Certificate Holder Demonstrations...Introduction to the SAS External Portal for Certificate Holders and Applicants #27100205 Configuration Data Categories Configuration Data is grouped

Introduction to the SAS External Portal for Certificate Holders and Applicants #27100205

Introduction to the SAS External Portal for CHAs

Certificate Holder Demonstrations



The menu buttons to the right represent the main Certificate Holder functions within the SAS External Portal.

Select the buttons to learn more and view demonstrations.

* If you have not yet registered for SAS, and would like to view user registration demonstrations, return to the Course Menu by clicking the Home icon at the top left of this screen and then select First Time User.

Configuration Data

Configuration Data Demonstrations


Certificate Holders use the Configuration module to submit Configuration Change Requests and to enter data for Repair Station Form 8310-3.

Select a demonstration below to continue.

• Submit a Configuration Change

• Repair Station Form 8310-3

Data Collection Tools (DCTs)

Data Collection Tools (DCTs) Demonstrations

Certificate Holders use SAS DCT functionality to perform, update, and resubmit returned DCTs.

Select a demonstration below to continue.

Review Documentation Demonstration

Review Document Demonstration

Certificate Holders use the SAS Document Management functionality to review documentation to the FAA.

Select the demonstration below to continue.


Adding Satellites

Adding Satellites to an Active Certificate

14 CFR part 141 and 142 Certificate Holders use the Configuration Change Request under Configuration Module to Add satellites to their active certificate.

Select the demonstration below to continue


Certificate Holder Demonstration: Submit a Configuration

Change Request

Submitting a Configuration Change Request

Submitting a Configuration Change Request


What is Configuration Data?

What is Configuration Data?

Configuration Data is a set of unique characteristics or attributes that define a Certificate Holder’s Scope of Operation (Operating Profile).

Examples of Configuration Data include:

For Air Carriers:

• Route Structure

• Fleet Size

• Domestic or International

• Extended Operations

• Personnel/Training/AirWorthiness Agreements

For Air Agencies:

• Repair Station Ratings

• Facility Locations

• Number of Repairmen


Configuration Data Categories

Configuration Data is grouped into three categories.

• OPSS Authorizing Documents: includes information on how a Certificate Holder’s operation is conducted

• Vitals: includes basic information about the organization's base of operations and senior management, route structure, fleet type, fleet size, domestic versus international operations, extended operations, etc.

• Contractors: includes information about maintenance providers and flight training providers contracted by a Certificate Holder

Configuration Data is Used to Generate the Operating Profile

Configuration Data is used to generate the Operating Profile.

• Certificate Holders’ Configuration Data is used to generate an organization's Operating Profile

• The Operating Profile is a list of functions a Certificate Holder performs. This includes a list of all DCTs that are applicable to the Certificate Holder


Certificate Holders Submit Configuration Change Requests

Certificate Holders can use the SAS External Portal to submit Configuration Change Requests.

Certificate Holders who are registered SAS External Portal users and wish to update their Configuration Data can submit a Configuration Change Request.

The following demonstration shows a SAS External Portal user requesting a configuration change.

Configuration Changes Selection on the SAS Menu

Select Configuration Changes from the SAS Menu.


Add Request Button

This tab will show all previous Configuration Change Requests and their status.

To start a Configuration Change Request, ensure the Version is Baseline and then select the Add Request button.

If the Version is not Baseline, select the View Baseline button in the top right corner.

Change Request Detail Sub-tab

This is the Change Request Detail sub-tab for a new Configuration Change Request.


New to Draft

Saving the request will change the change request status from New to Draft.

Complete the fields and select the Save Button.

Configuration Data Tab

Select the Configuration Data tab to continue with the change request.


Operations Specifications Tab Paragraphs

On the OPSS Authorizing Documents tab, all paragraphs displayed are available to the Certificate Holder based on their CFR part.

Checkbox Explanations

• Unchecked Box: Represents a paragraph for the OPSS Authorizing Documents is not issued and is not currently proposed

• Checked Box: Represents a paragraph for OPSS Authorizing Documents is optional

• Grayed out Checkbox: Represents a paragraph that always applies to the Certificate Holder in the 14 CFR part


Addition or Removal of Paragraphs

Use the provided checkboxes to request the addition or removal of paragraphs to the Operating Profile.

Selections Complete, Select Save

Once selections are complete, select the Save button.


