CDI and SIM Section EDB Nov & Dec 2014 1. Programme Description Objectives Helpdesk Gentle Reminder Students’ Access to SLP Module SLP Module – JUPAS.

CDI and SIM SectionEDB

Nov & Dec 2014

Workshop on

Latest Enhancement of

SLP Module of WebSAMS for

Institution Application(re-run)

1

Today’s WorkshopProgramme Description

Objectives

Helpdesk

Gentle Reminder

Students’ Access to SLP Module

SLP Module – JUPAS Application ~ Enhanced Functions

Thank You

2

Re-run workshop : “Workshop on Latest Enhancement of SLP Module of

WebSAMS for Institution Application” in January 2014 (Course ID: CDI020131454)

Focus: Technical operation of the SLP module of

WebSAMS and its latest enhanced functions to facilitate institution application through JUPAS and E-

APP

Programme Description

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To demonstrate the latest enhancement of WebSAMS SLP Module to facilitate institution application e.g.

Combined Student List including both JUPAS and

Non-JUPAS applicants School Reference Report for both JUPAS and E-APP

application Import of Personal and General Abilities Setting Overall Rating by consolidated score Allowing subject teachers to access percentile

information

To provide hands-on practice on technical operation

Objectives

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Helpdesk

DO NOT log in

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Helpdesk

6

Helpdesk

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Helpdesk

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Helpdesk

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Gentle Reminder

Information from JUPAS website

Submission of Documents to JUPAS

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Protection of Personal Data

Student List to E-APP &

Students’ Access Right

Gentle Reminder

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Latest Enhancement of SLP Module to Facilitate

Institution Application

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SLP Module

SLP ReportFor S4-S6 Students

JUPAS Application

1. Academic Performance in School2. OLE records3. Awards/ Achievements Outside School4. Self-accounts

1. Generation of Student List2. Import of Student List & Subject Code * Combined Student List *3. Student Mapping4. * Import Personal General Abilities *5. Student Reference Report (*Overall Rating *, Percentile, PGA, Supplementary Info)6.Report

E-APP

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1. Generate Student Lists for JUPAS & E-APP (to facilitate student registration)

2. Download Student List with Application No. (from JUPAS Portal)

Student List for JUPAS

Student List for E-APP

Student List with App. No.

3. Generate a Combined Student List (NEW) (if applicable)

import

Combined Student List

import

4. Prepare Data Files for School Reference Report: (a) Personal & General Abilities(b) Academic Performance Info (Percentile & Rating)(c) Supplementary Info (if applicable)

(a)

(b)

(c)


5. Generate School Reference Report


(a) Personal & General Abilities

(b) Academic Performance Info (Percentile & Rating)

(c) Supplementary Info (if applicable)

School Reference Report

JUPAS Applicatio

n

Application

E-APP

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1. Generate Student Lists for JUPAS & E-APP (to facilitate student registration)

Student List for JUPAS

Student List for E-APP


Generation of Student List

JUPAS Application Application

E-APP

1• Search Class

2• Delete Non-JUPAS Applicants

3• Extract Excel File

4• Import Extracted Excel File to JUPAS Portal

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• Pending JUPAS’ Return - Student List With Application No.

1• Download the SQL from CDR > 常用 SQL參考庫

2• Copy the SQL

3

• Paste the SQL to Data Management > Query Maintenance

4• Extract Excel File

5• Import Extracted Excel File to

E-APP Portal

Student List with JUPAS Application No. – for generating SRR later

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Generate Student List for JUPAS Application

Fill in information

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Generate Student List for JUPAS Application


“” the boxes for students who do not

apply for JUPAS & click ‘Delete’

Then click ‘Extract’

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Check ~1. HKIC/Passport No.+ Issuing

Country2. Last name + First name ~ Hyphenated name?

JUPAS Portal

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Generate Student Listfor

JUPAS Application

Let’s Practise !sysadmin

wsadmin

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SLP Module – JUPAS Application ~ Enhanced FunctionsGenerate Student List for

ApplicationE-APP

DO NOT log in

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ApplicationE-APP

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ApplicationE-APP

Copy the SQL from ‘select’ till the end

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ApplicationE-APP

Log in

Paste the SQL here

Fill in information

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2014


ApplicationE-APP

Fill in ‘school

year’ here

Choose ‘Excel’ here

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Generate Student List for Application

E-APP

Check ~1. HKIC/Passport No.+ Issuing

Country2. Last name + First name ~ Hyphenated name?

