Ch 1 Managerial Accounting and the Business Environment

4 Chapter 1: Managerial Accounting and the Business Environment

Managerial accounting is concerned with pro-viding information to managers—that is, people inside an organization who direct andcontrol its operations. In contrast, financial accounting is concerned with providinginformation to stockholders, creditors, and others who are outside an organization.Managerial accounting provides the essential data with which organizations are actu-ally run. Financial accounting provides the scorecard by which a company’s past per-formance is judged.

Because it is manager oriented, any study of managerial accounting must be pre-ceded by some understanding of what managers do, the information managers need,and the general business environment. Accordingly, the purpose of this chapter is tobriefly examine these subjects.

The Work of Management and the Need forManagerial Accounting Information

Every organization—large and small—has managers. Someone must be responsiblefor making plans, organizing resources, directing personnel, and controlling opera-tions. This is true of the Bank of America, the Peace Corps, the University of Illinois,the Catholic Church, and the Coca-Cola Corporation, as well as the local 7-Elevenconvenience store. In this chapter, we will use a particular organization—GoodVibrations, Inc.—to illustrate the work of management. What we have to say about themanagement of Good Vibrations, Inc., however, is very general and can be applied tovirtually any organization.

Good Vibrations, Inc., runs a chain of retail outlets that sell a full range of musicCDs. The chain’s stores are concentrated in Pacific Rim cities such as Sydney,Singapore, Hong Kong, Beijing, Tokyo, and Vancouver, British Columbia. The com-pany has found that the best way to generate sales, and profits, is to create an excitingshopping environment. Consequently, the company puts a great deal of effort intoplanning the layout and decor of its stores—which are often quite large and extendover several floors in key downtown locations. Management knows that different typesof clientele are attracted to different kinds of music. The international rock section isgenerally decorated with bold, brightly colored graphics, and the aisles are purposelynarrow to create a crowded feeling much like one would experience at a popular night-club on Friday night. In contrast, the classical music section is wood-paneled and fullysound insulated, with the rich, spacious feeling of a country club meeting room.

Managers at Good Vibrations, Inc., like managers everywhere, carry out threemajor activities—planning, directing and motivating, and controlling. Planninginvolves selecting a course of action and specifying how the action will be imple-mented. Directing and motivating involves mobilizing people to carry out plans andrun routine operations. Controlling involves ensuring that the plan is actually carriedout and is appropriately modified as circumstances change. Management accountinginformation plays a vital role in these basic management activities—but most particu-larly in the planning and control functions.

PlanningThe first step in planning is to identify alternatives and then to select from among thealternatives the one that does the best job of furthering the organization’s objectives.The basic objective of Good Vibrations, Inc., is to earn profits for the owners of thecompany by providing superior service at competitive prices in as many markets as

objective 1Describe what

managers do andwhy they need

accountinginformation.

possible. To further this objective, every year top management carefully considers arange of options, or alternatives, for expanding into new geographic markets. This yearmanagement is considering opening new stores in Shanghai, Los Angeles, andAuckland.

When making this and other choices, management must balance the opportuni-ties against the demands made on the company’s resources. Management knows frombitter experience that opening a store in a major new market is a big step that cannotbe taken lightly. It requires enormous amounts of time and energy from the company’smost experienced, talented, and busy professionals. When the company attempted toopen stores in both Beijing and Vancouver in the same year, resources were stretchedtoo thinly. The result was that neither store opened on schedule, and operations in therest of the company suffered. Therefore, entering new markets is planned very, verycarefully.

Among other data, top management looks at the sales volumes, profit margins,and costs of the company’s established stores in similar markets. These data, suppliedby the management accountant, are combined with projected sales volume data at theproposed new locations to estimate the profits that would be generated by the newstores. In general, virtually all important alternatives considered by management in theplanning process have some effect on revenues or costs, and management accountingdata are essential in estimating those effects.

After considering all of the alternatives, Good Vibrations, Inc.’s top managementdecided to open a store in the burgeoning Shanghai market in the third quarter of theyear, but to defer opening any other new stores to another year. As soon as this deci-sion was made, detailed plans were drawn up for all parts of the company that wouldbe involved in the Shanghai opening. For example, the Personnel Department’s travelbudget was increased, since it would be providing extensive on-the-site training to thenew personnel hired in Shanghai.

As in the Personnel Department example, the plans of management are oftenexpressed formally in budgets, and the term budgeting is applied to generally describethis part of the planning process. Budgets are usually prepared under the direction ofthe controller, who is the manager in charge of the Accounting Department. Typically,budgets are prepared annually and represent management’s plans in specific, quantita-tive terms. In addition to a travel budget, the Personnel Department will be given goalsin terms of new hires, courses taught, and detailed breakdowns of expected expenses.Similarly, the manager of each store will be given a target for sales volume, profit,expenses, pilferage losses, and employee training. These data will be collected, ana-lyzed, and summarized for management use in the form of budgets prepared by man-agement accountants.

Directing and MotivatingIn addition to planning for the future, managers must oversee day-to-day activities andkeep the organization functioning smoothly. This requires the ability to motivate andeffectively direct people. Managers assign tasks to employees, arbitrate disputes,answer questions, solve on-the-spot problems, and make many small decisions thataffect customers and employees. In effect, directing is that part of the managers’ workthat deals with the routine and the here and now. Managerial accounting data, such asdaily sales reports, are often used in this type of day-to-day decision making.

ControllingIn carrying out the control function, managers seek to ensure that the plan is being fol-lowed. Feedback, which signals whether operations are on track, is the key to effec-tive control. In sophisticated organizations this feedback is provided by detailed

Chapter 1: Managerial Accounting and the Business Environment 5

INSTRUCTOR’S NOTESuppose your fraternity orsorority wanted to raise funds fora local charity. A committeemight contact severalorganizations that offer productsthat you might sell. Thecommittee could collectinformation to present to thegroup to help make a decisionabout the best alternative,whether it be selling candy orflashlights, or to take a moresimple route, such as washingcars or having a dance-a-thon.These activities involveplanning.

reports of various types. One of these reports, which compares budgeted to actualresults, is called a performance report. Performance reports suggest where operationsare not proceeding as planned and where some parts of the organization may requireadditional attention. For example, before the opening of the new Shanghai store in thethird quarter of the year, the store’s manager will be given sales volume, profit, andexpense targets for the fourth quarter of the year. As the fourth quarter progresses, peri-odic reports will be made in which the actual sales volume, profit, and expenses arecompared to the targets. If the actual results fall below the targets, top management isalerted that the Shanghai store requires more attention. Experienced personnel can beflown in to help the new manager, or top management may come to the conclusion thatplans will have to be revised. As we shall see in following chapters, providing this kindof feedback to managers is one of the central purposes of managerial accounting.

The End Results of Managers’ ActivitiesAs a customer enters one of the Good Vibrations stores, the results of management’splanning, directing and motivating, and control activities will be evident in the manydetails that make the difference between a pleasant and an irritating shopping experi-ence. The store will be clean, fashionably decorated, and logically laid out. Featuredartists’ videos will be displayed on TV monitors throughout the store, and the back-ground rock music will be loud enough to send older patrons scurrying for the classi-cal music section. Popular CDs will be in stock, and the latest hits will be available forprivate listening on earphones. Specific titles will be easy to find. Regional music, suchas CantoPop in Hong Kong, will be prominently featured. Checkout clerks will bealert, friendly, and efficient. In short, what the customer experiences doesn’t simplyhappen; it is the result of the efforts of managers who must visualize and fit togetherthe processes that are needed to get the job done.

The Planning and Control CycleThe work of management can be summarized in a model such as the one shown inExhibit 1–1. The model, which depicts the planning and control cycle, illustrates thesmooth flow of management activities from planning through directing and motivat-ing, controlling, and then back to planning again. All of these activities involve deci-sion making, so it is depicted as the hub around which the other activities revolve.


Exhibit 1–1 The Planning and Control Cycle

DecisionMaking

Formulating long- andshort-term plans (Planning)

Measuring performance(Controlling)

Comparing actual toplanned performance

(Controlling)

Implementingplans (Directingand Motivating)

Comparison of Financial andManagerial Accounting

Financial accounting reports are prepared for the use of external parties such as share-holders and creditors, whereas managerial accounting reports are prepared for man-agers inside the organization. This contrast in basic orientation results in a number ofmajor differences between financial and managerial accounting, even though bothfinancial and managerial accounting rely on the same underlying financial data. Thesedifferences are summarized in Exhibit 1–2.

As shown in Exhibit 1–2, in addition to the difference in who the reports are pre-pared for, financial and managerial accounting also differ in their emphasis betweenthe past and the future, in the type of data provided to users, and in several other ways.These differences are discussed in the following paragraphs.


objective 2Identify the major

differences andsimilarities between

financial andmanagerialaccounting.

INSTRUCTOR’S NOTEStudents will learn as the courseprogresses that the needs ofmanagement will determine theamount and the type ofinformation presented inmanagerial accounting reports.Since generally acceptedaccounting principles do not haveto be followed, there will be agreater emphasis on what suitsthe company’s information needsrather than on the needs ofoutsiders.

Exhibit 1–2 Comparison of Financial and Managerial Accounting

• Reports to those inside the organization for:

Planning Directing and motivating Controlling Performance evaluation

• Emphasis is on decisions affecting the future.

• Relevance and flexibility of data are emphasized.

• Timeliness of information is required.

• Detailed segment reports about departments, products,customers, and employees are prepared.

• Need not follow GAAP.

• Not mandatory.

Accounting

Financial Data

ManagerialAccounting

• Reports to those outside the organization:

Owners Lenders Tax authorities Regulators

• Emphasis is on summaries of financial consequences of past activities.

• Objectivity and verifiability of data are emphasized.

• Precision of information is required.

• Only summarized data for the entire organization are prepared.

• Must follow GAAP.

• Mandatory for external reports.

FinancialAccounting

• Recording• Estimating• Organizing• Summarizing

Emphasis on the FutureSince planning is such an important part of the manager’s job, managerial accountinghas a strong future orientation. In contrast, financial accounting primarily provides sum-maries of past financial transactions. These summaries may be useful in planning, butonly to a point. The difficulty with summaries of the past is that the future is not simplya reflection of what has happened in the past. Changes are constantly taking place ineconomic conditions, customer needs and desires, competitive conditions, and so on.All of these changes demand that the manager’s planning be based in large part on esti-mates of what will happen rather than on summaries of what has already happened.

