CFD Annual Report 2013

The Cincinnati Fire DepartmentsAnnual Report 2013TABLE OF CONTENTSThe Information Technology Bureau3Resource Management Unit6Safety/Risk Management10Fleet Management13Dispatching15Executive Ofce18Fire Prevention Bureau20Environmental Crimes Unit23Fire Investigation Unit - 201324Internal Investigation Section25Training27CFD 2013 Statistics31CFD Annual Report 2013 2The Information Technology BureauFrom left to right (Mike Fossett, William Martin, Monique Ware, Roger Schuster and LeShawn Braxton)Themissionofthebureau is to providehigh qualityhardwareandsoftwaresupport enablingtheFireDepartmenttooperate moreefficientlyandprovideahighlevelof service to the public.TheInformationTechnologyBureaus(ITB) p r i ma r yr e s p o n s i b i l i t i e sa r et h e procurement, installationand maintenance of personalcomputerequipment,servers, computernetworks,systemsoftwareand applicationsfortheFireDepartment.The s e c t i ona l s ol ev e r a ge se me r gi n g technologiestoreducecostandimprove services to citizens and employees.TheCincinnatiFireDepartmentrelies onthe ever-changing field ofInformation Technology to remain up todateon themostcurrent information available. Computer systems are an essential part of Departments communications, within the Department, theCity as well as other sources of information available on a National level.ThebureauisresponsibleforthesetupandmaintenanceofallFireDepartmentcomputerhardware,software applications and researching and recommending upgrades and changes to the current system.It provides support for 846 users thatarelocated at 30 facilities throughout theFireDepartment. It continues to serveas theMainsupport tool for theEOC located at our Radclifffacilityand acts as theDepartments liaisonto theCitys Computer Services Department and maintains the network connections to the City resources. CFD Annual Report 2013 3The group consists of one Information Technology Assistant Manager (ITAM), two Computer System Analysts (CSA) and two Senior Computer Programmer Analysts (SCPA).Michael E.Fossett,the ITAM, is a 1988 graduateof NorthernKentucky University and has 23 years ofexperiencewith the FireDepartmentITB,thelast9yearsleading theteam.Beforemovingintomanagement,hewaspartofthegroup responsible for the initial installation ofcomputer technology into all of the fire houses, apparatus and networking them to a central enterprisedata system. Healsodeveloped someofthesoftwareapplications still inuseby thedepartment to this date, including the Advance Holiday\Vacation Leave Scheduling system and the Daily Manpower Scheduling system.Some of the bureaus 2013 accomplishments are as follows: Paperless Form 25s system (leaves)Installation of 3rd phase Centrelearn video training computers in every firehouse (ongoing 120 machines) Upgrade of software and setup of active CAD monitors in all Firehouses (ongoing) Rollout of Work Accountability Resource for Employees to all divisions addition of Limited duty personnel tracking Development and deployment of Transfer Ticket system (PHASE 2) Development and deployment ofupgrades for Special Events Development and deployment ofupgrades for Overtime system Installation of new PMDC hardware in all apparatus and Fire houses Installation and deployment of upgrades for CAGIS Firebird mapping software on all PMDC hardware in apparatuses. Completed move of department email accounts from Fire domain to City cloud system Stores Inventory Enhancements Setup and Install of MSA Toughbooks in all 4 District Chief vehicles Enhancement of CFD internet home page http://www.cincinnati-oh.gov/fire/ State reporting of NFIRS and OEMS data CAD Data reporting (annual/news reporting, etc) Technological Support for ROC (Regional Operations Center) Primary support of servers, laptops and printersCFD Annual Report 2013 4 Conversion from laptops to thin clients WEBEOC Support of the 2013 Horseshoe casino opening 7x24x365 on call support for activation of center Support Physical Building Security System for Radcliff, HQ, Longworth Hall and Stores Continual support of all existing CFD applications, including support and maintenance of SQL/ACCESS databases Development and Maintenance of departmental internet and intranet sites Handled over 2,700 helpdesk calls The equipment that the bureau maintains is as follows: 190 desktop/laptops Windows XP, Windows 7 91 PMDC rugged laptop in all Fire Apparatus Windows XP, Windows 7 2 3TB SAN systems 23 Server System (Windows), including:Active Directory Domain Controller Windows 2003Backup Domain ControllersApplication Servers Windows 2003Database Servers - Windows 2003File Servers Windows 2003Windows SMS ServerAltiris ServerApplication Test Servers 31 TTY Dispatch printers 100+ Laser printersCFD Annual Report 2013 5Resource Management UnitThe mission of the Resource Management Unit (RMU) is to provide the materials, equipment and facilities that our members need to perform their duties, both emergency and non-emergency. The RMU is sub-divided into five major functional areas of responsibility. These include: Supply and Maintenance, Mask Services Unit, Motorized Equipment and Fire Apparatus, Water Supply and Hydrant Maintenance and Facilities Management.Despite the fiscal challenges presented by the current economy, the members of the RMU have used the funds made available to them to achieve numerous accomplishments. These members continue to maintain a high standard of service and dedication to the citizens of the City of Cincinnati.Supply and Maintenance While the Central Stores warehouse is the most visible function of Supply and maintenance, it is far from all that we do. Negotiating contracts, developing specifications, procuring supplies, assisting with budgeting and repair of firefighting equipment are just a few of the varied Responsibilities of the section. 