CDA FAQs

Disclaimer

Replies to FAQs have been provided with reference to

the extant orders on the subject and practice being

followed regarding the same. Difference in interpretation

of rules, if any, may be referred to the Army authorities

through staff channels.

FAQs

Adjustment of PT-II ORDER

Advances from AGIF

General

Motor Car

HBA

Advances from AG Branch

Annual Increment

BCA

CEA (Children Education Allowance)

Change in Personal Details

Unit Address

Bank Details

Cheques

Conveyance Allowance

Deputation Allowance

Difficult Area Allowance

DSOP Fund

Electricity Charges & Water charges: Reimbursement

Encashment of Leave on LTC

Entertainment Allowance/Official Hospitality Grant

Field Allowances

CFAA

HAFA

HAUCA

Op Rhino

FAQs https://pcdaopune.gov.in/NewsFlash\FAQ0602.html

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Op Hifazat

SCCIA

Flying Allowance

Furniture Hire Charges: Reimbursement

Hazard Pay

Hill Compensatory Allowance

Home Leave Passage

Hospitalization Period

Hostel subsidy

House Rent Allowance

Income Tax

Instructional Allowance

Joining Time

Leave

Sick Leave

Annual Leave

Furlough Leave

Study Leave

Paternity Leave

Maternity Leave

CCL

Login Problems

Maintenance Allowance

Medical Re-imbursement

Outfit Allowance

Para Allowance/Special Commando Allowance

Pay Fixation

PLI

Promotions

Qualification pay

Qualification Grant

Ration Allowance

Retirement/pension

Sicklist Concession

SSC Officers

Strategic Forces Allowance

Technical Allowance

Telephone Bill Reimbursement

Traveling Allowances

TA/DA/LTC General


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Air Travel

LTC

Permanent Move and CTG

Temporary Duty Move

Hotel Rent

Transport Allowance

X, Y and Z cities/towns

Adjustment of PT-II ORDER

Q. The PT-II ORDER was published in the last month, but

it has not been adjusted even in the pay for current

month. Why delay?

EDP processes data for a particular month salary

between 15th -17th of that month. After that the IRLAs

are checked and validated by the Ledger Groups, then

IRLAs/Statements of Account are printed and cheques

are issued.

To understand the system, we can take the example of

January 2012 Pay Accounts.For January Pay Accounts the

EDP would accept fresh PT-II ORDER from the PT-II

ORDER audit cell only till 20/12/2011. After this the

PT-II ORDER would be fed in the System, then edit-lists

would be generated, and the data fed would be compared

to the actual PT-II ORDER. Since the office receives

more than 1,00,000 casualties in form of PT-II ORDER,

this validation would continue till 31th of Dec 2011. After

this other inputs to be incorporated in the IRLA would be

processed.

For a PT-II ORDER published on 2/12/2011, we can

assume as follows-

Date of Receipt in PCDA (O) 12/12/2011

Audit by PT-II ORDER Cell 22/12/2011

Thus, this PT-II ORDER won’t get adjusted in Jan

IRLA.

Q. I sent Photo copy of the PT-II ORDER, which was

published long back, but was not adjusted; The PT-II

ORDER has still not been adjusted.

Only ink-signed copies of PT-II ORDER are accepted in

audit. The Photo copies also should be duly authenticated


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by the unit authorities.

Q. My PT-II ORDER was published long back, but I have

not got the credit. Why?

Following are the most probable causes for

non-adjustment of PT-II ORDER. Please make sure that

these have been taken care of, while publishing the PT-II

ORDER under question:

Casualty Most Probable Reasons

General

(1) Certificates as per

Documentation Procedure not

attached. This is the most

possible reason,OR

(2) Correct casualty code as

per Documentation Procedure

was not used,OR

(3) Corps Notification for

grant of Field Allowance not

received in PCDA(O), OR

(4) Units name in Corps

Notification is not at the

Serial No. shown in PT-II

ORDER, OR

(5) Name of the area/ station

was not mentioned in the

PT-II ORDER for grant of

the compensatory allowance

like HAFA, CFAA, CMFA, TPT ,

HCA, SCA, TRANSPORT

Allce, OR

(6) Pt-II Order was

time-barred, but time-barred

sanction, as per Rule 188 of FR

Part I, was not attached, OR

(7) The PT-II ORDER was

signed in black ink, and was

mistaken for Photo copy, OR

(8) Pt-II Order was unsigned


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or not countersigned.

Acting Promotion

(1) The Strength Return of

the unit for the month in

which the promotion has been

granted didn’t reflect the

acting promotion, OR

(2) The Strength Return was

not forwarded in time so as to

reach along with the Part II

order, OR

(3) Brigade Commander’s

sanction wasn’t enclosed/Part

II order wasn’t counter signed

by Bde Cdr, in case of

promotion granted under AO

329/69, OR

(4) Field status of unit has not

been confirmed (PT-II

ORDER for Field Allowance

not published), for promotions

under AO 329/69, OR

(5) You have been given acting

promotion under AO 329/69,

while posted in modified field

area or on CI operations in

modified/peace area, OR

(6) The sanction of IHQ is not

enclosed for grant of

promotion to the rank of Lt

Col and above, OR

(7) In case of stroke

appointment (appointment

tenable in two ranks, e.g Lt

Col/Major), acting promotion

has been given in the higher

rank.

(8) The promotion violates the

PE/WE authorization.


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CFAA/CMFA

(1) Name of the Station, Corps

Notification No. and date as

per the notification for last

quarter was not given, OR



PT-II ORDER, OR

(3) You are posted in a unit,

which is static as per MOD

letter dt 13/01/94


You are posted in none of HQ

22 Establishment/NSG/Assam

Rifles, so it is not admissible

to you

Family Planning

Allowance

(1) Sterilization Certificate in

original not attached, OR

(2) The operation done in

private hospital, but the

sterilization certificate not

countersigned by the Civil

Surgeon/DMO of that area,

OR

(3) Appendix ‘A’ to AO

37/81(family details and

declaration) and Undertaking

as mentioned in Documentation

Procedure not attached

Gallantry Award

No. and date of Gazette

notification not quoted in the

Part II order/Copy of the

Gazette notification not

enclosed

HAFA

(1) The Govt. Sanction for

Extension of HAFA was not

available at the time of

publication of PT-II ORDER.

And Fresh Part II order was

not published for grant of


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HAFA after receipt of

extension of sanction for

same, OR



PT-II ORDER.

HAUCA

(1) Corps Notification No. and

date as per the notification

for relevant quarter was not

given in the PT-II ORDER,

OR,


along with altitude was not

mentioned in the PT-II

ORDER, OR

(3) HAUC-I/II/III was not

mentioned, OR

(4) Pt-II order is for

HAUCA-III, But your unit is

not located in the area

notified in IHQ letter dt

07/09/07, so you are not

entitled to HAUCA-III.

Flying Allowance

(1) You are already getting

Siachen Allowance OR,

(2) GTDFLPAY and STPFLPAY

were not published in the

same PT-II ORDER

Hazard PayYou are not posted to Special

Group

Instructional Allowance

(1) Additional officers are

posted against this post in

your training establishment,

but Certificate by Head of

the Establishment for your

authorization not attached

with the PT-II ORDER, OR

(2) Your unit’s name is not


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included in Govt. letter

No1(26)/97/VI/D(Pay

/Services) dated 29.02.2000

Op Hifazat

The Govt Sanction for

Extension of Op Hifazat was

not available at the time of



not published after receipt of


same.

Op Rhino

The Govt. Sanction for

Extension of Op Rhino was not

available at the time of



not published after receipt of


same.

Parachute Allowance

(1) You are posted in non-

parachute unit, OR

(2) You are already drawing

Para reserve allowance or

Special commando allowance,

OR

(3)Para Reserve allowance is

admissible with the sanction

of Competent Authority, if

the officers age is more than

35 years

SCCIA

(1) On deployment in the

permanent location,

Certificate of local formation

commander i.e. Bde Cdr./Sub

Area Cdr./Bde.( Adm) of the

Corps was not endorsed, OR

(2) Name of the operation,

Corp Notification No. and date


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as per the notification for

relevant quarter was not

given, OR

(3) Certificate of GOC/Bde

(Adm) of Corps was given

whereas the Local Formation

Commander was Bde. Cdr, Sub

Area Cdr or Sector Cdr

Sick List Concession

You are a NCC/ Re-employed

officer, you are not entitled

for sick-list concession.

Special Commando

Allowance

You are not part of any of the

1,2,3,4,9,10 or 21 Para SF units

OR

Specialist/Postgraduate

Allowance

(1) DGAFMS letter No and

date (pool List)wherein the

Officer’s name has been

included wasn’t quoted as

authority (DGMS letter

cannot be treated as

authority), OR

(2) Specialist allowance is not

admissible for the Brigadiers

and above of AMC, OR

(3) You have come back from

Study Leave, but Pt-II order,

with your name included in

Pool-list, not published.

Substantive Promotion

(select Ranks)

(1) Copy of IHQ/DGAFMS

letter approving the Sub.

Promotion not received in

PCDA(O), OR

(2) Certificates as per

Documentation Procedure not

found with PT-II ORDER

Substantive Promotion

(Non select Ranks)

(1) Draft Gazette Notification

not received in PCDA(O), OR

(2) Copy of IHQ/DGAFMS


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letter approving the Sub.

Promotion not received in

PCDA(O)

Training allowance

You are not posted in/as any

of the following-

Defence Institute of Quality

Assurance holding appointment

of Director, Joint Director,

Dy. Director and Asst

Director

Transport Allowance

Name of the area/ station


PT-II ORDER

TOP

Advances from AGIF

General

Q. Is the installment of housing loan/motor car/computer

advance taken from AGI Dte recovered from salary, if

officer’s IRLA is closed with debit balance?

No. If sufficient balance at credit side in the IRLA is

available, amount will be recovered and remitted to AG

Fund, otherwise it will be the responsibility of officer to

remit amount directly to AGI Dte.

Q. What is the rate of interest on loans taken from

AGIF?

The rate of interest is shown in the original sanction.

The same rate will be applicable throughout the period of

payment.

Q. What is the time schedule for recovery of the

Interest portion on advance?

Once principle amount of advance is fully recovered,

recovery of interest starts. Simple interest calculated on


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reducing balance as on last day of each month is

calculated and interest amount is recovered in

installments.

Q. I want to foreclose my AGIF Loan, by paying the

entire balance amount. What is the procedure and my

outstanding balance?

You should approach AGIF Dte for any info in this

regard. This office won’t be able to guide you.

Q. A huge amount towards AGIF subscription has been

recovered from my pay. Why?