Relevance and Flexibility of DataFinancial accounting data are expected to be objective and verifiable. However, forinternal uses the manager wants information that is relevant even if it is not completelyobjective or verifiable. By relevant, we mean appropriate for the problem at hand. Forexample, it is difficult to verify estimated sales volumes for a proposed new store atGood Vibrations, Inc., but this is exactly the type of information that is most useful tomanagers in their decision making. The managerial accounting information systemshould be flexible enough to provide whatever data are relevant for a particulardecision.

Less Emphasis on PrecisionTimeliness is often more important than precision to managers. If a decision must bemade, a manager would much rather have a good estimate now than wait a week for amore precise answer. A decision involving tens of millions of dollars does not have tobe based on estimates that are precise down to the penny, or even to the dollar.Estimates that are accurate to the nearest million dollars may be precise enough tomake a good decision. Since precision is costly in terms of both time and resources,managerial accounting places less emphasis on precision than does financial account-ing. In addition, managerial accounting places considerable weight on nonmone-tary data. For example, information about customer satisfaction is of tremendousimportance even though it would be difficult to express such data in a monetary form.

Segments of an OrganizationFinancial accounting is primarily concerned with reporting for the company as awhole. By contrast, managerial accounting focuses much more on the parts, or seg-ments, of a company. These segments may be product lines, sales territories, divisions,departments, or any other categorization of the company’s activities that managementfinds useful. Financial accounting does require some breakdowns of revenues andcosts by major segments in external reports, but this is a secondary emphasis. In man-agerial accounting, segment reporting is the primary emphasis.

Generally Accepted AccountingPrinciples (GAAP)Financial accounting statements prepared for external users must be prepared in accor-dance with generally accepted accounting principles (GAAP). External users musthave some assurance that the reports have been prepared in accordance with somecommon set of ground rules. These common ground rules enhance comparability and


help reduce fraud and misrepresentation, but they do not necessarily lead to the type ofreports that would be most useful in internal decision making. For example, GAAPrequires that land be stated at its historical cost on financial reports. However, if man-agement is considering moving a store to a new location and then selling the land thestore currently sits on, management would like to know the current market value of theland—a vital piece of information that is ignored under GAAP.

Managerial accounting is not bound by generally accepted accounting principles.Managers set their own ground rules concerning the content and form of internalreports. The only constraint is that the expected benefits from using the informationshould outweigh the costs of collecting, analyzing, and summarizing the data.Nevertheless, as we shall see in subsequent chapters, it is undeniably true that finan-cial reporting requirements have heavily influenced management accounting practice.

Managerial Accounting—Not MandatoryFinancial accounting is mandatory; that is, it must be done. Various outside partiessuch as the Securities and Exchange Commission (SEC) and the tax authorities requireperiodic financial statements. Managerial accounting, on the other hand, is not manda-tory. A company is completely free to do as much or as little as it wishes. There are noregulatory bodies or other outside agencies that specify what is to be done, or, for thatmatter, whether anything is to be done at all. Since managerial accounting is com-pletely optional, the important question is always, “Is the information useful?” ratherthan, “Is the information required?”

Expanding Role of Managerial AccountingManagerial accounting has its roots in the industrial revolution of the 19th century.During this early period, most firms were tightly controlled by a few owner-managerswho borrowed based on personal relationships and their personal assets. Since therewere no external shareholders and little unsecured debt, there was little need for elab-orate financial reports. In contrast, managerial accounting was relatively sophisticatedand provided the essential information needed to manage the early large-scale produc-tion of textiles, steel, and other products.1

After the turn of the century, financial accounting requirements burgeonedbecause of new pressures placed on companies by capital markets, creditors, regula-tory bodies, and federal taxation of income. Johnson and Kaplan state that “many firmsneeded to raise funds from increasingly widespread and detached suppliers of capital.To tap these vast reservoirs of outside capital, firms’ managers had to supply auditedfinancial reports. And because outside suppliers of capital relied on audited financialstatements, independent accountants had a keen interest in establishing well-definedprocedures for corporate financial reporting. The inventory costing procedures adoptedby public accountants after the turn of the century had a profound effect on manage-ment accounting.”2

As a consequence, for many decades, management accountants increasinglyfocused their efforts on ensuring that financial accounting requirements were met andfinancial reports were released on time. The practice of management accounting stag-nated. In the early part of the century, as product lines expanded and operationsbecame more complex, forward-looking companies such as Du Pont, General Motors,


INSTRUCTOR’S NOTEStress to students that managerialaccounting has evolved inresponse to changes in thebusiness environment and that itis still evolving. A managementaccounting practice that wassatisfactory a few years ago maybe inadequate today.

1 A. D. Chandler, The Visible Hand: The Managerial Revolution in American Business (Cambridge, MA:Harvard University Press, 1977).

2 H. Thomas Johnson and Robert S. Kaplan, Relevance Lost: The Rise and Fall of ManagementAccounting (Boston, MA: Harvard Business School Press, 1987), pp. 129–30.

and General Electric saw a renewed need for management-oriented reports that wasseparate from financial reports.3 But in most companies, management accounting prac-tices up through the mid-1980s were largely indistinguishable from practices that werecommon prior to World War I. In recent years, however, new economic forces have ledto many important innovations in management accounting. These new practices willbe discussed in later chapters.

The Changing Business EnvironmentThe last two decades have been a period of tremendous foment and change in the busi-ness environment. Competition in many industries has become worldwide in scope,and the pace of innovation in products and services has accelerated. This has beengood news for consumers, since intensified competition has generally led to lowerprices, higher quality, and more choices. However, the last two decades have been aperiod of wrenching change for many businesses and their employees. Many managershave learned that cherished ways of doing business don’t work anymore and that majorchanges must be made in how organizations are managed and in how work gets done.These changes are so great that some observers view them as a second industrialrevolution.

This revolution is having a profound effect on the practice of managerialaccounting—as we will see throughout the rest of the text. First, however, it is neces-sary to have an appreciation of the ways in which organizations are transforming them-selves to become more competitive. Since the early 1980s, many companies have gonethrough several waves of improvement programs, starting with just-in-time (JIT) andpassing on to total quality management (TQM), process reengineering, and variousother management programs—including in some companies the theory of constraints(TOC). When properly implemented, these improvement programs can enhance qual-ity, reduce cost, increase output, eliminate delays in responding to customers, and ulti-mately increase profits. They have not, however, always been wisely implemented, andthere is considerable controversy concerning the ultimate value of each of these pro-grams. Nevertheless, the current business environment cannot be properly understoodwithout an appreciation of what each of these approaches attempts to accomplish. Eachis worthy of extended study, but we will discuss them only in the broadest terms. Thedetails are best handled in operations management courses.

Just-in-Time (JIT)When companies use the just-in-time (JIT) production and inventory control system,they purchase materials and produce units only as needed to meet actual customerdemand. In a JIT system, inventories are reduced to the minimum and in some casesare zero. For example, the Memory Products Division of Stolle Corporation in Sidney,Ohio, slashed its work in process inventory from 10,000 units to 250 units by using JITtechniques.4

The JIT approach can be used in both merchandising and manufacturing compa-nies. It has the most profound effects, however, on the operations of manufacturingcompanies, which maintain three classes of inventories—raw materials, work inprocess, and finished goods. Raw materials are the materials that are used to make aproduct. Work in process inventories consist of units of product that are only partially


3 H. Thomas Johnson, “Management Accounting in an Early Integrated Industrial: E. I. du Pont deNemours Powder Company, 1903–1912,” Business History Review, Summer 1975, pp. 186–87.

4 Nabil Hassan, Herbert E. Brown, Paula M. Sanders, and Nick Koumoutzis, “Stolle Puts World Class intoMemory,” Management Accounting, January 1993, pp. 22–25.

SUGGESTED READINGAs global competition hasemerged, the nature and intensityof competition have increased. Insuch a dynamic competitiveenvironment, it is doubtful thatany competitive advantage canbe sustained. Competition in aworld of temporary advantage isdiscussed in Robin Cooper,“Note on the ConfrontationStrategy,” Harvard BusinessSchool Case 9-195-105,Publishing Division (Boston,MA: Harvard Business School,October 14, 1994).

objective 3Explain the basiccharacteristics ofjust-in-time (JIT).

complete and will require further work before they are ready for sale to a customer.Finished goods inventories consist of units of product that have been completed buthave not yet been sold to customers.

Traditionally, manufacturing companies have maintained large amounts of allthree kinds of inventories to act as buffers so that operations can proceed smoothlyeven if there are unanticipated disruptions. Raw materials inventories provide insur-ance in case suppliers are late with deliveries. Work in process inventories are main-tained in case a workstation is unable to operate due to a breakdown or other reason.Finished goods inventories are maintained to accommodate unanticipated fluctuationsin demand.

While these inventories provide buffers against unforeseen events, they have acost. In addition to the money tied up in the inventory, experts argue that the presenceof inventories encourages inefficient and sloppy work, results in too many defects, anddramatically increases the amount of time required to complete a product. None of thisis obvious—if it were, companies would have long ago reduced their inventories.Managers at Toyota are credited with the insight that large inventories often createmore problems than they solve, and Toyota pioneered the JIT approach.

THE JIT CONCEPT Under ideal conditions, a company operating a just-in-timesystem would purchase only enough materials each day to meet that day’s needs.Moreover, the company would have no goods still in process at the end of the day, andall goods completed during the day would have been shipped immediately to cus-tomers. As this sequence suggests, “just-in-time” means that raw materials are receivedjust in time to go into production, manufactured parts are completed just in time tobe assembled into products, and products are completed just in time to be shipped tocustomers.

Although few companies have been able to reach this ideal, many companieshave been able to reduce inventories to only a fraction of their previous levels. Theresult has been a substantial reduction in ordering and warehousing costs, and muchmore effective operations.

How does a company avoid a buildup of parts and materials at various worksta-tions and still ensure a smooth flow of goods when JIT is in use? In a JIT environment,the flow of goods is controlled by a pull approach. The pull approach can be explainedas follows: At the final assembly stage, a signal is sent to the preceding workstation asto the exact amount of parts and materials that will be needed over the next few hoursto assemble products to fill customer orders, and only that amount of parts and mate-rials is provided. The same signal is sent back through each preceding workstation sothat a smooth flow of parts and materials is maintained with no appreciable inventorybuildup at any point. Thus, all workstations respond to the pull exerted by the finalassembly stage, which in turn responds to customer orders. As one worker explained,“Under a JIT system you don’t produce anything, anywhere, for anybody unless theyask for it somewhere downstream. Inventories are an evil that we’re taught to avoid.”The pull approach is illustrated in Exhibit 1–3.

