2 | P a g e L&BBFC Role Descriptions – Version 0.1
Chairperson
Simon Secretan
Coach Development
Rich Davies
Senior Coach Mentor
Clara Bell
Pitch Allocation (Powick)
Treasurer
Neil Coleman
FA Standard Charter
Fund Raising & Events
Karen Rothan
CWO & Safeguarding
Alex Warner
Pitch Allocation (Malvern)
Club Secretay
Simon Blakely
League (s) Secretary
Clare Secretan
Vice Chairperson
Rich Thick
Minutes Secretary
Volunteer
Co-Ordinator Bosco Medakovic
School Liaison
Clare Secretan
Web Master
Gary Evans
Pitch Allocation (Ralph)
Club Diversity Lead Alex Warner
Ladies & Girls Football Karen Rotham
Key to Appointments:
L&BBFC Committee, Appointed Officers & Adult Voluntary Posts
Correct to Date: September 2017
Club Official / Committee Member
Committee Member
Adult Volunteer
3 | P a g e L&BBFC Role Descriptions – Version 0.1
As the Principal administrator, and a pivotal role within the club, the Club Secretary
carries out or delegates all the administrative duties that enable L&BBFC and its
members to function effectively.
Club committee bi-monthly meeting
None identified
DBS FA
Safeguarding Children
FA First Aid Club
Welfare FA Level
1 FA Level 2
FA Youth Module
Licenced Coach
Other
4 | P a g e L&BBFC Role Descriptions – Version 0.1
Provides strong leadership and direction for L&BBFC by overseeing the work of the
Club committee. Objective, the Chairperson must be an advocate of the football
club in the local community.
The Club Committee
Approximately 2 hours per week, and attending meetings at weekends and evening
Committee Meetings
Coaches and Managers Bi-Monthly Meeting
Club’s AGM
Represent club at FA meetings as required
Chair the committee meetings and AGM
Assist the Secretary to produce the agendas
Head the Committee in making decisions for the benefit of the whole club including disciplinary matters
Ensure there is a Club development strategy and plan and that it is being executed against
Make decisions for the benefit of the whole club including, but not limited to, disciplinary matters
Oversee the work of the Club Committee
None identified
DBS FA
Safeguarding Children
FA First Aid Club
Welfare FA Level
1 FA Level 2
FA Youth Module
Licenced Coach
Other
5 | P a g e L&BBFC Role Descriptions – Version 0.1
To support the Chairman and to deputise for him/her in their absence
Approximately 2 hours per week, and attending meetings at weekends and evening
Committee Meetings
Bi-Monthly Coaches and Managers Meeting
AGM
Provide leadership and direction for the club
Help ensure there is a Club development strategy and plan and that it is being executed against
Support the decision making process for the benefit of the whole club including disciplinary matters
Oversee the work of the Club Committee
Chair meetings of the club in the absence of the Chair Person
Advocate of the football club for the local community.
None identified
DBS FA
Safeguarding Children
FA First Aid Club
Welfare FA Level
1 FA Level 2
FA Youth Module
Licenced Coach
Other
6 | P a g e L&BBFC Role Descriptions – Version 0.1
To record and issue the official Committee Meeting Minutes
One bi-monthly committee meeting
All Committee meetings
To record the pertinent points of the Committee Meetings
To issue the Minutes for approval
To record all actions and chase resolution through the action owner
To maintain copies of all minutes
None
DBS FA
Safeguarding Children
FA First Aid Club
Welfare FA Level
1 FA Level 2
FA Youth Module
Licenced Coach
Other
7 | P a g e L&BBFC Role Descriptions – Version 0.1
Looks after the finances of L&BBFC, by record keeping, careful handling of money
and cheques, scrupulously honest, able to answer questions in meetings, confident
handling figures, prepared to take instance decisions when necessary.
The Club Committee
Approximately 2 to 3 hours per week, and attending meetings at weekends and evening.
Club Committee meetings
Collecting subscriptions and all money due to the organisation
Paying the bills and recording information
Keeping up-to -date records of all financial transactions
Ensuring that all cash and cheques are promptly deposited in the clubs bank account
Issuing receipts for all money received and recording this information
Reporting regularly to the Committee on the financial position
Preparing a year end statement of accounts to present to the auditors
Arranging for the statement of accounts to be audited
Presenting a year-end financial report to the AGM
Financial planning, including producing an annual budget and monitoring it throughout the year
Helping to prepare and submit any statutory documents that are required (eg, VA T returns, PA YE
and NI returns, grant aid reports).