Vitals Sub-tab

To update Vitals, navigate to the Vitals sub-tab under the Configuration Data tab.

Table of Contents

To quickly navigate within the Vitals data, use the Table of Contents.


Changes to Configuration Data

In the fields provided, make any changes to the Configuration Data.

Selections Complete, Select Save

Once selections are complete, select the Save button.


Return to the Configuration Changes Tab

After saving, return to the Configuration Changes tab.

Number on Each Button

The number on each button reflects the number of proposed changes to OPSS Authorizing Documents and/or Vitals.


Changes in OPSS Button

Select the Changes in OPSS button.

Current and Proposed Value

The Current Value and Proposed Value changed in OPSS Authorizing Documents is displayed.


OK Button on Changes in OPSS Window

Select the OK button to return to the Configuration Changes tab.

Changes in Vitals Button

Select the Changes in Vitals button.


Current Values and Proposed Values Changes

The Current Values and Proposed Values changed in Vitals are displayed.

OK Button on Changes in Vitals Window

Select the OK button to return to the Configuration Changes tab.


Withdraw or Submit Configuration Change Request

To withdraw the Configuration Change Request, select the Withdraw Request button.

To submit the Configuration Change Request, select the Submit button.

Submit Button in Message Box

A message box will appear.

Select Submit to confirm your submission.


Message When Successfully Submitted

After a change request has been submitted, a confirmation Message will appear.

Message When No Changes

If an attempt is made to submit a Configuration Change Request without changing any information, a pop-up Message box will display saying there are no changes.


Demonstration Complete

You have now completed this demonstration.

Select an option below.

• Replay Current Demonstration

• Go to Next Demonstration

• Return to Demonstrations

To return to the Course Menu, select the Home button at the top left corner of your screen.

Certificate Holder Demonstration: Repair Station Form 8310-3

Repair Station Form 8310-3



Demonstration Introduction


• 14 CFR part 145 Certificate Holders are not required to use the electronic template located on the SAS Menu of the SAS External Portal to submit Form 8310-3

• The signed paper copy is required to be submitted and can be attached to a Configuration Change Request or the Messaging feature in the SAS External Portal

The following demonstration shows a SAS External Portal user providing information for the Repair Station Form 8310-3.

Repair Station Form 8310-3 on the SAS Menu

Select Repair Station Form 8310-3 from the SAS Menu.


Create 8310-3 Button

Select the Create 8310-3 button.

New Tab for Form 8310-3

This will open a new tab for Form 8310-3.


Repair Station Form 8310-3 -- Section 1

Section 1 of Repair Station Form 8310-3 contains Repair Station Name, Number, Location, and Address.

Fill out all the required fields marked with an asterisk.

Repair Station Form 8310-3 -- Sections 2 and 3

Section 2 contains Reasons for Submission. Fill out this required section, which is marked with an asterisk.

Section 3 contains Ratings Applied for.


Repair Station Form 8310-3 -- Sections 4 and 5

Section 4 contains the List of Maintenance Functions Contracted to Outside Agencies.

Section 5 contains the Applicant Certification. Fill out all the required fields marked with an asterisk.

Submit Button Form 8310-3

After the form has been completed, select the Submit button.


Warning Pop-up Box

A Warning pop-up box appears. Select the OK button.

Confirmation Screen Form 8310-3

A confirmation screen will appear. Select the OK button.


Demonstration Completion






Certificate Holder Demonstration: Performing DCTs

Performing DCTs

Performing DCTs



Certificate Holders use the SAS External Portal to perform DCTs.

Certificate Holders complete and submit DCTs sent to them through the SAS External Portal provided by the FAA for a Configuration Change Request.

Certificate Holders can perform and submit only Element Design DCTs (ED DCTs) that are sent to them by the Principal Inspector (PI).

The following demonstration shows how Certificate Holders perform DCTs.

Select DCTs from SAS Menu

Select Data Collection Tools from the SAS Menu.


Select DCT Screen

The Select DCT screen displays all of the DCTs that are available to complete and submit to the FAA.

Optional Columns Button

The Optional Columns button displays additional columns for the DCT.


# of Questions Column

The # of Questions column displays how many questions are within each DCT.

# Completed Column

The # Completed column displays how many questions have already been completed.


Not Started

The DCT Status displays the current DCT status, in this example, Not Started.