In case of the officers, who are going on

superannuation/release from service, 4 installments are

recovered in advance. If you are going on

superannuation/release from service, there is nothing

unusual in this recovery. You need not worry.

TOP

Motor Car Advance

Q. I have already drawn motor car advance; can I claim

scooter advance also?

Yes. You are entitled to claim both advances, if

otherwise admissible.

Q. Can I get motor car advance second or third time?

You can get MCA second time; but only after full

payment of the first advance. No third advance is

admissible.

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HBA

Q. How many times can I get HBA during my career?

Only Once

Q. I have taken final withdrawal from DSOP for building

a house. Can I get HBA for another house?


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Yes, you can get HBA for another house, as well as for

the same house. The point is that you can get HBA only

once in your career; the fact that it is for the same

house or another house is not relevant.

Q. Is the IT rebate available of HBA taken from AGIF?

Yes, IT rebate is available. But the officer will have to

produce the documents for getting rebate, as is done in

case of loan taken from other financial institutions.

TOP

Advances from AG Branch

Q. I want to foreclose my Motor Car/PC/House Building

Advance.

You have to enquire the PCDA(O) for outstanding

balance, and pay it through MRO. In the MRO you have to

specifically mention the principal and interest thereon,

and the CDA A/c No.

TOP

Annual Increment

Q. I didn’t get my annual increment after my promotion to

Lt Col this year.

You have got promotion between 2nd Jan and 30th Jun.

Since you didn’t complete 6 months required to get

increment in the new pay-band, you won’t get annual

increment this year.

TOP

BCA (Bhutan Compensatory Allowance)

Q. I have not got BCA /servant wages,even though the

PtII order has been published quite some time back.


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BCA is not admitted on the Pt-II order. You have to

forward the two certificates prescribed for admission of

BCA /servant wages.

Q. My BCA has suddenly stopped, despite the fact that I

didn't go on leave or course. Why?

BCA stops at the end of September and March,and is

restored only when the requisite six-monthly certificate

is received in PCDA(O).

Q. I went on 30-day AL, and stopped getting the BCA.

What should I do now?

BCA stops from 15th day of AL, and is automatically

regranted as soon as the officer reports back in his/her

Unit in Bhutan.

TOP

CEA (Children Education Allowance)

Q. Is it mandatory to claim the CEA on Contingent Bill, or

only Pt-II order will suffice?

The CEA has to be claimed on a contingent bill. All the

Original Receipts should be attached.

Q. Officer has paid Rs.15000/- for one child for full

academic year against fees & cost of books, shoes etc in

the beginning of academic year and submitted claim for

CEA in first quarter of academic year. Will the claim be

admitted in full immediately?

No. Reimbursement of up to 50% of the entitlement is

admissible during the first half of the academic year.

Remaining will be admissible in 3rd or 4th quarters.

Q. Will I get CEA reimbursement for (a)

Transportation/Bus charges, (b) Security Fees paid to

Schools, (c) Amusement & entertainment charges, (d)

purchase of Blazers, (e) tuition fee, (f) cost of admission

form, (g) examination fee, (h) annual charges, (i) computer


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fee, (j) science lab fee, (k) sports fee, (l) extra curricular

activity fee, (m) dance and music fee, (n) books like

dictionary, encyclopedia etc, (o) admission fee, (p)

Vidyalaya Vikas Nidhi, (q) stationery and (r) late fee?

You will get reimbursement for (d) to (q) only among

the above.

Q. Is there any ceiling on cost of note-books, stationery,

or uniform etc?

No ceiling in case of any of the items listed above.

Q. How many sets of uniform will I get reimbursement

for?

For only 2 sets of uniform in one academic year. One

uniform means a set of clothing prescribed in a particular

day, as uniform by the school. But one can claim for only

one pair of shoes.

Q. The original school receipts have been lost. What

should I do now?

Please get a certificate signed by Principal of the

school, showing all the payments. Please make sure that

details of the fees paid are shown in a manner as were

shown in the original fee receipts.

Q. Will I get CEA for my child who is studying in

Nursery?

You will get CEA for your child for only two academic

years before he starts studying in First Standard. These

two years may be nursery, or LKG, or UKG or whatsoever.

But CEA is not admissible for Pre-school/playschool.

TOP

Change in Personal Details

Unit Address

Q. Change of unit address sent through telegram/e-mail

not acted upon?

Change of unit address is acted upon only on receipt of


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Appx B to AO 5/88 or Request through our Website. We

do not act upon telegrams, signals, POSIN DO Part II

orders, e-mail in this matter.

Bank Details

Q. Change of bank details sent through telegram not

acted upon?

Change of bank details is acted upon only on receipt of

Appx A to AO 5/88 or Request through our Website. We

do not act upon telegrams, POSIN DO Part II orders,

e-mail, FAX or simple letters.

We can not act upon the requests, where officer

didn't attach cancelled cheque alongwith intimation for

change of bankers.

Please don't close your Bank A/C before you get your

SOA reflecting the new banker.

Q. Change of bank details sent not acted upon?

Only those requests, which are received in this office

before 5th of the month can be acted upon in the same

month; requests received after that will be acted upon in

the subsequent month only.

We can not act upon the requests, where officer

didn't attach cancelled cheque alongwith intimation for

change of bankers.

Please don't close your Bank A/C before you get your

SOA reflecting the new banker.

TOP

Cheques

Q. What action should I take if my cheque is

lost/missing?

Please get a letter from the bank informing PCDA(O)

about the loss of cheque/missing cheque duly quoting the

cheque number, date and amount and the name of the

officer, is necessary.

Fresh cheque in lieu of lost or missing cheque will be

issued only after the expiry o f the validity period of lost


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cheque. Validity period is three months after the month

of issue.

TOP

Conveyance Allowance

TOP


Q. I am on deputation to UN Mission. Am I entitled for

Deputation Allowance?.

No

TOP

Difficult Area Allowance

Q. Who are entitled for difficult area allowance?

Only the officers posted in IMTRAT, Bhutan are

entitled for it.

TOP

DSOP Fund

Q. An officer has taken final withdrawal to purchase plot

and again submitted claim for purchase of flat. Whether

the claim is admissible in audit?

No. It will be treated as for same purpose.

Q. What is the maximum amount I can subscribe to my

DSOP Fund ?

Your Basic Pay+ Grade Pay+ MSP+ NPA

Q. What is the minimum amount I can subscribe to my

DSOP Fund ?

6% of (your Basic Pay+ Grade Pay+ MSP+ NPA)


16 of 68 27-05-2012 10:42

Q. How many times in a Financial year can I change the

rate of subscription to DSOP fund?

You can increase the rate of subscription maximum on

two occasions and reduce on one occasion during the

period from 1st of March to 29th of Feb.

Q. Before my marriage, I submitted my DSOP fund

nomination to the IHQ of MOD(Army) & PCDA(O). Am I

required to submit fresh nomination again, after my

marriage?

Yes, it is mandatory also.

Q. I don’t want to assign any reason for withdrawal. Can I

get DSOP final withdrawal?

Yes, you can get; but only once in your career, and that

also during last 12 months of your service.

Q. Can I get final withdrawal from DSOP for marriage of

niece/nephew?

Yes

Q. Can I get final withdrawal from DSOP for treatment

of same disease twice?

No

Q. How many times can I get final withdrawal from DSOP

for addition/alteration to the ancestral property?

Every major change in the property will be treated as

different reason.

Q. Can officer submit claim for final withdrawal from

DSOP for marriage/education for two children or it will

be treated as for same purpose?

Yes. It will be treated as different purpose being for

different child.

Q. I have taken HBA for building a house. Can I get final

withdrawal from DSOP for another house?

Yes, you can get final withdrawal from DSOP for

another house, as well as for the same house. The key is


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that you can get final withdrawal from DSOP for house

purpose only once in your career; the fact whether it is

for the same house or another house is not relevant.

Q. My nomination has not been changed, even though Part

II order for the same has been sent?

Nomination is not changed on the basis of Part II

Orders. Please send nomination/revised nomination in the

form as per Army Order.

Q. Why the DSOP Fund subscriptions increase/decrease

in a particular month is not reflected in the DSOP Fund

Account of the same month?

Since any particular month's salary is disbursed on the

last working day of the month and DSOP Fund

subscription is recovered from the salary on the same

date, it is credited to the DSOP Fund Account in the

following month i.e. when the amount is actually realized.

Accordingly, recovery of DSOP Fund subscription from

pay for June is credited to DSOP Fund in July and

recovery made in July is credited in August and so on and

so forth. This is also mentioned at Instruction No. 1 on

the reverse of DSOP Fund Annual Statement.

An inevitable consequence of it is that the Annual

Statement of DSOP reflects the subscription from

March to Feb (instead of normal financial year which is

from April to March)

Q. Can I get final withdrawal from DSOP for purchase of

car?

Yes, subject to a maximum of Rs 1,10,000/-

Q. I got DSOP final withdrawal 1 month back. When can I

claim for the next withdrawal?

You can get next final withdrawal after 6 months of

the previous withdrawal. But in exceptional cases, it can

be admitted even before 6 months.

Q. How much can I withdraw?

You can withdraw 75% of your accumulations with


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normal sanction; and 90% with special sanction (only once

in your entire service)

Q. I sent a request for change in DSOP subscription. It

has not been effected in my SOA. Why?

Only the change requests received up to 5th of the

month get effect in that particular month. Requests

received after 5th will take effect in the subsequent

month.

You are permitted to increase your subscription

maximum twice in a FY, and to decrease not more than

once.

TOP

Electricity Charges & Water charges:

Reimbursement

Q. What is extent for admissibility of re-imbursement of

electricity & water charges?

Electricity charges for first 100 units with meter

charges & 50% of water charges as authorized.

TOP

Encashment of Leave on LTC

Q. Can advance for leave encashment on LTC be claimed?

No. Part II Order for this casualty is required to be

published after LTC availed, and notifying details of Form

D/Warrant used/LTC claim submitted to PCDA (O).

Q. I didn’t avail LTC, but my family did. Can I claim

10-days leave Encashment?

Yes

Q Is encashment of Leave on LTC admissible, even if LTC

is availed by neither me nor my family?

No

Q I have availed 3-days CL on my LTC. Am I entitled for


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any Encashment?

Yes, you can claim up to 10-days AL in a calendar year,

subject to maximum 60 days during the entire service.

Q. Can I get Leave Encashment on LTC at more than 6

occasions in my service?

Yes, but subject to maximum of 10 days in a calendar

year and total 60 days in career.

Q. I have availed LTC by traveling by my own vehicle. Am

I entitled for any Encashment?

Yes, you are. But you exhaust you LTC entitlement for

that year and therefore you have to submit a NIL claim

to PCDA(O).