The pull approach described above can be contrasted to the push approach usedin conventional manufacturing systems. In conventional systems, when a workstationcompletes its work, the partially completed goods are “pushed” forward to the nextworkstation regardless of whether that workstation is ready to receive them. The resultis an unintentional stockpiling of partially completed goods that may not be completedfor days or even weeks. This ties up funds and also results in operating inefficiencies.For one thing, it becomes very difficult to keep track of where everything is when somuch is scattered all over the factory floor.

Another characteristic of conventional manufacturing systems is an emphasis on“keeping everyone busy” as an end in itself. This inevitably leads to excess invento-ries—particularly work in process inventories—for reasons that will be more fullyexplored in a later section on the theory of constraints. In JIT, the traditional emphasis


REINFORCINGPROBLEMSJust-in-timeE1–2 Basic 10 min.E1–3 Basic 15 min.P1–7 Medium 30 min.

INSTRUCTOR’S NOTEAsk students what types ofsavings they think a JIT systemwould generate.

on keeping everyone busy is abandoned in favor of producing only what customersactually want—even if that means some workers are idle.

Focus on Current Practice

McDonald’s new just-in-time (JIT) system called “Made for You” is “plainlyan answer to the charge that made-to-order food from rivals such as BurgerKing and Wendy’s tastes fresher.” McDonald’s franchisees often cook burg-ers and other food in batches which then sit around, losing flavor andfreshness. The objective of the new system, which costs about $25,000 toinstall in a restaurant, is to serve each customer with the freshest food pos-sible within 90 seconds of ordering. To design the new “Made for You” sys-tem, McDonald’s carefully studied JIT manufacturing systems like Toyota’s.

“The moment a Big Mac is ordered, a computer screen in the kitchentells one of the workers to start assembling it. Meanwhile, by monitoringthe flow of orders, the computer also estimates future demand, indicatingwhen to start cooking things (like fries) that cannot be squeezed into the90-second slot.

“ ‘Made for You’ should help cut stock costs, and there may be somestaff savings. But the proof of the pudding will, so to speak, be in theburgers.”5

JIT Purchasing Any organization with inventories—retail, wholesale, distribu-tion, service, or manufacturing—can use JIT purchasing. Under JIT purchasing:

1. A company relies on a few ultrareliable suppliers. IBM, for example, eliminated95% of the suppliers from one of its plants, reducing the number from 640 to only32. Rather than soliciting bids from suppliers each year and going with the low bid-der, the dependable suppliers are rewarded with long-term contracts.

2. Suppliers make frequent deliveries in small lots just before the goods are needed.Rather than deliver a week’s (or a month’s) supply of an item at one time, suppli-ers must be willing to make deliveries as often as several times a day, and in the


Exhibit 1–3 JIT Pull Approach to the Flow of Goods

Supplier CuttingWorkstation

MillingWorkstation

AssemblyWorkstation

SalesDepartment

Customers

JIT Order forRaw Materials

(5)

JIT Order forCut Parts

(4)

JIT Order forMilled Parts

(3)

JIT Order forFinished Goods

(2)

Customer OrdersIndicating

Delivery Dates(1)

The final workstation pulls only enough material and parts to fill customer orders for the day.

5 “McJITers,” The Economist, April 4, 1998, p. 70.

exact quantities specified by the buyer. Undependable suppliers who do not meetdelivery schedules are weeded out. Dependability is essential, since a JIT system ishighly vulnerable to any interruption in supply. If a single part is unavailable, theentire assembly operation may have to be shut down. Or, in the case of a merchan-dising company, if the supplier allows inventories to get down to zero, customersmay be turned away unsatisfied.

3. Suppliers must deliver defect-free goods. Because of the vulnerability of a JIT sys-tem to disruptions, defects cannot be tolerated. Indeed, suppliers must become soreliable that incoming goods do not have to be inspected.

Companies that adopt JIT purchasing often realize substantial savings fromstreamlined operations. Note that a company does not have to eliminate all inventoriesto use the JIT approach. Indeed, retail organizations must maintain some inventories orthey couldn’t operate. But the amount of time a product spends on a shelf or in a ware-house can be greatly reduced.


Dell Computer Corporation has finely tuned its just-in-time (JIT) system sothat an order for a customized personal computer that comes in over theInternet at 9 A.M. can be on a delivery truck to the customer by 9 P.M. thefollowing day. In addition, Dell’s low-cost production system allows it tounderprice its rivals by 10% to 15%. This combination has made Dell theenvy of the personal computer industry and has enabled the company togrow at five times the industry rate.

How does the company’s JIT system deliver lower costs? “Whilemachines from Compaq and IBM can languish on dealer shelves for twomonths, Dell doesn’t start ordering components and assembling computersuntil an order is booked. That may sound like no biggie, but the price of PCparts can fall rapidly in just a few months. By ordering right before assem-bly, Dell figures its parts, on average, are 60 days newer than those in anIBM or Compaq machine sold at the same time. That can translate into a6% profit advantage in components alone.”6

KEY ELEMENTS IN A JIT SYSTEM In addition to JIT purchasing, fourkey elements are usually required for the successful operation of a JIT manufacturingsystem. These elements include improving the plant layout, reducing the setup timeneeded for production runs, striving for zero defects, and developing a flexibleworkforce.

Improving Plant Layout To properly implement JIT, a company typicallymust improve the manufacturing flow lines in its plant. A flow line is the physical pathtaken by a product as it moves through the manufacturing process as it is transformedfrom raw materials to completed goods.

Traditionally, companies have designed their plant floors so that similarmachines are grouped together. Such a functional layout results in all drill presses inone place, all lathes in another place, and so forth. This approach to plant layoutrequires that work in process be moved from one group of machines to another—


6 Gary McWilliams, “Whirlwind on the Web,” Business Week, April 7, 1997, p. 134.

INSTRUCTOR’S NOTEThe following analogy willemphasize the importance of agood plant layout. If McDonald’sor Burger King were organizedlike a conventional factory, allgrills would be located in onestore, all deep fat fryers inanother store, and all beveragedispensers in another. A customerwanting a hamburger, fries, andbeverage would have to drive tothree stores. In reality, each fast-food outlet is a mini-factorycombining all equipmentrequired to make the finalproduct—the customer’scomplete meal.

frequently across the plant or even to another building. The result is extensive mate-rial-handling costs, large work in process inventories, and unnecessary delays.

In a JIT system, all machines needed to make a particular product are oftenbrought together in one location. This approach to plant layout creates an individual“mini” factory for each separate product, frequently referred to as a focused factory oras a “factory within a factory.” The flow line for a product can be straight, as shownearlier in Exhibit 1–3, or it can be in a U-shaped configuration as shown in Exhibit 1–4.The key point is that all machines in a product flow line are tightly grouped together sothat partially completed units are not shifted from place to place all over the factory.Manufacturing cells are also often part of a JIT product flow line. In a cell, a singleworker operates several machines. An example of a cell is illustrated in Exhibit 1–5.

The focused factory approach allows workers to focus all of their efforts on aproduct from start to finish and minimizes handling and moving. After one large man-ufacturing company rearranged its plant layout and organized its products into indi-vidual flow lines, the company determined that the distance traveled by one product


Exhibit 1–4 PlantLayout in a JIT System

Product A Flow Line Product B Flow Line

CompletedUnits

Incoming JITMaterials


CompletedUnits

Receiving and Shipping Department

DrillingMachine

AssemblyCuttingMachine

AssemblyCuttingMachine

ShapingMachine

DrillingMachine

Exhibit 1–5 Exampleof a Manufacturing Cell

DeburringMachine

BoringMachine

FacingMachine

Operator


CompletedParts or

Components

had been decreased from 3 miles to just 300 feet. Apart from reductions in handling,this more compact layout makes it much easier to keep track of where a particular jobis in the production process.

As the accompanying Focus on Current Practice box illustrates, an improvedplant layout can dramatically increase throughput, which is the total volume of pro-duction through a facility during a period, and it can dramatically reduce throughputtime (also known as cycle time), which is the time required to make a product.


American Standard uses cell manufacturing to cut inventories and reducemanufacturing time. At its plant in Leeds, England, it used to take as muchas three weeks to manufacture a vacuum pump and another week toprocess the paperwork for an order. Therefore, customers had to placeorders a month in advance. “Today Leeds . . . has switched to manufactur-ing cells that do everything from lathing to assembly in quick sequence. Theresult is a breakthrough in speed. Manufacturing a pump now takes just sixminutes.”7

Reduced Setup Time Setups involve activities—such as moving materials,changing machine settings, setting up equipment, and running tests—that must be per-formed whenever production is switched over from making one type of item toanother. For example, it may not be a simple matter to switch over from making 1⁄2-inchbrass screws to making 3⁄4-inch brass screws on a manually controlled milling machine.Many preparatory steps must be performed, and these steps can take hours. Because ofthe time and expense involved in such setups, many managers believe setups should beavoided and therefore items should be produced in large batches. For example, onebatch of 400 units requires only one setup, whereas four batches of 100 units eachwould require four setups. The problem with big batches is that they create largeamounts of inventory that must wait for days, weeks, or even months before furtherprocessing at the next workstation or before they are sold

One advantage of a dedicated flow line, such as the one illustrated in Exhibit1–4, is that it requires fewer setups. If equipment is dedicated to a single product,setups are largely eliminated and the product can be produced in any batch sizedesired. Even when dedicated flow lines are not used, it is often possible to slash setuptime by using techniques such as single-minute-exchange-of-dies. A die is a deviceused for cutting out, forming, or stamping material. For example, a die is used to pro-duce the stamped metal door panels on an automobile. A die must be changed when itwears out or when production is switched to a different product. This changeover canbe time-consuming. The goal with single-minute-exchange-of-dies is to reduce theamount of time required to change a die to a minute or less. This can be done by sim-ple techniques such as doing as much of the changeover work in advance as possiblerather than waiting until production is shut down.8 When such techniques are followed,batch sizes can be very small.


7 Shawn Tully, “Raiding a Company’s Hidden Cash,” Fortune, August 22, 1994, pp. 82–87.8 Shigeo Shingo and Alan Robinson, Modern Approaches to Manufacturing Improvement: The Shingo

System (Cambridge, MA: Productivity Press, 1990).

