8/20/2019 Cats Timemanagement http://slidepdf.com/reader/full/cats-timemanagement 1/167 TIME DATA RECORDING AND ADMINISTRATION 7.1 General Information This section describes the Configurable Item in brief:- IMG Path IMG Time management Time data recording and Administration. Absences Absence catalog Name of the BBP Process Leave management Table 1: IMG Reference: Absences Catalog 7. A!sence Catalo" 7..1 P#r$ose All the information reuired for defining and recording absences !hether it is "aid or un"aid. Absences are "aid or un"aid "lanned !or#ing times during !hich the em"lo$ee has not !or#ed. The$ therefore re"resent a deviation to the em"lo$ee%s !or# schedule. &ee also the section on !or# schedule. 7.. Descri$tion E%$lanation 1. 'ot A""licable Info t&$es Po$#late' 1. 'ot A""licable Ta!les storin" rele(ant 'ata 1. 'ot A""licable Relationshi$ )ith Other No'es 1. 'ot A""licable 'ot A""licable Table (: Configuration )escri"tion: Absence Catalog
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7.1 General InformationThis section describes the Configurable Item in brief:-
IMG Path IMG Time management Time data recording and
Administration. Absences Absence catalog
Name of the BBP Process Leave management
Table 1: IMG Reference: Absences Catalog
7. A!sence Catalo"
7..1 P#r$ose
All the information reuired for defining and recording absences !hether it is "aid orun"aid.
Absences are "aid or un"aid "lanned !or#ing times during !hich the em"lo$ee has not!or#ed. The$ therefore re"resent a deviation to the em"lo$ee%s !or# schedule. &eealso the section on !or# schedule.
&creen (: Grou"ing ersonnel &ub areas for Attendance and Absence
7.*.+ Remar,s
5hen $ou set u" $our s$stem3 al!a$s use +- as the "ersonnel sub areagrou"ing for attendance and absence t$"es
7.+ Define A!sence T&$es
7.+.1 P#r$ose
In this ste"3 define absence t$"e for different ersonnel sub area grou"ing. A total of absence t$"e have been configured !hich com"rises both absences !ith uota and!ith out uota.
Ma,imum duration in da$sThe Maximum duration in days field defines the ma,imum"ermitted duration of an attendance or absence.Attendances and absences that mustlast for less than one !or#da$ are assigned the indicator . The indicator ===
denotes that there is no limit on the duration of the attendance or absence. *or eg for&ic# leave the ma, duration of leave that an em"lo$ee is eligible to accumulate is =da$s.
5hen $ou define a ne! absence t$"e3 co"$ one that has alread$ been defined. Choosean absence t$"e !hich is similar to the one $ou !ant to define.
Remember !hen $ou co"$ an absence t$"e3 the s$stem does not onl$ co"$ theinformation $ou can see in this ste". A number of settings that are stored in other vie!sare also co"ied. *amiliari?e $ourself !ith the man$ configuration o"tions before $ouco"$ absence t$"es.
7./ Determine Entr& Screens an' Time constraint classes
7./.1 P#r$ose
@se the data entry screen number for an absence to determine !hich screen <entr$screen8 is used to enter3 dis"la$ and maintain a record of this "articular absence t$"e.
The time constraint class controls the s$stem reaction if a ne! record in the Absences info t$"e <(18 overla"s !ith e,isting time info t$"e records.
7./. Descri$tion
E%$lanation 1. Clic# on the sub node +)etermine entr$ screens and time
constraint classes/
2. &elect the absence t$"es and then clic# on the detail o"tion .
&creen D: Grou" ersonnel &ub areas for Time Euotas
3.*.+ Remar,s
'ot a""licable
3.+ Define R#les for Ro#n'in" Co#nte' a!sences
3.+.1 P#r$ose
In this ste"3 $ou set rounding rules for absence counting.
If $ou s"ecif$ an hours or da$ multi"lier for counting absences3 the values determinedcan have several "laces behind the decimal "oint. It is difficult to use these values foruota deduction and "a$roll. In this ste"3 therefore3 $ou set rules for rounding the
&creen 2: )efine Rules for Rounding Counted Absence
3.+.+ Remar,s
This rule can be used to round of absence uotas.
3./ Define Co#ntin" R#les
3./.1 P#r$ose
In this ste"3 $ou define rules for counting absences. The rules are used to determine the"a$roll da$s and hours for an absence. The "a$roll da$s and hours that have beencounted are used to control the deduction of uotas.
In this ste"3 $ou s"ecif$ conditions for the evaluation da$3 the !or# schedule3 andabsence. These conditions must be fulfilled for a counting rule to be selected.Fou also define default values for the counting of absences. The most im"ortant defaultis the "ercentage value used to calculate the "a$roll hours or da$s from the attendanceor absence hours or da$s.Fou enter the "ercentage in the Quota multiplier field. Fou can define a uota multi"lierfor the hours and for the da$s. Fou !ill normall$ enter the same "ercentage values here.o!ever3 in certain circumstances3 $ou ma$ !ant to count absences differentl$ foruota deduction and for valuation in a$roll. Fou can do this as long as $ou use adifferent unit for deducting the absence than for valuating the absence in a$roll. Thismeans that $ou can3 for e,am"le3 use the "a$roll hours for uota deduction3 and the
"a$roll da$s for absence valuation to determine average values.
E%$lanation 1. Clic# on the sub node + )efine Counting rule/
2. Clic# on ne! entries
4. Maintain 9&G time uota t$"e as +(/
0. Maintain & grou"ing for time uota t$"e as "er the grou"ingmentioned in the node + Grou" ersonnel sub area for TimeEuota t$"e/
. Maintain the seuential number as "er the seuence of absences.
;. *ollo!ing settings for: Conditions for current da$ --- *lag on allthe o"tions e,ce"t &unda$ <for rivilege leave3 Internal trainingleave3 e,ternal training leave foreign leave . o!ever for all flagon all the o"tions.
D. In )a$ t$"e field o"tion maintain +for all the leave t$"e li#e L asda$ t$"e +1/ <do not flag on8.
2. olida$ class: Maintain in holida$ class all the o"tions for allabsence t$"e e,ce"t + 'ot a ublic olida$/.
9. Condition for "lanned hours: In this field all the absence have thet!o field "lanned hours9 - and "lanned hours:- being selected.
10. Condition for absence6attendance: In this field all the absenceshave the t!o fields ; 1'a& and 5#ll 'a& being selected.
11. Euota multi"lier: *or all the absence t$"e the uota multi"lier ismaintained as 1--< e,ce"t sic, lea(e 6half $a& !here theuota multi"lier is /-<
1(.)eduction rule: The deduction rules are assigned to each of thecorres"onding absence t$"e. A""licable to those absence t$"es!hich has uota attached to it.
4. In the field counting 6 Euota deduction maintain corres"ondingcounting rule define "ertaining to the absence t$"e and flag onthe o"tion for uota deduction !here ever there is uota beingassigned to the absence.
4. &ave $our settings
Infot&$esPo$#late'
0. 'ot A""licable
'ot A""licable
Ta!lesstorin"rele(ant'ata
0. T1A
. T1&
Relationshi$)ith Other No'es
1. )efine counting rule Ref section: 1..
Table 14: Configuration )escri"tion: Assign counting rule to absence t$"e
In this ste"3 $ou determine !hether or not an absence recorded in an em"lo$ee%s"ersonal calendar should be assigned an absence categor$. The absence categor$ is aone-character indicator that can be assigned to an absence type. *or +,,, vt. Ltd. + the
indicator for absence t$"e are mentioned in form of al"habets.
3.7. Descri$tion
E%$lanation 1. Clic# on the sub node + )efine indicator for "ersonnel calendar/
0. In the absence 7 in"ut chec# maintain in all the absence t$"e
a8 the first da$ of the absence is a da$ off-- 5b8 the last da$ of the absence is a da$ off-- !c8 the entire "eriod consists of da$s off -- !
5. 9nter the minimum duration of the absence in the Minimumnumber of da$s field as "er the reuirement of absence t$"e. *or
half da$ maintain ;. In the Ma,imum number of da$s field3 one can limit the duration
of an absence <e.g. illness !ith continued "a$8.
)efault value === - unlimited absence.
7. Activate the Second date obligatory field3 if $ou must s"ecif$ theend date as !ell as the start date !hen $ou are assigning theabsence t$"e. In case of sus"ension deactivate the field.