Q. I am availing LTC under Rule 177-C. Am I entitled for

leave encashment?

Yes, you are entitled.

Q. Are the re-employed officers entitled for leave

encashment?

Yes, they are

TOP

Entertainment Allowance/ Official

Hospitality Grant

Q. To whom Entertainment Allowance/ Official

Hospitality Grant is adsmissible?

Only to officers holding the appointments notified in

rule 147 pay and Allowances Regulations (Officers) and

under special Govt orders.

TOP

Field Allowances

Q. Are the Field Allowances admissible in (a) Static

Formation/Units like Military Farms, MES, Recruiting

Office Training centers/Estt, (b) NCC Dte and units, (c)

TA units unless embodied, (d) Record Offices, (e) Mili

Lands and Cantt Areas?


20 of 68 27-05-2012 10:42

No, it’s admissible in none of the above.

Q. Which are the static units where field allowances are

admissible?

These are the static units which act as supporting units

for operations-

Military Hospitals

EME workshops

Supply Depots

Sub Area HQrs

Ordnance Depots

Engs Work Section

High Altitude Warfare School

Counter Insurgency and Jungle Warfare School

Ladhakh Scouts

Transit Camps

TOP

CFAA

Q. Whether an officer will get CFAA/CMFA on posting to

UN Mission?

No. HAFAs, Field Areas & Modified Field Areas within

Indian geographical limits are classified vide MoD letter

dated 13/1/94 and allowances are admitted accordingly to

units with reference to these locations. Though tenure of

UN Mission Posting is treated as of field posting, it is not

for entitlement of field allowances but for seniority for

Govt. accommodation, retention of family at SPR etc.

Q. Whether Army officers posted to Assam Rifles are

entitled to get CFAA/CMFAA?

No. Posting to Assam Rifles is treated as a peace

posting. Hence CFAA/CMFAA is not admissible. However,

SC (RL) Allowance is admitted, if otherwise admissible.

Q. Are Highly Active Field Area, Field area and Modified

Field Area allowances admissible concurrently?

No. Only one allowance with reference to location of

unit will be admissible to the officer at any particular


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time.

Q. Can officer claim Highly Active Field Area, Field Area

or Modified Field Area Allowance concurrently with

SCCIA?

No, only one allowance will be admissible as per the

entitlement.

Q. I stopped getting CFAA, though I am entitled to it.

You might have proceeded on AL or Course of

Instruction. Fresh PT-II ORDER for re-grant of CFAA

has to be published.

Q. I have been granted HAFA, but a huge recovery

against CFAA has been made from my pay. Why?

HAFA is not admissible concurrently with the CFAA. So

if you are given HAFA, CFAA already granted to you for

that period has to be recovered.

TOP

HAFA

Q. HAFA has not been granted to me, even though the

PT-II ORDER was published several months back.

Govt. Sanction for extending the payment of HAFA

allowance for the period from 1stJan 2011 to 31st Dec

2011 has been recently received. You can ask your unit to

publish fresh PT-II ORDER as per the status of location,

quoting Corps Notification No & Date. Srl No. & requisite

certificate therein.

Q. I stopped getting HAFA, though I am entitled to it.


Instruction. Fresh PT-II ORDER for regrant of HAFA


TOP

HAUCA

Q. I stopped getting HAUCA, though I am entitled to it.

You might have been on CL for more than 14 days


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(including prefix/suffix). If so, fresh PT-II ORDER for

regrant of HAUCA has to be published.

TOP

OP Rhino

Q. Till what time is the present MOD sanction for OP

Rhino valid?

Latest Sanction to Op RHINO for grant of concessions

mentioned in MoD let dt 10 Jan 92 is valid for further

period of 6 months till 14 June 2012

TOP

OP Hifazat

Q. Till what time is the present MOD sanction for OP

Hifazat valid?

Sanction to Op HIFAZAT for the grant of concessions

mentioned in MoD letter dt 3rd Jun 97 is valid for

further 6 months w.e.f 01 Jan 2012 to 30 June 2012.

TOP

SCCIA

Q. Can officer claim HAFA/Field Area/Modified Field

Area Allowance concurrently with SCCIA?

No, only one allowance will be admissible as per the

entitlement.

Q. I have been granted SCA, but a huge recovery against

SCCIA has been made from my pay. Why?

SCCIA is not admissible concurrently with the SCA. So

if you are given SCA, SCCIA already granted to you for

that period has to be recovered. You can cancel the Pt-II

order for SCA, and publish the regrant Pt-II order for

SCCIA.

Q. Is the status of unit as static/non-static applicable

while admitting SCCIA?

No. Status of unit as static/non-static does not have


23 of 68 27-05-2012 10:42

any relevance with it. SSCIA is admissible to officers on

deployment on Counter Insurgency operations.

Q. I stopped getting SCCIA, though I am entitled to it.


Instruction. Fresh PT-II ORDER for regrant of CFAA


TOP

Flying Allowance

Q. Is flying allowance admissible with Siachen Allowance?

No. The officer has to opt for the allowance beneficial

to him.

Q. Is Flying Allowance admissible during course of

instruction of non flying nature?

Yes, if the officer reports to the same unit or another

flying unit on completion of course, and the resultant

vacancy is not filled.

TOP

Furniture Hire Charges: Reimbursement

Q. Can re-imbursement of furniture be claimed for own

furniture?

No, Re-imbursement of charges for own furniture is

not admissible. In case of hired furniture, it is to be hired

from approved dealers only.

TOP

Hazard Pay

Q. Who is entitled for hazard pay?

Only the officers who are posted to Special Group

TOP

Hill Compensatory Allowance

Q. Whether HCA and SC(RL)A both are admissible

concurrently?


24 of 68 27-05-2012 10:42

No. Only one allowance will be admissible.

TOP

Home Leave Passage

Q. I am posted in UN Mission. Am I entitled for home

leave passage as per the provisions of home leave passage

to Army officers, mentioned at page 274 of handbook on

TA/DA, LTC, 2009 edition?

No, you can’t. These provisions are in r/o Army officers

posted to Indian Missions (not UN Missions) abroad. The

UN deputation is covered by the provisions contained in

GoI, MoD letter No.17 (21)/2006/D(GS-I) dt.

24/08/2009.

Please note that UN Mission is entirely different from

Indian Missions abroad.

TOP

Hospitalization Period

Q. I was hospitalized on 1/01/12 and joined duty on

20/01/12. How will this period be regularized?

If you joined duty in F/N, total hospitalization period is

19 days; If you joined duty in A/N, total hospitalization

period is 20 days. Since the period is less than 30 days, it

will be regularized as Sick List Concession, provided the

sickness was due to causes beyond your control.

Q. I was hospitalized on 01/01/12 and discharged on

30/01/12. After getting discharged, I proceeded on

leave. How will the entire period be regularized?

If you do not join duty, within 30 days of date of

hospitalization, and decide to go on leave, you don’t get

sick-list concession. The entire period will be regularized

against AL and sick leave.

Q. How will my hospitalization affect my allowances?

If the hospitalization is up to 30 days, and regularized

as Sick List Concession, your field allowances will stop on

15th day. Your HAUCA also stops on 14th day.

If the hospitalization is not regularized as SLC, all the


25 of 68 27-05-2012 10:42

field allowances stop from the day of hospitalization.

Your Transport Allowance stops from the date of

hospitalization in both the cases (SLC or no SLC). If the

hospitalization period is regularized as SLC, the allowance

is paid for the entire hospitalization period, but only after

the re-grant Pt-II order is published. If the

hospitalization is not regularized as SLC,the Transport

Allowance is admitted for the period excluding the full

calendar month(s) falling in that period, on publication of

regrant Pt-II order.

Fresh Pt-II orders for grant of Field Allowances and

Transport Allowance have to be published after any

hospitalization.

TOP

Hostel subsidy

Q. An officer posted to station ‘A’ keeps his child in

hostel in same station. Whether he is entitled to claim

hostel subsidy?

No. Hostel subsidy will not be admissible for same

station.

Q. Can officer claim reimbursement for items listed for

CEA, in addition to Hostel Charges?

Yes, within maximum entitlement of hostel subsidy.

Q. My son/daughter is doing graduation in a residential

college. Can I claim Hostel Subsidy?

No. Hostel subsidy is admissible only up to 12th

Standard..

Q. Can officer keep his child in hostel irrespective of

transfer liability?

Yes

TOP

House Rent Allowance

Q. I am entitled to HRA for Faizabad. How much HRA will

I get?


26 of 68 27-05-2012 10:42

The cities/towns which are not covered by

classification as 'X' or 'Y' are classified as 'Z' for

purpose of HRA. Faizabad is classified as 'Z' town. You

will get HRA @ 10% of (your Basic Pay+ GP+ MSP+ NPA).

Q. I have been paid HRA till the current month (

i.e.February 2012) only, whereas I have sent NAC

covering the period of three future months also( i.e.

March,April and May 2012 also). Why?

No. HRA can not be paid in advance. The HRA for a

month will be paid in that month only

Q. Can single officer without dependents/with

dependents but without incurring expenditure on rent

claim HRA?

No. HRA is admissible to single officer only if he is

incurring expenditure on rent for dependent parents not

having income more than Rs.3500/- p.m. and for

dependent brothers/unmarried sisters etc with income

less than Rs.2500/- p.m.

Q. Officer on posting to field, moved family to Station

'A' and claimed family TA & conveyance of baggage.

Subsequently due to some genuine reasons, shifted family

to station 'B' at own cost and submitted Part II Order

for HRA for station 'B'. Whether it is admissible?

No. In this case, Station ‘A’ becomes SPR for field

posting. This SPR cannot be changed during the tenure of

that field posting. Hence HRA for Station ‘B’ is not

admissible. Also, HRA for station 'A' cannot be paid since

family is not staying there.

Q. If army officer and spouse both are in Army. What is

the entitlement of HRA?

Both officers are entitled to get HRA subject to

fulfillment of other conditions for drawal of HRA.

Q. What is the entitlement of HRA to officers posted to

units other than NCC units/Army Recruiting or Branch

Recruiting Offices at hard non-military stations?

HRA with reference to SPR is admissible only to


27 of 68 27-05-2012 10:42

officers posted to NCC units/BRO/ARO specifically

listed as hard non-military stations. Officers posted to

other units in that station will be entitled to get HRA for

place of posting only and not for SPR.

Q. Can NCC officer not allotted single Govt

accommodation at duty station claim HRA for duty station

in addition to HRA for family at SPR?

No. No orders exist to claim HRA for duty station for

non-availability of single accommodation.

Q. Is re-imbursement of electricity, water & furniture

hire charges admissible with HRA?