E-APP Portal

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Generate Student List for

E-APP Application

Let’s Practise !sysadmin

wsadmin

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2. Download Student List with Application No. (from JUPAS Portal)

Student List with App. No.

import



JUPAS Portal

Download Student List with Application No. from JUPAS Portal

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Student List with JUPAS Application No. – for generating SRR later

3. Generate a Combined Student List (NEW) (if applicable)

Combined Student List

import


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Generation of a Combined Student

List ??

How can I generate one?

What is a Combined

Student List?

Why should we generate a

Combined Student List?

Should every school generate

one?

NEW

Generation of a Combined Student List

JUPAS Applicants

ApplicantsE-APP

1

• Import the Student List with Application No. (downloaded from JUPAS Portal) to

SLP Module

2

• Use a new SQL to assign Application No. to non-JUPAS students

3

• Generate a Student List including both JUPAS & non-JUPAS students = Combined

Student List

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Recommendation~ Download the DSE Subject Code File from JUPAS every school year~ Import the latest DSE Subject Code File in SLP > JUPAS Application > Import Data File

Gentle Reminder

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SLP Module – JUPAS Application ~ Enhanced FunctionsGenerate a Combined Student

List

Import the Student List with Application No. downloaded from JUPAS Portal to SLP > JUPAS Application > Import Data File

Student List with Application No. downloaded from JUPAS Portal

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NEWSQL

DO NOT log in

Use a new SQL to assign Application No. to non-JUPAS students

Generate a Combined Student List

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Copy the new SQL from ‘select’ till

the end


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Fill in informati

on

Paste the SQL in Data Management > Query Maintenance


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2014 Fill in school year

hereChoose ‘Excel’ here


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Point to Note ~The Application No. assigned to the non-JUPAS students starts with the sign ‘&’

Check ~1. HKIC/Passport No.+ Issuing Country2. Last name + First name ~ Hyphenated

name?3. “Student” Module - Profile

NEW

Generate a Combined Student List Generate a Student List

including both JUPAS & non-JUPAS

students – Combined Student List

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(a)

(b)

(c)



Prepare Data Files for School Reference Report

Import the Student List downloaded from JUPAS Portal in SLP > JUPAS Application > Import Data File Or Import the Combined Student List in SLP > JUPAS Application > Import Data File

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2


After importing the (Combined) Student List, You may see this.

1

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(a) Check ~1. HKIC/Passport No.

+ Issuing Country2. Last name + First

name ~ Hyphenated name?

(b) “” the boxes for the students

whose Data Files for SRR will be

prepared

Prepare Data Files for School Reference Report Map students in WebSAMS with

students in the the (Combined) Student List in SLP > JUPAS Application > Import Data File

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(a) Check ~1. HKIC/Passport No.+

Issuing Country2. Last name + First

name ~ Hyphenated name?

3. “Student” Module - Profile

& E-APP portal.


Map students in WebSAMS with students in the the (Combined) Student List in SLP > JUPAS Application > Import Data File

(b) “” the boxes for the students

whose Data Files for SRR will be

prepared

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Map students in WebSAMS with students in the the (Combined) Student List in SLP > JUPAS Application > Import Data File 46


Recommendation 1. Update the Student List downloaded

from JUPAS Portal ~ changes made by students

2. Check ~ HKIC/Passport No.+ Issuing Country ~ Last name, First name, Hyphenated name ~ “Student” Module - Profile


1. Importing (Combined) Student List & 2. Student Mapping ~ to confirm whose Data Files will be prepared for School Reference Report

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Import Combined Student List & Student Mapping

to Prepare Data Files for

School Reference Report

Let’s Practise !sysadmi

nwsadmin

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(a)

(b)

(c)



1. Download the template for PGA in SLP > JUPAS Application > Import PGA *The template contains ALL mapped students *

2. Complete the whole template


(a) Import Personal & General Abilities (PGA)

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3. Import the completed template in SLP > JUPAS Application > Import PGA

(a) NO partial import is allowed(b) Fill in every piece of info for every student



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4. Edit the rating if needed

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SLP Module – JUPAS Application ~ Enhanced FunctionsPrepare Data Files for School Reference

Report(a) Import Personal & General Abilities

(PGA)