8. In the unit field maintain +A calendar da$s for attendance t$"e .
5hen $ou define a ne! attendance t$"e3 co"$ one that has alread$ been defined.
Choose an attendance t$"e !hich is similar to the one $ou !ant to define.
Remember: !hen $ou co"$ an absence t$"e3 the s$stem does not onl$ co"$ theinformation $ou can see in this ste". A number of settings that are stored in other vie!sare also co"ied. *amiliari?e $ourself !ith the man$ configuration o"tions before $ouco"$ absence t$"es.
1-.* Determine Entr& Screens an' Time constraint classes
1-.*.1 P#r$ose
@se the data entry screen number for an attendance to determine !hich screen <entr$screen8 is used to enter3 dis"la$ and maintain a record of this "articular attendance
t$"e.
The time constraint class controls the s$stem reaction if a ne! record in the Attendance info t$"e <((8 overla"s !ith e,isting time info t$"e records.
1-.*. Descri$tion
E%$lanation 1. Clic# on the sub node +)etermine entr$ screens and timeconstraint classes/
2. &elect the absence t$"es and then clic# on the detail o"tion .
4. In the absence: General settings maintain follo!ing detail
Table 1D: Configuration )escri"tion: )etermine entr$ screens and Time Constraint classes
1-.*.* Screen shot
&creen 10: )etermine entr$ screens and Time Constraint classes
1-.*.+ Remar,s
Co"$ the model entries from the &A s$stem !hen $ou define attendance t$"es. 'otethat non-visible entries from vie!s are also co"ied. The a""ro"riate screen numbers arealread$ assigned in this ste".
9ach time $ou co"$ an entr$3 ma#e sure that $ou onl$ use attendance t$"es that havesimilar "rocesses.
The rest of counting class, rouning rule are alreay capture in absence type. !ttenance is
11.1 General InformationThis section describes the Configurable Item in brief:-
IMG Path IMG Time management Time data recording and
AdministrationManaging time accounts using
Attendance6absence uotas &etting grou"ings for time uotas
Name of the BBP Process Leave management
Table 12: IMG Reference: &etting Grou"ings for Time Euotas
11. Gro#$ Em$lo&ee S#!"ro#$s for Time 8#otas
11..1 P#r$ose
In this ste"3 $ou grou" $our em"lo$ee subgrou" for time uota t$"es.
9m"lo$ee subgrou"s for !hich the same attendance and absence uota t$"es aredefined are assigned to the same grou"ing for time uota t$"es. &ince the absencet$"es are a""licable to all the em"lo$ees <all im"act level8 the$ have been grou"ed intoone grou".
.
11.. Descri$tion
E%$lanation 1. Clic# on the sub node + Grou" 9m"lo$ee &ubgrou"s for time
Euotas/
2. Clic# on ne! entries
4. To all the im"act levels assign the number +(/ maintained inearlier in the node + Grou" 9m"lo$ee &ubgrou"s for time uotas/
This section describes the Configurable Item in brief:-
IMG Path IMG Time management Time data recording and
AdministrationManaging time accounts using
Attendance6absence uotas Time Euota t$"es
Name of the BBPProcess
Leave management
Table (1: IMG Reference: Time Euota T$"es
1. Define a!sence 8#ota T&$es
1..1 P#r$ose
In this ste"3 $ou define the valid absence uota t$"es <entitlement to time off and leavet$"es8 for $our employee subgroup and personnel sub area groupings for time quotatypes. *or +,,, vt. Ltd. + a total of ; different uota t$"es are created !ith differentbase entitlement.
1.. Descri$tion
E%$lanation 1. Clic# on the sub node + )efine absence uota t$"e/
2. Clic# on ne! entries
4. Maintain the 9&G for time uota t$"e3 & grou" Time andmaintain absence uota t$"e !ith te,t and code of the absencet$"e.
0. )ifferent uota t$"e li#e 9arned Leave3 &ic# Leave3 CasualLeave3 Maternit$ Leave3 &"ecial )isabilit$ leave and &"ecialleave for loss of "a$ have been created.
. &"ecial )isabilit$ leave is created for the scenario !here anem"lo$ee meets !ith an accident !hile on dut$ and ishos"italised and is advised com"lete bed rest.
;. &"ecial leave for loss of "a$ is created for the scenario !here anem"lo$ee has e,haused 6 availed all other leave t$"es. Thema,imum available &"ecial Leave for loss of "a$ is ( months.
D. In absence uota t$"e field maintain da$s in Time6 measurement
unit and +1/ as time constraint class.2. In deduction field maintain +4/ rounding.
9. &ave $our settings
4. 'ot A""licable
Info t&$esPo$#late'
1. T;A 'ot A""licable
Ta!lesstorin"
rele(ant'ata
(. T;K
1. Automatic accrual of absence uota
Relationshi$)ith Other No'es
(. &et base entitlement Ref section: 14.(
4. )etermine validit$ and deduction "eriod Ref section: 10.4
0. )efine Generation rule for uota t$"es Ref section: 10.0
. )efine deduction rule for absence andattendance uota
Ref section: 10.
;. Assign deduction rule to counting rule Ref section: 1.(
1*. Permit "eneration of 8#otas in Time E(al#ation
1*..1 P#r$ose
In this ste"3 $ou s"ecif$ that an absence $uota is accrued automaticall$ during timeevaluation.
9ntitlements van be accrued in the Absence Quotas info t$"e in one of t!o !a$s:
1. The s$stem calculates the entitlement ane! each time and over!rites thee,isting value in the Absence Quotas info t$"e <(;8. These uota t$"es arereferred to as those that are re"laced.
'ote: Absence uotas that are re"laced should be "rocessed b$ time evaluationonce onl$3 that is3 these should be able to be u"dated onl$ b$ function E@BTA3onl$ b$ a time transfer3 or onl$ b$ o"eration PDT8. In an$ other case3 the uotanumber cannot be determined as $ou reuire.(. The s$stem calculates the entitlement acuired during the current accrual"eriod and adds this value to the e,isting info t$"e record. These uota t$"es arereferred to as those that are increased.
The uota number determined during ti"e e%aluation cannot be changed in the AbsenceQuotas info t$"e <(;8. Fou can use the Quota Corrections info t$"e <(148 to correctthe uota entitlement of uotas that are increased6decreased3 but not of uotas that arere"laced
E%$lanation 1. Clic# on the sub node +ermit generation of uotas in time
evaluation./
(. Clic# on the leave t$"e for !hich $ou !ant to the leave to beaccrued through time evaluation and the one !hich needs to be
accrued !ith out time evaluation.3. Those absence t$"es for !hich the uota is to be accrued !ithout
time evaluation "lace the radio button on +no generation field/.6A!sence t&$e:Maternit$ Leave3Casual Leave3 &"ecial )
4. Those absence t$"es for !hich the uota is to be generatedthrough time evaluation the radio button are "laced on theincrease field.6A!sence t&$es: cas#al lea(e f
. Absence t$"e li#e &ic# leave <fresher8 and s"ecial leave <fresher8can onl$ be u"dated b$ Time administrator !hen ever an$ ne!em"lo$ee oins.
;. Maintain the time constraint class as +1/
7. &ave $our settings
Infot&$esPo$#late'
1. 'ot A""licable
Ta!lesstorin"rele(ant'ata
1. T;A
(. T;K
Relationshi$)ith Other No'es
1. 'ot a""licable
Table (0: Configuration )escri"tion: ermit Generation of Euotas in Time evaluation.
Ta!le / IMG Reference R#les for Generatin" A!sence 8#otas
1+. Define S$ecif& the R#le Gro#$s for 8#ota T&$e Selection
1+..1 P#r$ose
In this ste"3 $ou determine !hich grou"ings are used to access the table for absenceuota t$"e selection !hen absence $uotas are generated.
Absence uota t$"e selection is based on the em"lo$ee%s organi?ational assignmentand is determined b$ the Quota type selection rule group.
&"ecific rules for uota selection can be defined using different uota t$"e selection rulegrou"s.
This feature 8OMO is used !hen generating default values during recording3 in re"ortRPT8TA--3 and in time evaluation. This feature allo!s $ou to determine uota t$"eselection rule grou"s de"ending u"on a variet$ of em"lo$ee organi?ationalassignments.If $ou generate the absence uotas in time evaluation3 the value from the feature isautomaticall$ ueried b$ the s$stem. Those absences !hich behave in similar fashionare grou"ed in one grou" under the field o"tion/ uota t$"e selection rule/.
