1 Cataloging the Cataloging the Updating Updating LOOSE-LEAF LOOSE-LEAF The Original Integrating Resource The Original Integrating Resource Prepared by Rhonda K. Lawrence Head of Cataloging Hugh & Hazel Darling Law Library UCLA School of Law Los Angeles, California An official ALCTS program, presented jointly by ALCTS/SS/CSSC (Committee to Study Serials Cataloging) and ALCTS/CCS/CC:DA (Cataloging Committee: Description and Access) 2002 ALA Annual Conference Monday, June 17, 2002 1:30-5:30 p.m. Georgia World Congress Center, Room A411 Atlanta, Georgia
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Cataloging the Cataloging the UpdatingUpdatingLOOSE-LEAFLOOSE-LEAF
The Original Integrating ResourceThe Original Integrating ResourcePrepared by
Rhonda K. LawrenceHead of Cataloging
Hugh & Hazel Darling Law Library UCLA School of Law
Los Angeles, California
An official ALCTS program, presented jointly by ALCTS/SS/CSSC (Committee to Study Serials Cataloging) and ALCTS/CCS/CC:DA (Cataloging Committee: Description and Access)
2002 ALA Annual Conference Monday, June 17, 2002
1:30-5:30 p.m.Georgia World Congress Center, Room A411
Atlanta, Georgia
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Acknowledgements
Many thanks to Steven Miller, and the other members of the PCC SCT Task Group on Integrating Resources Training, for allowing use of their slides as templates for this presentation.
Steven Miller, Chair/course developer, University of Wisconsin-Milwaukee
Jean Hirons, Ex-officio, Library of Congress Judith Kuhagen, Ex-officio, Library of Congress Louise Rees, University of Pennsylvania Ann Sitkin, Harvard Law School Library Paul J. Weiss, University of California, San Diego With additional input from Adam Schiff, University of
Washington
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Overview
Definitions AACR2 Highlights MARC Coding Examples Review
An expression or manifestation of a work or an item that forms the basis for bibliographic description
May be tangible or intangible
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Continuing Resource
Continuing Resource Issued over time with no
predetermined conclusion Includes serials and ongoing
integrating resources
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Integrating Resource (1)
A bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole.
Integrating resources can be either finite or continuing.
Examples include updating loose-leafs and updating Web sites.
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Integrating Resource (2)
Iteration
An instance of an integrating resource, either as first published or after it has been updated.
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The Original INTEGRATING INTEGRATING RESOURCERESOURCE
the the Updating Loose-leafUpdating Loose-leaf
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The Updating Loose-leaf
A bibliographic resource that consists of a base volume(s) updated by separate pages, which are inserted, removed, and/or substituted.
A type of publication consisting of unbound pages housed in a ring or rod binder, a format which easily permits the addition, substitution or removal of pages.
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Continuing and Finite IRs
Continuing integrating resource Issued over time in a series of iterations
with no predetermined conclusion. Most integrating resources are continuing.
Finite integrating resource Issued over time with a predetermined
conclusion; intended to be completed in a finite number of iterations.
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AACR2 2002 Highlights
Introduction to Integrating Resources
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The Traditional Approach to Identifying a New Edition
PER LCRI 1.0, consider that a new edition is involved whenever1) there is an explicit indication of changes (including corrections) of content; or,2) anything in the following areas or elements of areas differs from one bibliographic record to another:
title and statement of responsibility area edition area the extent statement of the physical description
area and series area
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The Very Traditional Integrating Resource
With integrating resources, anything in the following areas or elements of areas may differ from one iteration to another:
title and statement of responsibility area edition area the extent statement of the physical
description area and series area
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Identifying an Updating Loose-leaf
Begin with a different set of assumptions
Examine the evidence Prefatory material Release dates on pages Filing instructions Publisher’s invoices OCLC records
Learn the new rules about integrating resources and ….
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Don’t be afraid to make an error … learn to recatalog!