DCT Title

To view a DCT, select its Title.


Prepare DCT Tab

This is the Prepare DCT tab.

Review and Print DCT

Users can print the scoped DCT template by selecting the Review and Print DCT link in the DCT-to-Go panel. This link is also available on the Perform DCT tab.


Select Continue

Read and review the information on the screen. Select Continue to begin entering data.

Enter Common Data Fields Tab

This is the Enter Common Data Fields tab.


Common Data Fields

Enter the appropriate common data fields.

Select the Save button.

Select the Perform DCT Tab

Select the Perform DCT tab.


Right Pane

The right pane identifies additional information for the question to be answered.

Left Pane

The left pane is the list of DCT questions.


Different Views on the Perform DCT Tab

The Perform DCT tab allows for List View, Question Detail View, and Full View.

List View

The List View shows the Question ID.

The Question ID is the most useful identification to reference a specific DCT Question. The Question ID is helpful in communications between the FAA and Certificate Holders.


Question Selection

To answer, select a question.

Four Types of Responses

There are four types of responses: Positive, Negative, Flagged, and N/A.


Icons for Each Response Type

There are icons for each type of response on the Perform DCT tab.

Green Plus Sign

Positive Response: The Certificate Holder’s design meets the criteria specified by the DCT question.

Red Minus Sign

Negative Response: The Certificate Holder’s design does not meet the criteria specified by the DCT question.

Blue Flag

Flagged: The Certificate Holder can remind themselves to collect more data to answer the question, or more follow-up information is required.

Tan “N/A” Box

N/A Response: This question does not apply to the Certificate Holder’s scope of operations.

Response Selection

Select a response.


Positive Response Status

As this was a positive response, a green plus sign appears in the Response Status.

Design/Manual Reference

Any positive response will require a Design/Manual Reference to be entered.


Negative Response Status

A red minus sign appears in the Response Status for a negative response.

Response Details

A negative response will require Certificate Holders to enter response details and a supporting comment.

Select the Response Details button.


Checkboxes for Response Details

Select the checkboxes for all the response details that apply to this question under Select All Those that Apply.

Supporting Comment Field

After selecting response details, enter required supporting comments in the Supporting Comment field.


Select OK Button

Select the OK button to return to the Perform DCT tab.

Response Detail will Appear

The selected response detail will appear next to the Response Details button.


Supporting Comment will Appear

The supporting comment will appear in the Supporting Comment field. If this is blank, enter the required supporting comment.

N/A Box

An N/A box appears in the Response Status for an N/A response.

An N/A Response Status will require a Response Detail to be selected.


Check DCT Tab

The Check DCT tab is used to ensure that all required information has been entered.

Identifies Questions

The Check DCT tab identifies questions which require further action before the DCT can be submitted.


Blue Tracking Bar

The blue tracking bar will show how many questions are Complete.

Icons for Each Review Reason

There are icons for each of the three review reasons on the Check DCTs tab.

• Blue Flag: Flagged for comment

• Yellow Box Highlight: Question left blank

• Red Required Box: Missing required fields


Flagged Question

A flagged question must be cleared, and the question answered before the DCT can be submitted.

Select the Clear Flag button to remove the blue flag from the Response Status column.

Missing Required Field

This is an example of a question that contains a Missing Required Field.


Missed Question

This is an example of a Missed Question. Select this question to answer it in the right pane.

Submit DCT Tab

The DCT will not appear on the Submit DCT tab if there are any errors (questions requiring review) on the Check DCT tab.


DCT Ready Example

This is an example of a DCT ready to be submitted to the FAA.

DCT Checkbox(es)

Select the checkbox(es) of the DCT(s) to submit to the FAA.


Submit to FAA Button

Select the Submit to FAA button.

The Certificate Holder no longer has access to DCTs after the FAA formally accepts the submitted DCTs.









Certificate Holder Demonstration: Updating and Resubmitting

DCTs

Updating and Resubmitting DCTs

Updating and Resubmitting DCTs


Certificate Holders use the SAS External Portal to update and resubmit DCTs.

• If the FAA returns a DCT to a Certificate Holder, the Certificate Holder should update the DCT and resubmit the DCT in the SAS External Portal

• A notification will appear in the Notification tile alerting the Certificate Holder of a returned DCT

The following demonstration shows how Certificate Holders update returned DCTs.