1+.. Descri$tion
E%$lanation 1. &elect the node + &"ecif$ rule grou"s for Euota t$"e selection/
(. &elect the countr$ grou"ing +0/ for India b$ clic#ing at MBLGA.
4. In the countr$ grou"ing 0 maintain +1/ in the sub level.
In this ste"3 $ou set rules for determining the total entitlement <base entitlement8 to anabsence uota t$"e. The base entitlement forms the basis for calculating the "roratedleave or absence entitlement for each accrual "eriod.
If $ou use ti"e e%aluation to generate absence $uotas3 $ou can ma#e the rule mores"ecific. Fou can do this b$ incor"orating personnel calculation rules in the ti"e e%aluation
sche"a. )etails of the results of time evaluation. Fou store the s"ecial time t$"e3 !hichthe s$stem reads in order to determine the entitlement3 in this vie!.
*or +,,, vt. Ltd. + different absences have different uotas !hich are stored in the baseentitlement. &o3 as and !hen a uota is accrued for "articular absence t$"e3 the desiredamounts of uota that are available in base entitlement are u"dated in res"ectiveem"lo$ees uota.
1+.*. Descri$tion
E%$lanation 1. Clic# on the sub node + &et u" base entitlement /
2. Clic# on ne! entries
4. Maintain for 9& grou"ing for time uota as/ (/3 for & grou"ingfor Time uota maintain as described in the s grou"ing earlier and maintain +0/ for s grou"ing for time recording .
0. &elect the absence t$"e for !hich entitlement is to be maintainedin the form of da$s.
5. In the selection field +related to "eriod/ maintain calen'ar &ear.
In this ste"3 $ou decide !hich validit$ and deduction "eriods $ou !ant to be valid for an Absence Quotas info t$"e record <(;8 created b$ the s$stem. Fou do this for each
absence uota t$"e.
The deduction from and deduction to dates define the "eriod in !hich the absence $uota can be reduced b$ an absence. It need not be identical to the validit$ "eriod3 and cane,ceed it.
Fou onl$ s"ecif$ a validit$ "eriod for absence uotas that are generated during ti"e
e%aluation. *ields for entering the validit$ "eriod are therefore onl$ available for absenceuotas for !hich $ou have selected replace or increase in the &enerating $uotas allo#e
in ti"e e%aluation ste".
The validit$ "eriod re"resents the "eriod for !hich the time off entitlements are filled inone info t$"e record. If no entitlement of this t$"e has been generated or if the validit$
"eriod has been e,ceeded3 a ne! record is created.
1+.+. Descri$tion
E%$lanation 1. Clic# on the sub node + )etermine validit$ and deduction
"eriods/
2. Clic# on ne! entries4. 9nter +(/ *or 9&G Time uota t$"es : )e"ending on the grou"ing
maintained earlier for "ersonnel sub area maintain the samehere: &elect the absence uota t$"e for !hich deduction is tota#e "lace.
0. In the selection field +validit$ intervals +maintain calendar $ear inboth the o"tions of valid from and valid to field.
. In the selection field for +deduction interval/ select start of validit$interval in deduction from and choose end of validit$ interval indeduction to .
;. Maintain in +'o deduction before/ maintain +9,"ir$ of "robation/from the dro" do!n o"tion. 9,.absence t$"e li#e sic# leave and"rivilege leave.
1+./ Define Generation R#les for 8#ota T&$e Selection
1+./.1 P#r$ose
In this ste"3 $ou define rules for automaticall$ accruing absence entitlements for $ourem"lo$ees.
Note: If $ou !ant to set u" rules for generating using the re"ort RTETA or fordetermining default values3 $ou can no! use a restricted vie! of the Customi?ing table.
All non-relevant fields for this method remain hidden. The s$stem #no!s !hich vie! ofthe Customi?ing table to dis"la$ according to $our s"ecifications made in the "ermit online default values for uotas ste".
1+./. Descri$tion
E%$lanation 1. Clic# on the sub node + )efine Generation rules for Euota T$"e
selection/
2. Clic# on ne! entries
4. In 9&G for time uota field maintain +(/: In field &G for Timeuotas maintain the grou"ing that has been maintained earlier inthe & grou"ing. In Euota t$"e selection grou" maintain for all as+0/. *or each of the leave t$"e maintains the selection rulestarting from +1/ for res"ective absence uota t$"e.
0. In the selection field o"tion +accrual "eriod + maintain either calendar $ear or time evaluation "eriod de"ending on the "rocessb$ !hich the uota is to be generated.
. In Kase entitlement field o"tion maintain the base entitlementalread$ maintained in the "revious node. Choose b$ selecting theo"tion.
;. In the Accrual entitlement field maintain no "rorate calculation 7 Inselection + reduction3 rounding3 ma,imum entitlement maintainrounding rule as IG and ma,imum entitlement for : 9arned Leave
J ( da$s3&ic# leave --- = da$s.
D. In total entitlement maintain rounding rule as/IG/ and Ma,entitlement as 9arned Leave J ( da$s3 &ic# leave --- = da$s
1/. Define 'e'#ction r#les for A!sence an' Atten'ance 8#otas
1/..1 P#r$ose
This node is used to assign rules to "articular absence t$"es from !hich absenceare to be deducted. Euota deduction does not de"end on individualattendance6absence t$"es3 but is determined b$ the Counting rule forattendance/absences that is assigned to an attendance6absence t$"e.
As "er the reuirement of +,,, vt. Ltd. + different t$"e of deduction rules arecreated to meet the reuirement.
1/.. Descri$tion
E%$lanation 1. Clic# on the sub node + )efine )eduction rule for Absence Euota/
2. Clic# on ne! entries
4. Maintain 9&G Time uota t$"es as +(/ : ersonnel sub areagrou"ing Time uota t$"e maintain as "er the grou"ing madeearlier and maintain deduction rule for all the absence t$"e !herein there is deduction of uota.
0. In the selection field +unit of relevant absence uota t$"es/maintain da$s3 and in absence uota t$"e select the uota from!here the uota is to be deducted. In case of LTC3 L5B<unauthori?ed8 !here the uota is deducted from multi"leabsence uotas the deduction rule are se"arate.
. In case of absence t$"e sic# leave <half "a$8 the uota is to bededucted from sic# leave <full "a$8 so a se"arate deduction rule isto be maintained to meet the said functionalit$.
;. In case of LTA !here the uota is to be deducted from 9arnedLeave.
D. In case of L5B <@nauthori?ed8 the uota is to be deducted fromcasual leave N"rivilege leave <descending order8.
2. In case of &tud$ leave <bond8 the uota to be deducted from"rivilege leave N casual leave N furlough leave <descending
order8.
=. In the selection field + Euota t$"e seuence for further deduction/maintain for all absence uota + 'o further deduction/ e,ce"tLTC3L5B<unauthori?ed8and stud$ leave <bond8 maintain + &ortall other uota t$"es in descending order.
1.In the selection field + deduction "riorit$/ maintain riorit$ 1 for uota t$"e !here as for rest of the o"tion maintain + 'ot relevant/
In this ste"3 $ou assign uota deduction rules to counting rules. All absences and
attendances !ith uota deduction that are counted using the selected counting rule are"rocessed using these deduction rules.
As !ell as a deduction rule for deducting the em"lo$ee%s uotas !ith an entitlementgreater than 3 $ou can also s"ecif$ a deduction rule for all uota t$"es for !hich thecorres"onding info t$"e records can be deducted over and above the entitlement.
1/.*. Descri$tion
E%$lanation 1. Clic# on the sub node + Assign )eduction Rules to Counting
Rules/
(. &elect the absence t$"e for !hich deduction rule is to beassigned.<mostl$ absence !ith uotas i.e. !here there isdeduction from an$ uota8
4. In selection field deduction rule maintain in the absence uotas!ith in entitlement the deduction rule created in the "revious node
4. &ave $our settings
Infot&$esPo$#late'
1. 'ot A""licable
'ot A""licable
Ta!lesstorin"rele(ant'ata
1. T;C
(. T;)
Relationshi$)ith Other No'es
1. 'ot a""licable 'ot a""licable
Table 4(: Configuration )escri"tion: Assign )eduction rule to Counting Rule
10.1 General InformationThis section describes the Configurable Item in brief:-
IMG Path IMG Time management Time 9valuation Time
evaluation !ith out cloc# Times Time data rocessing .