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Import Personal & General Abilitiesto Prepare

Data Files for School Reference Report


nwsadmin

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NEW

1. By Percentile or Consolidated Score ??

2. Set the range


(b) Prepare Academic Performance Info

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3. Map the DSE subject codes with the WebSAMS Subjects

4. Select the appropriate option & click ‘Assign’



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5. “” the appropriate

boxes and then click “Setup” if specific setting is required for

individual subject



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Report(b) Prepare Academic Performance

Info

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Report(b) Prepare Academic Performance

Info

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6. Click the student to view

his/her performance



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7. Enter “remarks” for subjects which

are“unable to judge”

XXX has been sick for

half a year and …

XXX has been sick for

half a year and …



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** Add subjects NOT handled in WebSAMS if needed e.g. Applied Learning course to individual students** Fill in the performance if subjects are added



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1. To add subjects, click “Add” & select the appropriate subject



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2. Click “Save”3. Click the newly added subject to select students



✔

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4. “” the appropriate students5. Fill in the Percentile and Overall Rating for every newly added student6. Click “Save”



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1. Click the student to maintain his/her Personal and General Abilities

2. Make changes if necessary and click “Save”



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1. Search the class2. Click the student 3. Enter supplementary

info if needed

XXX has been suffering from …


(c) Prepare Supplementary Info

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Prepare Academic Performance Info& Supplementary Info

for School Reference Report


nwsadmin

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5. Generate School Reference Report


1. Click “Proceed”

Generate School Reference Report

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* If a Combined Student List was imported, both JUPAS and non- JUPAS students’ SRR will be prepared *


* Uncheck the box to deselect students if needed

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2. Click “JUPAS Only” to deselect non-JUPAS students (Then non-JUPAS students will be unchecked)

NEW


3. Click “Save”

4. Click “Confirm”

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SLP Module – JUPAS Application ~ Enhanced FunctionsGenerate School Reference

Report5. Select the Data File6. Click “Extract”

Import

SRR to

JU

PAS Portal

Import

SRR to

E-A

PP Portal

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nwsadmin

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Reports for Schools

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Students’ Access to SLP Module

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Students’ Access to SLP

Module ??

Can students see everything

in the Module?

What can students do

in the Module?

Why should students access

SLP Module?

How can students

access SLP Module?

Student

Account

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Students can monitor their SLPs: record, review, reflect on, prioritise, select their own participation and achievements of on-going learning experiences

Students’ Access to SLP Module – Student Account

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Students’ Access to SLP Module – How do Students Monitor Their Own SLPs?

Fill in information

(Chi/Eng/Both)

Edit Performance/ Awards Gained Outside School

Record

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Enter/ Edit Self-accounts

Type up the self-accounts here (Chi/Eng/Both)

*Word Limit – cancelled*


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Set Print Sequence of OLE Records

Set the print sequence here:0 = Not included1 = first, 2 = second ..Blank = After numbered records

When revising the sequence :1.5 , 2.3, 5.6 …


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Set Print Sequence of Awards Issued by School

Set the print sequence here:0 = Not included1 = first, 2 = second ..Blank = After numbered records

When revising the sequence :1.5 , 2.3, 5.6 …


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View the entered

information

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Students’ Ownership of their SLPs

Students Telling their Own Learning Stories


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How can I monitor students’ access?

Can students see SLP-related info

only?

Can students

access it at home?

Can students

access it at school only?

Can students access it within

the preset period of time ?

Access Control

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Students’ Access to SLP Module – Access Control

Can students see SLP-related info

only?86


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“” the appropriate

boxes

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YES! Students can see SLP-related info

only!

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boxes

YES! Set the available period of time here

Can students access it within the preset period of time ?

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boxes

Intranet? At school?Internet? At home?


YES! You decide if students can access it at

home or at school!

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http://cd1.edb.hkedcity.net/cd/lwl/ole/07_news_01.asp

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CDI and SIM SectionEDB

Nov & Dec 2014

Workshop on

Latest Enhancement of

SLP Module of WebSAMS for

Institution Application

THANK YOU

95

CDI and SIM Section EDB Nov & Dec 2014 1. Programme Description Objectives Helpdesk Gentle Reminder Students’ Access to SLP Module SLP Module – JUPAS.

Documents

jupas student list

jupas eapp

jupas portal student

eapp student list

eapp slide

eapp portal student

student lists

combined student list