Charlotte-Mecklenburgcharlottenc.gov/CityClerk/Resolutions/October 10, 1989.pdf · resolution adopting protest procedures for the city of charlotte concerning epa-funded projects

RESOLUTION ADOPTING PROTEST PROCEDURES FOR THE CITY OF CHARLOTTE CONCERNING EPA-FUNDED PROJECTS FOR CHARLOTTE- •ECKLENBURG UTILITY DEPARTMENT

WHEREAS, the City of Charlotte is a potential recipient oI

grant funds from the United States Environmental Protection Ag•

cy ("EPA") for the procurement of facilities to be operated by the Charlotte-Mecklenburg Utility Department; and

WHEREAS, the City of Charlotte endeavors to comply with a]

Federal and State laws and regulatlons in using such grant fund

and in procuring facilities for use by the Charlotte-Mecklenbu• Utility Department; and

WHEREAS, a recipient of an EPA grant is required to estab-

lish procedures for the prompt consideration of protests concer

ing certain procurement decisions of the grant recipient as set

forth in Chapter 40, Part 33, Sub-part G of the Code of Federal

Regulations; and

WHEREAS, the procedures attached hereto provide a reasonab.

and fair opportunity for such procurement decisions of the City to be reviewed to assure the City's continued compliance with

applicable law.

City

NOT, THEREFORE, BE IT RESOLVED by the City Council of the

of Charlotte, North Carolina:

Section 1. That the attached "Protest Procedures for the

City of Charlotte Concerning EPA FundedProjects from Charlotte-

iMecklenburg Utility Department', are hereby adopted and will

apply to any protest defined in said Procedures.

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Resolution Book 25 Page 439 • • •

PROTEST PROCEDURES FOR THE CITY OF 'CHARLOTTE CONCERNING EPA-FUNDED PROJECTS

FROM CHARLOTTE-MECKLENBURG UTILITY DEPARTMENT

These Procedures set forth the administrative process of •he City of Charlotte ("City,.) for the expeditious resolution of p•o- tests concerning projects of the Charlotte-Mecklenburg Utility Department of the City of Charlotte ("CMI/D"), which are funde( by grants from the United States Environmental Protection Agen( ("EPA"). These Procedures do not apply to any project of the City not expressly covered by these Procedures.

1. Unless the context specifically indicates otherwls, the following terms and phrases, as used in these Procedures, will have the meanings hereinafter set forth.

A. Party. Any person who has responded to the City's request for proposals, qualifications or bids for a project under circumstances in which any response to such requ• •t is a basis for the protestable action which is the subject of protest resolved under these Procedures. In order to be a part •, a person must have responded to such request in accordance with the provisions thereof. If more than one request for proposals quallflcatlons or bids is made by the City, a person may only h, a party with respect to the request to which such person respon [- ed and any protestable action based upon any response to such request. A person may not use status as a party concerning a request for proposals, qualifications or bids and any resulting protestable action in order to protest any action by the City which is based upon response(s) to any other request for propos als, qualifications or bids to which such person did not respon even if such action would otherwise be a protestable action an• even if the other request concerns the same project as the protestable action to which such person is a party. A person i a party to a protestable action, if such person responded to th, request for proposals, quallflcations or bids for a project under circumstances in which any response to such request is the basis for the protestable action which is the subject of a protest resolved under these Procedures.

B. Person. An individual, corporation, partner- ship, Joint venture, association or other for• of legal entity.

C. Protestable Action. Each action by the City set forth below will be considered to be a protestable action. NO other action by the City will be considered to be a protest- able action.

i. The deter•inatlon by the Director of CMUD that the City does not intend to acquire equipment and/or facil• ties proposed by a party for a project.

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Resolution Book 25 Page 441

including all attachments,-on every other party to the protest- able action which is the subject of the protest. Such service must be made at each party's last known address by actual deli• ery or by first class mail of the United States Postal Servlcej postage pre-pald.

B. The City will send notice of the protest to every party to the protestable action which is the subject of t protest by certified or registered mail, return receipt request ed, of the United States Postal Service.