Name of the BBP Process Time 9valuation
Table 44: IMG Reference: Time )ata rocessing.
10. Assi"n Time t&$es an' Processin" T&$es.
10..1 P#r$ose
*unction T@PES in Schema M-+ reads the "rocessing t$"e and time t$"e table andassigns a ti"e type and processing type to the im"orted time data. The assignment ismade according to the "rocessing t$"e6 time t$"e class and the "air t$"e allocated tothe im"orted times.
The time t$"es are the smallest units used later to cumulate the main time balances inthe section on balance for"ation.
10.. Descri$tion
E%$lanation 1. Clic# on the sub node + assign time t$"e and "rocessing t$"es/
(. Choose + )etermine rocessing t$"e6 Time t$"e class for absence/
4. In the field +grou"/ maintain the number !hich has been assigned
in the dail$ !or# schedule.0. The grou"ings for class and "rocessing 6time t$"e have been
done based on the activit$ of different leave t$"es
Grou" O 1 belongs to absence t$"e !hich has uota li#e "rivilegeleave3 casual leave. Grou" O ( all the leave related to sic#ness li#e&ic# leave 3 IB)3 io! Grou" 0O All the absence t$"e !hich do nothave an$ uota. Grou" O Refers to com"ensator$ off grou" O ;refers to com"ensator$ holida$.
In case of grou"ing for class O all the absence t$"e have beengrou"ed in +1/ e,ce"t L5B3 L5B <u8 and stud$ leave.
5. &ave $our settings
;. Choose + assign "rocessing t$"e and time t$"e/
D. Maintain in & grou"ing as +=1/3 maintain grou" as +1/ and 6Tt$"e maintain 13 (3 03 ;.
2. &ince !e are going b$ negative time recording b$ using PM0 sothere is no need to mention the "air t$"e 1 and "air t$"e 4 for !hich one has to maintain info t$"e IT(11 <attendance ca"turedthrough recording8 and IT (1 <attendance8. Bnl$ air t$"e ( ismaintained !here in the time t$"e defined in "revious nodes canbe used.
=. The time t$"es used are 1(31(131(031( 1(; andmaintain "rocessing t$"e as +A/ < 1 im"lies starting of an$ "air (im"lies absences !hich are ta#en care through function (1and the third and forth number im"lies the number assigned tothe corres"onding absence t$"e.
Infot&$esPo$#late'
1. 'ot A""licable
Ta!lesstorin"rele(ant'ata
1. 'ot A""licable
Relationshi$)ith Other No'es
1. 'ot A""licable 'ot A""licable
Table 40: Configuration )escri"tion: Assign Time t$"es and "rocessing t$"e
This section describes the Configurable Item in brief:-
IMG Path IMG Time management Time 9valuation Time
evaluation !ith out cloc# Times rocessing Kalance Time
Transfer
Name of the BBP Process Time 9valuation
Table 4: IMG Reference: rocessing Kalances
13. Define Time Transfer T&$e
13..1 P#r$ose
This node is used for transferring absence maintained in IT(1 to IT(; as uota. Absence t$"e li#e com"ensator$ attendance !hen a""lied on a "articular da$ then ane,tra uota is generated in absence uota t$"e com"ensator$ holida$.
13.. Descri$tion
E%$lanation 1. &elect the node + )efine Time Transfer T$"e/
2. Clic# on ne! entries
4. In the field +& grou"/ maintain +=1/
0. In time transfer t$"es maintain 1( 1(; for com"ensator$attendance and com"ensator$ holida$. Res"ectivel$.
1/./ Define 'e'#ction r#les for A!sence an' Atten'ance 8#otas
1/../ P#r$ose
This node is used to assign rules to "articular absence t$"es from !hich absenceare to be deducted. Euota deduction does not de"end on individualattendance6absence t$"es3 but is determined b$ the Counting rule forattendance/absences that is assigned to an attendance6absence t$"e.
As "er the reuirement of +,,, vt. Ltd. + different t$"e of deduction rules arecreated to meet the reuirement.
1/.. Descri$tion
E%$lanation 12. Clic# on the sub node + )efine )eduction rule for Absence Euota/
13. Clic# on ne! entries
10.Maintain 9&G Time uota t$"es as +(/ : ersonnel sub areagrou"ing Time uota t$"e maintain as "er the grou"ing madeearlier and maintain deduction rule for all the absence t$"e !herein there is deduction of uota.
1.In the selection field +unit of relevant absence uota t$"es/maintain da$s3 and in absence uota t$"e select the uota from!here the uota is to be deducted. In case of LTC3 L5B<unauthori?ed8 !here the uota is deducted from multi"leabsence uotas the deduction rule are se"arate.
1;.In case of absence t$"e sic# leave <half "a$8 the uota is to bededucted from sic# leave <full "a$8 so a se"arate deduction rule isto be maintained to meet the said functionalit$.
1D.In case of LTA !here the uota is to be deducted from 9arnedLeave.
12.In case of L5B <@nauthori?ed8 the uota is to be deducted fromcasual leave N"rivilege leave <descending order8.
1=.In case of &tud$ leave <bond8 the uota to be deducted from"rivilege leave N casual leave N furlough leave <descending
order8.
(.In the selection field + Euota t$"e seuence for further deduction/maintain for all absence uota + 'o further deduction/ e,ce"tLTC3L5B<unauthori?ed8and stud$ leave <bond8 maintain + &ortall other uota t$"es in descending order.
(1.In the selection field + deduction "riorit$/ maintain riorit$ 1 for uota t$"e !here as for rest of the o"tion maintain + 'ot relevant/
In this ste"3 $ou assign uota deduction rules to counting rules. All absences and
attendances !ith uota deduction that are counted using the selected counting rule are"rocessed using these deduction rules.
As !ell as a deduction rule for deducting the em"lo$ee%s uotas !ith an entitlementgreater than 3 $ou can also s"ecif$ a deduction rule for all uota t$"es for !hich thecorres"onding info t$"e records can be deducted over and above the entitlement.
1/.*./ Descri$tion
E%$lanation 5. Clic# on the sub node + Assign )eduction Rules to Counting
Rules/
;. &elect the absence t$"e for !hich deduction rule is to beassigned.<mostl$ absence !ith uotas i.e. !here there isdeduction from an$ uota8
D. In selection field deduction rule maintain in the absence uotas!ith in entitlement the deduction rule created in the "revious node
8. &ave $our settings
Infot&$esPo$#late'
(. 'ot A""licable
'ot A""licable
Ta!lesstorin"rele(ant'ata
4. T;C
0. T;)
Relationshi$)ith Other No'es
(. 'ot a""licable 'ot a""licable
Table 01: Configuration )escri"tion: Assign )eduction rule to Counting Rule
&creen 41: &et ersonnel sub area for Time Recording
17..+ Remar,s
'ot a""licable.
17.* Define Time t&$es
17.*.1 P#r$ose
In this ste"3 $ou define time t$"e3 da$ balance3 and "eriod balances for $our com"an$.Time t$"es are semantic grou"ings of time s"ans. The balances formed in time
evaluation are "osted to time t$"es. The$ determine !hether balances should becumulated in a "articular time t$"e on a dail$ or monthl$ basis. These time t$"e areused to determine the absence3 fle,ible !or#ing time3 brea#s3 "lanned time. etc.
17.*. Descri$tion
E%$lanation 1. Clic# on the sub node + )efine Time T$"e/
2. Clic# on ne! entries
4. *or all & grou"ing ta#e +0/ as the standard value.
0. In the time t$"e field maintain different time t$"es !ithcorres"onding time t$"e descri"tion.
. Maintain the start date and end date as 1.1.1==2 and41.1(.==== res"ectivel$.
;. Time t$"e- "lanned time <(83 &#eleton time <483------------In the selection field +balance/ maintains 1 for save asda$ balance cumulate in "eriod balance.
D. In the selection field +Transfer "revious "eriod/ maintain +/ for transfer "rev. "eriod.
2. In the selection field/ overvie! of "eriod balance/ maintain 1 for store for time accounts
=. Time t$"e- *le,time balance <8 ------------- In the selectionfield +balance/ maintains 1 for save as da$ balance cumulate in"eriod balance.
1.In the selection field +Transfer "revious "eriod/ maintain +1/ for transfer "rev. "eriod Transfer "rev. $ear.