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“Integrated Entry” Cataloging (1)
Existing bibliographic record changed to describe current iteration of the resource Most areas of description based on
latest iteration Data elements of previous iterations
entered in notes if required or considered important
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“Integrated Entry” Cataloging (2)
New bibliographic record created only for certain changes in edition, mergers, splits, or when there is a new work (Changes in physical format still under consideration)
Bibliographic records for integrating resources will be actively updated and require ongoing maintenance
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AACR2 Chapter 12
Former title: “Serials”
New title: “Continuing Resources ” Will cover both serials and integrating
resources.
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Basis of Description (1)
Areas based on current iteration1. Title and statement of responsibility 2. Edition4. Publication, distribution, etc.
[Except Dates] 5. Physical description 6. Series
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Basis of Description (2)
Area based on first and/or last iterations4F. Dates of publication, distribution, etc.
Areas based on all iterations and any other source 7. Note 8. Standard number and terms of
availability
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Changing the Description (1)
General Principle Change description to reflect current
iteration
Give earlier information in a note For title proper: “in general” For other elements: “if considered
important” Identify iteration to which note applies
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Changing the Description (2)
Exceptions NEW LCRI 21.3B for integrating
resources Create new bibliographic record for
certain changes to edition area, mergers, splits, etc.
e.g., in toto replacement of base volume of a loose-leaf
Give range of dimensions of loose-leaf If dimensions change in subsequent
iterations
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Chief Source of Information
Printed Resource
Title page or t.p. substitute
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Change in Title Proper
Change 245 $a/n/p to reflect current iteration
Give the earlier title in a note NEW Use MARC 247 and/or 547
fields (To be covered in section on notes)
LCRI: Identify which iteration prior to the current had this form of the title proper
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Title Proper example
245 10 Collier compensation, employment, and appointment of trustees and professionals in bankruptcy cases / $c Stanley B. Bernstein ; Lawrence P. King, editor-in-chief.
300 v. (loose-leaf) ; $c 25 cm. 500 Includes unnumbered volume:
European Union law update. 740 02 European Union law update.
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Physical Description (5)
Change in dimensions Change 300 $c to reflect current
iteration Record range of dimensions if
applicable
300 $a v. (loose-leaf) ; $c 24-26 cm.
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Change in Series Statement
Per LCRI 21.30L Additions, deletions, and other
changes Change 4XX and or 8XX to reflect current
iteration Make 500 note if change is considered
important Retain former series entries in 8XX if
traced in local library, based on 500 note.
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Series Statement example
245 10 Subdivision law and growth management.
260 St. Paul, MN : $b West Group, $c c1991- 500 Published: New York, N.Y. : C. Boardman
Callaghan, 1991-1997. 500 Series title, 1991-<1997?>: The Clark
Boardman Callaghan zoning and land use law library.
500 Description based on: t.p., v. 1, release #15, 5/99.
830 0 Zoning and land use law library.
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Notes
For integrating resources
Include notes for changes to all areas of description as prescribed in Chapter 12 or as considered important
If a note does not apply to all iterations of an integrating resource, add appropriate numbering or publication dates
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MARC Tagging of Notes (1)
Most notes tagged in MARC 5XX range NEW Some AACR2 notes for
integrating resources will be tagged in MARC serial fields
247 for former title310 for frequency of updates 362 1 for publication date information when not from first/last iteration
CAUTION Continue to code notes in 5XX range until utilities implement
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Identification of Iterations in Notes
Give exact date of change of data element if known
If exact date is not known: NEW LC/PCC practice
Give information enclosed in angle brackets to locate in time the presence of the earlier data element
Use information already in the record For non electronic IRs: use information from a
“Description based on” note Do not try to determine exactly when the data
element changed.
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Frequency Note
NEW LCRI 12.7B1 Note the frequency of updates even if
apparent from the rest of the description
State current frequency in 310 frequency note 310 Updated quarterly 310 Continuously updated 310 Updated irregularly, $b 2001-
Reminder: code the Frequency 008 element based on the content of the 310 field
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Former Frequency Note
State former frequencies in 321 former frequency note
321 Updated monthly, $b 1998-2000 321 Frequency of update varied, $b -
2001
Example of change in frequency 310 Updated monthly, $b 2001- 321 Updated quarterly, $b 1998-2000 321 Updated semiannually, $b 1995-
1997
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Change in Title Proper Note
NEW Per LCRI 12.7B4.2 Make notes on earlier titles proper Use MARC 247 and 547 fields
247: Former title or title variationsUse to generate title added entry in addition to note
547: Former title complexity note LCRI: Give a separate 547 “Title history” note only if the situation requires more explanation than can be given in the 247 field.
