 1. Form No.3. Breakup of proposed employment with reference to Column 5(1) of form No-3 is required to
be provided through separate Annexure i.e. Highly skilled, Semi skilled (BE, Diploma holder, ITI, Bsc, Msc,
MCA, DCA etc) and unskilled (i.e. 10+2, Matric etc)
2. Certificate of Stability duly signed by the Chartered Engineer/Chartered Architect.
3. Resolution passed by Board of Directors in which one of the Directors has been declared as occupier OR
resolution passed by partners in case of firm in which one of the partners has been declared as occupier
OR declaration of proprietor in case of proprietorship concern.
4. Treasury challan for deposit of registration fee for the factory. If the license is required for five years then
registration fee shall be five times the fee payable for one year as specified in Fee Schedule in which fee
has been prescribed for one year.
5. List of Directors/Partners (Parentage and complete residential addresses of Directors/Partners may be
clearly mentioned).
6. Legible copy of partnership deed duly attested by Magistrate or Notary in case of partnership concern.
7. In case of proprietorship concern, name, parentage and complete residential address of proprietor is
required to be given through declaration which is attested either by Magistrate or by Notary.
8. Memorandum and Articles of Association in case of company.
9. Copy of power sanction certificate from concerned authorities of HPSEB.
10 All the documents are required to be signed by occupier (Prop, Partner or Director as the case may
be)
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CHECK LIST OF DOCUMENTS FOR RENEWAL OF LICENCES C DOCUMENTS REQUIRED 1. Form No.3
2. Original Licence
3. Treasury Challan in original regarding deposit of renewal fee.
4. If there is increase or decrease in no. of workers, then Rs.100/- is to be deposited as amendment fee.
5. If there is increase or decrease in power load, then Rs.100/- is to be deposited as amendment fee.
6. If there is change of occupier, then Rs.100/- is to be deposited as amendment fee.
7. If there is change in name of the factory, then Rs.100/- is to be deposited as amendment fee.
8. If there is change of occupier the following documents are required to be submitted:-
(a) In case of proprietorship concern
Declaration regarding the proprietor and hence the occupier
(b) In case of partnership concern
(i) List of partners
(ii) Copy of partnership deed
(iii) Resolution passed by partners in which one of partner has been appointed as occupier
(c) In case of a company
(i) List of Directors
(ii) Resolution passed by Board of Directors in which one of director has been appointed as occupier
9. If there is change in the name of factory, the following documents are required to be submitted:-
(a) In case of company
(i) Certificate from Registrar of Companies regarding change of name.
(ii) Memorandum and Article of Association of new company.
(iii) List of Directors.
(iv) Resolution passed by Board of Director in which one of Director has been appointed as
occupier.
(b) In case of Firm
(i) Certificate from Registrar of firm regarding change of name.
(ii) List of Partners.
(iii) Copy of partnership deed.
(iv) Resolution passed by Board of partners in which one of partner has been
appointed as occupier.
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In order to computerize the entire process department has