2013 Was a year of great change and progress for the Supply and Maintenance Section; we lost a great portion of our Central Stores team, Lt. Matt Flagler returned to the bright lights of Engine 3 after a long and successful tenure managing central stores.Chuck Klahm retired from his Supervisor Storekeeper position (also Retired Fire Lieutenant)Joe Buckmeier retired from his Storekeeper position after over 40 total years with the City of CincinnatiCraig Hampton retired from his Truck driver position after over 30 years with the city of CincinnatiThe entire RMU would like to take the time to thank them for their dedicated service.CFD Annual Report 2013 6 In 2014 Central Stores looks to add several new faces to our Central Stores/ RMU team, hopefully, without a noticeable lapse in the services we provide.Major accomplishments of 2013:Completed warehouse reorganization projectContinued to update the departments Personal Protective Equipment (PPE) inventory.Worked with our IT Department to finalize a Hose Inventory System (to launch in early 2014)Assisted the Executive Office in making several important grant purchases2013 By the numbers:Procurement and delivery of over $ 2,896,391 in stock and non inventory itemsMaintained an inventory of over$ 440,912Over 1900 sets of PPE cleaned and repaired116 Turnout Gear sets older than seven years old, retired to RAT gear114 Turnout Gear sets issued newGoals for 2014:Continue to refine/improve PPE inspection, cleaning and service process reaching a goal of 100% complianceContinue to Implement recommendations of 2012 City Audit reportConduct specification process for PPE to meet changes to NFPA guidelinesConduct bid process for department uniformsConduct bid process for department fire hoseFacilitiesThe Fire Department currently occupies thirty-two locations. These include twenty-six fire stations, four training sites, a shared space storage facility and a centrally located Fire Prevention Bureau.Our function is to coordinate repairs to existing facilities, undertake improvement projects and to assist in the planning of future projects.CFD Annual Report 2013 72013 noteworthy projects Was the lead agency in thenewly instituted weekly firehouse inspection, wewere ableto see25 ofthe 26 firestations(OldE-35).Thisallowedallagenciesincludingthecommandstafftovisitthestationand members obtaining a firsthand account of whats going well and of what can be improved upon.On November 16, Engine 35 moved into a new state of the art, four bay, and 18,000 square foot fire station at 2487 Harrison Ave.in Westwood thenew station replaces thehistoric 105 year old, singlebay station that has beenserving Westwood for over a hundred years. Byabandoning theoldEngine35,wereduced the number of fire stations without female facilities to 4.Completed thegrant aided Emergency Generator Project which installed emergency generators at Engines 7, 24, 49 and 50. December 3rd, scheduled 210 day Centennial II rebuild project began. 2014 GoalsContinuing to update Firehouses by adding female facilities to Engines 7, 8, 49 and 50. RelocateExecutiveOfficeStaff,TrainingStaff,andArsonUnittotheCentennial IIBuildingafterareais constructed to fit theFireDepartments needs. Withthis movetheFireDepartmentwill betotallyvacated from Longworth Hall. Anticipated move is July.Rebuild office spaces at Fire HeadquartersReplace all and outdated appliances.Complete back building at E-35Have boat permanent boat dock built for Fire Boat 3Mask Services UnitThiswellorganizedarmyof1wasrelocatedfrom5thandCentralto Engine18s quarters inFebruaryof2013.Amoveorchestratedtoprovide thefiredepartment with increased accessibilityto AMI/Monitors andSCBA equipment.TheMSU is a wellknownasset toour members,something youmaynot know; theMSU conducts valuablefittests for GCWW andCPDmembersproviding them withsamevaluedservicetheFireDepartmentreceives. Thisisonewayof establishing and maintaining good working relationships with other city departments.In the course of executing its daily duties the MSU performed the following:CFD Annual Report 2013 8MSU performed the following: MSU performed the following:612 required servicing of meters211 SCBA serviced1202 SCBA serviced 10 SCBA bottles repairedCincinnati Fire Department Headquarters at Engine 3 in 1904 CFD Annual Report 2013 9Safety/Risk ManagementThe Safety/Risk Management Office is currently staffed by oneDistrict Fire Chief and three fire captains. It operates to supportthesafetyconcernsfortheCincinnatiFireDepartmentinareasrelatedtopersonnelandemergency operations.AdditionalresponsibilitiesincludeprovidingassistancetotheHumanResourceAssistantChiefinhis