CGPA Bylaws Working Group 2012 2012. 3 Options for CGPA 1.To continue as is - if decline in membership and funds continues at present rate – crisis point.

CGPA Bylaws Working GroupCGPA Bylaws Working Group 20122012

3 Options3 Options for CGPA for CGPA

1.1. To continue as is - if decline in membership To continue as is - if decline in membership and funds continues at present rate – crisis and funds continues at present rate – crisis point within 3-5 yearspoint within 3-5 years

2.2. To dissolve due to declining human and To dissolve due to declining human and financial resources – apply for Order of financial resources – apply for Order of Dissolution ( approx 350 dollars) and put Dissolution ( approx 350 dollars) and put remaining resources in trust. When there is remaining resources in trust. When there is renewed energy and will , apply for Order of renewed energy and will , apply for Order of Revival.Revival.

3.3. To commit to change now after seeking To commit to change now after seeking consultation re how best to achieve improved consultation re how best to achieve improved non profit performance– non profit performance–

Mandate Mandate

The Bylaws Working Group will thoroughly The Bylaws Working Group will thoroughly

review and revise the existing CGPA review and revise the existing CGPA objects, objects,

purposes and bylaws to reflect the current purposes and bylaws to reflect the current

goals and the renewed vision of the goals and the renewed vision of the association. association.

Legal ConsultLegal Consult• CGPA incorporated provincially in Ontario 31 CGPA incorporated provincially in Ontario 31

years agoyears ago

• Movement foot to change laws in Ontario for non Movement foot to change laws in Ontario for non profits- current Corporations Act was enacted in profits- current Corporations Act was enacted in 1907 – last revised in 19531907 – last revised in 1953

• Bill 65 – signals major changes- currently Bill 65 – signals major changes- currently awaiting second reading- New Corporations Act awaiting second reading- New Corporations Act due to be enacted in the falldue to be enacted in the fall

• designed to enhance corporate governance and designed to enhance corporate governance and accountability, simplify incorporation process, give accountability, simplify incorporation process, give more rights to members, better protect directors more rights to members, better protect directors and officers from personal liability, provide a less and officers from personal liability, provide a less expensive review engagement or audit exemption expensive review engagement or audit exemption in appropriate circumstances, increase in appropriate circumstances, increase transparency for financial info, enhance member transparency for financial info, enhance member democracy by expanding member remedies etc.democracy by expanding member remedies etc.

Legal Consult Legal Consult

Organization sets out their purposes and by Organization sets out their purposes and by laws are the contract or operational rules to laws are the contract or operational rules to achieve those purposes. Bylaws can be achieve those purposes. Bylaws can be gradually updated to reflect changes in an gradually updated to reflect changes in an organization or can be completely redone if organization or can be completely redone if changes required are more extensive.changes required are more extensive.

Remember: “FORM FOLLOWS FUNCTION”Remember: “FORM FOLLOWS FUNCTION”

Decisions are made to revitalize processes and Decisions are made to revitalize processes and then structure is created to reflect these then structure is created to reflect these changes.changes.

Core BeliefsCore Beliefs

1. We understand a group to mean more than just a collection of individuals but 1. We understand a group to mean more than just a collection of individuals but an entity in and of itself operating from a shared purpose or common intention. an entity in and of itself operating from a shared purpose or common intention. This may be task related or a commitment to reflecting on their process for the This may be task related or a commitment to reflecting on their process for the purpose of personal growth.purpose of personal growth.

2. We recognize the immense value of working in the group format because of 2. We recognize the immense value of working in the group format because of the availability of multi perspectives and the synergy created through the the availability of multi perspectives and the synergy created through the activation of therapeutic factors unavailable in the individual context.activation of therapeutic factors unavailable in the individual context.

3. We acknowledge the relevance and centrality of unconscious processes (both 3. We acknowledge the relevance and centrality of unconscious processes (both individual and collective) in the life of all groups.individual and collective) in the life of all groups.

4. We understand that there are external factors that impact on groups and the 4. We understand that there are external factors that impact on groups and the individuals within them, including but not limited to cultural, sociopolitical, individuals within them, including but not limited to cultural, sociopolitical, ethnic, and economic factors.ethnic, and economic factors.

5. We contextualize possible applications of group knowledge as existing on a 5. We contextualize possible applications of group knowledge as existing on a continuum from:continuum from:

• Clinical to non-clinicalClinical to non-clinical

• Structured to unstructuredStructured to unstructured

• Traditional to non-traditional Traditional to non-traditional

6. We recognize the value of group therapy as well as group counseling and non-6. We recognize the value of group therapy as well as group counseling and non-clinical applications of this knowledge (i.e. clinical practice, training, education, clinical applications of this knowledge (i.e. clinical practice, training, education, research, social activism and consultancy research, social activism and consultancy

Core ValuesCore Values

• RespectRespect

• Diversity Diversity

• AccessibilityAccessibility

• Responsiveness Responsiveness

• SustainabilitySustainability

Terms of ReferenceTerms of Reference

COMMITTEE PROFILE: COMMITTEE PROFILE: the bylaw working group should reflect the bylaw working group should reflect the multidisciplinary nature of the association and to the the multidisciplinary nature of the association and to the extent possible have members from the following fields: extent possible have members from the following fields: nursing, social work, psychology, psychiatry and OT. It should nursing, social work, psychology, psychiatry and OT. It should also include the chair of the constitution committee. The also include the chair of the constitution committee. The bylaw committee may solicit expert legal advice as bylaw committee may solicit expert legal advice as necessary to achieve the committee’s aimsnecessary to achieve the committee’s aims

..

