Chapter 7 Quick Links Slide 1 Performance Objectives Desktop Publishing Terms Word Features Used Creating Promotional Documents Using Tables to Create.

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 1

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Creating Specialty Promotional Documents

Advanced Microsoft® Word 2003: Desktop Publishing

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 2

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Performance Objectives

Upon successful completion of Chapter 7, you will be able to create specialty promotional documents such as tickets, subscription forms, gift certificates, postcards, business greeting cards, and invitations.

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 3

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Desktop Publishing Terms

Data source Field codes Mail merge

Main document Merge fields Record

Click a link to advance to the related slide.

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 4

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Word Features Used

Data source Forms toolbar Labels Mail Merge task

pane Main document Microsoft Office Onli

ne Templates Web page

Page Borders Page Setup Pictures Replicate labels Tables and Borders

toolbar Tabs

Click a link to advance to the related slide.

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 5

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Creating Promotional Documents

A business name is visible or an item or service is mentioned for sale in a document.

Promotional documents include:• tickets• enrollment forms• gift certificates• postcards• bookmarks• name tags• invitations• business greeting cards

Word’s desktop publishing features combined with a little imagination can produce endless possibilities.

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 6

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Creating Tickets Using Microsoft Online

Click the Templates on Office Online hyperlink at the New Document task pane.

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 7

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Using Tables to Create Promotional Documents

Tables require some planning before you use them in the layout of your document.

To create tickets using a table:• Create a table with 2 cells.• Format the cells using the Tables and Borders

toolbar.• Type the text and add graphics or a watermark.• Insert a field code for automatic numbering.

Field codes: Command functions in Word that automatically create preformatted results.

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 8

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Creating Lines for Typing

Using the Underline and Tab keys:1. Set tab settings for the columns of text.2. Press the Tab key to align the insertion point.3. Turn on underlining and press the spacebar.4. Press the Tab key to create the line.5. Turn off underlining.

Using the Line tool from the Drawing toolbar:

1. Click the Line tool.2. Hold down the Shift key.3. Position mouse pointer and then click and drag

the line.4. Resize and reposition as desired.

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 9

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Building the Framework of a Form

Determine how the form will be used—hard copy or online.

Decide what information needs to be included and if a template is available.

The form will consist of areas that contain static and dynamic information.

The form fields will contain the dynamic information.

Save the form as a template.

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 10

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Navigating through Form Fields

Press Tab to move to the next form field. Press Shift + Tab to move to a preceding

form field. Press the spacebar to insert an X in a check

box form field. Click the down-pointing arrow at the right

of the drop-down form field and then click the desired choice.

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 11

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Adding Interactive Form Fields

Use the buttons on the Forms toolbar. Protect the form before you make it

available to users. If field codes display in the fill-in form

fields, click Tools, Options, and then remove the check mark from the Field codes check box at the View tab.

The Field shading: option should display Always—the shading does not print.

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 12

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Creating Form Fields with Drop-Down Lists

Position the insertion point on the drop-down form field and then click the Form Field Options button on the Forms toolbar.

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 13

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Changing Check Box Form Field Options

Position the insertion point on the check box form field and then click the Form Field Options button on the Forms toolbar.

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 14

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Changing Text Form Field Options

Position the insertion point on the text form field and then click the Form Field Options button on the Forms toolbar.

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 15

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Using Microsoft Office Online Templates

You may choose forms from the following categories:• Calendars and Planners• Holidays and Occasions• Home and Community• Stationery and Labels

Customize the forms by:• adding your company logo• changing fills, shading, and font colors• adding field codes

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 16

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Printing a Form

Printing a filled in form: Use one of the normal printing methods.

Printing just the data: Click Tools, Options, Print tab, and then Print data only for forms, then use one of the normal printing methods. Remember to remove the check mark when you are finished.

Printing just the form: Open the template and then use one of the normal printing methods.

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 17

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Creating Postcards to Promote Business

Postcards are inexpensive to create and use. They can be used as:• appointment reminders• just-moved notes• return/reply cards• display cards• thank-you cards• invitations

The paper weight should be strong enough to hold up in the mail.