Data Collection Tools on the SAS Menu

Select Data Collection Tools from the SAS Menu.

Returned DCT Status

Notice the DCT Status is Returned.

Select the title of the returned DCT.


Data Reviewer (DR) Filter

SAS automation has a filter feature to easily identify which questions have Data Reviewer comments.

The Data Reviewer (DR) selections can be filtered utilizing the filter icon.

Filtered for Y

In this example, the Y was selected to filter in the questions with Data Reviewer (DR) comments.


Update Returned DCTs

Certificate Holders should update their returned DCTs.

• A Certificate Holder should update a returned DCT after addressing the Data Reviewer comments from the FAA

• A Certificate Holder should utilize the same process followed when submitting the original DCT

Submit the Updated DCT

After the Data Reviewer comments have been addressed, mark the checkbox(es) next to the Label of the DCT(s) and select the Submit to FAA button.








Certificate Holder Demonstration: Reviewing Documentation

Using Document Management

Reviewing Documentation Using Document Management

Reviewing Documentation to the FAA in Document Management



Document Management allows SAS External Portal users to submit documentation to the FAA.

• Documents cannot be more than 40 MB per upload, but unlimited uploads are allowed

• Four folders are provided

The following demonstration shows how SAS External Portal users navigate the SAS External Portal to submit documents to the FAA through Document Management.

Document Management on the SAS Menu

Use the SAS Menu to navigate to Document Management.


Document Management Folders

Document Management contains Formal Application, Other Certification, Configuration Changes, and Data Collection folders.

Initial Certification Folders

Initial Certification Folders

• The Formal Application folder contains documents which were previously attached/uploaded during certification

• The Other Certification folder contains additional documents which were previously attached/uploaded during certification

Note: If the Certification was not completed in the SAS External Portal, there will be no documents in these folders.


Configuration Changes Folder

Configuration Changes Folder

• The Configuration Changes folder is read-only

• The Configuration Changes folder will only contain documents as the result of a Configuration Change Request

• The documents in this folder are automatically added to the Document Management folders when attachments are uploaded in Configuration (SAS Module 1)

Data Collection Folder

Data Collection Folder

• The Data Collection folder is read-only

• The documents in this folder are automatically added when attachments are uploaded in Data Collection (SAS Module 4)


Configuration Changes Folder Selection

The main tile displays the contents of the currently selected folder.

In this example, the Configuration Changes folder is open.

Attachment Document Button

Select the Attach Document button when submitting a Configuration Change Request to upload a document.








Certificate Holder Demonstrations: Adding a Satellite to an

Active Certificate

Adding a Satellite



Add Satellites to an Active Certificate


In order for a satellite to be added to an active 14 CFR part 141 or 142 certificate, an external user must use the SAS External Portal to initiate a Configuration Change Request. This will begin the process of an Initial Certification for that satellite.

The following demonstration shows an external user submitting a Configuration Change Request to begin the Initial Certification process to add a satellite to an active 142 Principal/Main.

Configuration Changes Selection on the SAS Menu

Select Configuration Changes from the SAS Menu.


Add Satellite Button

This tab will show all previous Configuration Change Requests and their status.

To add a satellite, select the Add Satellite button.

Name of Satellite

Type in the name of the satellite in the Satellite Name field.

Select the OK button


Change Request Detail Fields

Type in the name of the satellite in the Satellite Name field.

Select the OK button


Update the Configuration Data for the Satellite

The Certificate Holder must now update the Configuration Data for the satellite. The OPSS Authorizing Documents (Training Specifications or T Specs) of the satellite are based on the selections made for the Principal/Main and are read-only.

The following demonstration shows an active Certificate Holder reviewing and updating the Configuration Data of a satellite.


Vitals Tab

Select the Configuration Data tab.

Select the Vitals tab to update all Vitals data.

Save Button

Complete all Vitals fields and select the Save button.


Configuration Data Tab

The satellite will appear under the Change Request Title column.

Initial Certification Process

Use the Initial Certification Process to Complete the Addition of the Satellite(s)

The Certificate Holder must now complete the Initial Certification process for the Satellite. The FAA office will assign a CPM and the Certificate Holder will perform the various processes associated with Initial Certification

To further see these demonstrations, please access the Applicant Demonstrations section of this course.


Demonstration Complete





