TM Centers for Disease Control and Prevention National Center on Birth Defects and Developmental Disabilities CDC Project Management Resources for EHDI Programs Presented by John Eichwald, MA Jamie M. Elliott, MPA
Jan 13, 2016
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Centers for Disease Control and Prevention
National Center on Birth Defectsand Developmental Disabilities
Centers for Disease Control and Prevention
National Center on Birth Defectsand Developmental Disabilities
CDC Project Management Resources for EHDI Programs
CDC Project Management Resources for EHDI Programs
Presented byJohn Eichwald, MA
Jamie M. Elliott, MPA
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PurposePurpose
To connect you with information and resources that may help you in managing
projects efficiently and effectively
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AgendaAgenda
Why project management?
CDC project management resources
State resources for project management
Project management and EHDI programs
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Michigan Department of
Information Technology
Michigan Department of
Information Technology
http://www.michigan.gov/dit/0,1607,7-139-30637_31101---,00.html
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Washington Department of
Information Services
Washington Department of
Information Services
http://isb.wa.gov/tools.aspx
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Why Project Management?Why Project Management?
It is difficult to achieve success in IT-related projects.
Many EHDI programs are working with IT projects; all are working with projects.
Being versed in project management concepts and terminology can:
– aid communication and understanding when working with staff, contractors, and others
– provide you with structure and guidance in managing your projects
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GoalGoal
Goal of CDC Unified Process (UP) is to increase efficiency and effectiveness of project management processes and practices at CDC.
However, the resources can be helpful to public health project managers outside of CDC as well.
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CDC UP is…CDC UP is…
Checklists Templates Examples
The CDC UP is a collection of processes, tools and artifacts that any project across the CDC can use to structure, track and manage their activities and deliverables.
A Framework Process Guides Practices Guides
Constantly evolving!!!
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Starting with the FrameworkStarting with the Framework
Phases of project*
Initiating Defines and Authorizes a project
PlanningDefines and refines objectives and plans the course of action
ExecutingIntegrates people and other resources to carry out the project
Monitoring / ControllingRegularly measures and monitors progress to identify variance from the plan so corrective action can be taken as necessary
ClosingFormalizes acceptance of the product, service or result and brings the project or phase to an orderly end
In the Context of
Goals and objectives
The entire portfolio
Conception through Retirement
Budget and performance integration
*Source: Guide to the Project Management Body of Knowledge (PMBOK) Third Edition, 2004
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CDC UP FrameworkCDC UP Framework
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Overlap of 5 processes in project managementOverlap of 5 processes in project management
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CDC UP is…CDC UP is…
Integration of processes that comply with:
√ Federal regulations and policies√ Industry best practices√ Public Health Informatics Network (PHIN) standards√ CDC standards
Enterprise Architecture Procurement and Contracts Project Management Capital Planning
Goals Management Security Certification and
Accreditation Privacy Impact
Assessment
Examples of these processes include:
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CDC UP HomepageCDC UP Homepage
http://www.cdc.gov/cdcup
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CDC UP HomepageCDC UP Homepage
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Very Useful PagesVery Useful Pages
Practices Guideshttp://www2a.cdc.gov/cdcup/document_library/practices_guides/
default.asp
Project Document Matrixhttp://www2a.cdc.gov/cdcup/document_library/document_matrix.asp
Project Management Guidehttp://www2a.cdc.gov/cdcup/document_library/pm_guide/default.asp
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Very Useful Resource: Practices Guides
Very Useful Resource: Practices Guides
Topics include: Project charter Change management Scope planning Work breakdown
structure Risk management Many more
Guides include: Purpose Overview Examples Specific activities Practice attributes Key terms Related tools/templates
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Practices Guide ExamplePractices Guide Example
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Very Useful PagesVery Useful Pages
Practices Guideshttp://www2a.cdc.gov/cdcup/document_library/practices_guides/
default.asp
Project Document Matrixhttp://www2a.cdc.gov/cdcup/document_library/document_matrix.asp
Project Management Guidehttp://www2a.cdc.gov/cdcup/document_library/pm_guide/default.asp
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ProjectDocument
Matrix
ProjectDocument
Matrix
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Very Useful PagesVery Useful Pages
Practices Guideshttp://www2a.cdc.gov/cdcup/document_library/practices_guides/
default.asp
Project Document Matrixhttp://www2a.cdc.gov/cdcup/document_library/document_matrix.asp
Project Management Guidehttp://www2a.cdc.gov/cdcup/document_library/pm_guide/default.asp
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Project Management Guide
Click for step-by-step guidance
Project Management Guide
Click for step-by-step guidance
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Project Management Guide:Provides guidance for each stage/phase of the project
Project Management Guide:Provides guidance for each stage/phase of the project
Click on the
Diagram
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Another Useful Page: Project Success FactorsAnother Useful Page: Project Success Factors
http://www2a.cdc.gov/cdcup/document_library/success_factors.asp
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When are the resources useful?When are the resources useful?
New projects Mid-project End of project
Specific resources are designed for specific phases of the project management.
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You can use the pieces that meet your needs. (but CDC UP is designed to be a complete package)
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What about state resources?What about state resources?
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Washington Department of Information ServicesWashington Department of Information Services
http://isb.wa.gov/tools/pmframework/checklist.aspx
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New York State Office for
Technology
New York State Office for
Technology
http://www.oft.state.ny.us/pmmp/guidebook2/templates/index.htm
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Project Management and EHDIProject Management and EHDI
Do you use any of these principles? Does your jurisdiction have such
resources available to you? Do you think these tools have any
practical utility for you and your program?
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SummarySummary
Why project management?
Overview of CDC project management resources (CDC UP)
State resources for project management
Project management and EHDI programs
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In Closing…In Closing…
Movement toward standardization of project management practices
Project Management Institute In place in business Particularly in IT project management Catching on in government Government / private sector meet on
these types of projects
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AcknowledgementsAcknowledgements
CDC, National Center for Public Health Informatics, CDC UP
Team
Tom Savel, MD Peggy Joyner, MBA, PMP Daniel Vitek, MBA, PMP
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Questions?Questions?--------------------------------------------------------------
CDC Unified ProcessCDC Unified Process
http://www.cdc.gov/cdcup
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Please direct questions to:
Jamie Elliott
[email protected] / (404) 498-3018