1 CBIA E2 Conference: May 18, 2018 SPILL RESPONSE & PREPARATION What’s Not in Your Plan Rachel Rosen, LEP Department Manager, Burns & McDonnell Your Panel Richard M. Fil, Esq. Partner, Robinson & Cole LLP Vincent M. Falcigno, CLU, CIC Commercial & Environmental Specialist, Gowrie Group
18
Embed
CBIA E2 Conference Spill Breakout FINAL SLIDES [Read-Only] · 2018. 5. 16. · 1 CBIA E2 Conference: May 18, 2018 SPILL RESPONSE & PREPARATION What’s Not in Your Plan Rachel Rosen,
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
1
CBIA E2 Conference: May 18, 2018
SPILL RESPONSE & PREPARATIONWhat’s Not in Your Plan
• On-call spill response contractor – Confirm you have a current contract/agreement
• Fire department – Confirm current relationship with fire department
• Consultants– Lawyer
– Environmental Consultant
– Provide strategic support
What to Think About…• Catch Basins
• Discharge Points
• Sloped Driveways/Sidewalks
• Neighbors
6
What to Think About…
• Equipment not covered in the Plan
• Equipment that doesn’t routinely contain oil– Chillers– Circulators– Pumps– Relief valves– Secondary containment (check its integrity)
• Other unexpected sources– Delivery trucks– Sabotage
Making the Call
• Information you will need:– Name, location, organization, and telephone number– Deadlines for reporting– Responsible Party name, address, vessel, railcar/truck
number, or other identifying information– Date and time– Location– Source / cause– Material(s) involved– Quantity– Medium affected
7
Making the Call
• More Information you will need:– Danger or threat posed– Injuries or fatalities– Weather conditions– Evacuation occurred– Other agencies notified or about to be notified– Any other helpful information
Other Reporting Considerations
• Corporate reporting
• Insurance notifications – failure to notify may affect coverage
– Types of incidents (“unthinkables” and “what-ifs”)– Consequences and impacts of an incident– Avoid thinking “this can’t (or won’t) happen to me”
• What are your needs & resources?
– In-house legal / technical / communications resources– Governmental and third-party reporting requirements– Internal and external communications– Core and secondary response teams / members
Important Elements of a Plan• Identify Incident Management Team
• Establish Clear / Appropriate Threshold to Activate Plan
• Establish Relationships Supporting Response and Business Continuity
• Include Agency Contact Information and Protocols for Reporting and Related Follow-Up
• Drill / Practice if Possible
• Develop a Simplified Version for Broader Internal Distribution
• Incorporate Schedule / Standards / Triggers for Improving and Updating Plan
12
Why is a Response Communications Process Needed?
• Challenging and Heightened Need for / Balancing of:– Completeness– Speed– Coordination– Clarity– Accuracy
• Typical Challenges Include: – Incomplete / inaccurate information– Reactive vs. proactive focus– Timely vs. highly-vetted communications– Audience priorities – media, elected officials, regulators,
employees, community, etc.
Immediate Efforts
• Understand dimensions of the incident
• Account for and assist anyone injured
• Secure area and stop or limit further impacts
• Trigger incident response plan(s)
• Make initial reporting to agencies
• Notify internal / external first responders
• Notify legal counsel
• Commence information collection and execution of Master Task List
13
Further Efforts
• Confirm implementation of “Control Group”
• Protect consultant / attorney communications
• Ensure appropriate and consistent theme
• Implement and reinforce communication protocols
• Establish script for interviewing witnesses– Considerations of union / employees who may want counsel
• Preserve evidence and scene information
• Confirm accuracy of, or correct, initial notifications