CDA MEMORANDUM CIRCULAR 2015-09 (1).ppt

PART 1. ANNUAL REPORTS

PART II TRAINING REQUIREMENTS

PART II CERTIFICATE OF COMPLIANCE

REVISED GUIDELINES IMPLEMENTING THE NEW

TRAINING REQUIREMENTS FOR COOPERATIVE OFFICERS

ARTICLE 44 RA 9520 RULE 7 OF THE REVISED IMPLEMENTING RULES AND

REGULATIONS.

“REVISED GUIDELINES IMPLEMENTING THE NEW TRAING REQUIREMENTS FOR

COOPERATIVE OFFICERS”

1. BOARD OF DIRECTORS2. SECRETARY3. TREASURER4. ELECTION COMMITTEE5. AUDIT COMMITTEE6. ETHICS COMMITTEE7. MEDIATION CONCILIATION COMMITTEE8. OTHER COMMITTEES AS CREATED BY

THE GENERAL ASSEMBLY AS PER BY-LAWS

9. CHIEF EXECUTIVE OFFICE OR CEO

CATEGORY OF COOPERATIVE

TRAINING COURSE NO. OF HRS.

1. MICRO-COOPS 3 MILLION ASSETS &

BELOW

-FUNDAMENTALS OF COOP.-GOVERNANCE & MANAGEMENT

8

82. ALL OTHER COOPS WITH 3M AND ABOVE

ASSETS

-FUNDAMENTALS OF COOPERATIVES-GOVERNANCE AND MANAGEMENT

16

16

CATEGORY OF COOPERATIVE

TRAINING NO. OF HOURS

ADDITIONAL TRAININGS FOR OFFICERS OF COOPS ENGAGED IN SAVINGS AND CREDIT WITH AT LEAST FIVE (5) MILLION WORTH OF DEPOSIT LIABILITIES BASED ON THE LATEST AUDITED FINANCIAL STATEMENTS

-FINANCIAL MANAGEMENT

-RISK MANAGEMENT

-CREDIT MANAGEMENT

8

4

4

PERIOD OF COMPLIANCE: OFFICERS ARE REQUIRED TO UNDERGO SUCH TRAINING DURING THE HALF OF THEIR TERM

-FINANCIAL MANAGEMENT-POLICY DEVELOPMENT-LEADERSHIP AND VALUES REORIENTATION-CONFLICT MANAGEMENT-STRATEGIC PLANNING & MANAGEMENT-ORIENTATION ON LABOR AND OTHER RELATED LAWS-RECORDS MANAGEMENT (FINANCIAL AND NON-FINANCIAL)-COOPERATIVE STANDARDS-INVESTMENTS AND BANKING PROCEDURES

INVESTMENTS AND BANKING PROCEDURESBASIC ACCOUNTING FOR NON-ACCOUNTANTSINTERNAL CONTROL INCLUDING INVENTORY SYSTEMAUDIT MANAGEMENTRULES FORMULATIONHUMAN RESOURCE MANAGEMENTEFFECTIVE COMMUNICATION SKILLSENTREPRENEURSHIP AND BUSINESS MANAGEMENT SKILLSBASIC COMPUTER LITERACY

A POLICY REQUIRING ALL OFFICERS TO COMPLY WITH MANDATORY TRAINING REQUIREMENTS AND THE PERSON RESPONSIBLE TO ENSURE COMPLIANCE IS THE ELECTION COMMITTEE, IN CASE OF ELECTIVE OFFICERS, AND IN CASE OF APPOINTIVE OFFICERS IT’S THE BOARD OF DIRECTORS.

PROVISION THAT NON-COMPLIANCE WITH THE TRAINING REQUIREMENTS DURING THEIR TERM SHALL BE A GROUNDS FOR DISQUALIFICATION FOR FUTURE ELECTION OR APPOINTMENT IN ANY POSITION IN THE COOPERATIVE.