11. In the selection field/ overvie! of "eriod balance/ maintain 1 for store for time accounts
1(.Time t$"e- *le,time <"rev. "eriod8 <283 Absence <(83 Krea#<83 absence on "ublic holida$<;8 ------------- In theselection field +balance/ maintains 1 for save as da$ balance cumulate in "eriod balance.
14.In the selection field +Transfer "revious "eriod/ maintain +/ for transfer "rev. "eriod
10.Time t$"e- *ill Time <18 ------------- In the selection field+balance/ maintains 1 for save as da$ balance.
1.In the selection field +Transfer "revious "eriod/ maintain +/ for transfer "rev. "eriod
1;.Time t$"e- &euence of attendance da$s <=8 ------------- In theselection field +balance/ maintains 1 for save as da$ balance
1D.Time t$"e- air t$"eO(3CLTIMO <1(83Leave"eriod<1(183illness "eriod<1((83 off. Abs6s"ecial leave<1(083Leave "eriod <1(83 Euota gen- actual time <1(;83Total for CLIMO <183 Total for CLIMO1 <118 Total for CLIMO(<1(8 Total for CLIMO0 <108 Total for CLIMO <1 Total for CLIMO <18 ------------- In the selection field +balance/maintains 1 for save as da$ balance cumulate in "eriodbalance.
12.Time "air absence flag <T*18 ------------- In the selection field+balance/ maintains 1 for save as da$ balance.
1=.In the selection field +Transfer "revious "eriod/ maintain +/ for transfer "rev. "eriod
20. &ave $our settings
Infot&$esPo$#late'
1. 'ot A""licable
'ot A""licable
Ta!les
storin"rele(ant'ata
1. TA
(. TK
Relationshi$)ith Other No'es
1. Assign time t$"eand "rocessing t$"e
Ref section: 12.(
Table 00: Configuration )escri"tion: )efine Time T$"e
7. General InformationThis section describes the Configurable Item in brief:-
IMG Path IMG Time management Time data recording and
Administration. Absences Absence catalog
Name of the BBP Process Leave management
Table 0: IMG Reference: Absences Catalog
7.7 A!sence Catalo"
7../ P#r$ose
All the information reuired for defining and recording absences !hether it is "aid orun"aid.
Absences are "aid or un"aid "lanned !or#ing times during !hich the em"lo$ee has not!or#ed. The$ therefore re"resent a deviation to the em"lo$ee%s !or# schedule. &eealso the section on !or# schedule.
7.0 Gro#$ Personnel S#! areas for Atten'ance an' A!sences
7.*./ P#r$ose
In this node maintain the grou"ing for "ersonnel sub area. This grou"ing is based onareas !hich have same leave t$"e rule. *or +,,, vt. Ltd. + the "ersonnel sub areashave been grou"ed to a total of (.
&creen 40: Grou"ing ersonnel &ub areas for Attendance and Absence
7.*.0 Remar,s
5hen $ou set u" $our s$stem3 al!a$s use +- as the "ersonnel sub areagrou"ing for attendance and absence t$"es
7.3 Define A!sence T&$es
7.+./ P#r$ose
In this ste"3 define absence t$"e for different ersonnel sub area grou"ing. A total of absence t$"e have been configured !hich com"rises both absences !ith uota and!ith out uota.
E%$lanation 10. Clic# on the sub node + )efine absence t$"e/
11. Clic# on ne! entries
12. )ecide !hich absence t$"es $ou !ant to define for $our enter"rise !hich is maintained in A6A te,t field
14.In the absence 7 in"ut chec# maintain in all the absence t$"e
a8 the first da$ of the absence is a da$ off-- 9b8 the last da$ of the absence is a da$ off-- 9c8 the entire "eriod consists of da$s off -- 9
14. 9nter the minimum duration of the absence in the Minimumnumber of da$s field as "er the reuirement of absence t$"e. *or
half da$ maintain 1.In the Ma,imum number of da$s field3 one can limit the duration
of an absence <e.g. illness !ith continued "a$8.
)efault value === - unlimited absence.
16. Activate the Second date obligatory field3 if $ou must s"ecif$ theend date as !ell as the start date !hen $ou are assigning theabsence t$"e. In case of sus"ension deactivate the field.
17. In the unit field maintain +>/ calendar da$s for absence t$"e and + A/ absence da$s for 9arned Leave absence.
&creen 4=: Grou" ersonnel &ub areas for Time Euotas
3.*.0 Remar,s
'ot a""licable
3.11 Define R#les for Ro#n'in" Co#nte' a!sences
3.+./ P#r$ose
In this ste"3 $ou set rounding rules for absence counting.
If $ou s"ecif$ an hours or da$ multi"lier for counting absences3 the values determinedcan have several "laces behind the decimal "oint. It is difficult to use these values foruota deduction and "a$roll. In this ste"3 therefore3 $ou set rules for rounding the
&creen 0: )efine Rules for Rounding Counted Absence
3.+.0 Remar,s
This rule can be used to round of absence uotas.
3.1 Define Co#ntin" R#les
3././ P#r$ose
In this ste"3 $ou define rules for counting absences. The rules are used to determine the"a$roll da$s and hours for an absence. The "a$roll da$s and hours that have beencounted are used to control the deduction of uotas.
In this ste"3 $ou s"ecif$ conditions for the evaluation da$3 the !or# schedule3 andabsence. These conditions must be fulfilled for a counting rule to be selected.Fou also define default values for the counting of absences. The most im"ortant defaultis the "ercentage value used to calculate the "a$roll hours or da$s from the attendanceor absence hours or da$s.Fou enter the "ercentage in the Quota multiplier field. Fou can define a uota multi"lierfor the hours and for the da$s. Fou !ill normall$ enter the same "ercentage values here.o!ever3 in certain circumstances3 $ou ma$ !ant to count absences differentl$ foruota deduction and for valuation in a$roll. Fou can do this as long as $ou use adifferent unit for deducting the absence than for valuating the absence in a$roll. Thismeans that $ou can3 for e,am"le3 use the "a$roll hours for uota deduction3 and the
"a$roll da$s for absence valuation to determine average values.
E%$lanation 14. Clic# on the sub node + )efine Counting rule/
15. Clic# on ne! entries
1;.Maintain 9&G time uota t$"e as +(/
1D.Maintain & grou"ing for time uota t$"e as "er the grou"ingmentioned in the node + Grou" ersonnel sub area for TimeEuota t$"e/
12.Maintain the seuential number as "er the seuence of absences.
1=.*ollo!ing settings for: Conditions for current da$ --- *lag on allthe o"tions e,ce"t &unda$ <for rivilege leave3 Internal trainingleave3 e,ternal training leave foreign leave . o!ever for all flagon all the o"tions.
(.In )a$ t$"e field o"tion maintain +for all the leave t$"e li#e L asda$ t$"e +1/ <do not flag on8.
(1.olida$ class: Maintain in holida$ class all the o"tions for allabsence t$"e e,ce"t + 'ot a ublic olida$/.
22. Condition for "lanned hours: In this field all the absence have thet!o field "lanned hours9 - and "lanned hours:- being selected.
23. Condition for absence6attendance: In this field all the absenceshave the t!o fields ; 1'a& and 5#ll 'a& being selected.
24. Euota multi"lier: *or all the absence t$"e the uota multi"lier ismaintained as 1--< e,ce"t sic, lea(e 6half $a& !here theuota multi"lier is /-<
(.)eduction rule: The deduction rules are assigned to each of thecorres"onding absence t$"e. A""licable to those absence t$"es!hich has uota attached to it.
D. In the field counting 6 Euota deduction maintain corres"ondingcounting rule define "ertaining to the absence t$"e and flag onthe o"tion for uota deduction !here ever there is uota beingassigned to the absence.
8. &ave $our settings
Infot&$esPo$#late'
2. 'ot A""licable
'ot A""licable
Ta!lesstorin"rele(ant'ata
=. T1A
1.T1&
Relationshi$)ith Other No'es
(. )efine counting rule Ref section: 1..
Table D: Configuration )escri"tion: Assign counting rule to absence t$"e
In this ste"3 $ou determine !hether or not an absence recorded in an em"lo$ee%s"ersonal calendar should be assigned an absence categor$. The absence categor$ is aone-character indicator that can be assigned to an absence type. *or +,,, vt. Ltd. + the
indicator for absence t$"e are mentioned in form of al"habets.
