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Chairperson - L&BBFClbbfc.com/wp-content/uploads/2018/04/20170926_L... · L&BBFC Role Descriptions – Version 0.1 Provides strong leadership and direction for L&BBFC by overseeing

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Page 2: Chairperson - L&BBFClbbfc.com/wp-content/uploads/2018/04/20170926_L... · L&BBFC Role Descriptions – Version 0.1 Provides strong leadership and direction for L&BBFC by overseeing

2 | P a g e L&BBFC Role Descriptions – Version 0.1

Chairperson

Simon Secretan

Coach Development

Rich Davies

Senior Coach Mentor

Clara Bell

Pitch Allocation (Powick)

Treasurer

Neil Coleman

FA Standard Charter

Fund Raising & Events

Karen Rothan

CWO & Safeguarding

Alex Warner

Pitch Allocation (Malvern)

Club Secretay

Simon Blakely

League (s) Secretary

Clare Secretan

Vice Chairperson

Rich Thick

Minutes Secretary

Volunteer

Co-Ordinator Bosco Medakovic

School Liaison

Clare Secretan

Web Master

Gary Evans

Pitch Allocation (Ralph)

Club Diversity Lead Alex Warner

Ladies & Girls Football Karen Rotham

Key to Appointments:

L&BBFC Committee, Appointed Officers & Adult Voluntary Posts

Correct to Date: September 2017

Club Official / Committee Member

Committee Member

Adult Volunteer

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As the Principal administrator, and a pivotal role within the club, the Club Secretary

carries out or delegates all the administrative duties that enable L&BBFC and its

members to function effectively.

Club committee bi-monthly meeting

None identified

DBS FA

Safeguarding Children

FA First Aid Club

Welfare FA Level

1 FA Level 2

FA Youth Module

Licenced Coach

Other

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Provides strong leadership and direction for L&BBFC by overseeing the work of the

Club committee. Objective, the Chairperson must be an advocate of the football

club in the local community.

The Club Committee

Approximately 2 hours per week, and attending meetings at weekends and evening

Committee Meetings

Coaches and Managers Bi-Monthly Meeting

Club’s AGM

Represent club at FA meetings as required

Chair the committee meetings and AGM

Assist the Secretary to produce the agendas

Head the Committee in making decisions for the benefit of the whole club including disciplinary matters

Ensure there is a Club development strategy and plan and that it is being executed against

Make decisions for the benefit of the whole club including, but not limited to, disciplinary matters

Oversee the work of the Club Committee

None identified

DBS FA

Safeguarding Children

FA First Aid Club

Welfare FA Level

1 FA Level 2

FA Youth Module

Licenced Coach

Other

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To support the Chairman and to deputise for him/her in their absence

Approximately 2 hours per week, and attending meetings at weekends and evening

Committee Meetings

Bi-Monthly Coaches and Managers Meeting

AGM

Provide leadership and direction for the club

Help ensure there is a Club development strategy and plan and that it is being executed against

Support the decision making process for the benefit of the whole club including disciplinary matters

Oversee the work of the Club Committee

Chair meetings of the club in the absence of the Chair Person

Advocate of the football club for the local community.

None identified

DBS FA

Safeguarding Children

FA First Aid Club

Welfare FA Level

1 FA Level 2

FA Youth Module

Licenced Coach

Other

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To record and issue the official Committee Meeting Minutes

One bi-monthly committee meeting

All Committee meetings

To record the pertinent points of the Committee Meetings

To issue the Minutes for approval

To record all actions and chase resolution through the action owner

To maintain copies of all minutes

None

DBS FA

Safeguarding Children

FA First Aid Club

Welfare FA Level

1 FA Level 2

FA Youth Module

Licenced Coach

Other

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Looks after the finances of L&BBFC, by record keeping, careful handling of money

and cheques, scrupulously honest, able to answer questions in meetings, confident

handling figures, prepared to take instance decisions when necessary.

The Club Committee

Approximately 2 to 3 hours per week, and attending meetings at weekends and evening.