PROVISION THAT THE COOPERATIVE SHALL ENSURE THAT ALL OFFICERS SHALL COMPLY TO UNDERTAKE/COMPLY THE MANDATORY TRAINING DURING HIS TERM

UPON FINDING THAT THE OFFICERS OF THE COOPERATIVE HAS NOT COMPLIED WITH THE TRAINING REQUIREMENTS, THE AUTHORITY SHALL NOTIFY IN WRITING THE COOPERATIVE OF SUCH FACT AND DIRECT THE COOPERATIVE TO ENSURE THAT ITS OFFICERS COMPL WITH THE REQUIRED TRAINING FOR A SPECIFIED PERIOD.

FOR THE COOPERATIVE OFFICERS- SHALL BE GROUND FOR FUTURE DISQUALIFICATIONS OF SUCH OFFICER TO ANY POSITION UNTIL HE HAS COMPLIED WITH THE MANDATORY TRAININGS.

FOR THE COOPERATIVE- WILLFULL FAILURE OF THE COOPERATIVE TO COMPLY WITH THE TRAINING REQUIREMENTS FOR ITS OFFICERS DESPITE NOTICE SHALL BE AGROUND FOR NON-ISSUANCE OF CERTIFICATE OF COMPLIANCE.

SEE HAND-OUTS

Legal basis : RA 6939 andf RA RA 9520 . Article 113 Section 7, Revised IRR Section 13 € of Joint BIR- CDA Rules and Regulations Section 13 RA 6939.

Scope: Covers all coops registered with the Authority

To established standards for the availment of incentives and privileges accorded to the cooperatives;

To provide criteria in monitoring cooperative’s’ compliance with reportorial requirements;

To define the grounds for non-issuance, suspension or revocation of COC.

Frequency of issuance – once a year 1. To affirm the cooperative’s compliance with

the CAPR and its attachments as prescribed by RA 9520, its Revised IRR, and other related issuances;

2. To avail of the incentives and privileges set forth by the CDA-BIR Joint Rules and Regulations Implementing Article 60 and 61 of RA 9520 in relation to RA 8424;

3. To secure permits and licenses prescribed under the provisions of the Local Government Code of 1991.

4. To comply with the documentary requirements prescribed by the financial institution in availing financial assistance.

5. To comply with the documentary requirements for accreditation as CDA training provider;

6. Legitimate purpose as maybe needed by the cooperative

LETTER REQUEST DULY SIGNED BY THE CHAIRMAN OR ANY AUTHORIZED REPRESENTATIVE (EVIDENCED BY BOARD RESOLUTION THAT HE/SHE IS DULY AUTHORIZED) OF THE REQUESTING COOPERATIVE STATING THEREIN THE REASONS/PURPOSE OF SUCH REQUEST.

PROOF OF COMPLIANCE THAT ALL REQUIRED REPORTS FOR THE PRECEDING FISCAL YEAR HAD BEEN SUBMITTED, OR COMPLETE COPIES OF SUCH REPORTS (2 COPIES);

COPY OF THE MINUTES OF MEETING OF THE GENERAL ASSEMBLY (GA);

1. IF THE GA IS HELD WITHIN 90 DAYS AFTER THE CLOSE OF THE FISCAL YEAR, THEN THE CURRENT YEAR’S GA MINUTES SHALL BE SUBMITTED;

2. IF THE DATE OF THE GA AS FIXED IN THE BY-LAWS IS BEYOND THE 90 DAY PERIOD, THEN A COPY OF THE LATEST OR THAT OF THE IMMEDIATELY PRECEDING YEAR’S MINUTES SHALL BE SUBMITTED.

IT SHALL BE PREPARED IN ACCORDANCE WITH THE ORDER OF BUSINESS AS DEFINED IN THE BY-LAWS OF THE COOPERATIVE, WHICH CONTAINS THE FOLLOWING INFORMATION;

i. Result of the Election of the BOD and Committee Members;

ii. Approval of the Development Plan and/or Annual Plan and Budget;

iii. Presentation and acceptance of Cooperative Annual Progress Report including the AFS, Performance Audit Report, Social Audit Report and List of Officers and Trainings Undertaken/Completed by the General Assembly.