Even if these duties are delegated to a professional officer, the Treasurer is still ultimately responsible. It is
up to the Treasurer to make sure that any delegated work is done properly.
None identified.
DGS FA
Safeguarding Children
FA First Aid Club
Welfare FA Level
1 FA Level 2
FA Youth Module
Licenced Coach
Other
8 | P a g e L&BBFC Role Descriptions – Version 0.1
To be clear about L&BBFC’s responsibilities when running activities for children and
young people. Assist club personnel with appreciating what their ‘duty of care’ role
towards our young people entails when discharged on a regular basis.
Average 3 hours per week, but maybe more if incident. Plus attending meetings at weekends and evening
The Club Committee
Will work with the club officials particularly the team coaches/ managers to ensure they are carrying out
their duty of care when running football activities for children. Importantly you will be a point of contact for
the children if they have any concerns about the way they are being treated.
Committee and Disciplinary meetings
Bi-Monthly Coaches and Managers meeting
Ensuring these responsibilities are well understood by others;
Working with the Youth League Welfare Officer (YLWO) and County FA Welfare Officer;
Promoting The FA’s RESPECT Programme and helping to develop best practice processes.
To help club personnel understand what their duty of care towards children and young people
actually means and entails on a day-to-day basis.
In order to carry out your responsibilities you need to follow these five simple steps:
Safeguarding children policy, antibullying policy and equality policy;
Responsible recruitment processes including the taking up of references and submitting FA CRB
checks (getting the right people into the game);
The FA RESPECT Codes of Conduct.
The aims of the RESPECT programme;
The benefits of implementing the RESPECT Codes of Conduct;
The quick wins to be gained by using The FA’s Safeguarding Children Best Practice guidance
Why certain roles require an Enhanced DBS check and how The FA DBS process works;
9 | P a g e L&BBFC Role Descriptions – Version 0.1
How to refer a concern about the welfare of a child.
L&BBFC coaches and managers about the importance of being consistent role models;
Parents and new players by getting involved with running start of season welcome sessions;
Club officials about the RESPECT programme and its aims;
Parents / spectators and get them to sign up to the RESPECT codes;
The FA by taking part in surveys, questionnaires, focus groups as and when asked.
Coaches, team managers, first aiders/medics to complete The FA’s Safeguarding Children Workshop;
Coaches and team managers to listen to their players thoughts, ideas and views;
The committee to make use of the RESPECT programmes designated spectator area at all games;
Parents to complete the RESPECT education programme.
Repeated incidents of poor behaviour and liaise with your committee, Youth League Welfare Officer
or County Welfare Officer);
Compliance with Enhanced DBS checks through The FA DBS Unit for those who require one using
The FA Safeguarding Online System.
DBS FA
Safeguarding Children
FA First Aid Club
Welfare FA Level
1 FA Level 2
FA Youth Module
Licenced Coach
Other
10 | P a g e L&BBFC Role Descriptions – Version 0.1
To co-ordinate the recruitment and completion of all accreditation for all Adult
Member Volunteers
Approximately 2 hours a month
Ensure there is an adequate recruitment policy and process for the club
Recruiting new volunteers
Ensuring volunteers are inducted to the club
Provide volunteers with a brief of their role
Ensure there is a training programme for volunteers
Ensure volunteers are recognised and rewarded
To produce and maintain up to date records of all volunteers and their accreditation status
Identify club registered members Training 'shortfalls' and in conjunction with the club secretary
arrange for the relevant courses to take place
To advise volunteers when any accreditation is due for renewal
To co--‐ordinate the competition of all required accreditation
To escalate to the committee any breaches of accreditation
None
DBS FA
Safeguarding Children
FA First Aid Club
Welfare FA Level
1 FA Level 2
FA Youth Module
Licenced Coach
Other
11 | P a g e L&BBFC Role Descriptions – Version 0.1
To implement, oversee, monitor and evaluate the delivery of the Charter Standard
programme and deliver an effective football strategy for all age groups within the
Club
Approximately 4 hours per week, and attending meetings at weekends and evening
Committee meetings
Compiling League Development plan required by for Charter Standard acceditation
Subject matter expert of Charter Standard Requirements at League and Club level
Liaise with the Charter Standard officers at the County FA Coordinating, collating and developing the
evidence required for the Club to achieve Charter Standard status
Coordinating the production and delivery of a Club development plan
Ensuring that coaches qualifications & club policies are kept up to date by using the FA's Member
Services system (this could also be done by the Child Welfare Officer)
Ensuring that there are the human and financial resources to deliver on the development plan
Advocating the Charter Standard Programme at manager meetings, to ensure the long term
direction of the club by regularly reflecting and delivering initiatives in the development plan
To devise, manage and review a football strategy that continues to move the Club forward.