investigations, discipline, personnel matters, policies, procedures, and research.OnFebruary24,2013theFireDepartment added 3 full timefirecaptains as shift safetyofficers. This program will provide for a safety officer on initial dispatchof all structurefiredispatches and other selected, highhazard incidents. Additionally,eachfirestationwas inspected forsafetyhazards.This is a tremendous enhancementfrom theformer safety officer component of our incident management system.Citizens andvisitors totheCityofCincinnatihaveaninherentexpectationthatCincinnati FireFighterscanperform theirnumerousjobsfunctionsinatimelyandsafemanner.ProvidingforthesafetyofCincinnatiFireDepartment personnel is the paramount responsibility of the Safety Officer. Additionally,theSafetyOfficer manages thetransfer process,injurywithpay/workers compensationprogram,FMLA, annual TB/Flu shots, death benefit requests for fire department members and retirees,accident investigation reporting procedure and retirement processing. Injuries:During2013therewere82reportedinjuriesaccountfor almosta30%increasefrom2012injuries.Ifwefactorout the recruit training class, which accounted for 14 injuries, the yearoveryearcomparisonisslightlylessthana15% increase.Wepurchasedandplacedinservicetwopower cotsformedicunits 09 and12. During2013 wehad4cot related injuries,noneinpower cot equipped units.As more unitsreceivepowercots,injuriesrelatedtocotsandthe severity of such injuries should reduce. CFD Annual Report 2013 10Injury Locations Injury Types19 Fireground 1 Burns27 EMS 3 Fractures12 Fire Station 15 Wounds14 Recruit testing/training 42 Sprain or Strains12 Other Locations 15 EMS Exposures6 MiscCFD Annual Report 2013 1110310289 907479657270557655912001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013Vehicle Accidents Vehicle Accident Causes Vehicle Accident Causes20 backing accidents of which 10 were without a spotter 00 were head-on collisions32 incidents where we struck fixed objects 16 resulted in property damage13 happened at intersections 12 happened in parking lots24 were hit while parked 19 happened at fire quarters09 were hit while stopped 09 happened on emergency scenes35 involved sideswipe events 36 happened while responding24 struck by another vehicleThere were 91 recorded vehicleaccidents in 2013; a 60% increase from 2012. In regards to the 2012 recorded vehicle accidents,32 werenotpreventableas theywerethefault ofother drivers and therewere60 accidents that wereno fault or the result of actions offire department personnel,21 ofwhich resulted in discipline.Our increased awareness and enforcement of reporting procedures has resulted in an increase of the number of incidents reported as accidents.CFD Annual Report 2013 1229172835Accidents by Unit TypeMedic UnitsEngine CosLadder CosStaff VehiclesHeavy Rescue CosFleet ManagementMotorized Equipment & Fire ApparatusTheCincinnatiFireDepartment(CFD)totalmotorizedequipment andfireapparatusinventoryroseslightlyto368 varying pieces of equipment, with a replacement value of over $35 million.During 2013 the basic footprint of CFD fleet remained unchanged. Themileageloggedbyemergencyvehiclescontinuedtobe elevatedduetocontinuingbrown-outsandincreasedrunvolume. Despitethebrown-outs,thepreventivemaintenanceprogramhas kept thefleet ina relatively good stateofoperational readiness and NFPA-compliant.Additionalenhancementstothedepartmentsfoamcapabilities wereundertaken. FleetServices repurposed twoexisting Foam pumperstodedicatedFoam pumps,eachcarrying 600 gallons of class B foam. Theambulanceremountprogramcontinuestocurtail replacementcosts.Thisyearsremountprogramincludestwo remount units and two new units.All four units will be placed on 4X4 chassis and will include Stryker power lift and load cots. The CFD Fleet IncludesIn 2013 CFD Fleet Management, with theoverwhelming support ofCityFleetServices,keptthefiredepartmentsmotorized fleetinahighstateofoperationalreadinessthrougha systematicpreventivemaintenanceprogram.CFDFleet CFD Annual Report 2013 1318 Aerial Trucks with 100/110 ladders are maintained to support 12 Ladder Companies32 Custom Fire Pumpers each with 1500 GPM pumpcapacity are maintained to support 26 Engine Companies18 Braun Ambulance vehicles are maintained to support 12 Medic Transport Units (ALS and special details as needed3 Heavy Rescue vehicles are maintained to support Heavy Rescue 9 and Heavy Rescue 14ManagementworkscloselywithCityFleetServicestoensureanadequatenumberof apparatus are readily availablefor service, and that maintenance/repairs arecompleted ina timely/professional manner.In2013,limiteddutypersonnelwereagaintheprimarymeansofmovingspare equipmentthroughouttheCFDtoavailablestoragelocations.Limiteddutypersonnel werealsokeyinhelpingCFDmaintaincompliancewithNFPArecommended standardsforpumpcapacity,aerialladderandgroundladdertests,as coordinated by the CFD Fleet Management.The CFD took delivery of its fire Glider Pumper.The new glider pumper utilized manyofthemajor components ofanexisting unit.Themotor,transmission, foam system andother components werefittedontoanewframe,caband body.In additionthefirstemissionselimination/reductionsystemwasaddedtothe glider to reduce fuel consumption and reduce emissions. Water Supply & Hydrant