3.7. Descri$tion
E%$lanation 10. Clic# on the sub node + )efine indicator for "ersonnel calendar/
14.In the absence 7 in"ut chec# maintain in all the absence t$"e
a8 the first da$ of the absence is a da$ off-- 5b8 the last da$ of the absence is a da$ off-- !c8 the entire "eriod consists of da$s off -- !
14. 9nter the minimum duration of the absence in the Minimumnumber of da$s field as "er the reuirement of absence t$"e. *or
half da$ maintain 1.In the Ma,imum number of da$s field3 one can limit the duration
of an absence <e.g. illness !ith continued "a$8.
)efault value === - unlimited absence.
16. Activate the Second date obligatory field3 if $ou must s"ecif$ theend date as !ell as the start date !hen $ou are assigning theabsence t$"e. In case of sus"ension deactivate the field.
17. In the unit field maintain +A calendar da$s for attendance t$"e .
5hen $ou define a ne! attendance t$"e3 co"$ one that has alread$ been defined.
Choose an attendance t$"e !hich is similar to the one $ou !ant to define.
Remember: !hen $ou co"$ an absence t$"e3 the s$stem does not onl$ co"$ theinformation $ou can see in this ste". A number of settings that are stored in other vie!sare also co"ied. *amiliari?e $ourself !ith the man$ configuration o"tions before $ouco"$ absence t$"es.
1-.+ Determine Entr& Screens an' Time constraint classes
1-.*./ P#r$ose
@se the data entry screen number for an attendance to determine !hich screen <entr$screen8 is used to enter3 dis"la$ and maintain a record of this "articular attendance
t$"e.
The time constraint class controls the s$stem reaction if a ne! record in the Attendance info t$"e <((8 overla"s !ith e,isting time info t$"e records.
1-.*. Descri$tion
E%$lanation 5. Clic# on the sub node +)etermine entr$ screens and timeconstraint classes/
6. &elect the absence t$"es and then clic# on the detail o"tion .
D. In the absence: General settings maintain follo!ing detail
Table ;1: Configuration )escri"tion: )etermine entr$ screens and Time Constraint classes
1-.*.7 Screen shot
&creen 0;: )etermine entr$ screens and Time Constraint classes
1-.*.0 Remar,s
Co"$ the model entries from the &A s$stem !hen $ou define attendance t$"es. 'otethat non-visible entries from vie!s are also co"ied. The a""ro"riate screen numbers arealread$ assigned in this ste".
9ach time $ou co"$ an entr$3 ma#e sure that $ou onl$ use attendance t$"es that havesimilar "rocesses.
The rest of counting class, rouning rule are alreay capture in absence type. !ttenance is
11.+ General InformationThis section describes the Configurable Item in brief:-
IMG Path IMG Time management Time data recording and
AdministrationManaging time accounts using
Attendance6absence uotas &etting grou"ings for time uotas
Name of the BBP Process Leave management
Table ;(: IMG Reference: &etting Grou"ings for Time Euotas
11./ Gro#$ Em$lo&ee S#!"ro#$s for Time 8#otas
11..+ P#r$ose
In this ste"3 $ou grou" $our em"lo$ee subgrou" for time uota t$"es.
9m"lo$ee subgrou"s for !hich the same attendance and absence uota t$"es aredefined are assigned to the same grou"ing for time uota t$"es. &ince the absencet$"es are a""licable to all the em"lo$ees <all im"act level8 the$ have been grou"ed intoone grou".
.
11../ Descri$tion
E%$lanation 5. Clic# on the sub node + Grou" 9m"lo$ee &ubgrou"s for time
Euotas/
6. Clic# on ne! entries
D. To all the im"act levels assign the number +(/ maintained inearlier in the node + Grou" 9m"lo$ee &ubgrou"s for time uotas/
This section describes the Configurable Item in brief:-
IMG Path IMG Time management Time data recording and
AdministrationManaging time accounts using
Attendance6absence uotas Time Euota t$"es
Name of the BBPProcess
Leave management
Table ;: IMG Reference: Time Euota T$"es
1.+ Define a!sence 8#ota T&$es
1..+ P#r$ose
In this ste"3 $ou define the valid absence uota t$"es <entitlement to time off and leavet$"es8 for $our employee subgroup and personnel sub area groupings for time quotatypes. *or +,,, vt. Ltd. + a total of ; different uota t$"es are created !ith differentbase entitlement.
1../ Descri$tion
E%$lanation 10. Clic# on the sub node + )efine absence uota t$"e/
11. Clic# on ne! entries
1(.Maintain the 9&G for time uota t$"e3 & grou" Time andmaintain absence uota t$"e !ith te,t and code of the absencet$"e.
14.)ifferent uota t$"e li#e 9arned Leave3 &ic# Leave3 CasualLeave3 Maternit$ Leave3 &"ecial )isabilit$ leave and &"ecialleave for loss of "a$ have been created.
10.&"ecial )isabilit$ leave is created for the scenario !here anem"lo$ee meets !ith an accident !hile on dut$ and ishos"italised and is advised com"lete bed rest.
1.&"ecial leave for loss of "a$ is created for the scenario !here anem"lo$ee has e,haused 6 availed all other leave t$"es. Thema,imum available &"ecial Leave for loss of "a$ is ( months.
1;.In absence uota t$"e field maintain da$s in Time6 measurement
unit and +1/ as time constraint class.1D. In deduction field maintain +4/ rounding.
18. &ave $our settings
;. 'ot A""licable
Info t&$esPo$#late'
4. T;A 'ot A""licable
Ta!lesstorin"
rele(ant'ata
0. T;K
2. Automatic accrual of absence uota
Relationshi$)ith Other No'es
=. &et base entitlement Ref section: 14.(
1.)etermine validit$ and deduction "eriod Ref section: 10.4
11. )efine Generation rule for uota t$"es Ref section: 10.0
1(.)efine deduction rule for absence andattendance uota
Ref section: 10.
14.Assign deduction rule to counting rule Ref section: 1.(
E%$lanation 8. Clic# on the sub node +ermit generation of uotas in time
evaluation./
=. Clic# on the leave t$"e for !hich $ou !ant to the leave to beaccrued through time evaluation and the one !hich needs to be
accrued !ith out time evaluation.10. Those absence t$"es for !hich the uota is to be accrued !ithout
time evaluation "lace the radio button on +no generation field/.6A!sence t&$e:Maternit$ Leave3Casual Leave3 &"ecial )
11. Those absence t$"es for !hich the uota is to be generatedthrough time evaluation the radio button are "laced on theincrease field.6A!sence t&$es: cas#al lea(e f
1(.Absence t$"e li#e &ic# leave <fresher8 and s"ecial leave <fresher8can onl$ be u"dated b$ Time administrator !hen ever an$ ne!em"lo$ee oins.
14.Maintain the time constraint class as +1/
14. &ave $our settings
Infot&$esPo$#late'
(. 'ot A""licable
Ta!lesstorin"rele(ant'ata
4. T;A
0. T;K
Relationshi$)ith Other No'es
(. 'ot a""licable
Table ;2: Configuration )escri"tion: ermit Generation of Euotas in Time evaluation.
Ta!le 3 IMG Reference R#les for Generatin" A!sence 8#otas
1+.7 Define S$ecif& the R#le Gro#$s for 8#ota T&$e Selection
1+../ P#r$ose
In this ste"3 $ou determine !hich grou"ings are used to access the table for absenceuota t$"e selection !hen absence $uotas are generated.
Absence uota t$"e selection is based on the em"lo$ee%s organi?ational assignmentand is determined b$ the Quota type selection rule group.
&"ecific rules for uota selection can be defined using different uota t$"e selection rulegrou"s.
This feature 8OMO is used !hen generating default values during recording3 in re"ortRPT8TA--3 and in time evaluation. This feature allo!s $ou to determine uota t$"eselection rule grou"s de"ending u"on a variet$ of em"lo$ee organi?ationalassignments.If $ou generate the absence uotas in time evaluation3 the value from the feature isautomaticall$ ueried b$ the s$stem. Those absences !hich behave in similar fashionare grou"ed in one grou" under the field o"tion/ uota t$"e selection rule/.
