Chapter 8 Creating a Presentation
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Chapter 8Creating a Presentation
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What’s inside and on the CD?
• In this chapter, you will learn essentials of creating presentations with Microsoft PowerPoint– Presentations are visual backdrops for speeches – PowerPoint provides tools to script, organize, and
display presentations
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What’s in the PowerPoint window?
• Microsoft PowerPoint creates slide shows that can be presented the following ways:– On a Computer– Via a Projection device– Printed on transparency film– Converted to HTML to be viewed through a Web
browser
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What’s in the PowerPoint window?
• To start PowerPoint:– Click Start– Click All Programs– Click Microsoft Office– Click Microsoft Office PowerPoint 2010
• PowerPoint window includes several work areas called “panes”
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What’s in the PowerPoint window?
• When presentation is opened in Normal View:– Current slide is displayed on right pane– Slides and Outline tabs in left pane– Panel near bottom provides space for speakers
notes• Use scroll bar or Previous Slide and Next Slide
buttons to move from one slide to another
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What’s in the PowerPoint window?
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How do I create a presentation?
• To create a presentation, select a theme– Professionally selected slide color schemes, fonts,
graphic accents, and background colors• PowerPoint applies the theme to every slide
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How do I create a presentation?
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How do I create a presentation?
• PowerPoint presentations are saved with .pptx extension
• As presentation is built, save frequently• All slides are saved in same file
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How do I create a presentation?
• To change theme selection:– Click Design tab– Click any theme to apply new theme to all slides
• To change only one slide or a select group:– Select slides– Right-click a theme in the Themes group– Select Apply to Selected Slides
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How do I create a presentation?
• To change background color:– Click Design tab– Click Background – Choose style from the drop-down list
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How do I add a slide?
• New Slide button adds a slide to presentation• PowerPoint gives you a choice of slide layouts• Most slide layouts include at least one placeholder, in
which text or graphics can be entered• Title Slide layout is typically used for first slide
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How do I add a slide?
• Use the Blank layout if you don’t like the predefined slide layouts
• Use the buttons on the Insert tab to add placeholders for text boxes
• Resize a placeholder by using its sizing handles
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How do I add a slide?
• Text may be entered on slides in Outline tab entry area when slide show is in Normal View
• Edit text, like word processor, with editing keys• Rearrange items by dragging to new locations
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How do I add a slide?
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How do I add a bulleted list?
• To present a list of bulleted or numbered points, use one of the following layouts:– Title and Content– Two Content– Comparison
• Bulleted lists focus audience’s attention and should be brief
• Numbered lists help audiences focus on sequences, priorities, and rankings
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How do I add a bulleted list?
• Click Number to have list numbered• A new bullet or number is added to the list each time
you press the Enter key• Pressing Backspace key will remove a bullet or
number• Click Bullets button on Home tab to remove
unwanted bullets.
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How do I add a bulleted list?
• To create sub-bullets, use Increase List Level button on Home tab
• Animation effects can be added to make bulleted items appear one by one
• Bullets are an effective overview or summary– Use a maximum of five to seven per slide
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How do I add a bulleted list?
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How do I add a graphic?
• Graphics add visual interest to your slides• Select a slide layout with media content from the
New Slide drop-down list• You will replace the placeholder with a graphic• To add clip art:
– click Insert Clip Art button– click a graphic from the Clip Art task pane
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How do I add a graphic?
• The Clip Art task pane includes a search tool to look for clip art:– Enter a search specification in the Search text box– Click Go button
• To add a photo or scanned image:– Click Insert Picture button displayed in slide’s
placeholder– When Insert Picture dialog box appears, use it to
specify picture’s location, folder, and file name• To delete a graphic, select it, then press Delete
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How do I add a graphic?
• SmartArt can be inserted to depict organizational charts and processes
• Insert pictures, clip art, or SmartArt into any layout, even with no graphic placeholder:– Click Insert tab– Click Picture, ClipArt, or SmartArt
• Use sizing handles to position and size graph
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How do I add a graphic?
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How do I add a chart?