MaintenanceTheabilitytoextinguishfiresisfundamentallydependentuponwater, andassuch,theCityofCincinnatidependsonapproximately12,500 public and privatefire hydrants for firefighting. Water supply and hydrant maintenanceremains a top priority for CFDpartnership with theGreater Cincinnati Water Works. Thenumberofpublicfirehydrants outofserviceatanygiventimeaverages lessthan1%. Duringthe2013calendaryearCFDHydrantOfficereceived approximately 623 requests for fire hydrant repairs.All requests for repairs were completed in a timely manner;only 20 outstanding requests as of January 2014.CFD HydrantOffices reviewedandapproved approximately65 newhydrantlocation plansin2013.Streamliningthepermitprocessforuseofpublicfirehydrantsby contractors continuedtoaid productivityasthecities beganrazing vacant structures. Hydrant usage remained steady in 2013, 936 permits issued. CFD Annual Report 2013 1412,500 Fire HydrantsLess than 1% Out of Service at any given time623 Repair Requests in 201365 new hydrant locations approved in 2013936 Fire Hydrant Usage permits issuedDispatchingTheCityofCincinnatiEmergencyCommunications Center (ECC)is locatedintheCincinnati/HamiltonCountyRegional Emergency OperationCenter Building, which is located at 2000 Radcliff Drive. It is located on high ground above theCity and is continuing in its tradition of keeping watch over the City of Cincinnati. Mr. Joel Estes is the ECC Manager his senior staff is comprised two assistant mangers Mr. JoeZenni and Mrs. Lisa Knapp. Thefiredepartment currentlyhas oneliaisonofficer assignedtotheECCwhohandles daytodayinteractions withthe ECC senior staff on issues related to; emergency response dispatches, customer services, procedure directives, fire alarm/polygon configurations, PMDC network, premise history etc. During2013theplantocrosstrainallmembersoftheECCtohavetheabilitytocalltake,dispatchfireandpolice resources is still on-going it is anticipated that the process will continue well into 2014. Theliaisonofficer is activelyinvolvedinhistorical CAD analysisregarding resourcedistributionfrom thetwenty-sixfire stations utilizing acomputer softwareapplicationnamedDECCAN. DECCANis atool thatassists fireadministration with tracking trends, service demands, response time, population shifts, asset deployments etc.During 2013, theECCprocessed over 80,000 Fireand EMS incidents. Theliaisonofficer is responsiblefor all 812 mobile, portable and PMDC radios. The liaisonofficers also handles cell phone and pagers needs; processed telephone, radio and CAD records and recording requests for the entire Fire Department. 800 Radio Replacement Project In2012CFDreceivedgrantfundstoreplaceallCFDportableradios.Thisisa2milliondollarprojectbeing spearheaded by the HSU.These radios are a marked improvement over theold portables.The new APX 6000 XE was designed for firefighting not a repurposed police radio like the old XTS 5000.A new radio template was also designed and is in theprocess of being implemented.All of this is being done to make firefighters more efficient and thereby safer on the scene of any emergency.CFD Annual Report 2013 15In 2013 this project finalized radio programming, installation ofnew radios in all fire apparatus and began training on the new radio. Zetron UpgradeIn 2013 the firestation alerting system Zetron toneand voice will need to be upgraded to reflect the newly placed and renamed Fire and EMS units throughout the CFD. 2002- 2013 CFD CAD Data CFD Dispatch Needs and Planning for 2013 I.Internal/External Fire Dispatch Needs/Enhancements 1.INTERNAL Equipment:Zetron altering system for each fire house Comments:Technologyischanging toanIPbasedplatform;CFD currentlyruns theirintercom through(Fiber & phonelines)cables/wires;thistypeofalerting systemprogramwouldenhancetheoperations/communicationto notify the house of an incident. 3. INTERNAL Equipment: Repeater radio system CFD Annual Report 2013 16 2002 2003 2004 2005 2006 2007 2008 2009 2010 2012 2013INFO/Service Calls 6,853 6,537 5,905 6,207 6,530 7,062 6,385 6,364 7,134 8014 14,494OTHER 2,381 2,349 2,406 2,217 2,347 2,540 2,560 2,191 2,118 2064 2252FIRE 12,519 12,259 11,948 11,228 11,067 11,979 12,249 10,502 10,561 10,257 9997MEDICAL 50,528 50,843 51,069 51,761 52,452 52,916 54,164 53,071 53,323 55,072 55,403DISPATCHED INCIDENTS65,428 65,451 65,423 65,206 65,866 67,435 68,973 65,764 66,002 67,343 60,257TOTAL ALL 72,543 72,285 71,571 71,546 72,555 74,680 75,411 72,128 73,136 75,412 82,146Comments:This system will provideanalternativeaudioplatform. Currently,all radiocommunications occurs on a digitalplatform.Therepeatersystemwillprovideananalogsystemthatmaybeusedindifferentemergency environments.4. INTERNAL Equipment: Office PCs for Liaison OfficerComments: Thecurrent officecomputer for the liaison officer to theECC is morethaneight years old, with thedata requirements to run various software applications the current computer can no longer perform effectively. Secondly there needs to be one stand alone PC to for the DECCAN applications. 5. INTERNAL Equipment: Panasonic Tough Book CF-31 PMDCComments: Thefire department is currently experiencing PMDC laptop failures mainly the touch screen functionality. The fire department in 2012 should focus on replacing one-third of the existing units. 6. EXTERNAL: AMR with Anderson Twp and more cooperation with Hamilton County in general.

