Case Jyväskylä Life cycle procurement: Sharing the risks and savings SCI Network meeting, Malmö 19.9.2012 Sanna Ahvenharju, Gaia Consulting Oy Based on presentation by Mikko Lepo, City of Jyväskylä
Dec 27, 2015
Case Jyväskylä Life cycle procurement: Sharing the risks and savingsSCI Network meeting, Malmö 19.9.2012Sanna Ahvenharju, Gaia Consulting OyBased on presentation by Mikko Lepo, City of Jyväskylä
Gaia team – at Your Service• 35 highly-educated experts –
multidisciplinary and cross-sectorial
• Sustainability consultancy and business development since 1993
• Strategy and implementation partner
• Over 400 clients in 5 continents• Offices in Finland, Switzerland,
China, Ethiopia and Argentina
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Construction of a campus of childrens’ facilities• School for grades 1-9 • Day care centre• Special school for children requiring specific
support
• Altogether 1000 children, 180 personnel• Investment of 16 000 m2, 35 M€• 20-23 years lifecycle, ~55 M€
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Timeline
Preselection of providers (5-6/2010)
Presentation of solutions (9-10/2010)
Tenders (1/2011)
Final decisions (5-6/2011)
Signing of contracts (8/2011)
Procurement announcement 4/2010
Tendering of procurement consultants 1-2/2010
Procurement decision 1/2010
Project plan 2009
Construction 3/2012 – 7/2015Service until 2033
Co
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Aims of the procurement project
1. Efficiency and multifunctional use of space
2. Monitoring and reporting the set goals for functionality and condition of different spaces/facilities
3. Application of new technical solutions
4. Sustainable development and energy efficiency
5. Competitive financing for life cycle procurement and the legislative requirements of the process
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Life cycle approach
Feasibility study
Project planning
Procurement preparation Construction Use Maintenance
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Lifecycle procurementProcurement of - usability, - functionality and - predefined conditions of a facility
Risk assessment identified over 100 risks
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Target values defined for different spaces
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TILAKORTTITilaohjelma KOHDE 3, YHTENÄISKOULU
YLEISET SISÄILMAN VAATIMUKSET (LVI)TILARYHMÄ LVIS-ÄÄNIOLOSUHTEET
TILA K3 T11 LVIS-äänitaso 33
huoneessa (38) dBA
pinta-ala m2 75
henkilömäärä 25 TILAN KUORMITUS- JA KÄYTTÖTIEDOT
m2/henkilö sisäiset lämpökuormat ihmiset 25 hlöä
valaistus 12 W/m2
LÄMPÖOLOSUHTEET laitteet 20 W/m2
sisälämpötila kesä 20-25 C käyttöaika ma-pe 8-16
talvi 20-23 C la-su -
käyttöaste käytön aikana 50 %
LVI-KALUSTEET ON / EIvesipiste tilassa ON
SISÄILMAN LAATU lattiakaivo tilassa EI
ulkoilmavirta * 8 (dm3/s, hlö)
4 (dm3/s, m2) MERKKIEN SELITYKSET
ilman maksimi CO2 -pitoisuus 900 (ppm) - ei vaatimusta
* mitoitetaan suuremman ilmavirran tuottavan mukaan
Opetustilat
FYSIIKKA KEMIA
K3 T11
Contractual requirements, examples
• The condition of buildings have to fulfill certain level of quality throughout their lifetime
• Assignment of required response times- Decrease service contract payments 1 €/m2/day, if response is delayed
• Predefined maximum energy consumption - Costs for exceeding the limit are carried by the provider- The potentially achieved savings are divided 50% / 50% between
procurer and provider
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Lessons learned
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• Innovation limited by the fact that many equipment requirements had to be specific in order to allow for quantitative comparison between tenders
- Life-cycle contract allows for further development during later phases of the project
• Energy and water contracting mechanism worked well – encouraged savings and new innovations
• The reporting mechanisms and usability and functionality assessment mechanisms carry a potential for further service providers and innovations
• The target levels for energy consumption could have been even more tight
Notes for the guide
• 2.a - good project team• 2. g - funding from national programme• 3.f – performance targets• 5.a – procurement model• 6.a – use of incentives
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