Use Word’s Labels feature to access a predefined postcard size or search for a template from Microsoft Office Online.

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 18

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Merging Promotional Documents

Mail merge: The process of combining variable information with standard text to create personalized documents.

Main document: A form that receives the data. Data source: Contains variable data such as

names and addresses. Merge fields: Special codes in the main

document that direct Word to collect information from the data source and use it in the main document to create personalized documents.

Record: Contains all of the information for one unit (person, family, or business).

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 19

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Merging Promotional Documents…/2

The Mail Merge Wizard can be used to customize:• letters• envelopes• labels• directories• e-mail messages• faxes

The wizard guides you through the merge process and presents six task panes.

The options in each task pane vary depending on the type of merge you are performing.

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 20

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Using the Mail Merge Wizard

click Tools, Letters and Mailings, Mail Merge

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 21

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Using the Mail Merge Wizard…/2

Step 1: Identify the type of document. Step 2: Specify whether you want to use the

current document, start from a template, or start from an existing document.

Step 3: Specify whether you are using an existing list, using an Outlook contact list, or typing a new list.

Step 4: Prepare the main document. Step 5: Preview the merged document. Step 6: Complete the merge.

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 22

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Replicating Labels

At the fourth Mail Merge task pane, arrange the label and then click the Update all labels button.

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 23

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Creating Invitations and Cards

Use options at the Page Setup dialog box to format various cards.

Consider adding a page border.

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 24

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Planning and Designing Cards

Consider:• focus• balance• consistency• proportion• contrast• directional flow

Allow plenty of white space around design elements.

Ensure that graphic images relate to the subject.

Use a heavier weight paper. Use Mail Merge Wizard for large projects.

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 25

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Using Card Templates

Any card you create may be customized to promote your company’s identity or show continuity with other company documents.

Use good-quality card stock with matching envelopes.

Card templates can be found by using greeting cards or holidays as the search string.

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 26

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Editing Merge Documents Using the Mail Merge

Toolbar Provides buttons for editing a main

document and/or a source document. Click the Insert Merge Fields button to

insert additional fields. Click the Merge to New Document button

to merge the main document with the data source.

Click the Merge to Printer button to merge the documents directly to the printer.

Click the Mail Merge Recipients button to edit a data source.

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 27

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Creating Name Badges

An appropriate name badge shows your:• name• title• company or organization

The name should be easy to read and the most dominant element.

Use the Labels feature to create labels or business cards that can be inserted into a name tag holder.

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 28

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Using Shipping Labels to Promote Corporate

Identity The Microsoft Office Online Templates

Web site includes several shipping labels—use Shipping labels as the search string.

Reinforce consistency with other business documents by:• replacing the placeholder text• adding a logo• changing the colors

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 29

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

DTP Pointers

Well-organized and clearly written promotional documents inspire confidence in the reader.

Use graphics to help emphasize text. Choose a color within a graphic to add color

to text. Be aware of physical requirements for

postcards.

Copyright 2005, Paradigm Publishing Inc.

Chapter 7

Quick Links

Slide 30

Performance Objectives

Desktop Publishing Terms

Word Features Used

Creating Promotional Documents

Using Tables to Create Promotional Documents

Creating Lines for Typing

Building the Framework of a Form

Using Microsoft Office Online Templates

Printing a Form

Creating Postcards to Promote Business

Merging Promotional Documents

Creating Invitations and Cards

Using Card Templates

Editing Merge Documents Using the Mail Merge Toolbar

Creating Name Badges

Using Shipping Labels to Promote Corporate Identity

DTP Pointers

Commands Review

Commands Review

Insert Table dialog box Table, Insert, Table

Envelopes and Labels dialog box

Tools, Letters and Mailings, Envelopes and Labels

Field dialog box Insert, Field

View field codes Tools, Options, View tab, Field codes; or press Alt + F9

Section break Insert, Break

Mail Merge Wizard Tools, Letters and Mailings, Mail Merge

2 pages per sheet File, Page Setup, Multiple pages, 2 pages per sheet