II.Internal/External Field Communication Needs/Enhancements 1.INTERNAL/REGIONAL Equipment:AVL System infrastructure and wireless modems Comments:CFD wouldliketofliptheswitchonthis featurethatis owned/operatedandmaintainedbyseveral partners. The priority is for CFD to have funding for the feature and the wireless modems.2.INTERNAL Equipment:Integrated Voice & Data System Comments:A stand alone data systems tower for theCAD. The(field) laptops competeagainst voicetraffic, etc. while receive data. The stand alone tower would allow for a shortcut from the CAD to laptop in the field. CFD Annual Report 2013 17Executive Office The Executive Office provides fiscal oversight, planning, and management of the FireDepartment'sannualbudget.TheDivisions ExecutiveOfficer serves as the human resource liaison internally and with theCity Human Resource Department.Additionally,theExecutiveOfficerrepresentstheDepartmentwithother fire departments,public organizations, outsideagencies and organizations onspecialeventsandprojects,andactasanalternatefortheChiefat various meetings. This position, a first in theCincinnati FireDepartments history, was one of therecommendationsoftheTri-DataConsultantsonimprovingthe efficiency and effectiveness of the Fire Department.TheExecutiveOfficesustainsalldepartmentalfunctionsthroughthe prudentoversight ofavailable funding andmanagement oftheday-to-day activities necessary to meet financial obligations. The Division is tasked with preparing and monitoring the Fire Departments operating and capital budgets and processing all payments associated with thesebudgets.The2013CincinnatiFireDepartmentOperatingStub Budget totaled $45,506,110.Approximately 90%, or $41,254,010 ofthe operating budget funds thesalaries and wages for the845 employees of the FireDepartment. The remaining $4,252,100 of the2013 operating stub budget was budgeted for non-personnel services for the procurement of materials/supplies, contractual services and lease payments.CFD Annual Report 2013 18$4,252,100.00$41,254,010.00Materials/Supplies, etc. Salaries & WagesWiththecreationoftheExecutiveOfficecamethepositionofGrantsAdministrator.ThispositionassiststheFire Departmentinproviding leadershipanddirectionfor theidentification,development,andcoordinationofpublic/private grant development activities. The Grants Administrator prepares grants and marketing proposals, identifies and researches funding sources from public and private agencies,and is responsible for all reporting requirements.The following is a list of grants/contributions that were obtained by the Executive Office in 2013 CFD Annual Report 2013 19Grants obtained by the Executive Ofce in 2013 Grants obtained by the Executive Ofce in 2013$84,927.00 Assistance to Fireghters Grant (AFG) for Powered cots and PMDC computers (FY12)$10,000.00 State Farm Insurance Grant for 2012 Kids Safety Fair$2,750 2012-2013 EMS Grant via the Ohio Department of Public Safety for Paramedic Training Program$25,000.00 Port Security Grant for AIS Transmitters (FY13)Fire Prevention BureauThe Fire Prevention Bureau provides overall management for the Fire Department Inspection Program and the Right To Know Program. The Bureau also provides management support for the Fire Investigation Unit, the Hazardous Materials Code Enforcement Unit, the Fire Specialist Inspection Program, and the Fire Prevention Permit Program.The Fire Prevention Bureau also has the responsibility to record and keep all Fire Department records and statistics.The Fire Prevention Bureau is staffed with one District Chief, Two Fire Captains, seven Fire Specialists, one Firefighter, one Clerk Supervisor and one Clerk Typist 3s.The Fire Prevention Bureau utilizes and enforces the Cincinnati Fire Prevention Code and the Ohio Fire Code. Compliance with these codes helps to prevent loss of life and property in the City of Cincinnati.In addition, the Fire Prevention Bureau has numerous outreach programs to help educate the public on fire safety and other life saving procedures such as its Safe Student Housing Inspection Program, Children and Senior Citizen Education Programs and its Smoke Alarm Distribution Program.The Bureau also is responsible for organizing the Fire Departments Memorial and other special Fire Department events.CFD Annual Report 2013 208195920,85520,95620,32719,821District 1District 2District 3District 481,959 TOTAL CFD INSPECTIONSDuring 2013, the Fire Prevention Bureau also worked with the Building Department at the Citys Building Development and Permit Center; known as One Stop Shop to ensure that all fire codes and issues are addressed during pre-development, renovations, and construction phases. This One Stop Shop approach has allowed for a customer service oriented approach for all businesses and citizens in the City of Cincinnati.In 2013, the Bureau continued with its efforts to implement a new online permit payment system. CAGIS has developed the online Permit payment system to help the Department to utilize 21st century technology to accomplish its inspection goals. In conjunction with CAGIS the Fire Prevention Bureau has made inspection and permit records available to