1+.. Descri$tion
E%$lanation 6. &elect the node + &"ecif$ rule grou"s for Euota t$"e selection/
D. &elect the countr$ grou"ing +0/ for India b$ clic#ing at MBLGA.
2. In the countr$ grou"ing 0 maintain +1/ in the sub level.
In this ste"3 $ou set rules for determining the total entitlement <base entitlement8 to anabsence uota t$"e. The base entitlement forms the basis for calculating the "roratedleave or absence entitlement for each accrual "eriod.
If $ou use ti"e e%aluation to generate absence $uotas3 $ou can ma#e the rule mores"ecific. Fou can do this b$ incor"orating personnel calculation rules in the ti"e e%aluation
sche"a. )etails of the results of time evaluation. Fou store the s"ecial time t$"e3 !hichthe s$stem reads in order to determine the entitlement3 in this vie!.
*or +,,, vt. Ltd. + different absences have different uotas !hich are stored in the baseentitlement. &o3 as and !hen a uota is accrued for "articular absence t$"e3 the desiredamounts of uota that are available in base entitlement are u"dated in res"ectiveem"lo$ees uota.
1+.*. Descri$tion
E%$lanation 7. Clic# on the sub node + &et u" base entitlement /
8. Clic# on ne! entries
=. Maintain for 9& grou"ing for time uota as/ (/3 for & grou"ingfor Time uota maintain as described in the s grou"ing earlier and maintain +0/ for s grou"ing for time recording .
1.&elect the absence t$"e for !hich entitlement is to be maintainedin the form of da$s.
11. In the selection field +related to "eriod/ maintain calen'ar &ear.
1+.1- Define Generation R#les for 8#ota T&$e Selection
1+././ P#r$ose
In this ste"3 $ou define rules for automaticall$ accruing absence entitlements for $ourem"lo$ees.
Note: If $ou !ant to set u" rules for generating using the re"ort RTETA or fordetermining default values3 $ou can no! use a restricted vie! of the Customi?ing table.
All non-relevant fields for this method remain hidden. The s$stem #no!s !hich vie! ofthe Customi?ing table to dis"la$ according to $our s"ecifications made in the "ermit online default values for uotas ste".
1+./. Descri$tion
E%$lanation 9. Clic# on the sub node + )efine Generation rules for Euota T$"e
selection/
10. Clic# on ne! entries
11. In 9&G for time uota field maintain +(/: In field &G for Timeuotas maintain the grou"ing that has been maintained earlier inthe & grou"ing. In Euota t$"e selection grou" maintain for all as+0/. *or each of the leave t$"e maintains the selection rulestarting from +1/ for res"ective absence uota t$"e.
1(.In the selection field o"tion +accrual "eriod + maintain either calendar $ear or time evaluation "eriod de"ending on the "rocessb$ !hich the uota is to be generated.
14.In Kase entitlement field o"tion maintain the base entitlementalread$ maintained in the "revious node. Choose b$ selecting theo"tion.
10.In the Accrual entitlement field maintain no "rorate calculation 7 Inselection + reduction3 rounding3 ma,imum entitlement maintainrounding rule as IG and ma,imum entitlement for : 9arned Leave
J ( da$s3&ic# leave --- = da$s.
1. In total entitlement maintain rounding rule as/IG/ and Ma,entitlement as 9arned Leave J ( da$s3 &ic# leave --- = da$s
1/.0 Define 'e'#ction r#les for A!sence an' Atten'ance 8#otas
1/..3 P#r$ose
This node is used to assign rules to "articular absence t$"es from !hich absenceare to be deducted. Euota deduction does not de"end on individualattendance6absence t$"es3 but is determined b$ the Counting rule forattendance/absences that is assigned to an attendance6absence t$"e.
As "er the reuirement of +,,, vt. Ltd. + different t$"e of deduction rules arecreated to meet the reuirement.
1/..1- Descri$tion
E%$lanation 23. Clic# on the sub node + )efine )eduction rule for Absence Euota/
24. Clic# on ne! entries
(.Maintain 9&G Time uota t$"es as +(/ : ersonnel sub areagrou"ing Time uota t$"e maintain as "er the grou"ing madeearlier and maintain deduction rule for all the absence t$"e !herein there is deduction of uota.
(;.In the selection field +unit of relevant absence uota t$"es/maintain da$s3 and in absence uota t$"e select the uota from!here the uota is to be deducted. In case of LTC3 L5B<unauthori?ed8 !here the uota is deducted from multi"leabsence uotas the deduction rule are se"arate.
(D.In case of absence t$"e sic# leave <half "a$8 the uota is to bededucted from sic# leave <full "a$8 so a se"arate deduction rule isto be maintained to meet the said functionalit$.
(2.In case of LTA !here the uota is to be deducted from 9arnedLeave.
(=.In case of L5B <@nauthori?ed8 the uota is to be deducted fromcasual leave N"rivilege leave <descending order8.
4.In case of &tud$ leave <bond8 the uota to be deducted from"rivilege leave N casual leave N furlough leave <descending
order8.
41.In the selection field + Euota t$"e seuence for further deduction/maintain for all absence uota + 'o further deduction/ e,ce"tLTC3L5B<unauthori?ed8and stud$ leave <bond8 maintain + &ortall other uota t$"es in descending order.
4(.In the selection field + deduction "riorit$/ maintain riorit$ 1 for uota t$"e !here as for rest of the o"tion maintain + 'ot relevant/
In this ste"3 $ou assign uota deduction rules to counting rules. All absences and
attendances !ith uota deduction that are counted using the selected counting rule are"rocessed using these deduction rules.
As !ell as a deduction rule for deducting the em"lo$ee%s uotas !ith an entitlementgreater than 3 $ou can also s"ecif$ a deduction rule for all uota t$"es for !hich thecorres"onding info t$"e records can be deducted over and above the entitlement.
1/.*.0 Descri$tion
E%$lanation 9. Clic# on the sub node + Assign )eduction Rules to Counting
Rules/
1.&elect the absence t$"e for !hich deduction rule is to beassigned.<mostl$ absence !ith uotas i.e. !here there isdeduction from an$ uota8
11. In selection field deduction rule maintain in the absence uotas!ith in entitlement the deduction rule created in the "revious node
12. &ave $our settings
Infot&$esPo$#late'
4. 'ot A""licable
'ot A""licable
Ta!lesstorin"rele(ant'ata
. T;C
;. T;)
Relationshi$)ith Other No'es
4. 'ot a""licable 'ot a""licable
Table D;: Configuration )escri"tion: Assign )eduction rule to Counting Rule
10.* General InformationThis section describes the Configurable Item in brief:-
IMG Path IMG Time management Time 9valuation Time
evaluation !ith out cloc# Times Time data rocessing .
Name of the BBP Process Time 9valuation
Table DD: IMG Reference: Time )ata rocessing.
10.+ Assi"n Time t&$es an' Processin" T&$es.
10..+ P#r$ose
*unction T@PES in Schema M-+ reads the "rocessing t$"e and time t$"e table andassigns a ti"e type and processing type to the im"orted time data. The assignment ismade according to the "rocessing t$"e6 time t$"e class and the "air t$"e allocated tothe im"orted times.
The time t$"es are the smallest units used later to cumulate the main time balances inthe section on balance for"ation.
10../ Descri$tion
E%$lanation 10. Clic# on the sub node + assign time t$"e and "rocessing t$"es/
11. Choose + )etermine rocessing t$"e6 Time t$"e class for absence/
1(.In the field +grou"/ maintain the number !hich has been assigned
in the dail$ !or# schedule.14.The grou"ings for class and "rocessing 6time t$"e have been
done based on the activit$ of different leave t$"es
Grou" O 1 belongs to absence t$"e !hich has uota li#e "rivilegeleave3 casual leave. Grou" O ( all the leave related to sic#ness li#e&ic# leave 3 IB)3 io! Grou" 0O All the absence t$"e !hich do nothave an$ uota. Grou" O Refers to com"ensator$ off grou" O ;refers to com"ensator$ holida$.
In case of grou"ing for class O all the absence t$"e have beengrou"ed in +1/ e,ce"t L5B3 L5B <u8 and stud$ leave.
14. &ave $our settings
1.Choose + assign "rocessing t$"e and time t$"e/
1;.Maintain in & grou"ing as +=1/3 maintain grou" as +1/ and 6Tt$"e maintain 13 (3 03 ;.