No. The same is admissible only with house rent

re-imbursement or Govt accommodation not provided with

these facilities.

Q. I was getting HRA for this station. Now I have been

allotted Govt Accommodation, and my rent-bills also are

being adjusted by PCDA(O). But my HRA is still being paid

by the PCDA(O). What should I do?

As per documentation procedure, the Units should

invariably publish Pt-II order to stop HRA. That's why

PCDA doesn't stop HRA on the basis of other documents,

like rent-bills. Please ask the unit authorities to publish

Pt-II order.

Q. Will I get HRA for three months after Retirement?

No. Even though you are entitled for retaining the Govt

accommodation or claiming HRR for three months after

retirement, you can’t get HRA after retirement.

TOP

Income Tax

Q. Field allowances are exempted from IT, but the

PCDA(O) has deducted IT on Field allowances I am

getting. How?

PCDA(O) is deducting the Income Tax on various

allowances for the Financial Year 2011-12 strictly as per

the IT Act 1961 as amended from time to time. The


28 of 68 27-05-2012 10:42

exemption on Field Allowances is being admitted as per IT

Act.

Q. I don't understand how IT rebate given to me has

been calculated?

Exemption limit in case of various

Allowance for FY 2011-12

Sr

No.Allowance Exemption Limit

1 Siachin Allowance Rs.7000/-per month

2

Special Compensatory (Remote

locality)allowance Category 1-SCA“A”

Rs.1300/-per month

3 SC(RL)A Category III-SCA “B” Rs.1050/-per month

4 SC(RL)A Category IV-SCA “C” Rs 750/-per month

5 SC(RL)A Category VI-SCA “D” Rs 200/-per month

6Compensatory Field Area Allowance(CFAA)

Rs 2600/-per month

7Compensatory Modified Field AreaAllowance (CMFAA)

Rs 1000 per month

8

Any special Allowance in the nature

of Counter-Insurgency Allowance(SCCIA)

Rs 3900 per month

9HAUCA for Altitude of 9000 to

15000 feet (HAUCA ‘I’)Rs 1060 per month

10HAUCA for Altitude above 15000

feet (HAUCA ‘II and III’)Rs 1600/- per month

11Highly Active Field Area Allowance(HAFA)

Rs 4200/- per month

12

Island (duty) allowance granted to

the members of Armed Forces ForAndaman and Nicobar and

Lakshadweep group of islands

Rs 3250/- per month

13 Hard area Allowance Rs 1300/- per month

14 CEA

Rs 100/- per month

per child formaximum of 2

children


29 of 68 27-05-2012 10:42

15 Hostel Subsidy

Rs 300/- per month

per child for miximumof 2 children

16 Entertainment allowance

A Sum equal to 1/5th

of salary (excludingany allowance /

benefit) or Rs5000/-per annum

whichever is less.

17 LTC

Actual expenditure up

to the limit ofentitlement

18HRA/HRR For Bombay / Kolkata /Delhi/Chennai

The least of the

following three,i.Allowance actually

receivedii.Rent paid in excess

of 10% of salaryiii.50% of salary

19 HRA/HRR for other cities

The least of the

following threei.Allowance actually

receivedii.Rent paid in excess

of 10% of salaryiii.40% of salary

20Special compensatory (tribalareas/schedule areas/agency

areas)allowances

For specified places–Rs.200/- per month

21

Transport allowance granted to anemployee to meet his expenditure

for the purpose of commutingbetween place of his residence &

duty. For whole of India

Rs.800/- per month

22

Transport allowance granted to ablind or orthopadeically

handicapped employee withdisability of lower extremities to

meet his expenditure for thepurpose of commuting between

place of his residence & duty. Forwhole of India

Rs.1600/- per month


30 of 68 27-05-2012 10:42

Please note that, till November 2011, the

above allowances (except Transport

allowance) were not taken into account for

calculation of the taxable income.

Apportionment of all field allowances into

taxable and non taxable portions for F.Y.

2011-12 was done in the month of

December 2011. Apportionment of taxable

and non taxable portion of CEA and Hostel

Subsidy was done in two spells, Jan 2012

and Feb 2012.

The rebate for the amounts drawn during

the whole year was granted in February

2012.

Fully Exempt Elements of Pay

Sr.no Elements of pay

1 Gallantry Award

2 Foreign Allowance

3 Bhutan Compensatory Allowance

4 Servant wages Allowance

5 Purchase of Crockery / Cutlery / Glassware

6 Outfit Allowance on posting to Embassy

7 Arrears of cash Grant Foreign Allowance (Nepal)

8 Myanmar Allowance

9 Representational Grant for use of crockery set

10 Encashment of Leave on retirement whether on

superannuation or otherwise

11 Any Allowances granted for encouraging academic,

research and training pursuits in educational & research

institution (training & study leave allowance)

12 Outfit Allowance

13 Compensation for the change of uniform


31 of 68 27-05-2012 10:42

14 Kit maintenance Allowance

15 Uniform Allowance (MNS)

16 Special Winter uniform Allowance

17 Any payment from provident fund

18 Payment of compensation Disability Pension

19 Reimbursement of Medical Expenses

Q. I am posted in UN Mission. Am I entitled for

Additional Foreign allowance against recovery of income

tax on my salary earned in India?

No, You are not entitled for it. It is admissible to

officers posted to the officers posted to Indian Missions

abroad (like IMTRAT Bhutan, Project Dantak Bhutan and

not the UN Missions), Indian Embassies & High

Commissions.

Additional Foreign allowance is not admissible to

officers on posting to UN Missions abroad as they are

paid Overseas Allowance and not Foreign Allowance.

Please note that UN Mission is entirely different from

Indian Missions abroad.

Q. How can I claim Additional Foreign Allowance against

recovery of IT paid on my salary earned in India?

You should send a Contingent Bill to PCDA(O). Please

attach the acknowledgement of IT return filed by you.

Q. Are the allowances received on TD/Permanent

posting/LTC taxable?

No. These allowances are not income. But the Leave

Encashment on LTC is taxable income.

Q. Is the leave encashment on LTC taxable?

Yes, Leave Encashment on LTC is taxable income.

Q. Who will help me in matter relating to tax refunds,

investments, exemptions, etc?

All matters related to IT have to be handled by the

I.T. Deptt. This office deducts tax from Salary on behalf

of the I.T. Department only. Any tax refund or exemption

etc will be given by the IT Deptt through its offices

spread all over country. Once tax has been deducted and


32 of 68 27-05-2012 10:42

intimated to the I.T. Deptt, this office can do nothing in

I.T. matters.

Q. Are the officers in receipt of Gallantry Award

exempted from Income Tax?

No, they are not exempted from IT. Only the amount

of Gallantry Award is exempted from the Income Tax and

not the entire salary.

Q. I submitted the Disability Certificate for my

dependent last year and got IT Rebate, but this year the

PCDA (O) didn’t give me this rebate. Why?

Since the disability of your dependant was not

permanent, you have to submit the Disability Certificate

every year to get IT Rebate. For this year you will have

to claim refund from IT Deptt.

Q. I have taken Education Loan for myself. Can I claim IT

rebate on interest?

Yes, you can claim IT rebate. Even if you got the

education loan for your spouse, or children, you can get IT

rebate, based on the certificate issued by Bank/Financial

Institution.

Q. I have got home-loan from bank (other commercial

financial instituion). What am I supposed to do for

claiming the IT rebate?

First of all you won't get any rebate for first 5 years,

if you are paying Pre-EMIs. In other cases you should

obtain a Provisional Certificate from the bank, indicating

the principal and interest thereon. This certificate along

with the following details should be submitted to

PCDA(O) at the time of submission of saving proof:

Date of Loan

Amount of Loan

Date of completion/possession of house

Whether house is occupied by himself or is rented.

Q. My wife / brother / father is a co-borrower in my

Home-laon. To what extant will I get rebate?

You can get full rebate; but you will have to submit an


33 of 68 27-05-2012 10:42

undertaking that the co-borrower is not claiming any

rebate on the loan.

Q. I have taken HBA from AGIF, but I have not been

given IT rebate on the interest paid.

Please check that you have produced the documents

for getting rebate, as is done in case of loan taken from

other financial institutions.

TOP

Instruction Allowance

Q. Is Instruction Allowance admissible to officer

imparting training in NCC units/formations?

No

Q. Is IA admissible for all other training establishments?

No, IA is not admissible for each and every training

establishment. The training establishments where, it is

admissible are enumerated in the GOI letter no.1(26)/97

/VI/D(Pay/Services) dated 29.02.2000

Q. In case of additional officers posted against a

particular training post in a training establishment, who

will decide who will get Instructional allowance?

IA will be admitted on the basis of authorization by

the Head of the establishment. Certificate to this effect

has to be furnished along with the Part II Order.

TOP

Joining Time

Q. Can joining time be combined with CL?

No

Q. Can joining time be combined with EL?

Yes, but annual leave should precede joining time.

TOP

Leave


34 of 68 27-05-2012 10:42

Sick Leave

Q. What is entitlement of Pay & Allowances for

hospitalization due to military reasons? Will annual leave

be debited against hospitalization period?

Full Pay and Allowances are admissible for

hospitalization due to military reasons. Annual Leave due

will be adjusted against sick leave if it is granted after

hospitalization period.

Q. What is the entitlement of Pay & Allowances during

hospitalization due to reasons other than military

reasons?

Six months including annual leave due, with full pay and

allowances. Period of six months to be reduced by annual

leave availed in that year & thereafter furlough rates of

pay for 3 months at a time, based on medical board

recommendations, if there is reasonable prospects of

officer becoming fit & joining for duties. This period of

furlough rates of pay will not affect the entitlement of

furlough leave for cycle of 3 years.

Q. Can sick leave be availed continuously in next

consecutive year? Will it affect entitlement of next

year's sick leave?

Yes. It will not affect next year's annual leave/sick

leave entitlement.

TOP

Annual Leave

Q. Is it mandatory to perform one day duty for grant of

60 days Annual Leave for a calendar year?

No. This condition is removed from 4 Apr 10.

Q. Can furlough leave/annual leave availed in spells?

Yes.

Q. Can CL/Annual Leave not availed during a calendar year

be carried forward to next year?

Yes, but in exceptional conditions with specific Govt


35 of 68 27-05-2012 10:42

orders for certain operations.

Q. Can CL/Annual Leave not availed during a calendar year

be carried forward to next year, if officer is posted in

UN Mission?

Yes, it can be carried forward, if officer is posted in

UN Mission. But if officer is on Secondment to DPKO,

leave earned during the secondment period can’t be

carried forward, or encashed. In fact period of

secondment doesn’t count as service for leave purpose.