the public via the ezTrak website. The Fire Safety Educator Coordinator for the Cincinnati Fire Department maintains a National Certification as a Fire/Safety Educator. Fire Prevention participated in 106 special Fire Safety Educational programs throughout 2013.The Fire Prevention Bureau manages the Knox Rapid Entry System which was introduced to allow businesses to purchase a key box allowing fire companies to gain entry into properties during emergencies. This reduces the need for fire companies to force entry into buildings and reduce damage.The Bureau continues to address and inspect Places of Assembly for maximum occupancy limits and compliance with the Cincinnati Fire Prevention and Ohio Fire Codes. During 2013, new outdoor seating areas were reviewed for approval as businesses requested.The Fire Prevention Bureau continues to deliver Educational Safety and Fire Prevention Programs to educate the public. These programs are tailored to the individual audiences to address hazards for at risk groups.These include Kids Safety Fairs, Safety Fairs, and Fire Drills.Fire Specialists from the Fire Prevention Bureau witnessed 525 acceptance tests for fire suppression and alarm systems during 2013.Occupancy signs were made, delivered and tracked for all places of assembly within the City of Cincinnati. Over1000 signs were issued in 2013.CFD Annual Report 2013 21During 2013, the Fire Prevention Bureau Clerical Staff processed 1,951 permits and 564 exempt permits, both new and renewals, on a daily basis and permit issuance on an annual basis. In addition to logging in 201 inspection requests and 72 fire inspection complaint.The Fire Prevention Bureau Clerical Staff supported the uniformed members of Fire Prevention in all accomplishments that were achieved during 2013, the scheduling of fire alarm and sprinkler test, fire drills and inspections. In addition to filling customer service requests and other related activities.The Fire Prevention Bureaus District is the HIPAA Privacy Officer and Records Custodian. In those capacities, the member provides the public and others media releases and other important information.CFD Annual Report 2013 22Environmental Crimes UnitThe Environmental Crimes Unit (ECU) is responsible for the coordination of hazardous materials accidents, spills, releases and abandonment issues within the City of Cincinnati. Many of these incidents involve multi-agency responses from the federal, state and local level. The unit also is involved in performing special inspections, conducts investigations into complaints, coordinates reports and referrals with other agencies.An investigation conducted by the ECU, originates from numerous sources, which including citizens complaints, anonymous complaints, referrals from fire companies and other outside agencies. The ECU processes all complaints and referrals, and the action taken is based on the findings of the preliminary investigation. Some cases may be resolved after a short investigation, while others require a comprehensive investigative background checks, surveillance, and numerous interviews. Members of the ECU have received training in these areas as well as relevant laws and regulations.An ECU investigation requires cooperation and networking throughout the City of Cincinnati, Hamilton County and neighboring Counties in Ohio, Kentucky and Indiana. The Environmental Crimes Unit is located at the Regional Emergency Operation Center (REOC) at 2000 Radcliff Dr. in Price Hill. ECU continues its strong partnership with the Hamilton County Metropolitan Sewer District, Cincinnati Health Department, Cincinnati Police Department, Cincinnati Public Works, Ohio EPA, USEPA, United States Attorneys Office, Coast Guard and the FBI.The Environmental Crimes Unit serves as a supporting and investigative role at hazardous materials and other environmental emergencies. Whether it is gathering chemical information about a known substance, or attempting to identify an unknown chemical. ECU can respond to the scene with the resources necessary to accomplish a variety of tasks. This would include taking soil and water samples, or air monitoring in designated areas, not only for evidence, but also for the safety of civilians and fire fighters.The Environmental Crimes Unit is responsible for the coordination of resources on the scene of emergencies involving unregulated spills, accidental and intentional releases of discharges into the air and/or soil. Coordination, mitigation and remediation of Federal, State and Local agencies during such emergencies have also become an ECU task. This resource coordination requires careful planning and consideration especially regarding cost issues. If costs are not managed properly at the scene of an incident, the City could end up as a fiscally responsible party for the entire cost of the incident.CFD Annual Report 2013 23Fire Investigation Unit - 2013One Captain, one Lieutenant and six Fire Specialists staff the Fire Investigation UnitTheunitis ahighlytrained,veryeffectivegroup ofinvestigators whoconcentratetheir activities upondeterminationof fire causeand origin.They also aggressively investigate allsuspicious fires and prosecute those who are determined to be criminally responsible; the