Gain feedback from the managers and coaches on committee proposals, decisions and policies.
Ensure the number of teams playing for the Club is in line with the development plan and provides
football for all abilities.
To improve communication on footballing matters.
To improve the level of coaching within the Club and provide support to those that need coaching
development.
None identified
DBS FA
Safeguarding Children
FA First Aid Club
Welfare FA Level
1 FA Level 2
FA Youth Module
Licenced Coach
Other
12 | P a g e L&BBFC Role Descriptions – Version 0.1
To raise funds for the club additional to those generated through member ship fees
Approximately 4 hours a month but considerably more in the run up to a planned fundraising or
social event.
The Club Committee
The main purpose is to organise social events to bring the players, officials and parents together in a
social setting to enhance relationships within the club.
To define and agree a long term and annual fund raising plan and strategy
To arrange and organise the events within the fund raising plan
Enthusiastic, motivated, have good communication skills and be well organised and committed.
Organising a pre-season event and at least two other social events per year;
Organising an end of year event;
Organising a Christmas function;
Booking venues and entertainment.
None.
DBS FA
Safeguarding Children
FA First Aid Club
Welfare FA Level
1 FA Level 2
FA Youth Module
Licenced Coach
Other
13 | P a g e L&BBFC Role Descriptions – Version 0.1
The point of contact for a league and responsible for representing the club in
league matters and ensuring all affiliation and club administration required by the
league is carried out as required.
Applications to join the League (s)
Attend league meetings and the Annual General Meeting, responsible for voting.
Keep list of all registered players & games the players have played in.
Confirm with the opponents and the appointed referee the venue, kick--‐off time and colours for
home matches (see also team mgr)
Ensure all team managers are conversant with League rules.
Assist Team Mangers with notify league of future match postponements.
Executes player transfers.
Non identified
DBS FA
Safeguarding Children
FA First Aid Club
Welfare FA Level
1 FA Level 2
FA Youth Module
Licenced Coach
Other
14 | P a g e L&BBFC Role Descriptions – Version 0.1
To manage, co-ordinate and book all home game pitches and all team training
facilities
Approximately 1.5 hours per week.
To arrange and book all pitches for all home league and cup games for each club venue
To arrange land book all locations for club training sessions
To ensure the club has access enough pitches and training locations to support the needs of the club
None
DBS FA
Safeguarding Children
FA First Aid Club
Welfare FA Level
1 FA Level 2
FA Youth Module
Licenced Coach
Other
15 | P a g e L&BBFC Role Descriptions – Version 0.1
To develop links and foster effective relationships with local schools, to promote
the club and attract new players
Approximately 1 hour a week for 4 weeks (pre--‐season) and the approx. 1 hour a month during the season
Facilitate sharing of resources and knowledge, support recruitment of new players to the club and
create a clear pathway for young players from schoolbased football to your club.
Meet the Primary Link Teachers or member of PE staff at local schools;
Promote the club in school assemblies, on notice boards, at parents’ evenings and so on;
Discuss the ongoing development of the young players who attend the school and your club with
teachers;
Identify gaps in provision or where the school might need further support and highlight ways that
your club could help;
Support the secondary schools with the running of primary school mini soccer festivals;
Identify potential placements for young volunteers having completed their Junior Football
Organiser’s course at school as part of the Step into Sport.
None
DBS FA
Safeguarding Children
FA First Aid Club
Welfare FA Level
1 FA Level 2
FA Youth Module
Licenced Coach
Other
16 | P a g e L&BBFC Role Descriptions – Version 0.1
communications
Approximately 2 hours a month after initial site construction.