Q. Since the condition of performing one day duty for

grant of 60 days AL for a calendar year is removed, can

that Annual Leave be granted in advance prior to 1st Jan?

No. No such provision exists to sanction AL in advance

to army officers.

Q. An officer has not performed any duty in a calendar

year. Is he entitled to AL in that year?

Yes, he is entitled after the amendment in Leave Rules

for services (Army) dated 04/04/2011

Q. Can I avail furlough leave/AL with maternity leave?

Yes, you can avail. But you should exhaust your AL, then

Maternity Leave; only after that you can avail furlough

leave.

TOP

Furlough Leave

Q. Can furlough leave/annual leave availed in spells?

Yes.

Q. Can furlough leave of one cycle availed at fag end of

last year of cycle continued in first year of next cycle?

Yes. It will not affect the entitlement of next cycle.

Q. Can I avail 60-day furlough each year?

No, you can avail total 60-day furlough in a three year

furlough-cycle. The first furlough-cycle begins from year

of your Commissioning.


36 of 68 27-05-2012 10:42

Q. Can furlough leave be granted to officer granted short

service commission for 5 years, for second cycle of 3

years?

No

Q. What is the entitlement of pay during furlough leave?

50% of Pay and Allowances




leave.

TOP

Study Leave

Q. Which office passes the claims on account of books,

stationery during study leave?

PCDA New Delhi. This office is located in ‘G’ Block, New

Delhi.

TOP

Paternity Leave

Q. Is paternity leave admissible to Army officers?

No

TOP

Maternity Leave




leave.

Q. I availed Maternity Leave last year. Can I avail it now?

An interval of 24 months should be there between two

spells of Maternity Leave.

TOP

Child Care Leave


37 of 68 27-05-2012 10:42

Q. Are the woman officers entitled to CCL?

Only whole-time woman officers of NCC are entitled

for CCL.

TOP

Login Problems

Q. I have forgot/ lost my username/password. I am

unable to login in my account. What should I do?

If you have tried and failed to retrieve your password

through the link given below the ‘Login’ button, please

write a letter/email from your registered email-id to the

PCDA (O) requesting for deletion of your existing

username and id. Until the existing username is deleted

from our data, you can’t generate new username.

After you get confirmation on your registered email id

from this office regarding deletion, please generate new

username and password. While doing so, when you submit

the form, the system will ask you to reconfirm your CDA

A/c No. Please reconfirm, and don’t go back.

TOP

Medical Reimbursement

Q. Can an officer submit re-imbursement of medical

charges claim for indoor treatment to PCDA (O)?

No. PCDA (O) deals with claim for re-imbursement of

medical charges for OPD treatment only. Claims for

indoor treatment are to be submitted to Regional CsDA,

i.e. PCDA(CC), PCDA(WC) etc.

Q. Is the NAC from MH sufficient for the audit

requirement for specified investigations from private

hospitals?

No. NAC from civil hospital in the station is also

mandatory.

Q. Is there any income criteria to claim medical

reimbursement for parents or other dependents?

Yes. Their monthly income should not exceed Rs.3500/-


38 of 68 27-05-2012 10:42

Q. I spent Rs X for medical test prescribed by the

MH/Civil Hospital. But I am not being paid full amount.

Why?

The amount for reimbursement in case of each medical

test is mentioned in CGHS Rate-list. Only that amount can

be reimbursed as per Govt Rules.

TOP

Outfit Allowance

Q. Are the NCC officers entitled for Outfit Allowance?

Regular/Renewal outfit allowance is being admitted to

NCC Officers at par with regular officers provisionally

pending receipt of Specific orders/clarification from

MOD. Suitable adjustment, if any required, will be done in

all affected cases on receipt of MoD orders/clarification.

TOP

Para Allowance/Special Commando

Allowance

Q. I stopped getting Para Allowance suddenly. What

might be the reason?

Please check that your unit has published the PT-II

ORDER after completion of Para Refresher Course. The

DOII should be published each Para-year.

Q. Is Para Allowance admissible during Course of

Instruction?

Yes, it is admissible during Course of Instruction.

Q. Is Para Allowance admissible in Non Para Units?

No, Para Allowance is not admissible in Non-Para Units.

But he may be entitled to Para Reserve Pay subject to

conditions laid down.

TOP

Pay Fixation

Q. My batchmate of my corps only is drawing more pay


39 of 68 27-05-2012 10:42

than me. How can it happen?

If your batchmate has been promoted after

01/01/2006 (but before 11/10/2008) and has given option

for fixation of pay from the date of promotion, he will be

drawing more pay. If you have not given the option before

the last date, i.e. 31/03/2011, you have to take the

following steps:

(1) Forward to this office a statement of case signed by

your Controlling Authority

(2) Submit your case along with the Audit Report

(rendered by this office) to the MOD for Government

Sanction.

Q. Can senior officer drawing less pay than his

batchmate/junior refer his case for removal of anomaly in

pay to PCDA (O)?

If both officers are of same Corps/Arm of service and

having identical rank of scale of pay, the case may be

referred to MS branch of IHQ of MoD (Army) to

establish seniority and onward submission of case to this

office, if otherwise admissible.

Q. Can PCDA (O) remove anomalies of pay based on “same

rank same pay basis” with reference to date of

commission suo-moto?

No. The seniority is known to executive authorities and

hence no suo-moto action can be taken by this office.


Lt Col this year.





TOP

PLI

TOP


40 of 68 27-05-2012 10:42

Promotions

Q. I got promotion from 1st of March, but the

promotional Increment was given to me from 1st of July.

Why?

On the date of your promotion, you have been given the

grade pay as per your substantive rank, but increment was

not given to you for sake of your own benefit. Had your

pay been fixed from 1st of March, you would have missed

the Annual Increment on 1st of July, because on 1st of

July, you wouldn’t have completed 6 months in the new

rank.

Now you have been given annual increment on 1st of

July, and then you have got the increment also on a/c of

your promotion.

This system is beneficial to all the officers, who get

promotion between 2nd of Jan and 30th of Jun, and

remain in the same pay band.


Lt Col this year.





Q. I have been promoted to the next rank, but have not

got the higher grade pay, or any other benefit.

One of the following might be the reason for this:

Substantive Promotion (For select Ranks)

(1) Copy of IHQ/DGAFMS letter approving the Sub.

Promotion not received in PCDA(O), OR

(2) Certificates as per Documentation Procedure not

found with PT-II ORDER

Substantive Promotion (For Non- select Ranks)

(1) Draft Gazette Notification not received in PCDA (O).

It may take several months.

(2) Copy of IHQ/DGAFMS letter approving the Sub.

Promotion not received in PCDA(O),


41 of 68 27-05-2012 10:42

TOP

Qualification Pay

Q. Can an Army Aviator claim for 2 qualifications pay e.g.

Master Instructor & Master Green Card holder

concurrently?

No. Out of 5 categories of qualification pay, officer is

entitled for any one of them, at a time.

Q. Are Qualification Grant and Qualification Pay

admissible concurrently?

Yes

TOP

Qualification Grant

Q. Are qualification grant and Technical Allowance

admissible concurrently?

Yes, if both qualifications are different.

Q. What are basic requirements for claiming qualification

Grant?

Officer should acquire the listed qualification in MoD

letter dated 25 Jun 10 either on detailment by IHQ of

MoD (Army) or on study leave.

Q. I have acquired a qualification listed in MoD letter

dated 25/6/10 with sanction/ex-post facto sanction of

CO/OC unit. Can I claim Qualification grant?

No. The qualification is to be acquired only on

detailment by IHQ of MoD (Army) or while on study

leave.

Q. An officer was granted study leave to complete MBA.

During the study leave period, he has acquired some other

qualifications listed in MoD letter dated 25/6/10. Can he

submit claim for Qualification Grant for those courses

alongwith MBA?

No. Qualification Grant will be admissible only for the

course for which study leave was granted.


42 of 68 27-05-2012 10:42

Q. A short service commissioned officer acquired

qualification listed for Qualification Grant on detailment

of IHQ of MoD (Army) and released from service without

completing 5 years service on returning from course?

Whether Qualification Grant admitted will be recovered?

If yes, whether proportionate recovery will be done for

unserved period?

Full amount of Qualification Grant admitted to officer

released/retired/prematurely retired from service will

be recovered in case he does not complete 5 years of

service after returning from course.

No orders exist for proportionate recovery of

Qualification Grant for period less than five years.

However, Cost of Training will be recovered

proportionately for un-served contractual period in case

the course is listed in A.O. 17/95.

Q. An officer completed course listed for Qualification

grant from Army Institute & got degree from civil

university for the same course. Whether two qualification

grants admissible to him for these two qualifications?

No. Qualification Grant will be admitted only for

primary qualification acquired from Army Institute.

Q. An officer completed two YO courses for different

Corps/Arm of service during different periods. How many

Qualification Grants will he get?

Two Qualification Grants for two YO Courses.

Q. Whether Technical Graduate commissioned under

Technical Graduate Entry Scheme in Army will get

Qualification Grant for his degree in technology?

No. Qualification Grant is not admissible for any basic

qualification required for entry for commission.

Q. Is Qualification Grant & Qualification Pay admissible

concurrently?

Yes.

Q. An officer was nominated for TSOC for which DIAT


43 of 68 27-05-2012 10:42

has given a qualification of M Sc (Defence studies). Can

he claim Technical Allowance Tier II for Post Graduation

Degree?

No. TSOC is listed in MoD letter dated 25/6/10 for

Qualification Grant. Hence Qualification Grant is

admissible and not Technical Allowance Tier II.

Q. Will officer on completing flying related course listed

for Qualification Pay, get Qualification Grant with flying

allowance?

No. Only one monetary benefit will be admissible.

Qualification Grant admitted on completion of those

courses will be recovered at the time of admitting flying

allowance.

TOP

Ration Allowance

Q. I sent my Ration Allowance Claim to PCDA. I have not

received the money.

The Ration Money Claims are passed by the Regional

Controllers, not by the PCDA (O). Your claim must have

been returned to your unit.

Q. I am posted as staff officer in UN Mission. I am

paying money towards food charges. Am I entitled to

Ration Money?

No, ration money is applicable within Indian limits only.

TOP

Retirement/Pension

Q. Which are the document required to be sent to

PCDA(O) for terminal benefits at the retirement /

release of the officer?

