Chameleon for StarBuilder – Document Imaging & Management Session - 202 Amy Summers Marketing Representative
Dec 20, 2015
Chameleon for StarBuilder – Document Imaging & Management
Session - 202
Amy Summers Marketing Representative
Construction Imaging Systems Profile
• #1 national provider of document imaging to the Construction Industry.
• Larry McAdams is credited with introducing document imaging technology to the Construction Industry in 1991.
• In business for more than 13 years with over 250 installations nation-wide. – General Contractors– A&E firms– Electrical and Mechanical subs– Asphalt, Concrete and Aggregate suppliers
Construction Imaging Systems Product Line
• Construction Imaging Systems offers a family of products for every size and volume of business needs: – Chameleon - a complete solution for companies with
modest scanning volume and fewer than 15 Starbuilder users, and
– AX-Enterprise (EMC Documentum) based product line for companies with higher volumes and/or larger number of users. AX Product is SOX compliant and is the corporate standard for Emcor and Quanta Services.
“It is estimated that up to 30% of the cost of construction are costs due to inefficiencies, mistakes, delays and poor communications.”
–Construction and the Internet,”
The Economist, Jan 15, 2000.
Why Document Imaging?• Misfiled/lost Documents• Multiple copies make it hard to determine which copy
is correct and accurate• Electronic invoice routing and approval• Central Location for all Documents• Better Communication between your field and office• Easy retrieval of documents at the click of a button• Eliminates the need for document storage facilities
The facts: Paper vs. Digital Storage
Average time to retrieve one document 7min 4secAverage time to re-file 3 min 0 minAverage total cost of re-filing and retrieving $2.00 $0.20Average cost of an unavailable file $120.00 $0Average annual cost of maintaining one file $3.44 $1.81Information from the Dartnell Institute and ODDSAR Publication. Dollar amounts based on a US $12.00 per hour wage, includes salary, fringe benefits, overhead and taxes. Includes materials, space and labor.
Paper Cost
Digital Cost
A View on ROI
Type of Contractor General Subcontractor Home Builder Specialty
Annual Revenue 150M 75M 100M 25M
Hard Dollar Savings 10,454 10,425 7,528 3,250
Labor Savings 7,949 28,557 9,643 7,250
Total Annual Savings 18,403 39,982 17,171 10,500
Months to payback 7.9 8.1 8.3 7.2
Legal Compliance and Backup• Optical WORM Technology (Write Once, Read
Many)• One 30G Optical Disk can store an equivalent
of 52 four drawer file cabinets.
• Off-site disk storage provides a secure location for important company files!
Chameleon Index Structure
AP Cabinet
Default Index Fields:•Vendor #•Invoice #•Invoice Date•Invoice amount•Job Number
Job Files
Default Index Fields:•Job #•Date•Document Type•To•From
Document Level Security
Concepts of Security• User name and password protected • Application login security• Document security• Index/Search security • System administrative rights
All Fujitsu Scanners are sold with Kofax Virtual re-scan Pro software and support with Chameleon.
FI 5220
ADF
Flatbed
25ppm
Easy Viewing….
The Dual Monitor setup on your desktop allows for easy reviewing of accounting and imaging at the same time.
Chameleon Workflow…
Invoices
Job Files
HR
Invoices
Job Files
HR
Document is Routed for approval Electronically
1st Approver
2nd Approver(if necessary)
Back to AP for Entry into
accounting
Document is Indexedin Chameleon System
by Key Fields
Scan documents using a batch process