Presented by: Anthony Bridges, CFE, Deputy Executive Officer Marisa Ploog, CPA, Fiscal Intervention Specialist CCSESA Session II Budget Explorer Overview District, County Offices & Charter Schools B U D G E T E X P L O R E R v. 5. 0 Multiyear Financial Forecasting Software for K-12 School Agencies
34
Embed
CCSESA Session II Budget Explorer Overview District, County Offices & Charter Schools
B U D G E T E X P L O R E R v. 5. 0 Multiyear Financial Forecasting Software for K-12 School Agencies. CCSESA Session II Budget Explorer Overview District, County Offices & Charter Schools. Presented by: Anthony Bridges, CFE, Deputy Executive Officer - PowerPoint PPT Presentation
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Disclosure of Collective Bargaining Fiscal Health Analysis
MAXIMIZING BE PERFORMANCE
Supports any internet browser including:− Google Chrome, Firefox, Safari, Internet Explorer
New Server Hardware, Virtual Server Environment
Optimized software
BE MODEL MANAGEMENT
Creating a new model− Import SACS file
• Detail limited to SACS roll up• Locally defined resources must be established and redistributed
− Import from financial system• Requires coordination with COE & technology services• Greater detail – all resources – detailed object codes
Copying an existing model− Retails detail & rules− Updates may be needed
CREATING & MANAGING PROJECTIONS
Select projection (mouse over and click)
Click button On the projection sharingscreen select User and click buttonfor Read-only group or Read-write group
SHARE PROJECTIONBuilding Alliances Between Districts & COEs
NAVIGATION TREE
• Summary– Unrestricted – Restricted• Import from SACS file roll up
-Add resources for locally defined-Deleting resources with no activity
TAB 1.) HOME – Projection Adjustments General projections settings listed on mouse over
Home page Statistics section contain links to projection adjustments−Upload Base values−Change projection title−Change number of years to forecast−Enable/disable audit logging
TAB 1.) HOME – Audit Log
Audit log is enabled by default Use report page to revise audit log for the
projection
TAB 2.) RULES
• Rules drive assumptions• Rules never affect the “base
year” (Budget Import)• Based on SSC Dartboard• Rules can be modified for
specific resources or objects• Hovering mouse over rule
icon
TAB 3.) ENR/ADA/STAFFING
• Extra care here can make a big difference in the MYFP
• Has a direct affect on projected:ADA populationRevenue Limit sources
Base revenue limit per ADA imports from SACS form RL
TAB 7.) AUTO BAL Used to balance resources with negative ending fund
balances in MYFP
Make all adjustments first! (including indirects)
This step is usually done last when completing MYFP
Two approaches:
− Reduce 4s, 5s, 6s (but you can change the sequence)
− Contribution from unrestricted (SpEd, RRM & Transportation)
EDIT VALUES
From resource screen this option provides you with detail across all resources for a particular object code. Good for balancing detail such as 8980, 8990, and 7310.
May require further drill down to access……..
TAB 6.) CASH FLOW Matches budget data in the resource summary
Multiyear cash flow projection
Established projection schedules
Cash deferrals schedules are updated
Revenue by resource detail or aggregate
Expenditures always aggregate
No required entry order
FCMAT cash flow tutorial
CASH FLOW ACTUALS - Upload
Actuals can be uploaded from file using button
CSV file format can be found on the Upload cash flow actuals window under sample file link
Select action for objects and import mode
CASH FLOW CREATION
If you did not enter your balance sheet information when you initially created your model start by selecting “create projection” and enter them.
You can also enter them directly on the cash flow screen.
ADDING ADDITIONAL ASSET & LIABILITY ACCOUNTS
Clicking the icons in the asset or liability GL section will provide you with additional common object code selections
CHECKING YOUR BALANCES
Checking your balances:
+ Beginning cash+ Budgeted revenue- Budgeted expenditures+ General ledger asset balances- General ledger liability balances
= Projected Ending Fund Balance
ACCESSING THE CASH FLOW PROJECTION
DETAIL REVENUE TRANSACTIONS
Revenue data is stored by individual resource and object
Access and enter revenue transaction detail by clicking on the object code series
BE automatically includes the updated deferral schedules Revenue receipt schedules established by funding
source/resource Expenditure disbursement schedules established for each
major object code range Established schedules can be viewed by selecting the
tab on the cash flow
PROJECTION DISTRIBUTION SCHEDULES
TAB 8.) TOOLS
Disclosure of Collective Bargaining Template
Fiscal Health Risk Analysis Report
TAB 9.) REPORTS
BUDGET EXPLORER FOR CHARTER SCHOOLS
983 Charter Schools year to date Approximately 100 charters schools approved annually FCMAT is in the software development process Anticipated release in August\September of 2012 Includes calculations for the General Purpose
Apportionment and Block Grants Software using “Wizard” approach with questions to