Co-Hosted by: www.centileconference.org CENTILE Conference International Conference to Promote Resilience, Empathy and Wellbeing in Health Care Professions WASHINGTON DC USA OCTOBER 18–21, 2015 CENTILE: Center for Innovation & Leadership in Education | Georgetown University Hotel & Conference Center 2015 Sponsorship and Exhibitor Opportunities
CENTILE Sponsorship and Exhibit Brochure
Dec 26, 2015
CENTILE Sponsorship and Exhibit Brochure
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Co-Hosted by:
www.centileconference.org
CENTILEConference
International Conference to Promote Resilience,Empathy and Wellbeing in Health Care Professions
WASHINGTON DC USA OCTOBER 18–21, 2015CENTILE: Center for Innovation & Leadership in Education | Georgetown University Hotel & Conference Center
2015 Sponsorship and Exhibitor Opportunities
Sponsor OpportunitiesPLATINUMBENEFITS: • RecognitionfromthepodiumduringtheOpeningPlenarySession. • 8’x4’ExhibitBooth. • 5complimentaryconferenceregistrations. • Fullpageadintheprogrambook(insidefrontcoverorbackcoverinfullcolorbased
onavailabilityattimeofpurchasingsponsorship). • Sponsornameandlogoonwebsiteandallconferencematerials. • Sponsorlogointheprintedmaterialsandonspecialsignageforthisplenary.
GOLDBENEFITS: • PlenarySponsor–Twoavailable:TuesdayorWednesday. • Recognitionfromthepodiumduringtheplenarysessionyouaresponsoring. • 8’x4’ExhibitBooth. • 3complimentaryconferenceregistrations. • Fullpageadvertisementintheprogrambook. • Sponsornameandlogoonwebsiteandallconferencematerials. • Sponsorlogointheprintedmaterialsandonsignageforthesessionyouaresponsoring.
SILVERBENEFITS: • Onedisplaytable. • 2complimentaryconferenceregistrations. • Sponsornameandlogoonwebsiteandinallconferencematerials.
BRONZEBENEFITS: • Onedisplaytableoroneconferenceregistration. • Sponsornameandlogoonwebsiteandinallconferencematerials.
SUPPORTING ORGANIZATIONSBENEFITS: • Materialsavailableforpickuponageneralinformationtable. • Organizationnameandlogoonthewebsitewithhyperlink. • Organizationnameincludedontheprintedconferencematerials.
FRIENDS OF THE CONFERENCEBENEFITS: • Organizationnameandlogoonthewebsitewithhyperlink. • Organizationnameincludedontheprintedconferencematerials.
$25,000
$15,000
$10,000
$5,000
$2,000
$1,000
Event Sponsorship Opportunity
Exhibit Opportunities
Sponsorship or Exhibitor
Wine and Cheese Poster Session $10,000BENEFITS: • Onedisplaytable. • Organizationnameandlogoonwebsiteandallconferencematerials. • Recognitiononthewebsiteandprintedmaterialsnexttoyourevent. • Organizationnameandlogoonpostersessionsignage.
Theexhibitswillprovideattendeesanopportunitytomix,mingleandlearnaboutthelatestproductsandinnovationstohelpthemdeliveressentialservicestothosethattheyserve.Takeadvantageoftheopportunitytoreachaconcentratedgroupofdiverseprofessionalsbyreservingtoday.Opportunitiesarelimitedsodon’tdelay.Alldisplaytablesandboothsareassignedonafirst-paid,first-servedbasis!
8’ x 4’ BOOTH 4Available $1,800 (Paidby7/31) $2,100 (Paidafter7/31)BOOTH INCLUDES: • 8’highdrapedbackwalland4’longx4’highsidepartitions. • Onesixfootskirtedtablewithtwosidechairsandwastepaperbasket. • Aone-line44”x7”identificationsign. • ListingintheSponsor&ExhibitorGuideoftheConferenceProgram,whichincludes
websiteaddressanda50-worddescriptionifconfirmedbyAugust31st. • Oneexhibitornamebadge(conferenceregistrationsmaybepurchasedseparately).
