1/28/2018 1 CHAPTER 1 INTRODUCTION TO PROJECT MANAGEMENT Prepared by: Dr. Maria Elisa Linda T. Cruz CHAPTER 1. INTRODUCTION TO PROJECT MANAGEMENT Prepared by: Dr. Maria Elisa Linda T. Cruz Chapter 1. Topics 1.1 The Definition of a “Project” 1.2 Why Project Management? 1.3 The Project Life Cycle 1.4 Project Management and the Project Manager 1.5 Selecting the Project Manager
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CHAPTER 1
INTRODUCTION TO
PROJECT MANAGEMENT
Prepared by: Dr. Maria Elisa Linda T. Cruz
CHAPTER 1.
INTRODUCTION TO
PROJECT MANAGEMENT
Prepared by:
Dr. Maria Elisa Linda T. Cruz
Chapter 1. Topics
1.1 The Definition of a “Project”
1.2 Why Project Management?
1.3 The Project Life Cycle
1.4 Project Management and the
Project Manager
1.5 Selecting the Project Manager
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Course Unit Instructional Outcomes
At the end of the class, the students should be able to:
1. Define a Project.
2. Discuss the characteristics of a Project.
3. Discuss the objectives of a Project.
4. Differentiate Project from Work.
5. Differentiate Project from Project Management.
Course Unit Instructional Outcomes
At the end of the class, the students should be able to:
6. Discuss what is Scope Creep.
7. Describe the Project Life Cycle.
8. Discuss the unique nature of Project Management.
9. Discuss the difference between a Functional Manager and Project Manager.
10. Discuss the roles and responsibilities of a Project Manager.
11. Discuss how Project Managers are selected.
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Examples of Projects
Examples of Projects
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Examples of Projects
Examples of Projects
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Examples of Projects
Examples of Projects
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Examples of Projects
Examples of Projects
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Burj Khalifa Project
The Burj Khalifa is the tallest ever built
man-made structure
This tower rises in the sky to 828 meters
carrying 162 floors
The Burj took 6 years for its construction
and was completed in the year 2010.
For erecting this city in the sky, several
new technologies had to be used.
Burj Khalifa Project
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The Definition of a “Project”
A temporary endeavor undertaken to create
a unique product or service. (PMI, 2004)
A specific, finite task to be accomplished
A project is a unique endeavor undertaken
to achieve planned objectives, which could
be defined in terms of outputs, outcomes or
benefits.
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Must make a distinction between terms:
Program - an exceptionally large, long-range objective that is broken down into a set of projects
Task - set of activities comprising a project
Work Packages - division of tasks
Work Units - division of work packages
Characteristics of a Project
Have a justified importance
Have a supported performance
Have a well-defined set of desired end results.
Have a life cycle with finite due date
Interdependencies
Uniqueness
Resources
Conflict
A project or not?
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Importance
The most crucial attribute of a project is that it must
be important enough in the eyes of senior
management to justify setting up a special
organization unit outside the routine structure or the
organization.
Performance
One-time activity with a well-defined set of
desired end results.
It can be divided into subtasks that must be
accomplished in order to achieve the project
goals.
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Life Cycle
Like organic entities, projects have life cycles
From a slow beginning they progress to
buildup of size, then peak, begin a decline and
finally terminated.
Interdependencies
Projects interact with other projects being
carried out simultaneously by their parent
organization
Projects always interact with the
parent organization’s standard,
ongoing operations.
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Uniqueness
Every project has some elements that are
unique.
No two construction or R & D are precisely
alike.
Resources
Projects have limited budget, both
personnel as well as other resources.
Often the budget is implied rather than
detailed, particularly concerning
personnel, but it is strictly limited.
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Conflict
More than most managers, the PM lives in a world characterized by conflict.
Projects compete with functional departments for resources and personnel.
The four parties-at-interest or stakeholders (client, parent organization, project team and the public).
Are there non-projects and quasi
projects?
NON-PROJECTS
Activities that are all routine. Tasks that are
performed over and over again.
Examples: production of weekly employment
reports, the delivery of mail, checking your
email.
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Are there non-projects and quasi
projects?
QUASI PROJECTS
Led by the demands of the information technology/systems departments, project management is now being extended into areas where the final performance (or “scope”) requirements may not be understood, the time deadline unknown, and/or the budget undetermined.
Examples: prototyping, phase gating
QUASI PROJECT
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Class Activities 1 and 2 Discussion
Both projects and work/operations are
carried out by people, both require
planning, both require management,
and both are constrained by a fixed
amount of budget, resources, and
timelines.
Some Examples to Differentiate
• Organizing files of your supervisor is a work;
establishing a filing system could be a small project
• Issue an announcement for a course is a work;
developing a marketing campaign is a project
• Registering in a conference is a work; organizing a
conference is a project
• Collecting feedback from an event participants is a