NEW Per LCRI 12.7B4.1 & 12.7B6.2 When giving a note for a change in Title other than a title proper or Other title information Give note in field 246 and explain in
subfield $i Do not use field 247 and/or 547
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Bibliographic History Notes
NEW Per LCRI 12.7B8 To show a relationship between two
integrating resources if the main entry and/or titles proper are not the same, give a bibliographic history note
Make a related work added entry on the record for the later integrating resource
Cooperative Pub., $c [c1975]- 300 v. (loose-leaf) ; $c 26 cm. 500 Rev. ed. of: Illinois lawyers manual.
2nd ed. 1948. 500 Description based on: v. 1, t.p., 11/94. 700 1 Becker, Benjamin Max, $d 1909- $t
Illinois lawyer's manual.
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Change in Edition Note
NEW Per LCRI 12.7B9.2 For a gradual replacement edition,
make a note about the new edition statement
250 2nd ed.500 Updated to 2nd ed., June
2001.
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Change in Edition Note
245 00 Current treaty index / $c edited and compiled by Igor I. Kavass.
500 Replacement title pages carry successive edition statements, e.g., replacement title page received with Fall 1999 supplementation carries the statement "Twenty-fifth edition".
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Publication, etc. Note (1)
Transcribe the place and the publisher from first or earliest iteration available
If the place or publisher changes on a later iteration, record the latest place or publisher in the 260 $a/b subfields
Make a 500 note for the earlier place or publisher, and give dates if known
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Publication, etc. Note (2)
245 10 Environmental regulation of land use / $c by Linda A. Malone.
260 [St. Paul, Minn.] : $b West Group, $c 1990-
300 v. (loose-leaf) ; $c 26 cm. 500 Published: New York, N.Y. : Clark
Boardman, 1990-<1991>; Deerfield, Ill. :Clark Boardman Callaghan, <1992>-1996.
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Publication, etc. Note (3)
Make notes on beginning/ending dates of publication not recorded in 260 $c.
i.e., when not cataloging from first/last iteration.
Use MARC 362 1 field.
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Publication, etc. Note (4)
Examples:
362 1 Began in 1987 362 1 Ceased in 1999 361 1 Began in 1973; ceased in 2001
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Item Described Note
Per LCRI 12.7A2 Note the latest iteration used for the
cataloging description (if not the first): 500 Description based on: update no. 3, Sept., 2001.
Often combined with source of title proper note:500 Description based on: update no. 4; title from cover
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Standard Numbers
ISBN: 020 ISSN: 022 NEW Per LCRI 12.8B1:
If an integrating resource has both, give both in the catalog record
Change in ISBN Add new ISBN Example: when a loose-leaf becomes multi-volume
and each volume has a separate ISBN.
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Main and Added Entries
Name and uniform title entries (Additions, deletions, or other changes)
Make changes to reflect latest iteration
Retain entries for past iterations if considered important for access
Choice of main entry could change Apply Chapter 21 to current iteration
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Change in Main Entry Note
Change 1XX entry for person or body currently responsible for the resource.
Make note for earlier responsible person in 500 or body in 550 note, if considered important.
Required to justify 7XX entry if present Include dates to identify iteration.
Add name for earlier person or body in 7XX if considered important for access.
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Main Entry example (1)
100 1 Fienberg, Karen Dana. 245 10 Chernoff's federal circuit patent
case digests / $c by Karen Dana Fienberg and Kevin L. Russell.
500 Author: Daniel P. Chernoff, 1990-<199u>.
500 Description based on: v. 1, t.p., rel. #7, 12/96.
700 1 Chernoff, Daniel P.
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Main Entry example (2)
245 00 Eckstrom's licensing in foreign and domestic operations.