INSTRUCTOR’S NOTESome students may notunderstand why large setup costsresult in big batches. Ask themhow they would schedule theirclasses if they had to commutefour hours to school. Typically,they would bunch their classes soas to minimize the number ofdays they would have tocommute to campus.

Smaller batches reduce the level of inventories, make it easier to respond quicklyto the market, reduce cycle times, and generally make it much easier to spot manufac-turing problems before they result in a large number of defective units.

Zero Defects and JIT Defective units create big problems in a JIT environ-ment. If a completed order contains a defective unit, the company must ship the orderwith less than the promised quantity or it must restart the whole production process tomake just one unit. At minimum, this creates a delay in shipping the order and maygenerate a ripple effect that delays other orders. For this and other reasons, defectscannot be tolerated in a JIT system. Companies that are deeply involved in JIT tendto become zealously committed to a goal of zero defects. Even though it may benext to impossible to attain the zero defect goal, companies have found that theycan come very close. For example, Motorola, Allied Signal, and many other com-panies now measure defects in terms of the number of defects per million units ofproduct.

In a traditional company, parts and materials are inspected for defects when theyare received from suppliers, and quality inspectors inspect units as they progress alongthe production line. In a JIT system, the company’s suppliers are responsible for thequality of incoming parts and materials. And instead of using quality inspectors, thecompany’s production workers are directly responsible for spotting defective units. Aworker who discovers a defect is supposed to punch an alarm button that stops the pro-duction flow line and sets off flashing lights. Supervisors and other workers thendescend on the workstation to determine the cause of the defect and correct it beforeany further defective units are produced. This procedure ensures that problems arequickly identified and corrected, but it does require that defects are rare—otherwisethere would be constant disruptions to the production process.

Flexible Workforce Workers on a JIT line must be multiskilled and flexible.Workers are often expected to operate all of the equipment on a JIT product flow line.Moreover, workers are expected to perform minor repairs and do maintenance workwhen they would otherwise be idle. In contrast, on a conventional assembly line aworker performs a single task all the time every day and all maintenance work is doneby a specialized maintenance crew.

BENEFITS OF A JIT SYSTEM Many companies—large and small—haveemployed JIT with great success. Among the major companies using JIT are Bose,Goodyear, Westinghouse, General Motors, Hughes Aircraft, Ford Motor Company,Black and Decker, Chrysler, Borg-Warner, John Deere, Xerox, Tektronix, and Intel.The main benefits of JIT are the following:

1. Working capital is bolstered by the recovery of funds that were tied up ininventories.

2. Areas previously used to store inventories are made available for other, moreproductive uses.

3. Throughput time is reduced, resulting in greater potential output and quickerresponse to customers.

4. Defect rates are reduced, resulting in less waste and greater customer satisfaction.

As a result of benefits such as those cited above, more companies are embracingJIT each year. Most companies find, however, that simply reducing inventories is notenough. To remain competitive in an ever changing and ever more competitive busi-ness environment, companies must strive for continuous improvement.



Just-in-time (JIT) systems have many advantages, but they are vulnerable tounexpected disruptions in supply. A production line can quickly come to ahalt if essential parts are unavailable. Toyota, the developer of JIT, foundthis out the hard way. One Saturday, a fire at Aisin Seiki Company’s plant inAichi Prefecture stopped the delivery of all brake parts to Toyota. ByTuesday, Toyota had to close down all of its Japanese assembly lines. By thetime the supply of brake parts had been restored, Toyota had lost an esti-mated $15 billion in sales.9

Total Quality Management (TQM)The most popular approach to continuous improvement is known as total quality man-agement. There are two major characteristics of total quality management (TQM):(1) a focus on serving customers and (2) systematic problem solving using teams madeup of front-line workers. A variety of specific tools are available to aid teams in theirproblem solving. One of these tools, benchmarking, involves studying organizationsthat are among the best in the world at performing a particular task. For example, whenXerox wanted to improve its procedures for filling customer orders, it studied how themail-order company L. L. Bean processes its customer orders.

THE PLAN-DO-CHECK-ACT CYCLE Perhaps the most important and per-vasive TQM problem-solving tool is the plan-do-check-act (PDCA) cycle, which isalso referred to as the Deming Wheel.10 The plan-do-check-act cycle is a systematic,fact-based approach to continuous improvement. The basic elements of the PDCAcycle are illustrated in Exhibit 1–6. The PDCA cycle applies the scientific method toproblem solving. In the Plan phase, the problem-solving team analyzes data to identifypossible causes for the problem and then proposes a solution. In the Do phase, anexperiment is conducted. In the Check phase, the results of the experiment are ana-lyzed. And in the Act phase, if the results of the experiment are favorable, the plan isimplemented. If the results of the experiment are not favorable, the team goes back tothe original data and starts all over again.

AN EXAMPLE OF TQM IN PRACTICE Sterling Chemicals, Inc., a pro-ducer of basic industrial chemicals, provides a good example of the use of TQM.11

Among many other problems, the company had been plagued by pump failures. In oneyear, a particular type of pump had failed 22 times at an average cost of about $10,000per failure. The company first tried to solve the problem using a traditional, non-TQMapproach. A committee of “experts”—in this case engineers and manufacturing


objective 4Describe the total

quality management(TQM) approach to

continuousimprovement.

9 “Toyota to Recalibrate ‘Just-in-Time,’ ” International Herald Tribune, February 8, 1997, p. 9.10 Dr. W. Edwards Deming, a pioneer in TQM, introduced many of the elements of TQM to Japanese

industry after World War II. TQM was further refined and developed at Japanese companies such asToyota.

11 The information about Sterling Chemicals in this section was taken from Karen Hopper Wruck andMichael C. Jensen, “Science, Specific Knowledge, and Total Quality Management,” Journal ofAccounting and Economics 18 (1994), pp. 247–87. The quotations are from pages 260 and 261 of thisarticle and are used with permission from Elsevier Science.

REINFORCINGPROBLEMSTotal quality managementE1–2 Basic 10 min.

IN THE REAL WORLD—PERMANENT COSTCUTTINGModern views ofcompetitiveness focus on quality,flexibility, timeliness, andinnovativeness, with cost playingless of a role than it has in thepast. However, we should not betoo quick to dismiss the linkbetween cost and competi-tiveness. Sources: Peter Drucker,“Permanent Cost Cutting,” TheWall Street Journal, January 11,1991, p. A10; and Robin Cooper,“Japanese Cost ManagementPractices,” CMA Magazine,October 1994, pp. 20–24.

supervisors—was appointed to solve the problem. A manager at Sterling Chemicalsdescribes the results:

This team immediately concluded that each of the 22 pump failures . . . was due to a special or one-of-a-kind cause. There was some finger pointing by team members trying to assign blame.Maintenance engineers claimed that production personnel didn’t know how to operate the pumps,and production supervisors blamed maintenance people for poor repair work.

One year later, a TQM team was formed to tackle the same pump failure prob-lem. The team consisted primarily of hourly workers with hands-on experience work-ing with the pumps. A Sterling Chemicals manager describes what happened:

Based on their knowledge and the data they had collected, the team brainstormed and listed 57 theo-ries that potentially explained the high pump failure rates. The team reviewed and edited the brain-storming list, testing each theory against the data. Through this process, they reduced thebrainstorming list to four potential causes of failure: i) the pump seal installation procedure, ii) pumpsuction pressure, iii) excessive pump vibration, and iv) missing or broken equipment upstream fromthe pump.

They then experimented to determine which of these causes were important determinants ofpump failure. Testing the pump suction theory rejected it as a cause of failure. The broken or missingequipment theory was eliminated through inspection. Since testing the two remaining theoriesrequired making changes and observing the results of those changes over time, the team developedrecommendations to address [them] both . . . The recommendations were implemented . . . Since thenwe have had no pump failures.

Notice how the plan-do-check-act cycle was used to solve this pump failureproblem. Instead of bickering over who was responsible for the problem, the teambegan by collecting data. They then hypothesized a number of possible causes for theproblem, and these hypotheses were checked against the data. Perhaps the most impor-tant feature of TQM is that “it improves productivity by encouraging the use of sciencein decision-making and discouraging counter-productive defensive behavior.”12


12 Ibid., p. 247.

Exhibit 1–6 The Plan-Do-Check-Act Cycle

• Study the current process.• Collect data.• Analyze the data to identify possible causes.• Develop a plan for improvement.• Decide how to measure improvement.

• If successful, make thechange permanent.

• If the results are notsuccessful, try again.

• Implement the plan ona small scale if possible.

• Collect data.

• Evaluate the data collected during the Do phase.• Did the expected improvement occur?

Plan

DoAct

Check


TQM IS WIDELY USED Thousands of organizations have been involved inTQM and similar programs. Some of the more well-known companies are AmericanExpress, AT&T, Cadillac Motor Car, Corning, Dun & Bradstreet, Ericsson of Sweden,Federal Express, GTE Directories, First National Bank of Chicago, Florida Power andLight, General Electric, Hospital Corporation of America, IBM, Johnson & Johnson,KLM Royal Dutch Airlines, LTV, 3M, Milliken & Company, Motorola, NorthernTelecom of Canada, Phillips of the Netherlands, Ritz Carlton Hotel, Texas Instruments,Westinghouse Electric, and Xerox. As this list illustrates, TQM is international inscope and is not confined to manufacturing. Indeed, a survey by the American HospitalAssociation of 3,300 hospitals found that 69% have launched quality-improvementprograms. For example, Intermountain Healthcare’s LDS Hospital in Salt Lake City isusing total quality management techniques to reduce infection rates among surgerypatients and the toxic side effects of chemotherapy.13

An important element of TQM is its focus on the customer. The accounting andconsulting firm KPMG Peat Marwick periodically surveys its customers’ satisfactionwith its services. The firm’s CEO points out that it costs four times as much to gain anew customer as to keep an old customer, and the most satisfied customers are gener-ally the most profitable customers for the firm. “For each complaint that you hear,there are fifty you don’t hear. If you don’t monitor clients’ satisfaction, you may findout about their dissatisfaction as they walk out the door.”14

In sum, TQM provides tools and techniques for continuous improvement basedon facts and analysis; and if properly implemented, it avoids counterproductive orga-nizational infighting.