5. A•y party to the protestable action which is the subject of the protest may file a written response and appropr: ate supporting docu=entatlon with the Office of the City Attor] within seven (7) days after the date of such party.s receipt ol the protest documents, or the notice of protest whichever dat( is earlier.

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6. At the same time that any person files any document with the Office of the City Attorney concerning a protest, suc• person must serve such document upon every party to the protestable action which is the subject of the protest and cone 4r- rently file proof of service with the Office of the city Attor- ney. Service must be made in the same manner used for serving copies of the protest documents. Documents not properly serveE are subject to being excluded from the record.

7. If any due date for filing documents under these

• Procedures falls on a Saturday, Sunday or holiday observed by t•e city, the next regular business day of the city will be the lasE day for such fillng.

8. A. The hearing officer who will review and deter- mine the proper resolution of the protest will be the City Manager or his/her designee.

B. The hearing officer may, in hls/her sole dlscr tlon, establish reasonable rules for the conduct of the review and proper resolution of the protest. These rules will include the reasonable opportunity to submit additional documents and affidavits relevant to the protest; provided that, the hearing officer must conclude the review and proper resolution of the protest in •as expeditious a manner as is reasonably possible. Absent extraordinary circumstances, review and resolution of a protest should be concluded with thirty (30} calendar days afte; such protest is filed.

C. Unless the hearing officer determines that

tesll- mony is necessary to the proper resolution of a protest, all | evidence must be submitted in writing and must be supported by j .affidavit. Sound and visual recordings and any other evidence •n non-documentary form will also be received if supported by affida- vit. Such affidavits must be filed as part of the party's pro- test, response or other filing permitted by these Procedures or

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Resolution Book 25 Page 443

that the protestable action which is the subject of the protesi was taken in accordance with applicable law.

10. In determining the proper resolution of a protest, the hearing officer is authorized to:

A. In the event of a protest of a protestable ac. tlon defined in Paragraph l(B)(i) of these Procedures which th• hearing officer resolves in favor of the protesting party, the i hearing officer will require that the Director of CMUD conslde• such equipment and/or facilities of a protesting party for ac• sltlon as part of the project on such basis and under such con• tions as the hearing officer may specify. Such equipment and/( facilities of the protesting party as are covered by this sub-• tlon are limited to the equipment and/or facilities as were in. cluded in the protesting parties response to the request for proposals, qualifications or bids for the project which result• in the protestable action which is the subject of the protest.

B. In the event of a protest of a protestable ac- tion defined in Paragraph l(B)(li) in which the hearing offlcel determines that the award of the contract by the City council would not be in accordance w•th applicable law, the hearing ofl cer will: recommend that the City council not award the contra¢ but award the contract to such different party as the hearing officer determines to be in accordance with applicable law; or recommend that all bids be rejected and new bids be sollclted. In recommending that the award of the contract be to a dlffere• party than was previously decided by the City Council, the heaz ing officer is not llmlted to recommending the award of such contract to the protesting party.

C. Affirm the protestable action which is the sub Ject of the protest as being in accordance with applicable law.

D. Take such action as is reasonably necessary to provide for the fair and expeditious review of the protest.

11. The hearing officer will issue a written decision setting forth the proper resolution of the protest as soon as practical after the close of the record. A copy of the hearing officer's decision must be served on the protesting party and every other party to the protestable action who files a respons, or other document with the Office of the City Attorney.

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v, ==o= 4 •, Resolution Book 25 Page 445

A RESOLUTION PROVIDING FOR PUBLIC HE•RINGS ON PETITIONS FOR ZONING CHANGES

WHERE•S, the City Council ham received petitions for zoning changes, which petitions, numbered 89-98 through 89-116 are on record in the Office of the City Clerk, and

WHEREAS, the City Council deems it in the public interest that hearings be held on said petitions,

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Charlotte, that public hearings will be held in the Meeting Chamber located in the Charlotte-Mecklenburg Government Center, Lobby Level, at 600 East Fourth Street beginning at 6:00 o'clock P.M. on Monday, the 30th day of October, 1989 on petitions for zoning changes numbered 89-98 through 89-116.

