CEYLON PETROLEUM STORAGE TERMINALS LIMITED BIDDING DOCUMENT National Competitive Bidding (NCB) SUPPLY AND INSTALLATION OF BARRIERS TO RAILWAY CROSSINGS AT CPSTL OIL INSTALLATION, KOLONNAWA. KPR/14 /2019 Employer: Engineer: Ceylon Petroleum Storage Terminals Limited, Manager (Premises and Engineering Services) Oil Installation, Kolonnawa Ceylon Petroleum Storage Terminals Limited, Wellampitiya Oil Installation, Kolonnawa Wellampitiya Issued to:…………………………………………………………….. Issued by:……………………………………………………………. Date:……………………………. January 2019
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CEYLON PETROLEUM STORAGE TERMINALS LIMITED BIDDING … · 2019-03-22 · the Standard Bidding Document for Procurement of Works “CIDA Publication No. ICTAD/SBD/03, Second Edition,
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signal posts, control stations and electrical power supply system and all the associated work
complying with the scope and specifications laid herein.
6.3.1. Site cleaning
Work site shall clean while execution of the work and after completion of the works.
Debris and all removed material shall be properly disposed at a suitable location off site.
Engineering Function -CPSTL Section 6 – Specification
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6.3.2. Cutting
The cutting for the new construction shall be only started after issuing of hot work permit by CPSTL. Adequate precautions shall be taken to avoid any accident.
6.3.3. Excavation
Excavation shall be carried out as approved by the Fire & Safety department of
CPSTL.
6.3.4. Identify the proposed barrier gate installation locations and positions.
6.3.5. Identify and construct relevant pedestals and civil structures to mount the barrier
gates and signal posts.
6.3.6. Identify and construct signal and power cable routing paths across the railway tracks,
with suitable size end to end manholes and 200mm diameter, type 1000, PVC pipes,
to interconnect the barrier gates, signal posts and pushbutton control stations, on
either side of the railway tracks. Pipes shall be covered with 100mm sand bedding, a
protection tile and a warning tape shall be laid on the sand bedding before back
filling and compaction. All the damages to the existing structures, roads, pavements
etc. shall be restored and made good to the original condition.
6.3.7. Identify electrical power feeding points, cable laying paths, switchgears and
accessories required to feed power for the railway barrier gates.
6.3.8. The power supply arrangement shall be provided with a separate RCCB. Isolator, and
MCBs of suitable capacity mounted in a separate wall mounted enclosure.
6.3.9. Cables shall be multicore armoured stranded copper cables, complying with the
loading details of the proposed system. All the cables required to power the system
shall be supplied and installed by the contractor. Cables inside the buildings shall be
routed inside GI conduits. Cable installed in outdoor areas shall be laid in 700mm
deep, 300mm wide soil trenches. Cable shall be covered with 100mm sand bedding, a
protection tile and a warning tape shall be laid on the sand bedding before back
filling and compaction. All the damages to the existing structures, roads, pavements
etc. shall be restored and made good to the original condition.
6.3.10. Successful bidder shall provide construction drawings related to civil, mechanical,
electrical and instrumentation aspects, considering all the above scope for engineer’s
approval within 14 days after awarding the contract. Execution of the work at site
shall be commenced after obtaining approval from the engineer.
6.3.11. Minimum Specifications for Electric Barrier Gates
# Item Description
1. Rod Length (Maximum) 19 feet
2. Rod Type Anodized round Aluminium with luminouse
Red and White bands
3. Protection class IP54
4. Opening time 7 Seconds
Engineering Function -CPSTL Section 6 – Specification
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5. Input power 230 V, 50Hz, Single Phase or
400 V, 50Hz, Three Phase
6. Operating Mechanism Electric Motor with gearbox
7. Manual operation The gates shall be opened and closed using a
manual release clutch and operating handle in
case of a power failure or fault in the electric
operating system.
6.3.12. Minimum specifications for Signal posts
# Item Description
1. Pole type Galvanized Iron Pole
2. Pole Thickness 3mm
3. Pole Diameter 150mm
4. Pole Height 4000 mm from finished floor level
5. Pedestal for Pole Suitable concrete pedestal shall be constructed
6. Signal Lights 200mm Diameter LED round signal light
RED: 01 No
Green: 01 No
7. Protection Class IP 54, with weather proof covering
6.4. Other Conditions
6.4.1. Warranty
Minimum period of warranty for 02 year from the date of commissioning by the supplier at
the CPSTL Site shall be provided.
Any defect found during this warranty period shall be attended by the Bidder at his own cost.