TQM is not just a big company phenomenon. Penril DataComm is aMaryland designer and producer of data communications equipment.Before embarking on TQM, defect rates were so high that the company wasreworking or scrapping one-third of everything it made. Applying TQMtechniques resulted in an 81% decrease in defects, an 83% decrease in fail-ures in the first three months of use, and a 73% decrease in first-year war-ranty repairs. TQM is credited with taking the company “from the brink offinancial disaster” to excellent financial health.15


Many total quality management companies insist that their suppliers alsoembark on TQM. McDevitt Street Bovis, a construction services firm basedin Charlotte, North Carolina, was forced to adopt TQM by a major client.Despite initial ignorance of TQM, the firm quickly developed its own ver-sion of TQM and applied it to more than 40 projects—with very good

13 Ron Wilson, “Excising Waste: Health-Care Providers Try Industrial Tactics in U.S. to Cut Costs,” TheWall Street Journal Europe, November 10, 1993, p. 1, 8.

14 Jon C. Madonna, “A Service Company Measures, Monitors and Improves Quality,” Leadership andEmpowerment for Total Quality, The Conference Board Report No. 992 (New York, 1992), pp. 9–11.

15 “Poor Quality Nearly Short Circuits Electronics Company,” Productivity, February 1993, pp. 1–3.

results. One specific benefit is that the firm has not had a single construc-tion-related lawsuit after adopting TQM, and as a consequence legalexpenses have been cut in half. And every client whose project was man-aged using TQM has awarded the company additional business.16

Process ReengineeringProcess reengineering is a more radical approach to improvement than TQM. Insteadof tweaking the existing system in a series of incremental improvements, in processreengineering a business process is diagrammed in detail, questioned, and then com-pletely redesigned in order to eliminate unnecessary steps, to reduce opportunities forerrors, and to reduce costs. A business process is any series of steps that are followedin order to carry out some task in a business. For example, the steps followed to makea large pineapple and Canadian bacon pizza at Godfather’s Pizza are a businessprocess. The steps followed by your bank when you deposit a check are a businessprocess. While process reengineering is similar in some respects to TQM, its propo-nents view it as a more sweeping approach to change. One difference is that whileTQM emphasizes a team approach involving people who work directly in theprocesses, process reengineering is more likely to be imposed from above and to useoutside consultants.

Process reengineering focuses on simplification and elimination of wasted effort.A central idea of process reengineering is that all activities that do not add value to aproduct or service should be eliminated. Activities that do not add value to a productor service that customers are willing to pay for are known as non-value-added activ-ities. For example, moving large batches of work in process from one workstation toanother is a non-value-added activity that can be eliminated by redesigning the factorylayout as discussed earlier in the section on JIT. To some degree, JIT involves processreengineering as does TQM. These management approaches often overlap.17

Process reengineering has been used by many companies to deal with a widevariety of problems. For example, the EMI Records Group was having difficulty fill-ing orders for its most popular CDs. Retailers and recording stars were rebelling—ittook the company as much as 20 days to deliver a big order for a hit CD, and thennearly 20% of the order would be missing. Small, incremental improvements wouldnot have been adequate, so the company reengineered its entire distribution processwith dramatic effects on on-time delivery and order fill rates.18 Another example isprovided by Reynolds & Reynolds Co. of Dayton, Ohio, which produces businessforms. Filling an order for a customer used to take 90 separate steps. By reengineering,the number of steps was slashed to 20 and the time required to fill an order was cutfrom three weeks to one week.19 Massachusetts General Hospital is even using processreengineering to standardize and improve surgical procedures.20


REINFORCINGPROBLEMSProcess reengineeringE1–2 Basic 10 min.P1–7 Medium 30 min.

SUGGESTED READINGReengineering or businessprocess redesign involves aradical restructuring of workprocesses in order to dramaticallyimprove their speed and reducetheir cost. To understand howreengineering differs from othercost reduction approaches, readany of the following: MichaelHammer, “Reengineering Work:Don’t Automate, Obliterate,”Harvard Business Review,July–August 1990, pp. 104–12;Michael Hammer, Reengineeringthe Corporation (New York:Harper Collins, 1993); andGeorge Stalk, Competingagainst Time (New York: TheFree Press, 1990).

objective 5Explain the basicideas underlying

processreengineering.

16 Luther P. Cochrane, “Not Just Another Quality Snow Job,” The Wall Street Journal, May 24, 1993,p. A10.

17 Activity-based costing and activity-based management, both of which are discussed in Chapter 8, canbe helpful in identifying areas in the company that could benefit from process reengineering.

18 Glenn Rifkin, “EMI: Technology Brings the Music Giant a Whole New Spin,” Forbes ASAP, February27, 1995, pp. 32–38.

19 William M. Bulkeley, “Pushing the Pace: The Latest Big Thing at Many Companies Is Speed, Speed,Speed,” The Wall Street Journal, December 23, 1994, pp. A1, A7.

20 George Anders, “Required Surgery: Health Plans Force Even Elite Hospitals to Cut Costs Sharply,” TheWall Street Journal, March 8, 1994, pp. A1, A6.

AN EXAMPLE OF PROCESS REENGINEERING Racing Strollers, Inc.,of Yakima, Washington, provides an interesting illustration of process reengineering atwork. The company originated the three-wheeled stroller for joggers in 1984.21 Whilethe company was still the market leader, there was growing concern about losingground to competitors—some of whom were selling strollers for half the price chargedby Racing Strollers. Mary Baechler, the president of Racing Strollers, felt that a radicalapproach such as process reengineering was required to keep Racing Strollerscompetitive.

Mary Baechler describes the results of using process reengineering on a verysimple task—receiving orders over the fax machine:

Take faxes. Pretty simple, right? Not at our place! We had 15 steps just to get a fax from the faxmachine to the computers, where an order would be entered into our accounting program. (Laugh allyou want, but you probably do something similar at your place.) A fax would come in. We’d log itinto a fax book. (Someone once told us to do that for legal reasons.) A copy of each fax would besaved for me. (Someone once told me I should glance at all faxes.) It all added up to those 15 steps.Only after a lot of work did we reduce the number to 4.

That was just one area, and it’s typical of what we found throughout the company. If you wereto look at all those steps for a fax, every one originally had a purpose. The process was very muchlike a tribal superstition, though, since the original reason for each step had disappeared long ago.What was even worse was that no one could remember who started many of the steps. I had no ideawhy we were doing them, and everybody else thought they were what I wanted done!

Note that Racing Strollers is a comparatively young company. The situation istypically much worse at older companies—a step may have been introduced into aprocess many years ago to handle a problem that has long since disappeared and noone can remember.

THE PROBLEM OF EMPLOYEE MORALE A recurrent problem inprocess reengineering is employee resistance. The cause of much of this resistance isthe fear that people may lose their jobs. Workers reason that if process reengineeringsucceeds in eliminating non-value-added activities, there will be less work to do andmanagement may be tempted to reduce the payroll. Process reengineering, if carriedout insensitively and without regard to such fears, can undermine morale and will ulti-mately fail to improve the bottom line (i.e., profits). As with other improvement proj-ects, employees must be convinced that the end result of the improvement will be moresecure, rather than less secure, jobs. Real improvement can have this effect if manage-ment uses the improvement to generate more business rather than to cut the workforce.If by improving processes the company is able to produce a better product at lowercost, the company will have the competitive strength to prosper. And a prosperouscompany is a much more secure employer than a company that is in trouble.


Process reengineering that is imposed from above and that results in dis-ruptions and layoffs can lead to cynicism. Eileen Shapiro, a managementconsultant, says that “reengineering as often implemented can erode thebonds of trust that employees have toward their employers. Nevertheless,


21 The information in this section about Racing Strollers, Inc., was taken from an article by Mary Baechler.Reprinted with permission of Inc. magazine, Goldhirsh Group, Inc., 38 Commercial Wharf, Boston,MA, “First Steps”, Mary Baechler, May 1995. Reproduced by permission of the publisher viaCopyright Clearance Center, Inc.

many companies reengineer at the same time that they issue mission state-ments proclaiming, ‘Our employees are our most important asset,’ orlaunch new initiatives to increase ‘employee involvement.’ As one seniorexecutive, a veteran of reengineering, muttered recently while listening tohis boss give a glowing speech about working conditions at their organiza-tion, ‘I sure wish I worked for the company he is describing.’ “22

The Theory of Constraints (TOC)A constraint is anything that prevents you from getting more of what you want. Everyindividual and every organization faces at least one constraint, so it is not difficult tofind examples of constraints. You may not have enough time to study thoroughly forevery subject and to go out with your friends on the weekend, so time is your con-straint. United Airlines has only a limited number of loading gates available at its busyO’Hare hub, so its constraint is loading gates. Vail Resorts has only a limited amountof land to develop as homesites and commercial lots at its ski areas, so its constraintis land.

Since a constraint prevents you from getting more of what you want, the theoryof constraints (TOC) maintains that effectively managing the constraint is a key tosuccess. For example, United Airlines should concentrate on quickly turning around itsaircraft on the ground so they do not tie up precious gates. Delays on the grounddecrease the number of flights that can be flown out of O’Hare and therefore result inlost business for United.

AN EXAMPLE OF TOC A simple example will be used to illustrate the role ofa constraint. ProSport Equipment, Inc., manufactures aluminum tennis rackets on theproduction flow line that is sketched in Exhibit 1–7. Each workstation has a particularcapacity that, in this case, may be stated in terms of the maximum number of racketsprocessed in a week. For example, the aluminum extruding workstation can extrudeenough aluminum each week to build as many as 2,500 tennis rackets.

Suppose the company could sell as many as 2,100 rackets each week. All of theworkstations except frame assembly and stringing are capable of producing this manyrackets in a week. The capacity in stringing is 2,000 rackets per week, but since thecapacity in frame assembly is only 1,800 rackets per week, no more than 1,800 com-plete tennis rackets can be processed per week. The capacity of frame assembly is theconstraint, or bottleneck. The capacity (and rate of output) of the entire operation canbe no more than the capacity of the bottleneck, which is 1,800 rackets per week.Therefore, if the company wants to increase its output, it must increase the capacity ofthis particular workstation.23

There are several ways the capacity of the constraint can be increased. These willbe discussed in detail in Chapter 13. As one example, the capacity of the frame assem-bly can be increased by improving the frame assembly process so that it requires lesstime. Thus, TQM and process reengineering efforts can be leveraged by targeting theconstraint.


REINFORCINGPROBLEMSTheory of constraintsE1–2 Basic 10 min.