BE IT FURTHER RESOLVED that notice Of said hearings be publlshed as required by law.

APPROVED •S TO FORM:

enry U•derh111, City Atto•

Read, approved and adopted by the City Council of the City of Charlotte, North Carolina, in regular session convened on the lOth day of October, 1989, the reference having been made in Minute Book 93, and is recorded in full in Resolution Book 25, at page(s) 445.

Pat Sharkey City Clerk

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Refund Requested

Thomas W. Rice $ 48.43 Thomas W. Rice 67.69 Vicki H. Bunton 52,44 Thomas W. Rice 53.49 Jill S. Smith 54.76 Falson & Associates, Inc. 60.10 Whitehuret, Don Pontiac, Buick & G•C 66.58

George Cindric 30.43 George Cindric 89.09 Vicki H. Bunion 50.06 Lisa M. Cannon 86.49 George J. Cindric 64.22 George J. Cindric 15.90 Eric C. & Bettie H. Clark 443.77 Kelly B. Hamilton 22.95 Mark R. Hamilton 73.65 Cynthia W. Johnson 53.01 BenJaeLin E. Lopez 68.95 Dorcas C. Rice 97.14 Jill S. Smith 51.25 John E. & Diane E. Thomas 90.07 David O. Vann 75.30 George W. White 33.70 E•und Charles Zuslin 51.17 Faison & Associates, Inc. 228.49 Kentucky Fried Chicken of Matthews 1,245.27

McDonnell Douglas Auto Leasing Corp. 84.88

N.C.F. Financial Corp. 727.08 Ninos Bakery, Inc. 522.76 Sharon R. Osborne 72.60 Steve Oxford 18.75 Rusty Fuller 50.00 Ad Management Group of Charlotte 25.00

Barbara C. Bennett 1,603.24

Total $ 6,378.71

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October 10, 1989 • Resolution Book 25 Page 449

A RESOLUTION AUTHORIZING CONDEMNATION PROCEEDINGS FOR THE AC•UIS•TYON OF CERTAIN REAL PROPERTY

WHEREAS, the City Council of The City of Charlotte fi as a fact that it is necessary to acquire certain property as i cared below for the Sanitary Sewer to Serve Sardis Road Storage Tank and Repump Facility; and

WHEREAS, the City either in good faith has undertaken negotiate for the purchase of this property but has been unable reach an agreement with the owners for the purchase price or, a reasonable diligence, has been unable to locate all the parties in interest, and has, therefore, been unable to negotiate a pur chase price;

NOW, THEREFORE, BE IT RESOLVED by the City Council of The City of Charlotte, that condemnation proceedings are hereby authorized to be instituted against the property indicated belo, under the authority and procedures of the laws of the State of North Carolina:

Parties in Interest

Sardis Mill, Inc ; G. Robert Turner, III, Pender R. McElroy, J. Harold Barnes, Jr., Trustees; Home Federal Savings and Loan Association, Beneficiary; Any Other Parties in Interest

Property Description

7,848.39 square feet for fee-simple; 4,995.07 square feet for temporary construction easement and any other interest as shown on the Plat attached hereto and incorporated herein by referenc• ifor Tax Parcel NO. 213-032-11

Appraised Value

,$ 4,900.00

IT IS FURTHER RESOLVED that the appraised value of th• property is hereby authorized to be deposited in the Office of Clerk of Superior Court, Mecklenburg County, North Carolina, together with the filing of the Complaint and Declaration of Tal ing.

Approved as to form:

"Clty Attorney

CERTIFICATION

Pat Sharkey, City Clerk of the City of Charlotte, North Carolina, do ereby certify that the foregoing is a true and exact copy of a Resolution

dopted by the City Council of the City of Charlotte, North Carolina, regular session convened on the lOth day of October, 1989, the reference been made in Minute Book 93, and is recorded in full in Resolution

25, at page(s) 449.

ITNESS my hand and the corporate seal of the City of Charlotte, North arolina, this the 17th day of October, 1989.

Pat Sharkey, City Clerk

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