Cataloging IS a Public Service: Repositioning Cataloging and Metadata Services ALCTS Heads of Cataloging IG January 23, 2012 Jee Davis Jina Choi Wakimoto.

Cataloging IS a Public Service: Repositioning Cataloging and

Metadata Services

ALCTS Heads of Cataloging IGJanuary 23, 2012

Jee DavisJina Choi Wakimoto

Jee Davis

Cataloging & Metadata ServicesUniversity of Texas Libraries

Asst. Dept. Head (Jan. 2010 – Aug. 2010)Head Librarian (Sep. 2010 – )

WORDS in the Paris Principles

WORDS in the Statement of International Cataloging Principles

Fundamentals of CMS

We are the experts in describing information resources

Content standards vs. Encoding standards

We enable our users to find, identify, select and obtain the information that they need

Define the users of CMS Structure CMS to support users to complete the user tasks

Re-Structure CMS at UT-Austin

Non-MARC Metadata

Online & Continuing Resources

Digital & Monographic

Resources

Music & Multimedia Resources

Monographs- Media/complex - Copy Cat/marking and plating- Foreign language materials catalogers (Prof.)

Serials

Music

BEFORE AFTER

Define CMS Users at UT-Austin

End Users- Students, staff, faculty- Donors- Other library partners

CMS- Rush/Request- New acquisitions- Gifts- Special projects

Bibliographers

Branch Libraries

Digital Project Units

Defining Your CMS Users Will Help …

Prioritize projects/assignments/responsibilities

Rush/Requested materials (within 24 hrs.)Newly purchased materials (within 3 days)Gifts/Backlogs (project-based cataloging)

Design staff training

Core training (fundamentals of cataloging and metadata)Routine training (changes in cataloging and metadata

practices)Special training for special projects

Challenges of Managing CMS• Declining budgets = Less staff

Assess/reassess/redesign workflows• Demands in user-centered catalog = Frequent changes in

software Get involved in decision-making process

• Dealing with increasing digital resources and understanding various non-MARC metadata

Design staff training • Outsourcing

Know your staff and assess in-house capability; always consider the needs of our users

• Resource Description and AccessTake a deep breath … and start planning

Challenges and Opportunities @ CUB

Cataloging is Unmediated Public Service Facilitate Users’ Self-SufficiencyEnhance User Experience

Challenges are Opportunities

CU Boulder Libraries Strategic Plan (2006)Client-Centered Focus

Timely Access, Hidden Collections, Digital Scholarship Library as DestinationOptimal Organization Structure

Optimal Organization Structure

Restructuring of Cataloging Department Cataloging and Metadata Services (2006)Mission statementTeam structureRe-deployment of staff to address hidden collections,

digital scholarshipNeeds assessment and goal setting

3 Minor Restructure (2008-2011)

From Serials Cataloging to ERSA

Electronic Resources and Serials Access One team within CMS (addition of 2 staff from ACQ)

serials acquisitions, KB maintenance, ERM (inc. usage statistics collection) and WB (link resolver) maintenance

Working in close collaboration with ACQ, Collection Development and Public Services librarians, and engaging with users

Client-Centered Focus

Understand All Libraries Trends and Operations New acquisition models, such as PDA Scholarly Communication and Open Access

Be ProactiveDevelop a Culture of Assessment

Data-driven storytellingDemonstrate ROI

5-year update to the Libraries

Digital Scholarship

Digitized collections – metadata librarian and 6 out of 13 monographic and serials copy catalogers providing descriptive metadata, using VRA Core and MODS (so far…)

Collaboration with curators of data and other cultural resources and institutional assetsmetadata librarian hired in 2011

Future Challenge and Opportunity New major role for metadata librarians – data management collaborations among stakeholders is key to success in

building institutional infrastructure for research data A key stakeholder is Libraries and metadata specialist in a critical role

Digital Research Data Sharing and Managementhttp://www.nsf.gov/nsb/publications/2011/nsb1124.pdf Standards and interoperability enable data-intensive

science. “Standards for descriptive and structural metadata will help establish a common framework for understanding data and data structures to address the heterogeneity of datasets…”

Demonstrating Value to University

Metadata Consulting for D2L Learning Object Repository

Serving on the CU Data Conservancy Advisory Team Serving on the Data Management Task Force,

appointed by the Vice Chancellor of Research

Reorganization (2012) Get Out of Your Comfort Zone and Take a Risk

Thank You!

• Jee Davis• Head, Cataloging &

Metadata Services• University of Texas

Libraries• [email protected]

• Jina Choi Wakimoto• Faculty Director,

Metadata Services• University of Colorado

Boulder• [email protected]