Documents to be sent to different Sections of this

office

I) The list of the papers to be sent to “Pension Cell” (all in

duplicate.):

a) Application for retiring pension/retiring gratuity and

retirement gratuity—Appx A (para 6 of your Brochure)


44 of 68 27-05-2012 10:42

b) Application for commutation of pension. (Appx A

Annexure I) (para 5 of Brochure)

c)Form of declaration for commutation of

anticipatory/provisional pension. (Appx A- Annexure II) (

para 5 of the Brochure)

d) Two copies of Joint Photographs with spouse duly

attested by another commissioned officer- (refer

instruction No 8 to Appx A for filing retiring pension

application.)

e) Descriptive Roll of the spouse in duplicate (specimen

enclosed for incorporating in the Brochure).

f) Release Medical Examination Report for the purpose of

commutation of pension which is not finding a place in the

present Brochure.

g) Nomination of Life Time Arrears for pension through

AG’s Branch.

II) Documents which should be marked to concerned

“Ledger wing” sections:

a) AGIF Claim. Appx F (refer to para 27 of the Brochure)

b) Part II office order showing year wise break up of the

leave accumulated for leave encashment payment.

c) Information to be furnished by the officer 8 months

prior to his retirement (Appx A Annexure V of the

Brochure).

III) Papers to be marked for “DSOP Fund Group,

Archives section”:

a) Application for final settlement of DSOP Fund (Appx B)

(para 15 of the Brochure)

b) Contingent Bill for payment of DSOP Fund signed by

the officer and countersigned by the O.C. of the last unit

mentioning therein the date of retirement, CDA A/C

Number and bankers duly affixing the revenue stamp.

For all the documents mentioned at Sl No I, II, and

III above, separate envelopes should be prepared and

forwarded to this office in ONE COVER duly marking on

the top of the cover “Pension papers”. It should be

addressed to:


45 of 68 27-05-2012 10:42

SENIOR ACCOUNTS OFFICER (SS-LEDGER)

PCDA (O) PUNE

Q. Does the PCDA (O) refund, at the time of retirement,

the AOBF subscription recovered from salary of officer

during his service?

No. The monthly subscription recovered is remitted to

AG's Branch which is accounted for & managed by them

only.

Q. I am retiring from service. Can I get advance for

shifting my family to my hometown?

No. you cannot. You have to spend the money and

subsequently claim reimbursement.

Q. I have retired from service. Where should I submit

the bill for claiming the expenses of shifting my family

and luggage; to the unit or directly to the PCDA(O)?

You should submit the claim to your last unit. PCDA(O)

can't accept the claims directly from the officers. The

claim should be countersigned by the unit authorities.

Q. What is proportionate recovery of cost of training for

unserved contractual period on pre-mature

retirement/release?

If the officer doesn’t completes the mandatory

service period after completion of courses listed in AO

17/05, and applies for pre-mature retirement/release, he

will be required to refund proportionate cost of training

for remaining contractual period, through MRO before

release from service.

Q. Will I get HRA for three months after Retirement?

No. Even though you are entitled for retaining the Govt

accommodation or claiming HRR for three months after

retirement, you can’t get HRA after retirement.

Q. I want the maximum commutation of my pension. How

much can I get?

You can get commutation up to 50% of your pension.

Q. What is the minimum qualifying service required to


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acquire pension.

20 years qualifying service.

Q. What are the pension benefits available to the Army

officer involved in disciplinary case?

Only provisional pension

Q. How many photographs are required for pension case?

Two joint photographs (with spouse), attested by

another commissioned officer

Q. I was on deputation with Civil Deptt. Is the Full Pay

Service Certificate from deputation deptt required for

preparation of LPC-cum-Data Sheet?

Yes, it is required for ascertaining whether the

deputation period was on full pay and was qualifying

service for pension purpose.

Q. Are the Release Medical Board documents mandatory

for sanction of commutation of pension?

Yes.

Q. Which emoluments are considered for calculation of

pension?

Last pay drawn at the time of retirement, i.e. Pay in

Pay Band + Grade Pay + MSP

Q. Will furlough rates of pay admissible on furlough leave

at the time of retirement affect the pension since last

pay drawn is considered for calculation of pension?

No, pension will be fixed based on full rates of pay in

such cases.

Q. What is PPO?

PPO means Pension Payment Order issued by the PCDA

(Pension) Allahabad.

TOP

SSC officers

Q. Is a SSC officer entitled for KMA, Technical

Allowance, Annual Increment due during terminal leave?


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Yes. The officer is entitled to get full pay and

allowances during Terminal Leave period i.e. at furlough

rates without DA initially and after date of release at full

rates on submission of Non-employment Certificate during

Terminal Leave period

Q. Can SSC officer avail 60 days or balance of annual

leave from date of tenure expiry and Terminal leave

thereafter? What is entitlement of pay during this

period? is this period treated as qualifying service for

terminal gratuity? What will be the date of final release

from service?

Officer can be granted full or part of Annual Leave

followed by terminal leave from date of tenure expiry.

Half pay without DA is admitted during this period,

however full pay is released on submission of

non-employment Certificate on completion of leave. This

period is treated as qualifying service for terminal

gratuity. The SSC officer will be relieved from duties

from date of tenure expiry of short service commission.

However, the date of SOS from Army service will be the

date of expiry of AL and or Terminal Leave as the case

may be.

TOP

Strategic Forces Allowance

Q. Is strategic force allowance admissible concurrently

with field allowance/SCCIA/flying allowance?

Yes.

Q. Is strategic force allowance admissible to the officers

posted to Strategic Force Training School?

No. It is admissible presently only to SFC HQ, HQ

ISF(Land) ,(Sea) and Air Vectors.

TOP

Technical Allowance

Q. Is Qualification Grant admissible concurrently with

technical allowance?


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Yes, if both qualifications are different.

Q. An officer was nominated for TSOC for which DIAT

has given a qualification of M.Sc (Defence studies). Can

he claim Technical Allowance Tier II for Post Graduation

Degree?

No. TSOC is listed in MoD letter dated 25/6/10 for

Qualification Grant. Hence Qualification Grant is

admissible and not Technical Allowance Tier II.

Q. I have done MBA (or some other PG Course), for which

I am eligible for Qualification Grant. Will I get technical

Allowance also?

No, you won’t get Technical Allowance for a course for

which you are getting Qualification Grant.

TOP

Telephone Bill Reimbursement

Q. Where should I submit the claim for reimbursement

of my telephone bill?

You should submit it to the regional Controller of your

Command; i.e. if you are posted in Lucknow,you have to

submit it to PCDA(CC)

TOP

Traveling Allowances

TA/DA/LTC General

Q. I am MNS officer. What are the travel entitlements

of my husband? Is there some income/dependancy

criteria for these entitlements.

Your husband naturally is part of your family. He is

entitled to all facilities given by the Govt to your family

members. There is no requirement to prove dependency;

and there is no income criteria.

Q. What is the TA entitlement for travel by

Rajdhani/Shatabdi Express trains for Duty

journeys/LTC?


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While reimbursing cost of warrant, fare of

Rajdhani/Shatabdi Express trains is admissible only in

cases, where journey is actually undertaken by these

trains. When a journey is performed by air between two

places connected by Rajdhani/Shatabdi Express but

other trains running between these places do not have AC

First Class accommodation, fare of the lower class

available on that route is only admissible.

Q. I am retiring from service. Can I get advance for

shifting my family to my hometown?

No. you cannot. You have to spend the money and

subsequently claim reimbursement.

Q. I have lost my boarding passes. What should I do?

Please obtain a certificate from the Airlines indicating

the travel details, like seat no. etc.

Q. What is the action required when married officer is

not able to submit online requisition due to single status in

system?

The officer should submit requisition through Fax for

urgent action and also to forward Part II Order notifying

casualty of marriage to update system records.

Q. I had to cancel my tickets. Can I claim cancellation

charges? Can I claim tatkal charges also?

Yes, you will get cancellation charges in full, if the

tickets were for official duty, i.e permanent posting or

Temporary Duty. Tatkal charges are also admissible as

well. You have to attach a certificate under 44(B) TR.

The certificate should state that the journey was

cancelled due to official reason, and be signed by your

controlling authority.

Q. I have got advance for my TD/LTC, but the TD/LTC

was cancelled. What should I do with my advance? Will it

automatically be revored from my salary?

No, the amount will not be automatically recovered

from your salary. You should immediately refund the

amount in form of MRO. In fact, if you don't refund this

amount immediately, it will be recovered with penal


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interest.

TOP

Air Travel

Q. Can the officer book tickets for air journey from

private agents?

No, he can not. Tickets are to be booked through

(1) website or offices of Indian Airlines, or

(2) M/s Balmer Lawrie,or

(3) M/s Ashoka Tours & Travels, or

(4) IRCTC.

Even on journey by Private Airlines (subject to other

conditions), tickets are to be booked through above

mentioned Govt authorized agents only

Q. I am a Lieutenant. I am being sent on TD. Can I travel

by Air?

All Commissioned Officers (including MNS officers) of

Indian Army are entitled to travel by Air. The exception

is that the officers joining first duty station after

commission cannot travel by Air.

Q. Can officer perform journey on full fare ticket on

temporary duty/permanent move?

Officers may preferably buy cheapest economy ticket.

Re-imbursement of full fare ticket, where offers like

companion ticket at some additional cost are availed, is

not admissible in audit.

Q. Can an officer, who performs journey by private

airlines, claim fare of railway warrant?

No

Q. Can officer perform journey by air, while joining duties

on first commission?

No. The journey is to be performed by AC II Tier. The

entitlement is AC II fare or actual expenditure

whichever is less.

Q. Can officer perform journey by private airlines up to


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the station from where flights of Indian Airlines are

available?

No. Journey up to that station to be performed by

authorized mode & class of accommodation. Fare of

private airlines is not admissible.

Q. Can officer perform LTC journey on cheapest economy

Air ticket?

Yes, Re-imbursement of fare is admissible under LTC

scheme with any nomenclature/check alfa for particular

sector or fare lower than that of under LTC-80 scheme.

Q. Can officers posted in North East Regions perform

journey on LTC by private airlines?

No

Q. Can LTC journey be performed to J & K by private

airlines from any station in India?

Yes, officers and their family can travel by private

airlines to J&K on LTC. This concession is valid up to

17/06/2012. Please make sure that tickets are to be

booked through Govt authorized agents only.

Q. Can officers perform journey on LTC to Andaman

Nicobar Island via Kolkatta or Chennai at their discretion

without insisting for shortest route?

No. This concession is available to officers posted in A

& N Islands and visiting mainland on LTC.

Q. Can an entitled Army Officer on posting to NE Region

perform duty journey by Private Airlines?

Yes, he can. He should make sure that tickets are

booked through Govt authorized agents only.

Q. Can an officer on International Tour perform

air-travel by Private Airlines? What if the destination is

not connected with Air India?

No, He has to travel by Air India Only. (MOF OM NO.