1D.&ince !e are going b$ negative time recording b$ using PM0 sothere is no need to mention the "air t$"e 1 and "air t$"e 4 for !hich one has to maintain info t$"e IT(11 <attendance ca"turedthrough recording8 and IT (1 <attendance8. Bnl$ air t$"e ( ismaintained !here in the time t$"e defined in "revious nodes canbe used.
12.The time t$"es used are 1(31(131(031( 1(; andmaintain "rocessing t$"e as +A/ < 1 im"lies starting of an$ "air (im"lies absences !hich are ta#en care through function (1and the third and forth number im"lies the number assigned tothe corres"onding absence t$"e.
Infot&$esPo$#late'
(. 'ot A""licable
Ta!lesstorin"rele(ant'ata
(. 'ot A""licable
Relationshi$)ith Other No'es
(. 'ot A""licable 'ot A""licable
Table D2: Configuration )escri"tion: Assign Time t$"es and "rocessing t$"e
This section describes the Configurable Item in brief:-
IMG Path IMG Time management Time 9valuation Time
evaluation !ith out cloc# Times rocessing Kalance Time
Transfer
Name of the BBP Process Time 9valuation
Table D=: IMG Reference: rocessing Kalances
13. Define Time Transfer T&$e
13../ P#r$ose
This node is used for transferring absence maintained in IT(1 to IT(; as uota. Absence t$"e li#e com"ensator$ attendance !hen a""lied on a "articular da$ then ane,tra uota is generated in absence uota t$"e com"ensator$ holida$.
13.. Descri$tion
E%$lanation 6. &elect the node + )efine Time Transfer T$"e/
7. Clic# on ne! entries
2. In the field +& grou"/ maintain +=1/
=. In time transfer t$"es maintain 1( 1(; for com"ensator$attendance and com"ensator$ holida$. Res"ectivel$.
1/.11 Define 'e'#ction r#les for A!sence an' Atten'ance 8#otas
1/..1* P#r$ose
This node is used to assign rules to "articular absence t$"es from !hich absenceare to be deducted. Euota deduction does not de"end on individualattendance6absence t$"es3 but is determined b$ the Counting rule forattendance/absences that is assigned to an attendance6absence t$"e.
As "er the reuirement of +,,, vt. Ltd. + different t$"e of deduction rules arecreated to meet the reuirement.
1/..1+ Descri$tion
E%$lanation 34. Clic# on the sub node + )efine )eduction rule for Absence Euota/
35. Clic# on ne! entries
4;.Maintain 9&G Time uota t$"es as +(/ : ersonnel sub areagrou"ing Time uota t$"e maintain as "er the grou"ing madeearlier and maintain deduction rule for all the absence t$"e !herein there is deduction of uota.
4D.In the selection field +unit of relevant absence uota t$"es/maintain da$s3 and in absence uota t$"e select the uota from!here the uota is to be deducted. In case of LTC3 L5B<unauthori?ed8 !here the uota is deducted from multi"leabsence uotas the deduction rule are se"arate.
42.In case of absence t$"e sic# leave <half "a$8 the uota is to bededucted from sic# leave <full "a$8 so a se"arate deduction rule isto be maintained to meet the said functionalit$.
4=.In case of LTA !here the uota is to be deducted from 9arnedLeave.
0.In case of L5B <@nauthori?ed8 the uota is to be deducted fromcasual leave N"rivilege leave <descending order8.
01.In case of &tud$ leave <bond8 the uota to be deducted from"rivilege leave N casual leave N furlough leave <descending
order8.
0(.In the selection field + Euota t$"e seuence for further deduction/maintain for all absence uota + 'o further deduction/ e,ce"tLTC3L5B<unauthori?ed8and stud$ leave <bond8 maintain + &ortall other uota t$"es in descending order.
04.In the selection field + deduction "riorit$/ maintain riorit$ 1 for uota t$"e !here as for rest of the o"tion maintain + 'ot relevant/
In this ste"3 $ou assign uota deduction rules to counting rules. All absences and
attendances !ith uota deduction that are counted using the selected counting rule are"rocessed using these deduction rules.
As !ell as a deduction rule for deducting the em"lo$ee%s uotas !ith an entitlementgreater than 3 $ou can also s"ecif$ a deduction rule for all uota t$"es for !hich thecorres"onding info t$"e records can be deducted over and above the entitlement.
1/.*.11 Descri$tion
E%$lanation 13. Clic# on the sub node + Assign )eduction Rules to Counting
Rules/
10.&elect the absence t$"e for !hich deduction rule is to beassigned.<mostl$ absence !ith uotas i.e. !here there isdeduction from an$ uota8
1.In selection field deduction rule maintain in the absence uotas!ith in entitlement the deduction rule created in the "revious node
16. &ave $our settings
Infot&$esPo$#late'
0. 'ot A""licable
'ot A""licable
Ta!lesstorin"rele(ant'ata
D. T;C
2. T;)
Relationshi$)ith Other No'es
0. 'ot a""licable 'ot a""licable
Table 2: Configuration )escri"tion: Assign )eduction rule to Counting Rule
&creen ;4: &et ersonnel sub area for Time Recording
17..0 Remar,s
'ot a""licable.
17. Define Time t&$es
17.*.+ P#r$ose
In this ste"3 $ou define time t$"e3 da$ balance3 and "eriod balances for $our com"an$.Time t$"es are semantic grou"ings of time s"ans. The balances formed in time
evaluation are "osted to time t$"es. The$ determine !hether balances should becumulated in a "articular time t$"e on a dail$ or monthl$ basis. These time t$"e areused to determine the absence3 fle,ible !or#ing time3 brea#s3 "lanned time. etc.
17.*./ Descri$tion
E%$lanation 21. Clic# on the sub node + )efine Time T$"e/
22. Clic# on ne! entries
(4.*or all & grou"ing ta#e +0/ as the standard value.
(0.In the time t$"e field maintain different time t$"es !ithcorres"onding time t$"e descri"tion.
(.Maintain the start date and end date as 1.1.1==2 and41.1(.==== res"ectivel$.
(;. Time t$"e- "lanned time <(83 &#eleton time <483------------In the selection field +balance/ maintains 1 for save asda$ balance cumulate in "eriod balance.
(D.In the selection field +Transfer "revious "eriod/ maintain +/ for transfer "rev. "eriod.
(2.In the selection field/ overvie! of "eriod balance/ maintain 1 for store for time accounts
(=.Time t$"e- *le,time balance <8 ------------- In the selectionfield +balance/ maintains 1 for save as da$ balance cumulate in"eriod balance.
4.In the selection field +Transfer "revious "eriod/ maintain +1/ for transfer "rev. "eriod Transfer "rev. $ear.
41.In the selection field/ overvie! of "eriod balance/ maintain 1 for store for time accounts
4(.Time t$"e- *le,time <"rev. "eriod8 <283 Absence <(83 Krea#<83 absence on "ublic holida$<;8 ------------- In theselection field +balance/ maintains 1 for save as da$ balance cumulate in "eriod balance.
44.In the selection field +Transfer "revious "eriod/ maintain +/ for transfer "rev. "eriod
40.Time t$"e- *ill Time <18 ------------- In the selection field+balance/ maintains 1 for save as da$ balance.
4.In the selection field +Transfer "revious "eriod/ maintain +/ for transfer "rev. "eriod
4;.Time t$"e- &euence of attendance da$s <=8 ------------- In theselection field +balance/ maintains 1 for save as da$ balance
4D.Time t$"e- air t$"eO(3CLTIMO <1(83Leave"eriod<1(183illness "eriod<1((83 off. Abs6s"ecial leave<1(083Leave "eriod <1(83 Euota gen- actual time <1(;83Total for CLIMO <183 Total for CLIMO1 <118 Total for CLIMO(<1(8 Total for CLIMO0 <108 Total for CLIMO <1 Total for CLIMO <18 ------------- In the selection field +balance/maintains 1 for save as da$ balance cumulate in "eriodbalance.
42.Time "air absence flag <T*18 ------------- In the selection field+balance/ maintains 1 for save as da$ balance.
4=.In the selection field +Transfer "revious "eriod/ maintain +/ for transfer "rev. "eriod
40. &ave $our settings
Infot&$esPo$#late'
(. 'ot A""licable
'ot A""licable
Ta!les
storin"rele(ant'ata
4. TA
0. TK
Relationshi$)ith Other No'es
(. Assign time t$"eand "rocessing t$"e
Ref section: 12.(
Table 22: Configuration )escri"tion: )efine Time T$"e