Club Committee meetings

Collecting subscriptions and all money due to the organisation

Paying the bills and recording information

Keeping up-to -date records of all financial transactions

Ensuring that all cash and cheques are promptly deposited in the clubs bank account

Issuing receipts for all money received and recording this information

Reporting regularly to the Committee on the financial position

Preparing a year end statement of accounts to present to the auditors

Arranging for the statement of accounts to be audited

Presenting a year-end financial report to the AGM

Financial planning, including producing an annual budget and monitoring it throughout the year

Helping to prepare and submit any statutory documents that are required (eg, VA T returns, PA YE

and NI returns, grant aid reports).

Even if these duties are delegated to a professional officer, the Treasurer is still ultimately responsible. It is

up to the Treasurer to make sure that any delegated work is done properly.

None identified.

DGS FA

Safeguarding Children

FA First Aid Club

Welfare FA Level

1 FA Level 2

FA Youth Module

Licenced Coach

Other

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To be clear about L&BBFC’s responsibilities when running activities for children and

young people. Assist club personnel with appreciating what their ‘duty of care’ role

towards our young people entails when discharged on a regular basis.

Average 3 hours per week, but maybe more if incident. Plus attending meetings at weekends and evening

The Club Committee

Will work with the club officials particularly the team coaches/ managers to ensure they are carrying out

their duty of care when running football activities for children. Importantly you will be a point of contact for

the children if they have any concerns about the way they are being treated.

Committee and Disciplinary meetings

Bi-Monthly Coaches and Managers meeting

Ensuring these responsibilities are well understood by others;

Working with the Youth League Welfare Officer (YLWO) and County FA Welfare Officer;

Promoting The FA’s RESPECT Programme and helping to develop best practice processes.

To help club personnel understand what their duty of care towards children and young people

actually means and entails on a day-to-day basis.

In order to carry out your responsibilities you need to follow these five simple steps:

Safeguarding children policy, antibullying policy and equality policy;

Responsible recruitment processes including the taking up of references and submitting FA CRB

checks (getting the right people into the game);

The FA RESPECT Codes of Conduct.

The aims of the RESPECT programme;

The benefits of implementing the RESPECT Codes of Conduct;

The quick wins to be gained by using The FA’s Safeguarding Children Best Practice guidance

Why certain roles require an Enhanced DBS check and how The FA DBS process works;

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How to refer a concern about the welfare of a child.

L&BBFC coaches and managers about the importance of being consistent role models;

Parents and new players by getting involved with running start of season welcome sessions;

Club officials about the RESPECT programme and its aims;

Parents / spectators and get them to sign up to the RESPECT codes;

The FA by taking part in surveys, questionnaires, focus groups as and when asked.

Coaches, team managers, first aiders/medics to complete The FA’s Safeguarding Children Workshop;

Coaches and team managers to listen to their players thoughts, ideas and views;

The committee to make use of the RESPECT programmes designated spectator area at all games;

Parents to complete the RESPECT education programme.

Repeated incidents of poor behaviour and liaise with your committee, Youth League Welfare Officer

or County Welfare Officer);

Compliance with Enhanced DBS checks through The FA DBS Unit for those who require one using

The FA Safeguarding Online System.

DBS FA

Safeguarding Children

FA First Aid Club

Welfare FA Level

1 FA Level 2

FA Youth Module

Licenced Coach

Other

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To co-ordinate the recruitment and completion of all accreditation for all Adult

Member Volunteers

Approximately 2 hours a month

Ensure there is an adequate recruitment policy and process for the club

Recruiting new volunteers

Ensuring volunteers are inducted to the club

Provide volunteers with a brief of their role

Ensure there is a training programme for volunteers

Ensure volunteers are recognised and rewarded

To produce and maintain up to date records of all volunteers and their accreditation status

Identify club registered members Training 'shortfalls' and in conjunction with the club secretary

arrange for the relevant courses to take place

To advise volunteers when any accreditation is due for renewal

To co--‐ordinate the competition of all required accreditation

To escalate to the committee any breaches of accreditation

None

DBS FA

Safeguarding Children

FA First Aid Club

Welfare FA Level

1 FA Level 2

FA Youth Module

Licenced Coach

Other

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To implement, oversee, monitor and evaluate the delivery of the Charter Standard

programme and deliver an effective football strategy for all age groups within the