RESPONSIBILITIES OF MEMBERS RESPONSIBILITIES OF MEMBERS Regular attendance at Regular attendance at Bylaws working group meetings. Consult and communicate Bylaws working group meetings. Consult and communicate with other regional members as needed to meet aims.with other regional members as needed to meet aims.

Occasional minute taking as per rotation.Occasional minute taking as per rotation.

RESPONSIBILITIES OF CHAIR/SRESPONSIBILITIES OF CHAIR/S The chair/s will prepare and The chair/s will prepare and circulate the agenda and minutes for the meeting. Chair the circulate the agenda and minutes for the meeting. Chair the meeting and distribute schedule for minute taking. Serve as meeting and distribute schedule for minute taking. Serve as central contact person/s for all members of the committeecentral contact person/s for all members of the committee

Terms of ReferenceTerms of Reference

AccountabilitiesAccountabilities

The bylaws working group will be accountable to The bylaws working group will be accountable to CGPA executive and Council. Recommendations CGPA executive and Council. Recommendations developed by the bylaws working group will be developed by the bylaws working group will be presented to the CGPA Executive and council for presented to the CGPA Executive and council for review. Final approval of bylaws remains with review. Final approval of bylaws remains with CGPA membership and will voted on at the 2012 CGPA membership and will voted on at the 2012 AGMAGM

STSTRUCTURE AND MEETINGSRUCTURE AND MEETINGS

The bylaw working group will meet as needed to The bylaw working group will meet as needed to achieve the working groups aims.achieve the working groups aims.

Meetings will be held at mutually agreed upon Meetings will be held at mutually agreed upon times . These meetings will be conducted by times . These meetings will be conducted by teleconference and all expenses incurred by these teleconference and all expenses incurred by these teleconferences will be the responsibility of the teleconferences will be the responsibility of the CGPA national counciCGPA national councill

Membership Membership

• Allan Sheps : Toronto (SW)Allan Sheps : Toronto (SW)

• Jo Ann Hammond – Meiers : Edmonton Jo Ann Hammond – Meiers : Edmonton (Psychology)(Psychology)

• Karen Redhill Feinstein: Toronto (Psychology)Karen Redhill Feinstein: Toronto (Psychology)

• Jackie Kinley : Halifax (Psychiatry) Jackie Kinley : Halifax (Psychiatry)

• Linda McFayden: Winnipeg ( SW) Linda McFayden: Winnipeg ( SW)

• Kas Khorsani: Toronto (Psychiatry) Kas Khorsani: Toronto (Psychiatry)

• Terry Simonik: Toronto ( Nursing/Psychology) ChairTerry Simonik: Toronto ( Nursing/Psychology) Chair

• Stephen Gillies Toronto - Legal Advisor Stephen Gillies Toronto - Legal Advisor

Schedule and ProcessSchedule and Process

• Began November 27 , 2011 Began November 27 , 2011

• Completed review May 3Completed review May 3rdrd , 2012 , 2012

• 15 sessions in total15 sessions in total

• As commitment extended – more difficulties finding As commitment extended – more difficulties finding times that worked for all. 2 meetings cancelled due times that worked for all. 2 meetings cancelled due to insufficient representation to insufficient representation

• Two new members added to the committee in Two new members added to the committee in February February

• NOT a linear process NOT a linear process

• Several weeks spent reviewing/ revising objects Several weeks spent reviewing/ revising objects and purposes- continual process of revisiting and and purposes- continual process of revisiting and discussing many parts againdiscussing many parts again

Key ChangesKey Changes

• Objects and Purposes Objects and Purposes

• Proposed Name Change Proposed Name Change

• Membership Categories streamlinedMembership Categories streamlined

• Individual and InstitutionalIndividual and Institutional

• Board of Directors – 12 elected members.Board of Directors – 12 elected members.

• Nominations submitted to membershipNominations submitted to membership

• Board elects executive Board elects executive

Key PointsKey Points

• Corporation Status revoked - need to Corporation Status revoked - need to incorporate to indemnify members and incorporate to indemnify members and executiveexecutive

• Difference between a regulating body and an Difference between a regulating body and an associationassociation

• 10 Basic Responsibilities of Non Profit Board10 Basic Responsibilities of Non Profit Board

TransitionTransition

• Elected council members will form transitional Elected council members will form transitional board board

• Nominations call to go out following AGM Nominations call to go out following AGM

• Interested parties who are prepared to serve Interested parties who are prepared to serve membership fill out nominee profile ( include membership fill out nominee profile ( include designation, relevant contributions and stated designation, relevant contributions and stated intention ) Working board will address current intention ) Working board will address current gaps in skill setsgaps in skill sets

• Vote by members on slate of nomineesVote by members on slate of nominees

• Would like working board in place by fall of 2012Would like working board in place by fall of 2012