• PowerPoint provides slide layouts containing chart placeholders
• Use placeholder’s Insert Chart button to add bar chart, line chart, or pie chart
• Chart displays sample data in a datasheet which you change to reflect your data
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How do I add a chart?
• Some slide layouts provide an area for large chart, others accommodate smaller chart plus bullets or other text
• You change the sample data by clicking on column headings, row labels, and value data:– Click each cell containing sample data– Replace with your own labels or numbers
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How do I add a chart?
• To delete sample data in datasheets columns or rows:– Select cells– Press Delete key
• Use scroll bars to view additional rows and columns
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How do I add a chart?
• To move data:– Select cells– Right-click to display shortcut menu– Click Cut– Right-click cell where data is to be moved– Click Paste on shortcut menu
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How do I add a chart?
• To insert row:– Right-click cell where row is to be inserted– Click Insert on shortcut menu– Click Table Rows Above
• Steps to delete row or column are similar except use Delete option on shortcut menu
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How do I add a chart?
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How do I add a table?
• Use the Table icon on any new slide layout• Enter data into rows and columns of table• The Table Tools Design and Layout contextual tabs
appear when the table is inserted
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How do I add a table?
• Use the buttons on these tabs to:– format the table borders– add color shading to cells– adjust the alignment of text
• To add text to a cell:– Click inside cell– Type your text
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How do I add a table?
• To add graphic:– Click cell – Click Insert tab– Select Picture or Clip Art– Select file
• To adjust height or width of cells:– Position pointer over dividing line – Pointer changes to or shape– Drag dividing line to correct position
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How do I add a table?
• To insert rows:– Click cell where you want to insert– Click Insert Above or Insert Below from the Rows
& Columns group on the Table Tools Layout contextual tab
• Insert a column in the same manner• Delete a row or column by using the Delete option
from the Rows & Columns group on the Table Tools Layout contextual tab
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How do I add a table?
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How do I work with multimedia elements such as videos?
• You can launch an audio or video segment from a PowerPoint slide– Audio clips most frequently added as sound
effects– Videos are typically Flash, ASF, AVI, MPEG, and
WMV– Can play MOV if QuickTime player is installed– PowerPoint does not support clips from DVDs or
other commercial films
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How do I work with multimedia elements such as videos?
• To stop a movie during a presentation, click it• PowerPoint offers Video Tools for adjusting the way
movies appear on slides and play during presentations– Click the movie window and then select the
Format or Playback tab• Movies play within the movie window on the slide
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How do I work with multimedia elements such as videos?
• Change the size of the movie window with the sizing handles
• Configure a movie to fill the screen when it plays• You can hide the movie window• Additional settings on the Playback tab allow you to
set a movie to loop until you stop it or rewind after it is played
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How do I work with multimedia elements such as videos?
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Can slides include Web links?
• PowerPoint slides can contain links to Web sites– Enter the URL– Clicking the hyperlink opens the page in a browser
• When the Insert Hyperlink dialog box is open, you can click the Browse the Web button to find a Web page and insert its URL
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Can slides include Web links?
• Make sure to test your hyperlinks before you present• You can create links to:
– Other slides in the same or another presentation– E-mail addresses– Various files
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Can slides include Web links?
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How do I view a slide show?
• The objects you see on your screen as you create a presentation, such as the ribbon and other objects, will not show during your presentation
• Switch to Slide Show view when ready to see how your audience will view your presentation
• The slide show starts with the current slide, so move to the first slide before starting your presentation
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How do I view a slide show?
• Use buttons in lower-left of slide to:– Navigate through slides– Write on slide with pen or highlighter– Switch to another program presentation
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How do I view a slide show?
• Navigation through the slides can be accomplished by:– pressing the left mouse button to display the next
slide or bullet– pressing the right arrow key or N key to display the
next slide or bullet– pressing the left arrow key or the P key to move
the previous slide or bullet
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How do I view a slide show?
• Right-click a slide to select a specific slide to display. Click Previous to go back one slide.
• Press the Esc key to end a slide show and return to PowerPoint.
• It is good practice to preview your presentation and to rehearse your speech before you present it to an audience.
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How do I view a slide show?
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