19024/1/2009-E.IV dated 13/07/2009)

If the destination is not connected with Air India, the

officer should travel by Air India to the nearest


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hub/point closest the eventual destination, beyond which

he may utilize the services of another airline, which

should also preferably be alliance partner of Air India.

In case of unavoidable deviation, individual cases may

be referred to the MoCA.

Q. Whether officer posted at any station in India other

than North East Region can perform journey on

temporary duty to North East Regions by Private Airlines.

No. officers serving in North East Region only are

permitted to travel by private airlines on temporary duty

or permanent move.

Q. I travelled by Air India, and bought ticket through

M/s Balmer Lawrie Ltd. But PCDA(O) refused to give

re-imbursement stating that the full fare ticket can’t be

reimbursed. Why?

As per DOPT OM No. 11013/7/2008-Estt.(A), dated

09/08/2010, “Purchase of full fare tickets defeats the

purpose of instruction issued (by GOI). It is, therefore,

clarified that Government officials are not expected to

purchase full fare Air Tickets, but instead avail of- (a)

the coupon supersaver booklets being offered by Air

India for GoI officials, as notified by the Ministry of

Finance (DoE) OM, dated01/10/2009; (b) supersaver

scheme for business class; or (c) go in the cheapest Air

India fare.”

TOP

LTC(Leave Travel Concession)

Q. I don't understand this concept of 177, 177A, 177B,

177C, 177D etc. And what are these block years?

177A - Officer and his/her family can visit hometown

(from duty station) every year.

177B- Officers and family can visit anywhere in India

(from duty station) once in a block of two years. Block is

counted from odd to even year, e.g. 2011-12.


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But during that year, officer and family can't avail 177A

(hometown LTC). The officer and family have to visit the

same destination (hometown or anywhere in India)in a

particular year.

177C- Officers, who are posted in field and have kept the

family at hometown/SPR get additional LTC for visiting

hometown/SPR. This is in addition to his/her entitlement

in 177A.

-

(1)If family visits the officer to his duty station by

availing LTC under 177B, the officer loses his entitlement

of 177B .

Under 177C, the officer can visit his SPR twice in a year,

but in that case he will lose his entitlement under 177A

(hometown LTC) (2)If the officer as well as the family

decides to go to some another place (under 177B), in this

case officer has to start his journey from his duty

station, while the family starts from hometown/SPR.

An unmarried officer posted in field also is entitled to

visit hometown under 177C. Thus he can visit his

hometown twice (once under 177A, then under 177C)

Q. Is any where India LTC under Rule 177 (B) TR

admissible every year?

No. It is once in a block year. The block year will be

2011-12, 2013-14, 2015-16...

Q. Can officer’s parents visit him at duty station under

LTC Rule 177 (A) TR?

No, they can not, if the duty station is not the

hometown of officer. As per Sixth Pay Commission

orders, parents of officer staying with or away from the

officer are entitled to visit only hometown under Rule 177

(A) TR.

Q. Are parents and dependent brothers, sisters etc

entitled to LTC under Rule 177 (B) TR, to any station in

India?

No. LTC under Rule 177 (B) TR is admissible only to

spouse & children of the officer.


54 of 68 27-05-2012 10:42

Q. My LTC claim was passed but the taxi fare from my

home to the Airport was disallowed. Why?

Travelling charges for travelling within city limits are

not admissible on LTC. LTC covers fare and ONLY fare

between the SPR/duty station and the leave-destination.

Q. Is the visit, of a child studying in Hostel, to his

parents (refered to as under 177) at their duty

station/SPR covered under LTC in addition to his

entitlement under Rule 177 (A) or (B)?

No. Though the child studying in hostel can get LTC to

duty station/SPR, this concession under rule 177 is not in

addition to LTC under Rule 177 (A) or (B) TR. Only one

LTC can be availed in a calendar year.

Q. If officer serving in field has visited family at SPR

under Rule 177 (C) TR, what will be the title of LTC of

family?

The family can visit home town under Rule 177 (A) TR

only.

Q. Officer has been granted sick leave by hospital

authorities and permitted to visit a place recommended

by the medical board. Will it be regularized under rule

177(A) or 177(B)?

Though it will be treated as LTC, it will not affect your

eligibility to travelling concession (LTC) under 177(A) or

177(B).

Q. If family visits the officer at duty station in field, how

is the LTC entitlement regularized?

LTC of family will be admitted under Rule 177 (B) TR, if

otherwise admissible and title of LTC of the officer will

lapse. His title for additional LTC to visit SPR/Home town

will remain intact.

Q. Is home town LTC under Rule 177 (A) TR admissible

every year?

Yes.

Q. The nearest Airport/Railway Station is 50 Km. away


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from my hometown. I covered the distance between the

Airport/Railway station and my hometown in my cousion's

car. Now the PCDA(O) rejected my hometown LTC claim

stating that I didn't visit my hometown at all. What

should I do?

In fact you made a mistake by not mentioning this last

portion of your journey in your claim itself. Even though

you could not claim or get anything for this last portion of

your journey, you should have shown this journey clearly in

your contingent bill. You should now resubmit your claim

with the clarification.

Q. I visited my hometown on a warrant this year. Can I

avail LTC also?

No. You cannot. Actually you have availed Hometown

LTC by visiting hometown on Government expenses. While

availing the hometown LTC, you might have traveled by

air, train or any other Government transport.

Q. I am posted in Delhi. I want to avail LTC under rule

177B, i.e.'Anywhere In India' LTC. I want to visit Port

Blair. Presently I am at Jaipur. Can I start my journey

from Jaipur, go to Bangalore, and then fly to Port Blair?

No, you have to start your journey from Delhi (your

duty station) only, and travel directly (shortest route) to

the declared leave destination. However you can break

your journey enroute.

Q. I want to avail LTC under rule 177B, and want to visit

Nainital. Air India flights are available only up to New

Delhi. Can I use warrant for family from New Delhi to

Kathgodam?

No, Railway warrant under 177B is not admissible for

the officer's family. However fare paid for your family's

journey from New Delhi to Nainital will be reimbursed by

this office.

Q. My hometown is Rudraprayag. Can I travel by taxi

from Hardwar to Rudraprayag?

No, you can't travel by taxi even on shared basis. You

can travel only by public transport, that in this case will


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be bus.

Q. Can I travel on LTC, by AC Bus run by private

operators?

No, On LTC you can't travel by any bus, run by private

operator

Q. What is the entitlement of LTC in first year of service

for newly commissioned officers?

Since they are authorised free railway warrant to visit

family before reporting for duties, no separate LTC is

entitled again in the first year of commission.

Q. What is the travel entitlement in respect of wife of an

officer who marries while serving in peace station?

An officer can claim one way fare under Rule 177(B) TR

for his newly married wife for her journey from his home

town to the peace station where the officer is serving.

No reimbursement is admissible for baggage/scooter or

car conveyed by the wife.

The above provisions are equally applicable to the officers

serving in field/modified area and allotted Govt. Married

accommodation consequent on marriage.

Q. I have not been provided with any Government

accommodation at my present duty station. I have

retained my family (Govt) accommodation at my old duty

station. Can I avail LTC to my old duty station,instead of

hometown under 177-A TR?

Yes, you can. But your family's entitlement under LTC

177-B lapses.

Q. I am serving at a non-family station. Can my family

avail LTC to visit me at my duty station under 177-B TR?

No. Your family can avail LTC, under 177-B TR, to visit

your Leave Station, but not your duty station.

Q. I took advance for LTC. But I could not avail LTC.

What should I do with this advance? Will it be adjusted

in my Pay, or for future journeys?

Please refund the advance through MRO at the


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earliest, repeat at the earliest. Penal interest will be

levied on this advance, if not refunded timely.

TOP

Permanent Move and CTG

Q. What is the rate of conveyance of baggage between

'X','Y'or 'Z'cities?

If you carry 6000 Kg from a place to another you are

paid Rs 37.5/Km (as per road distance). But if both the

place of origin as well as place of destination are Z class

cities, the rate per Kilometer will be Rs 22.5/-. If the

luggage is less than 6000 Kg, you will be paid

proportionately.

Q. At what rates RMA is admissible?

RMA is admissible at the rate of originating station,

notified by RTO & published in station order by Station

Hqrs.

Q. I am a newly commissioned officer. What are my

entitlements for reporting at first duty station?

You are entitled to:

(1) Travelling on warrant from your Academy/hometown

to your new duty station (air travel not admissible)

(2) CTG and baggage claim only if you get commission

from Ranks.

You have to mention in your Permanent Duty claim that

you have got commission from Ranks.

Q. I paid Rs. 20,000 for transportation of my car from

my old duty station to the new duty station. The RMA on

the basis of distance would be Rs. 16,000. But I have

been paid only Rs. 10,500/-. Why?

You will get the least of EVK, RMA and the actual

expenditure. The link for rates of EVK is given on the

NewsPage of PCDA(O) website.

Q. Is service tax on baggage conveyance admissible over

& above the entitlement?

Yes. Service Tax proportionate to the cost of entitled


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baggage is re-imbursable.

Q. I am a single officer. I have been posted from Peace

Area to Field Area. What is my baggage entitlement?

You can send up to 2000 Kg + your vehicle to your

hometown (hometown as per your service document).

You can take up to 100 Kg to your duty station. You can

carry this 100 Kg only on Warrant which will be included in

the 2000 Kg entitlement.

Q. I am a single officer. I have been posted from Field

Area to Peace Area. What is my baggage entitlement?

You can transport up to 2000 Kg + your vehicle from

your hometown (hometown as per your service document)

to your new duty station.

You can take up to 100 Kgs from Field to New Duty

Station on Wattant which will be included in the 2000 Kg

entitlement. But you can carry this 100 Kg only on

Warrant.

Q. I am a single officer. I have been posted from Peace



your old duty to new duty station.

Q. I am a married officer. I have been posted from Peace

Area to Field Area. What is my baggage entitlement?

You can transport up to 6000 Kg + your vehicle to

your hometown/SPR.

You can also take up to 100 Kg to your duty station. But

you can carry this 100 Kg only on Warrant and this 100Kg

will reduce your 6000 Kg entitlement to only 5900 Kg. You

cannot take this 100 Kg by Air.

Q. I am a married officer. I have been posted from Field



your hometown/SPR to your new duty station.

You can also take up to 100 Kg to your new duty station.

But you can carry this 100 Kg only on Warrant and this

100Kg will reduce your 6000 Kg entitlement to only 5900


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Kg. You cannot take this 100 Kg by Air.

Q. My wife is serving in Army. Can both of us claim for

baggage as per our entitlements seperately?

No, you can't claim seperately. Though both of you can

claim, aggregate entitlement remains restricted to

6000Kg. However each can claim for transportation of

his/her car seperately.