unit has a very high success rateThe Fire Investigative Unit is committed to continue its effort to stop all acts of arson and its related crimes.To reach that goal, the unit continues to seek all available knowledge and assistance. FirecausedeterminationplaysamajorroleindevelopingaworkableFirePreventionProgram.Onlythroughthe knowledgeof how,why,and wherea fire starts can legislation or other effective intervention strategies be developed that will positively impact the fire problems that exit within our community. The unit also diligently and relentlessly applies all our resources to protect the citizens of the City and its visitors.Members of the Fire Investigation Unit are involved in numerous professional, civil and volunteer organizations:The Hamilton County Juvenile Judges Advisory CouncilGreater Cincinnati Arson Seminar CommitteeDuring 2013, several members of the Fire Investigation Unit attended the National Fire Academy to further their knowledge in thefield ofFireInvestigation,whichincluded Fire / Arson Investigation, FireModeling,ForensicInvestigation,Principles of Fire Protection and Advanced Courtroom Testimony and Electrical Aspects of Fire Investigatiom.Members of theFire Investigation Unit also attended theannual Greater Cincinnati Arson Seminar,which covered a variety of fire investigation topics. In 2013, the Fire Investigation Unit referred 71 juveniles to the Juvenile Firesetter Program.CFD Annual Report 2013 24Internal Investigation SectionStaffingOne Captain, One Lieutenant and One Clerk Typist 3Since1989theInternalInvestigationSectionhasbeeninexistenceforthespecific purposesofhandling complaints relativetoemployeeconductandperformanceand providinganeffectivewayofdealingwithcitizenscomplaints. Complaintscan originateeitherfromwithintheDepartmentorfromthecommunityatlarge.The section willoperate onany complaint that is relevant toits mission regardless of form or source.ThesectionhasgiventheDepartmenttheabilitytoreview,inanunbiasedway,all complaints that arereceived.Thesectionis alsoavailableto investigatesituations and performanceproblemareaswithintheDepartmentandthereforeprovidetheStaff with assistance in solving problems efficiently and effectively.The section files all corrective action generated at the Company level. The section also prepares for, and conducts,all hearings for disciplinary actions. They process all paper workrelevanttotheseactivitiesaswell. ThisallowstheDepartmenttomaintaina consistent and controlled operation, which ultimately is perceived by our employees as being fair and unbiased.Thesectionalsomonitors courtcases inregardstooff-dutyconductofDepartment members,as well as the monitoring ofrandom, followup,post accidentand returnto duty drug and alcohol screens conducted by the Fire Department.TheCincinnatiFireDepartmenthasadoptedamentoringprograminwhichthe officers ofInternal Investigationsmeet oneononewithCompanyofficers toreview policy and answer their questions and concerns. Theprogram is designed to serveas CFD Annual Report 2013 25Internal InvestigationOverviewInternal InvestigationOverviewDrug Tests 17PEAP Referrals 5Transfer Lists 17Mentoring Program Mentoring ProgramCaptains 4Lieutenants 17Investigations InvestigationsNew 22Closures (2013) 17Closures (Previous) 11Interviews20Hearings HearingsPre-Disciplinary 0Departmental 4Reports Recorded Reports RecordedF-91s logged 80Discipline logged 55an educational program and assist intraining newer Lieutenants and Captains targeting areas of discipline,documentation, and company management.Internal Investigations prepares thetri-weekly posting oftransfers. Swornmembers that areeligible to transfer from one positiontoanothermaylog theirrequest intoadatabase.This data base,consisting ofcomplexseniorityguidelines,is sorted throughtoproducea list oftransferees. After the transfer list is authorized thenew data must beentered into the management system.Throughouttheyear,theInternal InvestigationSectionand theFireInvestigationUnit shared theusageofits conference and interview rooms for conducting hearings, and for interviewing witnesses.During the 2013 calendar year, the Internal Investigation Section logged in 22 investigations.Of the 22 cases that had been opened, 17 were closed, in addition to 11 closures from the previous year (2012).CFD Annual Report 2013 26TrainingDescription of Section or BureauTheHumanResourceBureauis organizedtotakecareofanumberofnon-combatantneedsofthefiredepartment. Theseinclude recruit training, incumbent training and maintenance of necessary certifications, management of thelimited dutymanpowerpoolandassisting cityHumanResources withpromotionalandhiring processes.Inadditiontothese duties,writtenprocedures andotherimportantdocuments aremaintainedbythis bureau. This sectionofthebureau is staffed by a District Chief, one regularly assigned Fire Captain and threeregularly assigned Fire Lieutenants.At times, and this year was noexception,the manpower is supplement withdetails tothe bureau. This year, thesedetails included one DistrictFireChiefforthe latterportionoftheyear, twoFireCaptains,oneFire LieutenantandthreeFire Appa r a t u sOpe r a t or s . Assortments ofLimited Duty personnel were also utilized. RoyE. WinstonII has served