Chapter 1 Getting Started with Application Software
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Chapter 1Getting Started with Application Software
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What’s Inside and on the CD?
• In this chapter, you will:
– Look at common features found in most Windows applications
– Gain a foundation for working with Word, Excel, PowerPoint, and Access
– Discover this material also applies to working with a browser and e-mail
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How do I start and exit Windows applications?
• Before you start – Computer should be on – Start button should be displayed at bottom of
screen• Close all programs
– When you are finished using, to free up memory– Before initiating shut down procedures
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How do I start and exit Windows applications?
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How do I start and exit Windows applications?
• When you install a new program– It is added to All Programs menu– To start, click its name
• Start menu options– symbol represents multiple programs – When you click one of the folders, a list is
displayed– Double-Click program you want to start
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How do I start and exit Windows applications?
• Some programs are represented by an icon on Windows desktop as well– Double-click to use these icons
• To close a program– click Close button
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What are the components of an application window?
• An open program is displayed in rectangular application window on the Windows desktop
• Title bar displays:– Name of program– Name of open file– Minimize, Maximize, and Close buttons
• When window maximized, button changes to Restore button
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What are the components of an application window?
• Status bar contains information about current condition of program– Current page number– Zoom level– Web page address
• Side scroll bar moves text or graphic up or down window
• Horizontal scroll bar scrolls documents from side to side
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What are the components of an application window?
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How do I switch between application windows?
• Open application windows are represented by buttons on taskbar
• Clicking one of these buttons brings it to front of desktop
• An active program is indicated by a distinctly colored taskbar button
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How do I switch between application windows? Cont’d.
• Click any visible part of hidden window to make it active
• If window is minimized, click program button on taskbar to restore it
• When multiple data files are open in a single program such as MS Word, hover the mouse pointer over the taskbar button to see preview of file
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How do I switch between application windows?
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How do menus and toolbars work?
• Most applications include menu bar• Typically, a menu bar provides access to all features
of program• Toolbars are typically displayed below menu bar and
contain several buttons
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How do menus and toolbars work?
• You can browse through menu items to find all features of program
• To close menu, click menu title or press Esc• For fast menu access, hold Alt key and press
underlined letter– Keyboard Shortcut
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How do menus and toolbars work?
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How does the ribbon work?
• In Microsoft Office 2010, the ribbon replaces the menu bar and toolbars
• Divided into a hierarchy consisting of tabs, groups, and commands– Tabs are divided into groups– Groups contain commands
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How does the ribbon work?
• The Quick Access toolbar contains commands that you use regularly
• Contextual tabs contain formatting options for an object and appear when an object is selected
• Dialog boxes can be opened from the Dialog Box Launcher in the lower-right corner of a group
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How does the ribbon work?
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How do I open a file?
• Data is stored in files on hard disks, CDs, DVDs, USB flash drives, and other storage media
• Files are referred to in different ways, e.g.:– A Microsoft Word file is called a document, while
a PowerPoint file is called a presentation
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How do I open a file? Cont’d.
• There are several ways to open file:– Use the application’s jump list from the Start
menu– Double-click file shortcut icon if one exists on
windows desktop– Double-click file name from within Windows
Explorer– Use Open dialog box provided by application
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How do I open a file? Cont’d.
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What if a file doesn’t open?
• Common file problems include:– Storage device not available– File not saved– File stored in the wrong folder– File moved– File is corrupted– Incompatible file type– Wrong association– File has the wrong extension– Product or version incompatibility
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How do I save a file?
• When you first save a file, you must name it• The file extension is separated from file name by (.)
period. Windows will automatically add appropriate extension
• File name extension is associated with particular file format
• Clicking save button automatically stores a file using original name, drive, and folder
• Use Save As when you want to change a file’s name or its location
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How do I save a file?
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How do I save a file?
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How do I change the settings for an application?
• Most application software is preconfigured with a set of application defaults
• Most software allows you to modify application defaults
• Look for Options or Preferences on the File or Tools menu
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How do I change the settings for an application?
• Microsoft Office applications default to your personal libraries and folders
• Don’t assume that the autosave feature is activated as your application default
• Be conservative when you change application defaults
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How do I change the settings for an application?
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How do I access help for an application?
• Access help from variety of sources– On-Screen Help– Printed users manuals– Readme files on a CD– Third-Party reference books
• Access electronic user manual for Office modules by clicking the Help button or pressing F1
• Check on-line user groups or publisher’s Web sites• Use a search engine such as Google to get help
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How do I access help for an application?
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How do I access help for an application?
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