22 Eileen Shapiro, “Theories Don’t Pull Companies in Conflicting Directions. Managers Do,” HarvardBusiness Review, March–April 1997, p. 142.

23 If demand was less than 1,800 tennis rackets per week, there would not be a production constraint.However, there would still be a constraint of some type. For example, the company’s constraint mightbe a poor logistical system that limits how many tennis rackets can be distributed in a timely fashion toretailers. All businesses that are organized to make a profit face at least one constraint.

objective 6Describe how the

theory of constraints(TOC) can be used to

focus improvementefforts.

Consider what would happen if process reengineering were used to improve oneof the nonconstraints. Suppose, for example, that the handgrip fabrication process isimproved so that it requires only half as much time. Will this increase profits? Theanswer is “Probably not.” Handgrip fabrication already has plenty of excess capac-ity—it is capable of processing 3,200 rackets per week, but demand is only 1,900 rack-ets. Speeding up this process will simply create more excess capacity. Unless resourcescan now be shifted from handgrip fabrication to the constraint area (frame assembly)or unless spending can be cut in the handgrip fabrication work center, there will be noincrease in profits. In contrast, if the processing time were cut in half in frame assem-bly, which is the constraint, the company could produce and sell more tennis rackets.The margins on the additional tennis rackets would go straight to the bottom line asadditional profits.


Exhibit 1–7 A Flowchart of an Aluminum Tennis Racket Production Line

Aluminum

Rivets,spreader

Wrappingtape

String,pads

Completed Tennis Racket

Aluminum ExtrusionAluminum is extruded into the characteristic ”I-beam”

cross-section required for the tennis racket frame.Capacity: 2,500 rackets per week

Hole PunchThe extruded aluminum is placed in a jig where holes are

punched for the strings and for rivets.Capacity: 2,800 rackets per week

ShapingThe extruded, punched aluminum is bent into the shape

of a tennis racket using a bending jig.Capacity: 2,200 rackets per week

Frame AssemblyThe various parts of the frame are riveted together.

Capacity: 1,800 rackets per week

Handgrip FabricationA machine wraps the handgrip with tape.


StringingThe tennis racket is strung by hand.


TOC AND CONTINUOUS IMPROVEMENT In TOC, an analogy is oftendrawn between a business process—such as the tennis racket production line—and achain. If you want to increase the strength of a chain, what is the most effective way todo this? Should you concentrate your efforts on strengthening the strongest link, thelargest link, all the links, or the weakest link? Clearly, focusing effort on the weakestlink will bring the biggest benefit.

Continuing with this analogy, the procedure to follow in strengthening the chainis straightforward. First, identify the weakest link, which is the constraint. Second,don’t place a greater strain on the system than the weakest link can handle. Third, con-centrate improvement efforts on strengthening the weakest link. Fourth, if theimprovement efforts are successful, eventually the weakest link will improve to thepoint where it is no longer the weakest link. At this point, the new weakest link (i.e.,the new constraint) must be identified, and improvement efforts must be shifted overto that link. This simple sequential process provides a powerful strategy for continuousimprovement. The TOC approach is a perfect complement to TQM and process reengi-neering—it focuses improvement efforts where they are likely to be most effective.


The Lessines plant of Baxter International makes medical products such assterile bags. Management of the plant is acutely aware of the necessity toactively manage its constraints. For example, when materials are a con-straint, management may go to a secondary vendor and purchase materialsat a higher cost than normal. When a machine is the constraint, a weekendshift is often added on the machine. If a particular machine is chronicallythe constraint and management has exhausted the possibilities of using itmore effectively, then additional capacity is purchased. For example, whenthe constraint was the plastic extruding machines, a new extrudingmachine was ordered. However, even before the machine arrived, manage-ment had determined that the constraint would shift to the blenders oncethe new extruding capacity was added. Therefore, a new blender wasalready being planned. By thinking ahead and focusing on the constraints,management is able to increase the plant’s real capacity at the lowest pos-sible cost.24

International CompetitionOver the last several decades, competition has become worldwide in many industries.This has been caused by reductions in tariffs, quotas, and other barriers to free trade;improvements in global transportation systems; and increasing sophistication in inter-national markets. These factors work together to reduce the costs of conducting inter-national trade and make it possible for foreign companies to compete on a more equalfooting with local firms.


INSTRUCTOR’S NOTEExplain to students that thetheory of constraints (TOC) canhelp a company prioritize the useof time. Ask students whetherthey would be better spendingtheir available time studying forcourse a in which they have an Aaverage or one in which theyhave a C average.

24 Eric Noreen, Debra Smith, and James Mackey, The Theory of Constraints and Its Implications forManagement Accounting (Montvale, NJ: The IMA Foundation for Applied Research, Inc., 1995), p. 67.

objective 7Discuss the impact of

internationalcompetition on

businesses and onmanagerialaccounting.

The movement toward freer trade has been most dramatic in the European Union(EU). The EU has grown from a very small free-trade zone involving a few basic com-modities such as coal and steel in the late 1950s to a free-trade zone of over a dozenEuropean nations involving almost unlimited movement of goods and services acrossnational borders. This vast, largely unified market has a population of over 375 mil-lion, as compared with over 268 million in the United States and about 125 million inJapan. Many of the countries in the EU are adopting a common currency called theeuro, which should make trading within the EU even easier. The euro will fully replacetraditional currencies such as the French franc, the German mark, and the Italian lira inJuly 2002. The relatively new North American Free Trade Association (NAFTA) trad-ing block, which consists of Canada, the United States, and Mexico, has a combinedpopulation in excess of 395 million.

Such reductions in trade barriers have made it easier for agile and aggressivecompanies to expand outside of their home markets. As a result, very few firms canafford to be complacent. A company may be very successful today in its local marketrelative to its local competitors, but tomorrow the competition may come from halfwayaround the globe. As a matter of survival, even firms that are presently doing very wellin their home markets must become world-class competitors. On the bright side, thefreer international movement of goods and services presents tremendous export oppor-tunities for those companies that can transform themselves into world-class competi-tors. And, from the standpoint of consumers, heightened competition promises an evengreater variety of goods, at higher quality and lower prices.

What are the implications for managerial accounting of increased global compe-tition? It would be very difficult for a firm to become world-class if it plans, directs,and controls its operations and makes decisions using a second-class managementaccounting system. An excellent management accounting system will not by itselfguarantee success, but a poor management accounting system can stymie the bestefforts of people in an organization to make the firm truly competitive.

Throughout this text we will highlight the differences between obsolete manage-ment accounting systems that get in the way of success and well-designed managementaccounting systems that can enhance a firm’s performance. It is noteworthy that ele-ments of well-designed management accounting systems have originated in manycountries. More and more, managerial accounting has become a discipline that isworldwide in scope.


Global competition sometimes comes from unexpected sources. Companiesin the former Soviet bloc in Central and Eastern Europe are rapidly raisingthe quality of their products to Western standards and are beginning toprovide stiff competition. The Hungarian company Petofi Printing &Packaging Co., a maker of cardboard boxes, wrappers, and other contain-ers, provides a good example. “Only a few years ago, Petofi’s employeesdrank beer at work. Flies buzzing in open windows got stuck in the paintand pressed into the paperboard. Containers were delivered in the wrongcolors and sizes.” Under the Communist system, the company’s customersdidn’t dare complain, since there was no other source for their packagingneeds.

The company was privatized after the fall of the Soviet system, and thecompany “began overhauling itself, leapfrogging Western companieswith state-of-the-art machinery. It whipped its workforce into shape with a


combination of inducements and threats.” Now, most of its products areexported. PepsiCo, for example, buys Petofi wrappers for Cheetos andRuffles snacks and claims that Petofi’s quality compares very favorably withWestern suppliers. PepsiCo’s buyer states, “They have filled the gapbetween competitive quality and best cost.”25

Organizational StructureSince organizations are made up of people, management must accomplish its objec-tives by working through people. Presidents of companies like Good Vibrations, Inc.,could not possibly execute all of their company’s strategies alone; they must rely onother people. This is done by creating an organizational structure that permits decen-tralization of management responsibilities.

DecentralizationDecentralization is the delegation of decision-making authority throughout an orga-nization by providing managers at various operating levels with the authority to makedecisions relating to their area of responsibility. Some organizations are more decen-tralized than others. Because of Good Vibrations, Inc.’s geographic dispersion and thepeculiarities of local markets, the company is highly decentralized.

Good Vibrations, Inc.’s president (also called chief executive officer or CEO)sets the broad strategy for the company and makes major strategic decisions such asopening stores in new markets, but much of the remaining decision-making authorityis delegated to managers on various levels throughout the organization. These levelsare as follows: The company has a number of retail stores, each of which has a storemanager as well as a separate manager for each section such as international rock andclassical/jazz. In addition, the company has support departments such as a centralPurchasing Department and a Personnel Department. The organizational structure ofthe company is depicted in Exhibit 1–8.

The arrangement of boxes shown in Exhibit 1–8 is called an organization chart.The purpose of an organization chart is to show how responsibility has been dividedamong managers and to show formal lines of reporting and communication, or chainof command. Each box depicts an area of management responsibility, and the linesbetween the boxes show the lines of formal authority between managers. The charttells us, for example, that the store managers are responsible to the operations vicepresident. In turn, the latter is responsible to the company president, who in turn isresponsible to the board of directors. Following the lines of authority and communica-tion on the organization chart, we can see that the manager of the Hong Kong storewould ordinarily report to the operations vice president rather than directly to the pres-ident of the company.

Informal relationships and channels of communication often develop outside theformal reporting relationships on the organization chart as a result of personal contactsbetween managers. The informal structure does not appear on the organization chart,but it is often vital to effective operations.


25 Dana Milbank, “New Competitor: East Europe’s Industry Is Raising Its Quality and Taking on West,”The Wall Street Journal, September 21, 1994, pp. A1, A7.

REINFORCINGPROBLEMSPreparing an organization chartE1–1 Basic 10 min.P1–5 Basic 30 min.P1–8 Medium 30 min.

Line and Staff RelationshipsAn organization chart also depicts line and staff positions in an organization. A personin a line position is directly involved in achieving the basic objectives of the organiza-tion. A person in a staff position, by contrast, is only indirectly involved in achievingthose basic objectives. Staff positions support or provide assistance to line positions orother parts of the organization, but they do not have direct authority over line positions.Refer again to the organization chart in Exhibit 1–8. Since the basic objective of GoodVibrations, Inc., is to sell recorded music at a profit, those managers whose areas ofresponsibility are directly related to the sales effort occupy line positions. These posi-tions, which are shown in a darker color in the exhibit, include the managers of the var-ious music departments in each store, the store managers, the operations vice president,and members of top management.