260 [St. Paul, Minn.] : $b West Group, $c 1972- 300 v. (loose-leaf) ; $27 cm. 500 Authors: Lawrence J. Eckstrom 1972-
<1985?>; Steven Z. Szczepanski <1985?-1998?>.
500 Description based on: v. 1, t.p., rel. #51, 9/98.
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MARC Coding Preview
Not yet implemented by the bibliographic utilities!
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MARC Coding for Integrating Resources
Most integrating resources are textual Will therefore use the MARC Leader and
008 for continuing resources: Type of Record code “a” – Language material. Bibliographic Level code “i” – Integrating
resource Will result in Serials 008, but with some new
values for integrating resources
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Leader: Bibliographic Level
Previously existing codes a - Monographic component part b - Serial component part c - Collection d - Subunit m - Monograph/item s – Serial
New code added i - Integrating resource
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Noteworthy 008 Elements
Additions and changes to Serials 008 for continuing resources
Frequency (Includes new code)
Type of Continuing Resource Formerly named: Type of Serial
Previously-existing values include, among many others: “a” – Annual “q” – Quarterly
“d” – Daily “w” - Weekly New value added:
“k” – Continuously Updated
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008/21: Type of Continuing Resource
Previously-existing values include: m - Monographic series n - Newspaper p - Periodical
New values added: d - Updating database l - Updating loose-leaf w – Updating Web site
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008/34: Entry Convention (1)
Previously-existing values 0 - Successive entry
New bibliographic record created with major change in title proper, or when corporate body main entry or corporate body uniform title qualifier changes
1 - Latest entry Item is cataloged under its most recent title or
issuing body (pre-AACR cataloging rules)
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008/34: Entry Convention (2)
New value added 2 – Integrated entry
Record cataloged under its latest (most recent) title and/or responsible person or body
New record made only when major change in edition new work title mergers and splits
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Examples
Records cataloged according to 2002 Amendments
Records updated for changes in iterations
Truly amazing examples of bibliographic complexity
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CAVEATCAVEAT
Examples labeled “Description after 2002 Amendments” are examples of cataloging according to the 2002 amendments are implemented.
They are not to be construed as a recommendation to recatalog extant bibliographic records.
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Description Before 2002 Amendments for Updating Loose-leaf (1)
Description before 2002 Amendments
245 00 Library of Congress rule interpretations. 250 2nd ed. 260 0 Washington, D.C. : $b Cataloging Distribution
Service, Library of Congress, $c 1989- 300 2 v. (loose-leaf) ; $c 30 cm.
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Description After 2002 Amendments for Updating Loose-leaf (2)
245 00 Library of Congress rule interpretations. 250 2nd ed. 260 0 Washington, D.C. :$b Cataloging Distribution
Service, Library of Congress, $c 1989- 300 v. (loose-leaf) ; $c 30 cm. 310 Updated quarterly.
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Description based on first iteration
245 00 MARC 21 format for holdings data. 250 2000 ed. 260 Washington, D.C. : $b Library of
Congress, $c c2000- 300 v. (loose-leaf) ; $c 30 cm.
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Description based on later iteration when first not available
245 00 MARC 21 format for holdings data. 250 2000 ed. 260 Washington, D.C. : $b Library of
Congress 300 v. (loose-leaf) ; $c 30 cm. 362 1 Began in October 2000. 500 Description based on: update no. 2,
published October 2001.
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Change in Title Proper (Loose-leaf) (1)
Existing record: 245 00 $a Health profession opportunities. 500 ## $a Description based on: update 5, published
2000.
Same record updated: 245 00 $a Healthcare profession opportunities 247 10 $a Health profession opportunities $f <update
5, published 2000> 500 ## $a Description based on: update 8, published
2001.
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Change in Title Proper (Loose-leaf) (2)
Same record updated again
245 00 $a Opportunities in the healthcare profession. 247 10 $a Health profession opportunities $f <update
5, published 2000> 247 10 $a Healthcare profession opportunities
$f <update 8, published 2001> 500 ## $a Description based on: update 10, published
2002.