6’ TABLE 10Available $1,200 (Paidby7/31) $1,500 (Paidafter7/31)TABLE INCLUDES: • Sixfootskirtedtablewithtwosidechairs. • ListingintheSponsor&ExhibitorGuideoftheConferenceProgram,whichincludes
websiteaddressanda50-worddescriptionifconfirmedbyAugust31st. • Oneexhibitornamebadge(conferenceregistrationsmaybepurchasedseparately).
Tobecomeasponsororexhibitor,pleasevisitwww.centileconference.org/Sponsor-and-Exhibit-OpportunitiesoremailCENTILE@ConferenceSolutionsInc.comformoreinformation.
Exhibit Rules and RegulationsOFFICIAL GENERAL CONTRACTOR:TheCENTILE2015ConferencehasappointedConferenceSolutionsastheofficialGeneralContractorforthe2015Conference.AllreferenceshereintoCENTILEshallmeanCENTILE2015ConferenceandConferenceSolutions.
OUTSIDE ACTIVITES:TheExhibitorshallnotfosterorconductoutsideactivitieswhichwouldtakequalifiedattendeesfromofficialconferencefunctionsand/orExhibitduringnonscheduledhours.UseofmeetingfacilitiesorcontractedhotelsbyExhibitorsorcompaniesorsalesorbusinessmeetingsduringtheconferencedatesmustbeapprovedinadvancebyConferenceSolutions.HospitalitysuitesshallnotbeopenduringExhibithoursordaytimeconferencehours.
AnyviolationbytheExhibitoroftheOfficialRulesandConditionshereinmay,inCENTILE’ssoledetermination,constituteabreachoftheAgreementresultinginterminationandforfeitureofanymoniespaidonaccount.Uponduenoticeofsuchtermination,CENTILEshallhavetherighttotakepossessionoftheExhibitor’sspace,removeallpersonsandproperties,andholdtheExhibitoraccountableforallliability,expenses,anddamagesarisingfromExhibitor’sbreach/violationofOfficialRulesandConditions.
EXHIBIT FEES AND PAYMENT: Agreements will NOT be processed or space assigned without the required payments and signature.Allagreementsmustbeaccompaniedbyfullpayment.ReceiptofpaymentdoesnotobligateCENTILEtoacceptacontractasbinding.CENTILEretainstheoptionofreturningfunds.
Ifyouarepayingbycreditcard,thevendoronyourstatementwillbelistedasConferenceSolutions.Ifyouarepayingbycheck,pleaseindicateyourconfirmationnumberonthecheckandmailitto:
CENTILE2015c/oConferenceSolutions520SWYamhillStreet,Suite430Portland,OR97204USA
CANCELLATION POLICY:CancellationsofsponsorshipsandexhibittablesmustbemadeinwritingbyemailingRegister@ConferenceSolutionsInc.com.Refunds,lessanadministrativefeeof$300perexhibittableor10%ofthesponsorshipvalue,whicheverisgreater,willbemadeatthediscretionofCENTILE.NorefundwillbegivenforcancellationsmadebyJuly17.IncaseoffireoranyothercausesbeyondthecontrolofCENTILEthatpreventstheConferencefromtakingplace,thiscontractwillnotbebinding.
ASSIGNMENT OF SPACE:TheoptimalexhibitboothsareassignedtothemajorSponsorsofCENTILE.AssignmentofotherboothspacewillbeassignedbyCENTILE.TheExhibitwillbecomprisedof8’x4’exhibitboothsand6’tables.Allboothsandtables,includeone6’skirtedtable,twosidechairs,andanidentificationtentcard.
INSTALLATION AND DISMANTLING: Georgetown University Hotel and Conference Center3800ReservoirRoadNorthwest,Washington,DC20007
SetupoftheexhibitboothsanddisplaytablesisscheduledonMonday,October19from07:30am–10:00am.Dismantlingofexhibitboothsmaybeginnoearlierthan1:00p.m.onWednesday,October21andtheareamustbecompletelyclearedby2:30p.m.thatsameday.TimessubjecttochangeuponnotificationbyCENTILE.