Club

Approximately 4 hours per week, and attending meetings at weekends and evening

Committee meetings

Compiling League Development plan required by for Charter Standard acceditation

Subject matter expert of Charter Standard Requirements at League and Club level

Liaise with the Charter Standard officers at the County FA Coordinating, collating and developing the

evidence required for the Club to achieve Charter Standard status

Coordinating the production and delivery of a Club development plan

Ensuring that coaches qualifications & club policies are kept up to date by using the FA's Member

Services system (this could also be done by the Child Welfare Officer)

Ensuring that there are the human and financial resources to deliver on the development plan

Advocating the Charter Standard Programme at manager meetings, to ensure the long term

direction of the club by regularly reflecting and delivering initiatives in the development plan

To devise, manage and review a football strategy that continues to move the Club forward.

Gain feedback from the managers and coaches on committee proposals, decisions and policies.

Ensure the number of teams playing for the Club is in line with the development plan and provides

football for all abilities.

To improve communication on footballing matters.

To improve the level of coaching within the Club and provide support to those that need coaching

development.

None identified

DBS FA

Safeguarding Children

FA First Aid Club

Welfare FA Level

1 FA Level 2

FA Youth Module

Licenced Coach

Other

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To raise funds for the club additional to those generated through member ship fees

Approximately 4 hours a month but considerably more in the run up to a planned fundraising or

social event.

The Club Committee

The main purpose is to organise social events to bring the players, officials and parents together in a

social setting to enhance relationships within the club.

To define and agree a long term and annual fund raising plan and strategy

To arrange and organise the events within the fund raising plan

Enthusiastic, motivated, have good communication skills and be well organised and committed.

Organising a pre-season event and at least two other social events per year;

Organising an end of year event;

Organising a Christmas function;

Booking venues and entertainment.

None.

DBS FA

Safeguarding Children

FA First Aid Club

Welfare FA Level

1 FA Level 2

FA Youth Module

Licenced Coach

Other

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The point of contact for a league and responsible for representing the club in

league matters and ensuring all affiliation and club administration required by the

league is carried out as required.

Applications to join the League (s)

Attend league meetings and the Annual General Meeting, responsible for voting.

Keep list of all registered players & games the players have played in.

Confirm with the opponents and the appointed referee the venue, kick--‐off time and colours for

home matches (see also team mgr)

Ensure all team managers are conversant with League rules.

Assist Team Mangers with notify league of future match postponements.

Executes player transfers.

Non identified

DBS FA

Safeguarding Children

FA First Aid Club

Welfare FA Level

1 FA Level 2

FA Youth Module

Licenced Coach

Other

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To manage, co-ordinate and book all home game pitches and all team training

facilities

Approximately 1.5 hours per week.

To arrange and book all pitches for all home league and cup games for each club venue

To arrange land book all locations for club training sessions

To ensure the club has access enough pitches and training locations to support the needs of the club

None

DBS FA

Safeguarding Children

FA First Aid Club

Welfare FA Level

1 FA Level 2

FA Youth Module

Licenced Coach

Other

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To develop links and foster effective relationships with local schools, to promote

the club and attract new players

Approximately 1 hour a week for 4 weeks (pre--‐season) and the approx. 1 hour a month during the season

Facilitate sharing of resources and knowledge, support recruitment of new players to the club and

create a clear pathway for young players from schoolbased football to your club.

Meet the Primary Link Teachers or member of PE staff at local schools;

Promote the club in school assemblies, on notice boards, at parents’ evenings and so on;

Discuss the ongoing development of the young players who attend the school and your club with

teachers;

Identify gaps in provision or where the school might need further support and highlight ways that

your club could help;

Support the secondary schools with the running of primary school mini soccer festivals;

Identify potential placements for young volunteers having completed their Junior Football

Organiser’s course at school as part of the Step into Sport.

None

DBS FA

Safeguarding Children

FA First Aid Club

Welfare FA Level

1 FA Level 2

FA Youth Module

Licenced Coach

Other

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communications

Approximately 2 hours a month after initial site construction.