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Changes in Title Proper and Responsible Body (Loose-leaf) (1)
published 1998> 500 ## $a Description based on: update 5, published
2000. 550 ## $a Issued by ABC Association <update 2,
published 1998> 710 2# $a ABC Association.
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Second Change in Responsible Body (Loose-leaf)
Same record updated again 110 2# $a GHI Association. 245 10 $a Membership directory / $c GHI Association. 247 10 $a Membership directory $f <update 2, published 1998> 247 10 $a DEF membership directory $f <update 5, published
2000> 500 ## $a Description based on: update 9, published 2002. 550 ## $a Issued by ABC Association <update 2, published
1998>; DEF Association <update 5, published 2000> 710 2# $a ABC Association. 710 2# $a DEF Association.
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Change in Series Statement (Loose-leaf)
Existing record 260 ## $a Denver : $b Smith Pub. Co. 440 #0 $a Research in library acquisitions. 500 ## $a Description based on: update 2, published in 1991.
Same record updated 260 ## $a Denver : $b Smith Pub. Co. 490 1# $a Library acquisitions. 500 ## $a Series title <1991 >: Research in library acquisitions. 500 ## $a Description based on: update 9, published in 2000. 830 #0 $a Research in library acquisitions. 830 #0 $a Library acquisitions (Denver, Colo.)
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Change in Frequency of Updates (Loose-leaf)
Existing record 260 ## $a New York : $b Corona, $c 1997- 310 ## $a Updated quarterly
Same record updated 260 ## $a New York : $b Corona, $c 1997- 310 ## $a Updated monthly, $b July, 2001- 321 ## $a Updated quarterly, $b January, 1997-June, 2001. 500 ## $a Description based on: update 19, published in July,
2001.
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Loose-Leaf Services (1)
Definition per LCRI 12.0 A publication issued in several component
parts Often includes updating loose-leaf and
bound volumes containing primary and secondary source material
Sometimes called a reporter
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Loose-Leaf Services (2)
Treatment Create one record for the service as a whole Consider the service as a whole to be an
integrating resource. In a note, list the component parts in
enough detail to identify them. Give any volume designation that is found on a part.
Optionally, include numeric or chronological designations of newsletters, bulletins, etc., within the service
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Loose-Leaf Services (3)
Pamphlets and paperbacks Current information of temporary or permanent
value published also in pamphlet or paperback form.
keyed to a section or a service or to several services.
Characteristics: individual, distinctive titles carry title of the service numbering of a section of the service usually a supplementary bulletin with the words
"Extra," "Section 2," etc.
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Loose-Leaf Services (4)
Bulletins, newsletters, etc. Sections with independent numeric or
chronological designations Contain latest developments in a
particular field Information of permanent value often
later included in main text
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Loose-Leaf Services (5)
LC practice for bulletins Do not create a separate record On record for updating loose-leaf, give
a note Make appropriate added entry
500 Includes separately numbered section: Report bulletin.
500 Includes separately numbered bulletin: Criminal law advocacy reporter
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Loose-Leaf Services (6)
Transfer volumes Bibliographic unit containing material of
a permanent nature originally issued as a section of a loose-leaf service
Material transferred from the loose-leaf service by one of the following modes:
Reissued by the publisher in bound form or Transferred to permanent binders or Bound separately by the subscriber
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Loose-Leaf Services (7)
LC practice for transfer volumes Do not create a separate bibliographic
record for transfer material On record for the updating loose-leaf,
give a note If the transfer section has a title of its
own, cite the title in the note and give an added entry
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Loose-Leaf Services (8)
Sample notes for transfer volumes
500 Material of permanent value is removed periodically and bound in separate volume.
500 Material of permanent value is transferred from time to time to storage binders.
500 Prebound, separately numbered volumes with title Administrative law decisions, containing reports of decisions of the Administrative Appeals Tribunal, periodically replace the reports and decisions in the section entitled Administrative law decisions.
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Loose-Leaf Services (9)
If a separate bibliographic record is created, include a note explaining the relationship
245 00 Environment reporter. $p Cases.