(Labour & spare parts) and any defective parts should be replaced with new parts free of
charge
Preventive maintenance during the warranty period shall be carried out by the
supplier free of Charge (including labor and material costs)
6.4.2. After Sales Services
Contractor shall provide the details of after sales services to be provided during the warranty
period. Contractor shall clearly mention the services offered free of cost and services which
are charged.
Contractor shall provide a sample Annual Maintenance Contract (AMC) to enter into after
the expiration of the warranty period. Contractor shall enter into an AMC agreement with the
Employer at the time of awarding the contract to offer the AMC for the rates declared.
Engineering Function -CPSTL Section 6 – Specification
32
Bidder shall fill in and submit SCHEDULE-B: TOTAL COST OF
COMPREHENSIVE MAINTENANCE AND SERVICE FOR 3RD - 5TH YEARS
(AFTER 02 YEAR MANUFACTURER’S WARRANTY PERIOD), with the Bid
Bidder shall fill in and submit Annex-A: COST OF MANDATORY AND OPTIONAL
SPAREPARTS with the Bid.
6.4.3. Testing, Commissioning and Training
Contractor shall provide a Testing and Commissioning report certified by a Chartered
Electrical Engineer.
Should the reports indicate any defects or deviations from the applicable norms and
standards of the bidding document, Contractor shall rectify such defects and deviations at his
own cost and re-test the system. CPSTL will release the final payments after receiving the
testing and commissioning report indicating satisfactory results for the system.
Contractor shall provide training on operation and trouble shooting of the system to the
CPSTL staff at the site. Training shall include hardcopies of manuals and catalogues,
stationary material and refreshments for 30 participants.
6.4.4. Country of Origin
The preferred Country of Origin shall be European, USA or Japan
CEYLON PETROLEUM STORAGE TERMINALS LIMITED Standard Forms (BID)
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SECTION 07
SCHEDULES OF PRICES
CEYLON PETROLEUM STORAGE TERMINALS LIMITED Standard Forms (BID)
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SCHEDULE OF PRICES
SCHEDULE-A
Item
Description Qty.
Unit Price
(Rs.)
Total Amount
(Rs.)
01
Supply and Installation of electrically
operated barrier gates with motor unit,
control unit with push buttons, busser
unit etc. as per the Section 06;
Specifications
10
02
Supply, installation of signal posts with
200 mm Dia., LED Red and Green
lights to operate with barrier gates as
per the Section 06; Specifications
10
03
Supply installation of electrical works
associated with installation of barriers
as per the Section 06; Specifications
10
04
Testing commissioning and training of
barrier units as per the Section 06;
Specifications
01
Less Discount (If any)
NBT (If applicable)
Total Value Exclusive VAT
VAT (If applicable)
Total Value Inclusive TAX
By figure
By words
VAT Registration No.: ………………………………………………
CEYLON PETROLEUM STORAGE TERMINALS LIMITED Standard Forms (BID)
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Name of Bidder : ………………………………………………
Offer validity: …………………………… Time for Completion: ………………………
Brand Name :…………………………………. …
Name of Manufacturer:..…………………………………..…………………………
Warranty Period : ………………………………………………..
…………………………….. …………………. (Company
Seal)
Signature of Bidder Date
CEYLON PETROLEUM STORAGE TERMINALS LIMITED Standard Forms (BID)
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TOTAL COST OF COMPREHENSIVE MAINTENANCE AND SERVICE FOR 3RD
-
5TH
YEARS (AFTER 02 YEAR MANUFACTURER’S WARRANTY PERIOD) FOR
BARRIERS TO RAILWAY CROSSINGS (10 NOS.)
SCHEDULE-B
Item
S/N
o
Description Qty. Unit Price
(Rs.)
Total Value
(Rs.)
01
Cost of comprehensive
maintenance and service for the
period of 3rd
year for 10 Nos.
barriers to railway crossings..
Item
02
Cost of comprehensive
maintenance and service for the
period of 4th
year for 10 Nos.
barriers to railway crossings.
Item
03
Cost of comprehensive
maintenance and service for the
period of 5th
year for 10 Nos.
barriers to railway crossings..
Item
Less Discount (If any)
NBT (If applicable)
Total Value Exclusive VAT
VAT (If applicable)
Total Value Inclusive TAX
By figure
By words
“If any taxes are not mentioned separately such taxes will be considered as not relevant
for the bid”
Name of the Bidder :…………………………….…………………
Address :………………………………………………..
