Champagne Taste on a CSU Budget

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Event ChecklistToday's Date: 1L-- II ~P~r_in=t=F=o_rm__

Phone: (916) 278-6786Fax: (916) 278-3943Email: [email protected]

When planning your event with Epicure Catering at Sacramento State, please consider the manyoptions we offer. This checklist will help you plan and make online ordering easier!

_ ~ Service Clean-up Time: L

Date and Time

Event Date": 1_Food Delivery Time: 1

J Event Start Time: 1 _ ~ Event EndTime: 1 _

---~'Online ordering is unavailable five or fewer days before your event. If your event is five days or less from today's date, please contact Epicure Catering.

Will this event include a program? r--a If yes, is the program before or after the food service? I BLocation

Whe'e wHi you, event be held? I(Building and Room Number)

Linens are provided for the serving tables. Extra linens are available to order through the online ordering system under Linens and More.

I Registration Tables I Auction Tables o Display Tables ["I Exhibit Tables

Guest Information

Who are you serving? 1________ I What is your guest count? 1 _Please give a close estimate when placing your order. Final numbers are needed three business days before the event to insure all product is on hand.

JDo you require a special menu? C Vegetarian

Pleasespecify: IC Food Allergy 0 Special Preference o Other

Menu and Service

How much food should I order?What is your budget per person? IWhat is your type of event?

Appetizers: 4-6 pieces per person pre-meal; 6-12 pieces per person as appetizer onlyBeverages: Pitcher serves approximately 8 guests and gallon serves approximately 15 guests

C Informal: breaks for meeting, grab-n-go, beverage service [j Casual: breakfast; lunch; buffet; reception

I Formal: seated events: working lunches or meals 0 Other Pleasespecify: I~~~=====~======~--_-_--_-~=-----JWhat type of food will you be needing for your event? (Check all that apply.)

n Appetizers: passed or stationary, pre-dinner or main affair rJ Buffet: hot or cold; easy to serve any size group; server available

n Seated Service: formal meetinglcelebration; special guest 0 Beverages/Desserts: addition to any meal, afternoon snack

r BarService:please review our alcohol policy

What type of service will you be needing for your event?

[j Drop Off: fully disposable service ware; no pick up

IIBuffet/China: china/silverware/linen napkins

n Buffet/No China: chafing dishes for hot food; disposable service ware

n Plated: glassware, cutlery, full china, linen napkins, served meal

Payment

How will you be paying for this event? (Please provide approver's contact Iinformation, i.e., name, phone and email.)

SpecialI Credit Card/Campus Procurement Card Purchase Order Considerations:

r UEllnternal Department Charge Ij Check

r DOC(Dollars for Clubs)

Complementary

Monochromatic

Analogous

Split Complementary

Triadic

Tetradic

Notes for event planners

Kelly James

• Be realistic; know your budget ( and • Get to know all your campus eventshow far it can grow if needed) and team personally; they are your eyes,

what time investment is available to ears and legs to help produce a

produce your event. Know the successful event. The more you and

difference between needs and wants your events team does, the less labor

• Plan early and be flexible with your you spend.

ideas and outcome • Be nice!!! And remember please and

• Fewer changes means fewer chances thank you goes a long way.

for errors • Trust the professionals you work with;

they are experts in their field and a

source to rely on.

Food

Kelly James

• Know your food amounts for apps • You can't go wrong with the basics

• Ask your chef what he does best (and (fruit/chz/veg trays)

let them shine!) • Passed appitizers : less food/more labor

• Color means energy

• Small details create a story

• Scale/repetition creates drama and

interest

• Know the taste of the client /audience

• Runners/chair ties/napkins in specality

fabrics

When it doubt remember K.I.S.S. ( keep it simple ..silly!)

Be kind, organized, focused, timely, honest

Know your budget!

• Table Decor

• Uplighting creates drama and mood

• Ikea and homegoods are your friend

• Keep a pinterest board just for your

events