Chapter 14. To understand the process of project audit To recognize the value of an audit to project management To determine when to terminate a project.

Chapter 14

• To understand the process of project audit• To recognize the value of an audit to project

management• To determine when to terminate a project• To identify various reasons why a project is

terminated• To identify checklist

• What is an audit?– Management– Methodology and procedures– Records– Properties– Budgets and expenditures– Degree of completion

1. Evaluate if the project delivered the expected benefits to all stakeholders. Was the project managed well? Was the customer satisfied?

2. Assess what was done wrong and what contributed to successes.

3. Identify changes to improve the delivery of future projects.

• Step 1: Initiation and Staffing

• Step 2: Data Collection and Analysis

• Step 3: Reporting

• Actual vs. planned• Schedule changes• Nature of changes• Progress of specific

tasks

• Potential of failure• Lessons learned• Data assumptions

Audit InitiationBaseline Definition

Audit DatabasePreliminary Analysis

Report PreparationTermination

• By Extinction• By Addition• By Integration• By Starvation

• Conditions for Closure– Normal– Premature– Perpetual– Failed Project– Changed Priority

• Close-out Plan: Questions to be Asked– What tasks are

required to close the project?

– Who will be responsible for these tasks?

– When will closure begin and end?

– How will the project be delivered?

1. Getting delivery acceptance from the customer.

2. Shutting down resources and releasing to new uses.

3. Reassigning project team members.

4. Closing accounts and seeing all bills are paid.

5. Evaluating the project team, project team members, and the project manager.

• Ensure completion of work• Notify essential contacts of project completion• Ensure documentation is complete• Clear final billings and oversee preparation of final

invoices, paperwork, etc.• Redistribute resources• Ensure proper storage and distribution of documents• Ascertain product support requirements• Oversee closing of project notebook and other books