SHIPPING:CENTILEwillcommunicatetheshippinginformationtosponsorsandexhibitorsbySeptember1,2015.ExhibitorsneedinginformationpriortoreceivingtheshippinginformationshouldcontactConferenceSolutionsdirectlyat503.244.4294extension207.
EXHIBITOR REGISTRATION:Conferenceregistrationisnotincludedwiththedisplaytableorboothandcanbepurchasedseparately.Oneexhibitornamebadge isprovided.
USE OF SPACE:Exhibitorsshallnotassign,shareorsubletanyspacewithoutwrittenconsentofCENTILE.AllExhibitorsmustremainwithintheconfinesoftheirownexhibitspace.Caremustbetakenthatnodisplayextendsmorethan8’abovethefloor,obstructtheviewordisadvantageouslyaffectsthedisplayofotherExhibitors.Noticeablenoiseproducedfromoperationofanyequipmentorapparatusisnotpermitted.
FOOD & BEVERAGE POLICY:Nofoodorbeveragemaybebroughtfromanoutsidesource.Ifyouwishtoserveanythingfromyourbooth,pleasecontacttheCENTILEConferencePlannertodiscusswhatarrangements,ifany,canbemadethroughtheHotel.
LIABILITY:CENTILEandtheHotelwillnotbeheldresponsibleforthesafetyofExhibitor’spropertyfromtheft,fire,damages,accidentorothercauses.Exhibitoragreestoprotect,saveandholdCENTILEandtheHotelandallagentsandemployeesthereof(hereaftercollectivelycalled“indemnities”)foreverharmlessforanydamagesorchargesimposedforviolationsofanylaworordinance,whetheroccasionedbythenegligenceoftheExhibitororthoseoperatingundertheExhibitor.Further,Exhibitorshallatalltimesprotect,indemnify,saveandholdharmlesstheindemnitiesagainstandfromanyandalllosses,costs(includingattorney’sfees),damages,liabilityorexpensearisingfromoroutoforbyreasonofanyaccidentofbodilyinjuryorotheroccurrencetoanypersonorpersons,includingtheExhibitor,itsagents,employeesandbusinessinviteewhicharisesfromoroutoforbyreasonofsaidExhibitor’soccupancyanduseoftheExhibitpremisesorapartthereof.
SAFETY REGULATIONS:Exhibitorsmustadheretoallmunicipalandstatelaws,rulesandregulations.Nocombustibledecorationsmaybeusedatanytime.Alldrapes,tablecoveringsandothermaterialsmustcomplywithfiredepartmentregulations.
SECURITY:TheExhibitisbeingheldinthehotelandstandardhotelsecuritywillbeprovidedwhentheExhibitcloses.However,neitherCENTILEnortheHotelcanbeheldresponsibleforanylost,damagedorstolenexhibitmaterials.Pleasetakethenecessaryprecautionseachdayforsafeguardingyourexhibitmaterials.CENTILErecommendsremovingvaluablematerialswhennotatyourbooth.
FAILURE TO OCCUPY SPACE:SpacenotoccupiedbythecloseoftheexhibitinstallationperiodasspecifiedintheserulesandregulationswillbeforfeitedbytheExhibitor.Thisspacemayberesold,reassignedorusedbytheExhibitManager.
SHOW CANCELLATION:IftheConferenceorExhibitiscancelledduetocircumstancesbeyondthecontrolofCENTILE,CENTILEwillnotbeheldliableforanyexpensesincurredbytheExhibitorbeyondtherentalcostoftheboothspace.
SELECTION OF EXHIBITORS:OnlyfirmsandcompanieswhoseservicesandproductsareappropriatelyrelatedtothepurposeofCENTILEshallbepermittedtoexhibit.CENTILEreservestherighttodeclineorprohibitanyexhibitwhichinitssolejudgmentisinappropriate,thisreservationbeingallinclusiveastoperson,things,printedmatter,productsandconduct
www.centileconference.org
CENTILEConference
International Conference to Promote Resilience,Empathy and Wellbeing in Health Care Professions
WASHINGTON DC USA OCTOBER 18–21, 2015CENTILE: Center for Innovation & Leadership in Education | Georgetown University Hotel & Conference Center
Co-Hosted by:
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