By contrast, the manager of the central Purchasing Department occupies a staffposition, since the only function of the Purchasing Department is to support and servethe line departments by doing their purchasing for them.

The ControllerAs previously mentioned, in the United States the manager in charge of the accountingdepartment is usually known as the controller. The controller is the member of the top-management team who is given the responsibility of providing relevant and timely datato support planning and control activities and of preparing financial statements forexternal users.


REINFORCINGPROBLEMSLine vs. staff positionsE1–1 Basic 10 min.P1–5 Basic 30 min.P1–8 Medium 30 min.

INSTRUCTOR’S NOTEAsk students to describe or drawan organization chart for a clubor activity on campus. Identifythe staff and line positions.

Exhibit 1–8 Organization Chart, Good Vibrations, Inc.

Other Stores

Chief FinancialOfficer

Vice PresidentOperations

PurchasingDepartment

PersonnelDepartment

ManagerTokyo store

ManagerKaraoke

ManagerIntn’l Rock

ManagerClassical/Jazz

Treasurer ControllerManager

Hong Kong store

ManagerCantoPop

ManagerIntn’l Rock

ManagerClassical/Jazz

President

Board ofDirectors

objective 8Describe the role the

controller plays in adecentralizedorganization.

The organization of a typical controller’s office is shown in Exhibit 1–9. Fromthat organization chart we see that the controller’s office combines a number of impor-tant functions including, quite often, management of the company’s computer services.Because the controller becomes familiar with all parts of a company’s operations byworking with managers throughout the company, it is not unusual for the controller’soffice to be a stepping-stone to the top position in a company.

Professional EthicsIn recent years, many concerns have been raised regarding ethical behavior in businessand in public life. Allegations and scandals of unethical conduct have been directedtoward managers in virtually all segments of society, including government, business,charitable organizations, and even religion. Although these allegations and scandalshave received a lot of attention, it is doubtful that they represent a wholesale break-down of the moral fiber of the nation. After all, hundreds of millions of transactions areconducted every day that remain untainted. Nevertheless, it is important to have anappreciation of what is and is not acceptable behavior in business and why.Fortunately, the Institute of Management Accountants (IMA) of the United States hasdeveloped a very useful ethical code called the Standards of Ethical Conduct forPractitioners of Management Accounting and Financial Management. Even thoughthe standards were specifically developed for management accountants, they havemuch broader application.


objective 9Explain the

importance of ethicalstandards in an

advanced marketeconomy.

Exhibit 1–9 Organization of the Controller’s Office

Controller

Assistant ControllerSystems and Computers

Assistant ControllerPlanning

ManagerSystems

ManagerComputer Services

ManagerPlans and Controls

ManagerFinancial Analysis

Director

Objectives and

Organization

Director

Profit Plansand

Controls

Director

AccountingMethods

Director

OfficeMethods

Director

ComputerPlanning

Director

Communications

Unit Chiefs

SeniorAnalysts

Chief

SystemsPublication

Director

ComputerOperations

Code of Conduct for ManagementAccountantsThe IMA’s Standards of Ethical Conduct for Practitioners of Management Accountingand Financial Management is presented in full in Exhibit 1–10. There are two parts tothe standards. The first part provides general guidelines for ethical behavior. In a nut-shell, the management accountant has ethical responsibilities in four broad areas: first,to maintain a high level of professional competence; second, to treat sensitive matterswith confidentiality; third, to maintain personal integrity; and fourth, to be objective inall disclosures. The second part of the standards gives specific guidance concerningwhat should be done if an individual finds evidence of ethical misconduct within anorganization. We recommend that you stop at this point and read the standards inExhibit 1–10.


REINFORCINGPROBLEMSEthical issuesE1–4 Basic 15 min.P1–6 Basic 20 min.P1–9 Medium 30 min.P1–10 Medium 20 min.

Exhibit 1–10Standards of EthicalConduct for Practitioners ofManagement Accountingand Financial Management

Practitioners of management accounting and financial management have an obligation tothe public, their profession, the organization they serve, and themselves, to maintain thehighest standards of ethical conduct. In recognition of this obligation, the Institute ofManagement Accountants has promulgated the following standards of ethical conduct forpractitioners of management accounting and financial management. Adherence to thesestandards, both domestically and internationally, is integral to achieving the Objectives ofManagement Accounting. Practitioners of management accounting and financialmanagement shall not commit acts contrary to these standards nor shall they condone thecommission of such acts by others within their organizations.

Competence. Practitioners of management accounting and financial management have aresponsibility to:

• Maintain an appropriate level of professional competence by ongoing development oftheir knowledge and skills.

• Perform their professional duties in accordance with relevant laws, regulations, andtechnical standards.

• Prepare complete and clear reports and recommendations after appropriate analysis ofrelevant and reliable information.

Confidentiality. Practitioners of management accounting and financial management havea responsibility to:

• Refrain from disclosing confidential information acquired in the course of their workexcept when authorized, unless legally obligated to do so.

• Inform subordinates as appropriate regarding the confidentiality of informationacquired in the course of their work and monitor their activities to assure themaintenance of that confidentiality.

• Refrain from using or appearing to use confidential information acquired in the courseof their work for unethical or illegal advantage either personally or through thirdparties.

Integrity. Practitioners of management accounting and financial management have aresponsibility to:

• Avoid actual or apparent conflicts of interest and advise all appropriate parties of anypotential conflict.

• Refrain from engaging in any activity that would prejudice their ability to carry outtheir duties ethically.

• Refuse any gift, favor, or hospitality that would influence or would appear to influencetheir actions.

• Refrain from either actively or passively subverting the attainment of theorganization’s legitimate and ethical objectives.

• Recognize and communicate professional limitations or other constraints that wouldpreclude responsible judgment or successful performance of an activity.

The ethical standards provide sound, practical advice for management account-ants and managers. Most of the rules in the ethical standards are motivated by a verypractical consideration—if these rules were not generally followed in business, thenthe economy would come to a screeching halt. Consider the following specific exam-ples of the consequences of not abiding by the standards:

Suppose employees could not be trusted with confidential information. Then topmanagers would be reluctant to distribute confidential information within thecompany. As a result, decisions would be based on incomplete information andoperations would deteriorate.Suppose employees accepted bribes from suppliers. Then contracts would tend togo to suppliers who pay the highest bribes rather than to the most competent sup-pliers. Would you like to fly in an aircraft whose wings were made by the subcon-tractor who was willing to pay the highest bribe to a purchasing agent? Whatwould happen to the airline industry if its safety record deteriorated due to shoddyworkmanship on contracted parts and assemblies?


Exhibit 1–10Standards of EthicalConduct for Practitioners ofManagement Accountingand Financial Management(continued)

• Communicate unfavorable as well as favorable information and professional judgmentsor opinions.

• Refrain from engaging in or supporting any activity that would discredit the profession.

Objectivity. Practitioners of management accounting and financial management have aresponsibility to:

• Communicate information fairly and objectively.• Disclose fully all relevant information that could reasonably be expected to influence an

intended user’s understanding of the reports, comments, and recommendationspresented.

Resolution of Ethical Conflict. In applying the standards of ethical conduct,practitioners of management accounting and financial management may encounterproblems in identifying unethical behavior or in resolving an ethical conflict. When facedwith significant ethical issues, practitioners of management accounting and financialmanagement should follow the established policies of the organization bearing on theresolution of such conflict. If these policies do not resolve the ethical conflict, suchpractitioner should consider the following courses of action:

• Discuss such problems with the immediate superior except when it appears that thesuperior is involved, in which case the problem should be presented initially to the nexthigher managerial level. If a satisfactory resolution cannot be achieved when theproblem is initially presented, submit the issues to the next higher managerial level.

• If the immediate superior is the chief executive officer, or equivalent, the acceptablereviewing authority may be a group such as the audit committee, executive committee,board of directors, board of trustees, or owners. Contact with levels above theimmediate superior should be initiated only with the superior’s knowledge, assumingthe superior is not involved. Except where legally prescribed, communication of suchproblems to authorities or individuals not employed or engaged by the organization isnot considered appropriate.

• Clarify relevant ethical issues by confidential discussion with an objective advisor (e.g.,IMA Ethics Counseling Service) to obtain a better understanding of possible courses ofaction.

• Consult your own attorney as to legal obligations and rights concerning the ethicalconflict.

• If the ethical conflict still exists after exhausting all levels of internal review, there maybe no other recourse on significant matters than to resign from the organization and tosubmit an informative memorandum to an appropriate representative of theorganization. After resignation, depending on the nature of the ethical conflict, it mayalso be appropriate to notify other parties.

*Institute of Management Accountants, formerly National Association ofAccountants, Statements on Management Accounting: Objectives of ManagementAccounting, Statement No. 1B, New York, NY, June 17, 1982 as revised in 1997.

Suppose the presidents of companies routinely lied in their annual reports toshareholders and grossly distorted financial statements. If the basic integrity of acompany’s financial statements could not be relied on, investors and creditorswould have little basis for making informed decisions. Suspecting the worst,rational investors would pay less for securities issued by companies. As a conse-quence, less funds would be available for productive investments and many firmsmight be unable to raise any funds at all. Ultimately, this would lead to slowereconomic growth, fewer goods and services, and higher prices.

As these examples suggest, if ethical standards were not generally adhered to, therewould be undesirable consequences for everyone. Essentially, abandoning ethical stan-dards would lead to a lower standard of living with lower-quality goods and services,less to choose from, and higher prices. In short, following ethical rules such as those inthe Standards of Ethical Conduct for Practitioners of Management Accounting andFinancial Management is not just a matter of being “nice”; it is absolutely essential forthe smooth functioning of an advanced market economy.

Company Codes of Conduct“Those who engage in unethical behavior often justify their actions with one or moreof the following reasons: (1) the organization expects unethical behavior, (2) everyoneelse is unethical, and/or (3) behaving unethically is the only way to get ahead.”26

To counter the first justification for unethical behavior, many companies haveadopted formal ethical codes of conduct. These codes are generally broad-based state-ments of a company’s responsibilities to its employees, its customers, its suppliers, andthe communities in which the company operates. Codes rarely spell out specific do’sand don’ts or suggest proper behavior in a specific situation. Instead, they give broadguidelines.