Q. Which are the elements of CTG on Permanent Duty

Move?

Elements of pay for CTG

i. Pay in the Pay Band

ii. Grade Pay

iii. NPA, if any

iv. MSP

Please note that nothing other than above mentioned

elements, is part of CTG. Therefore DA, Technical Pay

etc. should not be claimed as CTG.

For officers in the pay scales of Apex scale & COAS

scale, basic pay means pay in the prescribed scale

Q. How much CTG will I get? Full or 80% or one-third or

otherwise?

Full CTG is admissible in following cases:i. Married officers moving with family from one peace

station to another.

ii. Married officers moving to duty station located in

Field/Modified Field area/OP Area and family moving to

home town/SPR/SFA station or to duty station where

officer has been alloted Govt. married accommodation.

iii. Widow/Widower moving from one peace station to

another peace station or to field/modified field area and

other family members also move with the officer to his

peace duty station ot to home-town/SPR/SFA

respectively.

80% CTG is admissible in the following

cases:i. Single officer moving on posting.


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ii. Married officer moving alone and retaining family at old

duty station.

iii. Married officer moving alone in all other cases.

One-third CTG is admissible:i. For transfer within same station (or to a station which

is at a distance of less than 20 km), if change of

residence is involved

No CTG is admissible:i. For transfer within same station (or to a station which

is at a distance of less than 20 km), if no change of

residence is involved.

ii. For the officers, who stay in the Mission for 1 year or

less are not entitled for CTG on posting to the UN Mission

Q. What is the definition of ‘same station/city’?

‘Same station/city’ means area falling within the

jurisdiction of the Municipality or Corporation, including

such of Suburban Municipalities, notified areas, or

Cantonments which are contiguous to the above named

municipalities and within the limits of Urban

Agglomeration

Q. Are Re-employed officers entitled for CTG and

conveyance of baggage & vehicle and also additional fare

to bring his family to duty station on allotment of married

accommodation on first posting of re-employment.

No, they are not entitled.

Q. I didn't get govt accommodation immediately, when I

joined at the new duty station. Subsequently I got Govt

accommodation and brought my family here. Will I get

fare for myself for travelling between my new duty

station and the old one?

Yes, you will get fare for yourself, subject to

submission of- (1) NAC for the time-point of your joining

the new duty station, (2) allotment of accommodation

letter

Q. Are the officers entitled for CTG on posting to the


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UN Mission?

Yes, but only those who stay in the Mission for more

than 1 year are entitled for CTG on posting to the UN

Mission. They can claim this CTG only after Govt Sanction

for the tenure of more than one-year in the Mission is

available.

TOP

Temporary Duty Move

Q. How is the RMA during TD calculated/ reimbursed?

For Major and Below

The amount admissible for RMA at a particular day

(maximum Rs 187.5) = Distance traveled on that day ( ) X

Rate/Km for that station for the mode of conveyance

actually used.

For Lt Col and above

The amount admissible for RMA at a particular day =

Distance traveled on that day (maximum 50 Km) X

Rate/Km for that station for the mode of conveyance

actually used.

Important:

(1) Only the officer getting Grade Pay Rs 10,000 andabove are entitled to travel in AC taxi. Others cantravel in Non-AC taxi.

(2) No amount is admissible without original receipts oftaxi/mode of conveyance

(3) Officers must attach with the claim, a detailedsummery of distance traveled (giving names of dutypoints) each day. The summary should be signed bythe officer

Q. Whether ration money will be recovered from food

bills issued by Mess for reimbursement?

Yes. However, if there is specific mention that food

bills issued for cost over & above ration money, full


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amount will be reimbursed to officer.

Q. What is procedure for claiming TA/DA during courses

more than 180 days at Category A establishment?

Reimbursement of fare to be claimed by the officer

from concerned T Wing Section. However, DA

Adjustment bills will be claimed from course DA Group of

PCDA (O) by Training Institute in a consolidated manner

for all course participants after completion of course,

since advances are drawn by them.

Q. I want to prefix/suffix Annual Leave to the TD. How

will it affect my entitlement of TD

You will get only one way fare up to/from the TD

station. However if you prefix/suffix CL to your TD, your

fare entitlement doesn't get affected.

Q. Maj Gen X incurred expenditure of Rs.6250/- per day

with service Tax Rs.500/- per day on hotel

accommodation on temporary duty and submitted claim. Is

service tax reimbursable to the officer?

No. Service tax paid within entitlement of hotel

accommodation charges is reimbursable to officer.

Q. My duty station is Pune. I was sent on TD to Amritsar.

There was no connecting flight from Delhi to Amritsar

that day, so I had to spend night in Delhi. Will I get

reimbursement for Delhi stay?

Yes, you will be entitled for your hotel rent and food

charges.

Q. Competent medical authority has referred me to

another station for getting medical

consultation/treatment. What is my travel entitlement?

This journey will be treated as normal TD, and your

entitlement will be regularised accordingly.

Q. I am on a course of more than 60 days. Can my family

visit me at government expenses?

No. The family can visit you on Govt expenses, only

when your course is 90 days or more. Your family should


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start journey only either from your duty station or from

your SPR, as the case may be.

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Hotel Rent

Q. I attached proper Hotel Receipts with my TA/DA

claim. But hotel charges have not been paid to me.

Please check that (1) you stayed in an establishment

registered/ licensed as a hotel, by proper authority and

(2) hotel receipts submitted along with the claims had the

Registration/Licence No./TIN of the Hotel .

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Transport Allowance

Q. Can officer posted to field/modified field/HAUC

/Siachen Area get transportation Allowance?

Yes, if not provided with Govt transport to commute

between residence and work-place.

Q. I stopped getting Transport Allowance suddenly. Why?

Publication of some of the following casualties might

have resulted in stoppage of TPT in your case:

SOSCRS (SOS for course of 10 weeks or more))

PROCRS (Proceed on course of less than 10 weeks)

POSIN

POSOUT

HOSADM (Hospital Admission)

DEPUTEUN

TERLEV (Terminal Leave)

STDLEV (Study Leave)

EXTNSTLEV (Extension Leave)

GTDBCA (Grant Bhutan Compensatry Allowance)

GTDBCAS1

GTDBCAS2

If so, you will get Transport Allowance only after PT-II

ORDER for its re-grant is published.


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Q. I proceeded on AL, therefore my Transport Allowance

stopped. What should I do?

You need not do anything. Transport allowance will stop

and be re-granted automatically in respect of the

following casualties:

GTDAL

FURLEV

MTRNLV (Maternity Leave)

SPMTRNLV (Special Maternity Leave)

GTDCCL

EXTNAL

OVERLEV (Overstayal of leave)

TYDUTY

EXTNFUR

In such cases recovery will be affected only for full

calendar month(s), if the period mentioned in the Part II

orders covers a full Calendar month.

Q. Is transportation allowance admissible to officer on

their posting to IMTRAT, Project Dantak Bhutan, UN

Missions?

No. Transport allowance is admissible within Indian

geographic limits as per classification of city.

Q. What are the basic criteria for admissibility of

transportation allowance?

(1) The officer has not been provided with Govt

transport for commuting between residence and work

place.

(2) The officer is not absent (due to CL, EL, study

leave, hospital admission etc.) from the duty station for

period covering a full calendar month.

Q. Can the officer on Courses of Instruction claim

transportation allowance?

Yes. If not paid daily allowance for the course period.

Q. I stopped getting Transport Allowance after I was

posted out from the unit. Why?

Please check that-


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(1) PT-II ORDER has been published by the new Unit,

and

(2) In your POSIN PT-II ORDER, TRAN-I or TRAN-II

casualty has been shown.

Q. Is the Transport Allowance admissible to the officers

during their Delhi stay for pre-induction formalities

before induction in United Missions? At what rates?

Yes, Transport Allowance is admissible at Delhi Rates.

Q. Is the Transport Allowance admissible during study

leave?

No

Q. Is the Transport Allowance admissible, if the officer

is absent from the duty station for some course at

another station?

Yes, it is admissible-

(1) During Course of less than 180 days, if Daily

Allowance is not being claimed.

(2) And during Course of 180 days and more at the rate

of course duty station.

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Classification of cities for HRA/Baggage

entitlement purpose

State

Cities

Classified as

'X'

Cities Classified as 'Y'

AndhraPradesh

Hyderabad(UA)Vijayawada(UA), Warangal(UA),Visakhapatnam(UA), Guntur

Assam Guwahati(UA)

Bihar Patna(UA)

Chandigarh Chandigarh(UA)

ChhattisgarhDurg-Bhalai, Nagar(UA),Raipur(UA)


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Delhi Delhi(UA)

Gujrat

Ahmadabad(UA), Rajkot(UA),

Jamnagar(UA), Bhavnagar(UA),Vadodara(UA), Surat(UA)

Haryana Faridabad*

J&K Srinagar(UA), Jammu(UA)

JharkhandJamshedpur(UA), Dhanbad(UA),Ranchi(UA)

Karnataka Bengaluru(UA)Belgaum(UA), Hubli-Dharwad,Mangalore(UA), Mysore(UA)

KeralaKozhikode(UA), Kochi(UA),

Thiruvananthapuram(UA)

MadhyaPradesh

Gwalior(UA), Indore(UA),Bhopal(UA), Jabalpur(UA)

MaharashtraGreater

Mumbai(UA)

Amrawati, Nagpur(UA),Aurangabad(UA), Nashik(UA),

Bhiwandi(UA), Pune(UA),Solapur, Kohlapur(UA)

Orissa Cuttock(UA), Bhubaneswar(UA)

PunjabAmritsar(UA), Jalandhar(UA),

Ludhiana

Pondicherry Pondicherry(UA)

RajasthanBikaner, Jaipur, Jodhpur(UA),

Kota(UA)

Tamil Nadu Chennai(UA)

Salem(UA), Tiruppur(UA),Coimbatore(UA),

Tiruchirappalli(UA),Madurai(UA)

Uttarakhand Dehradun(UA)

UttarPradesh

Moradabad(UA), Meerut(UA),Ghaziabad*, Aligarh, Agra(UA),

Bareilly(UA), Lucknow(UA),Kanpur(UA), Allahabad(UA),

Gorakhpur, Varanasi(UA)

West Bengal Kolkata(UA) Asansol(UA)

*Only for the purpose of extending HRA on the basis of

dependency.

Note: The remaining cities/towns, which

are not covered by classification as 'X' or


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'Y' are classified as 'Z' for the purpose of

HRA.

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CDA FAQs

Documents

local formation

north east

project dantak

bca servant

special commando

draft gazette

ihqdgafms

avail furlough