asAssistantChiefofThe HumanResourceBureau sinceAugust2011andis r e s p o n s i b l ef o rt h e personnel matters of the Fire Department.Theseduties includepersonnelsafety matters,transfers,discipline, recruiting,andbothrecruit andinservicetraining. The institutionandinterpretation CFD Annual Report 2013 27ofvarious federaland statelaws thataffectpersonnel matters has madethetaskofthePersonneland Training Bureau continually more challenging.Inorder to accomplish multipleand complextasks theHuman Resource Bureau is staffed by 11 uniformed and 3 civilian personnel. Thestaff includes officers that are trained inrecruiting,personnel safety, internal investigations,and training of personnel.Under theguidanceof theFire Chief, and themany various city agencies whoseexpert resources are madeavailable, the Human Resources Bureau will continue to meet the challengeof equitably handling the personnel matters of the Cincinnati Fire Department.Summary of Years Activities!ThegoalsforHumanResourceswerevariedagreatdegree. Theybeganwithagoalofcompleting and successfully graduating 40 firerecruits in session with Recruit Class 111. Lateadditions only allowed them to graduate 38 new members, leaving the balance to become part of Recruit Class 112. !ProvidingaFireInstructorcoursefornewmemberstothebureauandprovidinganorientationfornew members recently transferred in. Every regularly assigned position within the Training Section was re-staffed duetopromotionsor transitions ofexisting members. Thiswas amajorundertaking. Withthesignificant adjustment inmanpower, theorientation of new members was met with the challenge of keep a very rapidly moving timeline.!AnothergoalwasthesupportanddevelopmentofaCaptainspromotionalprocess. Withamoveto assessmentcenterevaluations,thechallengescenteredondevelopingthenewprocessandassisting candidates with theadjustments. The test hosted 68 candidates and sincecompletion a number ofmembers have been promoted.!Thefirecharterfor TrainingSectionwasscheduledtoexpireandlackedthegirthneededtosupportall training programs.InthepasttheCincinnatiTraining Bureau lackedthecredentials tobeabletosupport certain teaching initiatives and needed to partner with the local community college to make this happen.This process oftenslowed things considerably due to the added red tape. For the application itself,the 70 pages offormsandquestionnaireswassuccessfullycompletedaddingthecapabilitiestobeginteachingFire CFD Annual Report 2013 28CFD Annual Report 2013 29Instructor and Fire Safety Inspector Instructor to our cadreof courses that could be independently taught by theCincinnati FireDepartment under our own charter. Incidentally,this courseadditionallowed for the first time,the training and successful certificationof sixnewFire Safety Inspector Instructors,(thehighest in the history of this fire department)!Following this goal was theplanning for andlaunching ofFireRecruit Class 112 whichbeganon August 13, 2013.Forty new and 2 refurbished recruits began their 24weeks oftraining, projected to graduateFebruary 7th, 2014. !Development and launchof theCincinnatiFireRecruit Facebook sitewas another ofour projects.Thegoal was to increaseaccess to activities related to thefirerecruit class to support the mentor program from city humanresources.Thesitehas beenwell supported publishing numerous pictures andsomevideo oftheir activities.!Continuedsupportofour newlydevelopedrecruiting program wasbothagoalandaccomplishment.We contactedand visited withsomeseventyPublic and PrivateHighschools,educating them onthequalifying criteria for joining the fire department. !Re-institutionofthedepartments CPRtraining program was initiated and is well under way and scheduled to be concluded in the first quarter of 2014.!Meeting the Safety Committees request for RATRefresher. Arrived at a settlement for completion in the final quarter of 2013.CFD Annual Report 2013 30CFD 2013 StatisticsCFD Annual Report 2013 31Runs Breakdown by CategoryCFD Annual Report 2013 3201050210031504200E3 L3 M3 E5 E14 E19 L19 M19 E23 L23 M23 E34 HR14 ALS34 D1890197936458757543511923545650490121076341341218181222387687227383990755200518342548354115851745579663770220138298137 168363194140294103346109Fire EMS Non-FiresDistrict 1Runs Breakdown by CategoryCFD Annual Report 2013 3301075215032254300E17 L17 M17 E21 L21 E24 L24 M24 E29 M29 L29 E37 E50 D25675576730153241261842868125624558298283384826913611164637567843631682171731778001950671187848599135 134259 231355194113242136Fire EMS Non-FiresDistrict 2Runs Breakdown by CategoryCFD Annual Report 2013 3401075215032254300E9 M9 E12 M12 E20 L20 E32 L32 E35 M35 E38 E51 M51 HR9 ALS-32 ALS-35 D3787528275127931416450964404101320052720381788151007164385274719313391371810361702 12241205439026834210214668720048055314025497140228444161415110165328145 151Fire EMS Non-FiresDistrict 3Runs Breakdown by CategoryCFD Annual Report 2013 3501075215032254300E2 L2 M2 E7 E8 E18 L18 E31 L31 E46 M46 E49 CR1 D4 ALS-32 ALS-35 D378752825691524523436761152330106262121103573337881510071801467358591881186923330616131133337232229306872004803212111 104 812536711638945289 99145Fire EMS Non-FiresDistrict 4CFD Annual Report 2013 36TOTAL CFD INSPECTIONS81,9598195920,85520,95620,32719,821District 1District 2District 3District 4