CEYLON PETROLEUM STORAGE TERMINALS LIMITED Standard Forms (BID)
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…………………………………………………
Telephone :…………………………
E-mail :………………………………………………..
Signature of the Bidder: …………………… Date:………………………
(Company Seal)
CEYLON PETROLEUM STORAGE TERMINALS LIMITED Standard Forms (BID)
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PREAMBLE TO THE SCHEDULE OF PRICES
GENERAL
1. This Schedule of Prices contains page no……..Bidders are requested to see that no
page is missing, no duplicated and that all TRADES are carried to SUMMARY at the
end of the Schedule of Prices.
2. The Conditions of Contract, the Specifications and the Drawings are to be read in
conjunction with the Schedule of Prices.
3. The cost of complying with all conditions, obligations and liabilities described in the
Conditions of Contract, Specifications and the Schedule of Prices including all overhead
charges and profit in carrying out the work as shown on the Drawings shall be deemed to
be spread over and included in the prices of sums stated by the Bidder in the Schedule of
Prices unless separately measured.
4. If the Bidder fails to price any items in the Schedule of Prices then the cost of the work
under such items shall be held to be spread over and included in the prices given against
other items of work.
5. The quantities set out in the Schedule of Prices are provisional and cover the approximate
scope of the work anticipated to be performed by the Contractor. The actual quantities
used for final measurement purposes will be determined by the Engineer by measurement
of the work completed by the Contractor.
6. Where trade names, brands and or Catalogue Numbers are referred to, sole preference to
any material or equipment is not intended. Any other material or equipment may be
used, provided that the characteristics of type, quality, appearance, finish, method of
construction and / or performance is superior to the specified.
7. Whenever the method of measurement is not clear from the documents available, the
principles as given in the Sri Lanka Standard 573, 1999 [Revision] Method of
Measurement of Building Works shall be applicable.
8. Selected tenderer shall comply with the arrangement of work in the buildings and be
ready to work part by part as required by the Authorities of the Employer.
9. The unit and lump sum prices of the Schedule of Prices (referred to as the Contract Rates)
shall, except in so far as is otherwise provided for under the Contract, be deemed to cover
all obligations set out in the Contract, and all matters or things necessary for the proper b
10. Unit prices when applied to the quantity of work performed under the Contract shall, and
other sums specifically determined under the provisions of the Contract, constitute full
remuneration to the Contractor under the Contract.
11. Each item shall be priced by the Tenderer in Sri Lankan Rupees.
CEYLON PETROLEUM STORAGE TERMINALS LIMITED Standard Forms (BID)
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12. Rates for items in this Schedule of Prices shall be inclusive for hauling, transporting,
loading, unloading, spreading, heaping, supporting, scaffolding, welding, and for laps,
unless otherwise specifically stated.
13. Unless otherwise specifically stated in Schedule of Prices or herein, the following shall be
deemed to be included with all items:-
i. Labour and all costs in connection therewith.
ii. Materials, goods and all costs in connection therewith.
iii. Tools, plants, hoisting plants and all costs in connection therewith.
iv. Waste of materials.
v. Square cutting.
vi. Establishment charges, overhead charges and profit.
vii. All setting out works.
viii. For providing of method statements, calculations, proposals by Contractor, shop
drawings
ix. Complying with regulations of the Municipal Council and/or any other
relevant authority under which particular item of work is to be executed
unless otherwise included in the preliminaries
x. Protecting and clearing.
xi. In addition to above, the rate for item of work in substructure shall include for
the works at depth extending below ground water table where applicable
including excavation under water, removal and disposal of mud, stand and
preparation of place to a condition suitable for proper execution of the work.
14. If tenderers are anticipating to give any discount, it shall be marked separately in the space
allocated in the summary of Schedule of Prices. Provisional Sums shall not be considered
when calculating discount.
15. All materials, equipment supplied shall be new, unused without any defects.
16. All materials used in the Works shall be of the best quality of their respective kinds as
specified and shall be obtained from sources and suppliers approved by the Engineer and
shall comply strictly with the tests prescribed or, Where tests are not laid down in this
Specification, with the requirements of the latest issue of the relevant British Standards or
other Standards approved by the Engineer.
17. Metric units are used throughout the Schedule of Prices for measurement purposes
unless otherwise indicated. Abbreviations used in the Contract are as follows:-
L.S. - Lump Sum
P.S. - Provisional Sum
m - Metre
nr - Numbers
Rs. Cts. - Sri Lankan Rupees and Cents
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SECTION 08
DRAWINGS
CEYLON PETROLEUM STORAGE TERMINALS LIMITED Standard Forms (BID)