500 These volumes replace the opinions published in loose-leaf format in the "Decisions" binder of Environment reporter.
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Pre AACR2 2002 catalogingEuropean Union Law reporter (1)
010 62-6322 020 086325215X (basic set : loose-leaf) 020 0863251293 (Doing business in Europe : loose-leaf) 020 0863252303 (European Community cases) 245 00 European Union law reporter : $b an explanatory
commentary on the principal aspects of EU law and policy. 246 3 Common market reporter 260 Bicester, Oxfordshire : $b CCH Editions, $c c1962- 300 4 v. (loose-leaf) ; $c 25 cm. 500 Title history: Common market reports (1962-1988);
Common market reporter, 1989-Feb. 1997. 500 Published: Chicago, Ill. : Commerce Clearing
Pre AACR2 2002 catalogingEuropean Union Law reporter (2)
500 Includes unnumbered volumes: Tables, Table of cases, Regulations preambles, Proposed regulations preambles, Current materials, Index, and Rulings.
500 Originally issued 1962-<1988?> in series: Topical law reports.
500 Includes unnumbered volume: European Union law update. 500 Material of permanent value is removed periodically and
bound in separate volumes with titles: Court decisions; New developments.
710 2 CCH Editions Limited. 710 2 Commerce Clearing House 710 2 CCH International (Firm) 710 2 CCH Europe (Firm) 740 01 Common market reports. 740 02 European Union law update. 830 0 Topical law reports (Commerce Clearing House)
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Pre-AACR2 2002 record for complex loose-leaf service (1)
010 42-22330 040 DLC $c DLC 245 04 The Law of Federal income taxation. 246 3 Mertens the law of federal income taxation 260 [St. Paul] : $b West Group, $c 1942- 300 v. (loose-leaf) $c 26 cm. 500 Some volumes have title: Mertens law of federal income
taxation; Mertens the law of federal income taxation. 500 Originally issued in bound format and kept up to date by
pocket supplements and revised volumes. 500 Published in Chicago, Ill. and Wilmette, Ill. by Callaghan,
1942-1991; Deerfield, IL : Clark Boardman Callaghan, 1991-1997.
500 The service is divided into five parts: Treatise, by Jacob Mertens, Jr. and others (loose-leaf); Code, current volume (loose-leaf) and bound volumes, 1954-1958-- ; Code commentary (loose-leaf); Regulations, 1954-1982 (bound volumes), 1983-1984 (loose-leaf) ; Rulings, current volume (loose-leaf) and bound volumes, 1954-1957--
103
Pre-AACR2 2002 record for complex loose-leaf service (2)
500 "Current tax highlights" are periodically transferred from section 3 of the Current materials volume to unnumbered Highlights volume.
500 Includes separately numbered Regulations volumes, 1985- . Regulations volumes continued by Mertens federal tax regulations which consists of: regulations issued annually in softbound format; Regulations preambles; Proposed regulations preambles; Current developments and status table.
500 Description based on: t.p., 1997-1998 rulings. 700 1 Mertens, Jacob, $d 1896- 710 2 West Group. 710 2 Clark Boardman Callaghan. 710 2 Callaghan and Company. 740 0 Mertens law of federal income taxation. 740 02 Mertens federal tax regulations. $p Regulations preambles. 740 02 Mertens federal tax regulations. $p Proposed regulations
preambles. 740 02 Current tax highlights. 740 02 Mertens federal tax regulations.
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Review & Conclusion
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Review (1)
Integrating resources Added to or changed by means of
updates that do not remain discrete and are integrated into the whole.
Include updating loose-leafs, updating databases, and updating Web sites.
Most are continuing; some are finite. Description based on latest iteration
106
Review (2)
Called “Integrated entry” in MARC 21 Bibliographic record reflects changes in
resource: Change description to reflect current
iteration. Give earlier information in a note.
For title proper: “generally.” For other elements: if considered
important.
107
Review of Highlights (3)
Exception: certain changes to edition area require new bibliographic record
e.g., in toto replacement of base volume for loose-leaf
MARC coding after future implementation
All will have Bibliographic Level code “i”. Most will be predominantly language
material content Will have Type of Record “a” and Serials 008
elements
To be continued To be continued indefinitely …..indefinitely …..