IV. Appointment of the CDA Accredited External Auditor;

V. Acceptance of the Management and Committee Reports by the General Assembly ; and

Vi. Payment of Certification Fee.

The cooperative shall secure a Certified True copy of the valid COC and Mandatory reports submitted to the Authority upon compliance of the following:

A) submission of the Letter request duly signed by the Cooperative chairperson or any authorized representative of the requesting cooperative stating the purpose for such request;

B) payment of Certified True Copies of the requested documents;

Shall be exempt from complying with the above requirements and shall be issued with the COC upon payment of Certification Fee of

One Hundred Pesos (Php 100.00)

Non- submission of required reports

Failure to encode the CAPR through the web-based CAPRIS and to submit the printed form generated by the system;

Willful failure to comply with the Mandatory trainings for officers;

Non-settlement of fines and/or penalty/ies for late or non-submission of mandatory reports;

Any existing dispute on the legitimacy of leadership as evidence by a complaint filed with the Authority shall be ground for suspension or non-release of a COC;

COOPERATIVES SUFFERING FROM TOTAL DESTRUCTION/LOSS OF RECORDS AND REPORTS DUE TO FORCE MAJEURE OR FORTUITOUS EVENTS SHALL BE ISSUED COC ONLY AFTER COMPLIANCE WITH THE REQUIREMENTS SET FORTH IN SECTION 6 OF MC NO. 2015-04 DATED AUGUST 18, 2015.

APPROVING AUTHORITYEXTENSION OOFFICES/DIRECTOR: COC OF PRIMARY, SECONDARY AND TERTIARY COOPS WITH PRINCIPAL ADDRESS WITHIN THE AREA OF JURISDICTION OF THE EXTENSION OFFICE CONCERNED;

CHAIRMAN- COC OF NEWLY REGISTERED SELECTED TYPES OF COOP (E.G. LABOR SERVICE COOP, SMALL SCALE MINING ETC.) REGISTERED WITH CENTRAL OFFICE AFTER DATE OF REGISTRATION;COC OF INSUARANCE COOPERATIVE, COOP BANKS, ELECTRIC AND TERTIARY COOPS WITH NATIONAL COVERAGE.

ON OR BEFORE APRIL 30 OF THE CURRENT YEAR.

ANY REQUEST MADE AFTER SUCH PEPRIOD SHALL BE CONSIDERED AS LATE FILING;

ISSUANCE OF COC SHALL BE MADE NOT LATER THAT DECEMBER 31 OF THE CURRENT YEAR

ANY REQUEST FILED AFTER DEC 31 SHALL NOT BE GRANTED AND NO COC SHALL BE ISSUED TO THE COOP COVERING THE IMMEDIATELY PRECEEDING YEAR, ALTHOUGH THE COOP IS STILL REQUIRED TO SUBMIT THE REPORTS AND TO PAY THE CORRESPONDING FINES.

SHALL COVER THE OPERATIONS OF THE OPERATIONS OF THE COOPERATIVE FOR THE YEAR IMMEDIATELY PRECEEDING THE REPORTING PERIOD AND SHALL BE VALID AND EFFECTIVE UNTIL APRIL 30 OF THE SUCCEEDING YEAR.

CERTIFICATION FEE LATE AND APPLICATION 100.00.

PENALTY: 300.00 LATE FILING 300.00 AND 300 FOR EVERY YEAR OF FAILURE TO SECURE coc.

EFFECTIVITY: 15 DAYS AFTER ITS PUBLICATION WITH ONAR

BOARD RESOLUTION NO 231 SERIES OF 2015 SEPTEMBER 29, 2015.

ORLANDO R. RAVANERA CHAIRMAN BOARD OF ADMINSTRATOR -

CDA

THANK YOU SO MUCH

WELCOME 2016