To produce a vision for the clubs current and future online presence
To review the club web presence and make recommendations for change
Manage the implementation of agreed major changes
Manage the updating of ad hoc details and documents
None
DBS FA
Safeguarding Children
FA First Aid Club
Welfare FA Level
1 FA Level 2
FA Youth Module
Licenced Coach
Other
17 | P a g e L&BBFC Role Descriptions – Version 0.1
To be responsible for, and to provide leadership and direction in accordance to Club
and FA guidelines to ensure, the successful running for all aspects of activity across
an age group.
Approximately 4 hours per week.
Club Committee
Club’s Coaches and Managers Bi-Monthly Meeting
This job is to ensure that the club provides a team to participate in the local Youth League and Cup
Competitions and is responsible for all aspects of activity regarding their own particular age group.
Ensure Child Welfare is always priority within their respective age group
Ensure an inclusive, safe and fun environment for the players within the age group
Assist coaches with Team selection;
Organisation of coaching/training as appropriate for individual age group
Team kit and equipment including the provision of the First Aid kit at all sessions;
Reporting results to League or Club Secretary post matches;
Liaising with parents and carers.
Team accounts;
Attendance at Bi-Monthly Club Coach and Team Managers’ meeting.
Production of an end of season report to Club Committee
None identified
DBS FA
Safeguarding Children
FA First Aid Club
Welfare FA Level
1 FA Level 2
FA Youth Module
Licenced Coach
Other
18 | P a g e L&BBFC Role Descriptions – Version 0.1
To manage a team and develop players within an age group
Approximately 6 hours per week.
Ensure Child Welfare is always priority within the team
Ensure an inclusive, safe and fun environment for the players within the team
Ensure the team is managed in accordance to Club and FA policies, strategy and best practices
Ensure the team is managed in accordance to league operating rules
Work with the Team Manager in the recruitment of players, coaches and helpers
Management of players and parents/guardians expectation
Ensure good and timely communication with parents/guardians with team arrangements
Ensure the players are developed in accordance to Club and FA policies, strategy and best practices
Ensure training sessions are well planned in advanced and covers all abilities
Ensure safe and appropriate equipment is used in training sessions
Deliver training session with a constructive, supportive and fun manner
Reflect on outcome of training session and replan accordingly
Organising the team for matches and fairly manages team selection, substitutes, tactics at matches.
Liaising with opposition and officials before and on match days
Report results, record referee & FA Respect marks as defined by the league.
Ensure risk assessments, including pitch inspections, are performed for each and every event
Ensure a First Aider, appropriate medical kit and players� current medical records and emergency
contact numbers are present at all Club events (including every training session and match)
Work closely with Team Manager on the running and management of the team.
None identified
DBS FA
Safeguarding Children
FA First Aid Club
Welfare FA Level
1 FA Level 2
FA Youth Module
Licenced Coach
Other
19 | P a g e L&BBFC Role Descriptions – Version 0.1
To support the Coach in the management of a team and the development of
players within an age group
6 hours per week.
Ensure Child Welfare is always priority within the team.
Ensure an inclusive, safe and fun environment for the players within the team
Work with the Coach in the development of players
Assist the Coach in the delivery of training sessions
Assist the Coach in the team management at matches
Deputise for the Coach as required.
Players are never to be left unsupervised, at any sessions training or matches, without at least one
FA Level 1 coach present
DBS FA
Safeguarding Children
FA First Aid Club
Welfare FA Level
1 FA Level 2
FA Youth Module
Licenced Coach
Other
20 | P a g e L&BBFC Role Descriptions – Version 0.1
These are the types of little but important tasks which the parents help out with.
L&BBFC do not want to discourage this involvement by placing any accreditation
criteria on them
Minimal
Help with the following types of activity:
Linesman (Less than 50% of the time. Over 50% have to be registered as an Unaccredited Referee
Assistant)
Refereeing (Less than 50% of home games. Over 50% have to be registered as an Unaccredited
Referee)
Erection and dismantling of goals, FA Respect Barrier, Corner Flags
Assisting in making the pitch safe (filling in holes, removing rubbish, etc).
Note: It is the responsibility of the Coach to ensure the pitch and equipment is safe and hazard free, not the
Team Helpers responsibilities.
Cannot supervise players on behalf of the Club
Cannot deputise for any other role.
DBS FA
Safeguarding Children
FA First Aid Club
Welfare FA Level
1 FA Level 2
FA Youth Module
Licenced Coach
Other