Unfortunately, the single-minded emphasis placed on short-term profits in somecompanies may make it seem like the only way to get ahead is to act unethically. Whentop managers say, in effect, that they will only be satisfied with bottom-line results andwill accept no excuses, they are asking for trouble. See the accompanying Focus onCurrent Practice box concerning Sears, Roebuck & Company’s automobile servicecenters for a vivid example.


Top managers at Sears, Roebuck & Company created a situation in its auto-motive service business that led to unethical actions by its front-lineemployees.27

Consumers and attorneys general in more than 40 states had accused the company ofmisleading customers and selling them unnecessary parts and services, from brake jobs tofront-end alignments. It would be a mistake, however, to see this situation . . . in termsof any one individual’s moral failings. Nor did management set out to defraud Searscustomers . . .

In the face of declining revenues, shrinking market share, and an increasingly competi-tive market, . . . Sears management attempted to spur performance of its auto centers . . .


26 Michael K. McCuddy, Karl E. Reichardt, and David Schroeder, “Ethical Pressures: Fact or Fiction?”Management Accounting, April 1993, pp. 57–61.

27 Reprinted by permission of Harvard Business Review. Excerpt from Lynn Sharp Paine, “Managing forOrganizational Integrity,” Harvard Business Review, March–April 1994. Copyright © 1994 by thePresident and Fellows of Harvard College. All rights reserved.

The company increased minimum work quotas and introduced productivity incentives formechanics. The automotive service advisers were given product-specific sales quotas—sellso many springs, shock absorbers, alignments, or brake jobs per shift—and paid a com-mission based on sales. According to advisers, failure to meet quotas could lead to atransfer or a reduction in work hours. Some employees spoke of the “pressure, pressure,pressure” to bring in sales.

This pressure-cooker atmosphere created conditions under whichemployees felt that the only way to satisfy top management was by sellingcustomers products and services they didn’t really need.

Shortly after the allegations against Sears became public, CEO EdwardBrennan acknowledged management’s responsibility for putting in placecompensation and goal-setting systems that “created an environment inwhich mistakes did occur.”

Codes of Conduct on theInternational LevelThe Guideline on Ethics for Professional Accountants, issued in July 1990 by theInternational Federation of Accountants (IFAC), governs the activities of all profes-sional accountants throughout the world, regardless of whether they are practicing asindependent CPAs, employed in government service, or employed as internal account-ants.28 In addition to outlining ethical requirements in matters dealing with compe-tence, objectivity, independence, and confidentiality, the IFAC’s code also outlines theaccountant’s ethical responsibilities in matters relating to taxes, fees and commissions,advertising and solicitation, the handling of monies, and cross-border activities. Wherecross-border activities are involved, the IFAC ethical requirements must be followed ifthese requirements are stricter than the ethical requirements of the country in which thework is being performed.29

In addition to professional and company codes of ethical conduct, accountantsand managers in the United States are subject to the legal requirements of The ForeignCorrupt Practices Act of 1977. The Act requires that companies devise and maintain asystem of internal controls sufficient to ensure that all transactions are properly exe-cuted and recorded. The Act specifically prohibits giving bribes, even if giving bribesis common practice in the country in which the company is doing business.

The Certified Management Accountant (CMA)Management accountants who possess the necessary qualifications and who pass a rig-orous professional exam earn the right to be known as a Certified ManagementAccountant (CMA). In addition to the prestige that accompanies a professional desig-nation, CMAs are often given greater responsibilities and higher compensation thanthose who do not have such a designation. Information about becoming a CMA and the


28 A copy of this code can be obtained on the International Federation of Accountants’ web sitewww.ifac.org.

29 Guideline on Ethics for Professional Accountants (New York: International Federation of Accountants,July 1990), p. 23.

CMA program can be accessed on the Institute of Management Accountants’ (IMA)web site www.imanet.org or by calling 1-800-638-4427.

To become a Certified Management Accountant, the following four steps must becompleted:

1. File an Application for Admission and register for the CMA examination.2. Pass all four parts of the CMA examination within a three-year period.3. Satisfy the experience requirement of two continuous years of professional

experience in management and/or financial accounting prior to or within sevenyears of passing the CMA examination.

4. Comply with the Standards of Ethical Conduct for Practitioners of ManagementAccounting and Financial Management.

SummaryManagerial accounting assists managers in carrying out their responsibilities, whichinclude planning, directing and motivating, and controlling.

Since managerial accounting is geared to the needs of the manager rather than tothe needs of outsiders, it differs substantially from financial accounting. Managerialaccounting is oriented more toward the future, places less emphasis on precision,emphasizes segments of an organization (rather than the organization as a whole), isnot governed by generally accepted accounting principles, and is not mandatory.

The business environment in recent years has been characterized by increasingcompetition and a relentless drive for continuous improvement. Several approacheshave been developed to assist organizations in meeting these challenges—includingjust-in-time (JIT), total quality management (TQM), process reengineering, and thetheory of constraints (TOC).

JIT emphasizes the importance of reducing inventories to the barest minimumpossible. This reduces working capital requirements, frees up space, reduces through-put time, reduces defects, and eliminates waste.

TQM involves focusing on the customer, and it employs systematic problemsolving using teams made up of front-line workers. Specific TQM tools include bench-marking and the plan-do-check-act (PDCA) cycle. By emphasizing teamwork, a focuson the customer, and facts, TQM can avoid the organizational infighting that mightotherwise block improvement.

Process reengineering involves completely redesigning a business process inorder to eliminate non-value-added activities and to reduce opportunities for errors.Process reengineering relies more on outside specialists than TQM and is more likelyto be imposed by top management.

The theory of constraints emphasizes the importance of managing the organiza-tion’s constraints. Since the constraint is whatever is holding back the organization,improvement efforts usually must be focused on the constraint in order to be reallyeffective.

Most organizations are decentralized to some degree. The organization chartdepicts who works for whom in the organization and which units perform staff func-tions rather than line functions. Accountants perform a staff function—they supportand provide assistance to others inside the organization.

Ethical standards serve a very important practical function in an advanced mar-ket economy. Without widespread adherence to ethical standards, the economy wouldslow down dramatically. Ethics are the lubrication that keep a market economy func-tioning smoothly. The Standards of Ethical Conduct for Practitioners of ManagementAccounting and Financial Management provide sound, practical guidelines for resolv-ing ethical problems that might arise in an organization.


Key Terms for ReviewAt the end of each chapter, a list of key terms for review is given, along with the definition of eachterm. (These terms are printed in boldface where they are defined in the chapter.) Carefully studyeach term to be sure you understand its meaning, since these terms are used repeatedly in thechapters that follow. The list for Chapter 1 follows.Benchmarking A study of organizations that are among the best in the world at performing

a particular task. (p. 17)Budget A detailed plan for the future, usually expressed in formal quantitative terms.

(p. 5)Business process A series of steps that are followed in order to carry out some task in a

business. (p. 20)Constraint Anything that prevents an organization or individual from getting more of what

it wants. (p. 22)Control The process of instituting procedures and then obtaining feedback to ensure that all

parts of the organization are functioning effectively and moving toward overall companygoals. (p. 5)

Controller The manager in charge of the accounting department in an organization. (p. 5)Controlling Ensuring that the plan is actually carried out and is appropriately modified as

circumstances change. (p. 4)Cycle time See Throughput time. (p. 15)Decentralization The delegation of decision-making authority throughout an organization

by providing managers at various operating levels with the authority to make key decisionsrelating to their area of responsibility. (p. 26)

Directing and motivating Mobilizing people to carry out plans and run routine operations.(p. 4)

Feedback Accounting and other reports that help managers monitor performance and focuson problems and/or opportunities that might otherwise go unnoticed. (p. 5)

Financial accounting The phase of accounting concerned with providing information tostockholders, creditors, and others outside the organization. (p. 4)

Finished goods Units of product that have been completed but have not yet been sold tocustomers. (p. 11)

Just-in-time (JIT) A production and inventory control system in which materials arepurchased and units are produced only as needed to meet actual customer demand. (p. 10)

Line A position in an organization that is directly related to the achievement of theorganization’s basic objectives. (p. 27)

Managerial accounting The phase of accounting concerned with providing information tomanagers for use in planning and controlling operations and in decision making. (p. 4)

Non-value-added activity An activity that consumes resources or takes time but that doesnot add value for which customers are willing to pay. (p. 20)

Organization chart A visual diagram of a firm’s organizational structure that depicts formallines of reporting, communication, and responsibility between managers. (p. 26)

Performance report A detailed report comparing budgeted data to actual data. (p. 6)Plan-do-check-act (PDCA) cycle A systematic approach to continuous improvement that

applies the scientific method to problem solving. (p. 17)Planning Selecting a course of action and specifying how the action will be implemented.

(p. 4)Planning and control cycle The flow of management activities through planning, directing

and motivating, and controlling, and then back to planning again. (p. 6)Process reengineering An approach to improvement that involves completely redesigning

business processes in order to eliminate unnecessary steps, reduce errors, and reduce costs.(p. 20)

Raw materials Materials that are used to make a product. (p. 10)Segment Any part of an organization that can be evaluated independently of other parts and

about which the manager seeks financial data. Examples include a product line, a salesterritory, a division, or a department. (p. 8)

Setup Activities that must be performed whenever production is switched over from makingone type of item to another. (p. 15)


Staff A position in an organization that is only indirectly related to the achievement of theorganization’s basic objectives. Such positions are supportive in nature in that they provideservice or assistance to line positions or to other staff positions. (p. 27)

Theory of constraints (TOC) A management approach that emphasizes the importance ofmanaging constraints. (p. 22)

Throughput time The time required to make a completed unit of product starting with rawmaterials. Throughput time is also known as cycle time. (p. 15)

Total quality management (TQM) An approach to continuous improvement that focuseson customers and using teams of front-line workers to systematically identify and solveproblems. (p. 17)

Work in process Units of product that are only partially complete and will require furtherwork before they are ready for sale to a customer. (p. 10)

Chapter 1: Managerial Accounting and the Business Environment 35Chapter 1: Managerial Accounting and the Business Environment 35

Ch 1 Managerial Accounting and the Business Environment

Documents

financial accounting

information managers

study of managerial

management of good vibrations

work of management

viding information

basic management activitiesbut

general business environment