CDW LEA Trainer’s Webinar September 25 th, 2012 Terra Dominguez Data, Research & Federal Policy [email protected] CEDARS Data Warehouse (CDW)

CDW LEA Trainer’s WebinarSeptember 25th, 2012

Terra DominguezData, Research & Federal Policy

[email protected]

CEDARS Data Warehouse (CDW)

House Keeping

Use the Hand icon to indicate you would like to communicate verbally

Use the Question/Chat pane at any time to ask questions or make comments

Poll – Who Is New?

Agenda

• Welcome• Review• CDW Improvements• State Training Events• Resources• CDW LEA Trainer Meetings• Reminders

The CDW IS

• Historical data for trending and analysis

• Multiple NCDPI authoritative sources

• Federal, state & local level reporting

• Accessible to State, LEA & School level staff

• Secure - authenticate using NCID

The CDW IS NOT

• Replacing any operational systems (NC WISE, CECAS, Licensure)

• Real time, transactional data

• Open to the public

Data Loads

• SY 2008-2009 test data removed

• SY 2009-2010 complete

• SY 2010-2011 complete

• SY 2011-2012 pending year end files

• SY 2012-2013 on target

Last Year

This Year

Data Sources

• NC WISE

• EC

• Migrant

• ESL

• Homeless

• N & D

• Accountability

• CTE

• MAF*

• EDDIE

• Licensure

• Payroll

• UID Staff

• Title I

• LEA Improvement

• School Improvement

• Instructional Technology

• Choice

• SES

• TAS

• REAP

• MFR/AFR

• Safety

* MAF from 2009-2010 & 2010-2011 school years only

Student Level Data Submission

• Monthly

– Demographics

– Enrollment

– Attendance

– Program Participation*

• Snapshots (periodic)– Program Specific

– NC WISE

• Yearly (June 30)*

– Assessments

– Course Enrollments

– Marks

– Discipline

Staff Level Data Submission

• January

• March

• Year End (June 30)*

CDW Data – Student & Staff

• Collected at the Detail level, meaning records specific to the individual student are collected

• PII – ‘Personally Identifiable Information’ and must be protected

– No detail level data is used for Federal Reporting

– FERPA guidelines are enforced and dictate how any detail level data is to be used

• Solely dependent upon accurate UIDs

NC WISE ID 1234567

CECAS ID A729

Migrant ID 2779

UID Matching Engine

CTE

NC WISE

LEP

Migrant

Immigrant

EC

With the help of UID, the CDW putsall the pieces in place

Program Level Data Submission

• Monthly – LEP & Migrant

– Migrant

• Snapshot (periodic)– CECAS

– Homeless

– N&D

• Year End (June 30)*– ALP

– Choice

– LEA Improvement

– Instructional Tech File

– SES

– TAS

– REAP

– Dropout

– ESSR

LEA & School Level Submission

• July 1– EDDIE

• January

– EDDIE

– Instructional Tech File

– REAP

• February

– EDDIE

– ADM

– School Safety

• May

– EDDIE

• Year End (June 30)*

– EDDIE

– Instructional Tech File

– Choice

– REAP

– Accountability

– Dropout

– LEA Improvement

– ESSR

– School Safety

You still with me?

Registration

• Each individual must register and be approved for access to the CDW

• Authentication is based on NCID for any ‘CEDARS’ related application

• The NC Public Schools website offers a contact list of the LEA’s Security Officers

User Roles

LEA

1. Detail Answers

2. Detail - Dashboard

3. Aggregate - Dashboard

4. Security Officer

School

5. Detail - Dashboard

6. Aggregate Dashboard

SEA

1. Super User

2. User Detail

3. Report Writer

4. Aggregate - Dashboard

5. Security Officer

Security

• Security Officer role only provides access to the Registration System to manage accounts

• The highest level of access to the CDW for an LEA user is Detail Answers

• School level user roles only have access to Dashboards published by DPI

• There is no Teacher user role in the CDW

Detail Vs. Aggregate

• User roles with the word Detail allow individuals access to data that is Personally Identifiable Information (PII)

• Every user role that is approved has access to Aggregate Dashboards by default

– Aggregate Dashboards are totals only and do not display any PII

CDW Improvements

• Faster Queries• New Landing Page• New Dashboards• Posted Submission Schedule• Published Data Dictionary

New OBIEE Landing Page

Users are routed to the dashboard TOC to which they have the highest level of authority

– Dashboard users are the largest user base

– Dashboard users have no immediate use for Home Page (previous Landing Page)

– Keeps dashboard trainees focused on content and delivery

New Dashboards

Aggregate• Consequences

• Offenses

• Suspension Days

• School Crime

Detail• ACCESS Testing

• Home Languages

• LEP Roster

• State Testing (ESL)

What dashboards would you like published?

• If you’ve created something that you’d like to have published, contact us

• If you need assistance in creating a specific report, contact us

Submission Schedule

• When data is requested from program areas

• Identifies the ‘as of’ date for extracts

• View by– Calendar– Month, program area, data type

• Actual load time variesCEDARS Documents

Data Dictionary

Published• SEA, LEA & School

Information

• Student Data

• Staff Information

• Financial

• Cross Program Analysis

• Individual Program Data

Pending• Assessment Data

• School Safety

• School Enrollment Data

• Membership

• CTE

• Course & Grade Data

• Student Attendance

State Hosted Training Events

• CDW Overview– Oct 9, AM & PM Webinar

• CDW Intro to Dashboards– Oct 23, AM & PM Webinar

• CDW Subject Areas– Nov 13, AM & PM Webinar

Resources

• CEDARS Website

• LEA Trainer Wiki

Poll(s) – Wiki

CDW Trainer Meetings

• Smaller meetings once a month through November

– No meeting in December

– We will re-evaluate in January

• Quarterly updates from NCDPI as well as any LEA Trainer who would like to share

Trainer Meeting Schedule

• Regions 1 – 4

9:00-10:00 AM

– October 26th

https://www1.gotomeeting.com/register/367460488

– November 30th

https://www1.gotomeeting.com/register/466585248

• Regions 5-8

10:15 – 11:15 AM

– October 26th

https://www1.gotomeeting.com/register/153772712

– November 30th

https://www1.gotomeeting.com/register/171102552

Quarterly Meetings – Full Team

• January 25th

https://www1.gotomeeting.com/register/584350760

• April 26th

https://www1.gotomeeting.com/register/830927800

• July 26th

https://www1.gotomeeting.com/register/305847929

• October 26th

9:00 AM – 11:00AM, last Friday of the month

Poll – What Region?

Reminders

• Every LEA must have a Security Officer

• Most users need only one role (the highest level of authority)

• Point staff to CDW Events page

So….did you get all that?

Terra DominguezDivision of Data Research &

Federal Policy919.807.3272

[email protected]

Thank you!