To produce a vision for the clubs current and future online presence

To review the club web presence and make recommendations for change

Manage the implementation of agreed major changes

Manage the updating of ad hoc details and documents

None

DBS FA

Safeguarding Children

FA First Aid Club

Welfare FA Level

1 FA Level 2

FA Youth Module

Licenced Coach

Other

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To be responsible for, and to provide leadership and direction in accordance to Club

and FA guidelines to ensure, the successful running for all aspects of activity across

an age group.

Approximately 4 hours per week.

Club Committee

Club’s Coaches and Managers Bi-Monthly Meeting

This job is to ensure that the club provides a team to participate in the local Youth League and Cup

Competitions and is responsible for all aspects of activity regarding their own particular age group.

Ensure Child Welfare is always priority within their respective age group

Ensure an inclusive, safe and fun environment for the players within the age group

Assist coaches with Team selection;

Organisation of coaching/training as appropriate for individual age group

Team kit and equipment including the provision of the First Aid kit at all sessions;

Reporting results to League or Club Secretary post matches;

Liaising with parents and carers.

Team accounts;

Attendance at Bi-Monthly Club Coach and Team Managers’ meeting.

Production of an end of season report to Club Committee

None identified

DBS FA

Safeguarding Children

FA First Aid Club

Welfare FA Level

1 FA Level 2

FA Youth Module

Licenced Coach

Other

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To manage a team and develop players within an age group

Approximately 6 hours per week.

Ensure Child Welfare is always priority within the team

Ensure an inclusive, safe and fun environment for the players within the team

Ensure the team is managed in accordance to Club and FA policies, strategy and best practices

Ensure the team is managed in accordance to league operating rules

Work with the Team Manager in the recruitment of players, coaches and helpers

Management of players and parents/guardians expectation

Ensure good and timely communication with parents/guardians with team arrangements

Ensure the players are developed in accordance to Club and FA policies, strategy and best practices

Ensure training sessions are well planned in advanced and covers all abilities

Ensure safe and appropriate equipment is used in training sessions

Deliver training session with a constructive, supportive and fun manner

Reflect on outcome of training session and replan accordingly

Organising the team for matches and fairly manages team selection, substitutes, tactics at matches.

Liaising with opposition and officials before and on match days

Report results, record referee & FA Respect marks as defined by the league.

Ensure risk assessments, including pitch inspections, are performed for each and every event

Ensure a First Aider, appropriate medical kit and players� current medical records and emergency

contact numbers are present at all Club events (including every training session and match)

Work closely with Team Manager on the running and management of the team.

None identified

DBS FA

Safeguarding Children

FA First Aid Club

Welfare FA Level

1 FA Level 2

FA Youth Module

Licenced Coach

Other

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To support the Coach in the management of a team and the development of

players within an age group

6 hours per week.

Ensure Child Welfare is always priority within the team.

Ensure an inclusive, safe and fun environment for the players within the team

Work with the Coach in the development of players

Assist the Coach in the delivery of training sessions

Assist the Coach in the team management at matches

Deputise for the Coach as required.

Players are never to be left unsupervised, at any sessions training or matches, without at least one

FA Level 1 coach present

DBS FA

Safeguarding Children

FA First Aid Club

Welfare FA Level

1 FA Level 2

FA Youth Module

Licenced Coach

Other

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These are the types of little but important tasks which the parents help out with.

L&BBFC do not want to discourage this involvement by placing any accreditation

criteria on them

Minimal

Help with the following types of activity:

Linesman (Less than 50% of the time. Over 50% have to be registered as an Unaccredited Referee

Assistant)

Refereeing (Less than 50% of home games. Over 50% have to be registered as an Unaccredited

Referee)

Erection and dismantling of goals, FA Respect Barrier, Corner Flags

Assisting in making the pitch safe (filling in holes, removing rubbish, etc).

Note: It is the responsibility of the Coach to ensure the pitch and equipment is safe and hazard free, not the

Team Helpers responsibilities.

Cannot supervise players on behalf of the Club

Cannot deputise for any other role.

DBS FA

Safeguarding Children

FA First Aid Club

Welfare FA Level

1 FA Level 2

FA Youth Module

Licenced Coach

Other