Health Career & Technical Education, Math and Science Division 2014‐2015 Faculty Expectations Manual The El Paso County Community College District does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
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TABLE OF CONTENTSFACULTY AGREEMENT ..................................................................................................................................................................6
MISSION, VISION, PHILOSOPHY, AND GOALS ..............................................................................................................................7
PATHWAY TO THE FUTURE ..........................................................................................................................................................9
PART I – INFORMATION FOR THE NEW SEMESTER ADOPTED TEXTBOOKS ................................................................................................................................................................ 11
ADMITTANCE TO CLASS............................................................................................................................................................... 11
MAXIMUM ROOM CLASS ............................................................................................................................................................ 11
BUILDING LOCATION CODE ......................................................................................................................................................... 11
COMMUNICATION ...................................................................................................................................................................... 12
ENROLLMENT SUMMARY AND CERTIFIED ROSTER ..................................................................................................................... 12
GRADE RECORD ........................................................................................................................................................................... 12
FINAL GRADES ............................................................................................................................................................................. 13
STUDENTS SWITCHING SECTIONS ............................................................................................................................................... 13
REQUIRED INFORMATION FOR NEW FACULTY ........................................................................................................................... 13
INFORMATION FOR DIVISION OFFICE ......................................................................................................................................... 13
INSTRUCTIONAL SUPPORT SERVICES .......................................................................................................................................... 14
ISC ‐ Instructructional Support Center ................................................................................................................................. 14
Services offered
Sample of Work Request form
Sample ISC‐RG Mail Request form
Name of Program and Account Number listed
IMS ‐ Instructional Media Services ....................................................................................................................................... 18
Services Provided
Graphics
Equipment
Telephone Directory and Room Number
Hours of Operation
Sample of Equipment Check‐out form
IT – Information Technology ................................................................................................................................................ 20
Learning Express and Job & Career Accelerator Tutorial
PART II ‐ FACULTY EXPECTATIONS ADOPTED TEXTBOOKS AND/OR MANUALS FOR FACULTY ........................................................................................................ 27
BAD WEATHER .......................................................................................................................................................................... 27
CERTIFIED ROSTERS, GRADE SCANNERS, AND OTHER FORMS ................................................................................................. 27
CHANGE OF GRADE AND/OR INCOMPLETE .............................................................................................................................. 27
STUDENT ATTENDANCE AND COURSE PURSUIT ....................................................................................................................... 28
COPY OF HEALTH CAREER & TECHNICAL EDUCATION MATH AND SCIENCE, CRITERIA FOR COURSE PURSUIT ........................ 29
PART III ‐ CLINICAL INFORMATION CLINICAL TEACHING BEHAVIORS ............................................................................................................................................... 30
1. Copy of Faculty Evaluation of Clinical Site Form .............................................................................................................. 32
2. Copy of Student Evaluation of Clinical Site Form ............................................................................................................. 34
3. Student Evaluation of Clinical Instructor/Preceptor ........................................................................................................ 36
CLINICAL INCIDENTS OF UNSAFE PRACTICE .............................................................................................................................. 37
1. Sample of Student Counseling Form ................................................................................................................................ 38
GUIDELINES FOR ISSUING A DISCIPLINE CERTIFICATE OF COMPLETION .................................................................................. 39
1. Sample of a Certificate of Completion ............................................................................................................................ 40
STUDENT INFORMATION ON BACKGROUND CHECK AND SUBSTANCE ABUSE TESTING .......................................................... 41
SUBSTANCE ABUSE, DEFINITIONS, GUIDELINES AND PROCEDURES ......................................................................................... 43
EMPLOYEE SUBSTANCE ABUSE TEST, AGREEMENT, AND CONSENT FORM. ............................................................................. 50
PART IV ‐ FACULTY INFORMATION FACULTY DATA CARD ................................................................................................................................................................ 51
LICENSES AND CERTIFICATIONS ................................................................................................................................................ 51
UPDATING FACULTY CREDENTIAL FORMS AND SALARY PLACEMENT ...................................................................................... 51
INSTRUCTOR ABSENCES‐FULL TIME INSTRUCTOR .................................................................................................................... 52
INSTRUCTOR ABSENCES‐PART TIME INSTRUCTOR .................................................................................................................... 53
PART TIME ABSENCE EXCHANGE PROGRAM ............................................................................................................................ 53
SEMESTER CHECKLIST FORMS ................................................................................................................................................... 57
FIELD TRIPS ................................................................................................................................................................................ 62
FINAL EXAMS ............................................................................................................................................................................. 62
Travel Arrangements According to College Procedures ...................................................................................................... 63
The Travel Request Form ..................................................................................................................................................... 63
Travel Expenditure Form ..................................................................................................................................................... 63
Printing Rules and Regulations ............................................................................................................................................ 67
Research (E.G. WEB and PAPER SURVEYS) .......................................................................................................................... 67
District Advertising and Printing ........................................................................................................................................... 67
Final Examinations ................................................................................................................................................................ 72
Treatment of Minors ............................................................................................................................................................ 72
Changes in Assignments ....................................................................................................................................................... 72
PART V ‐ PAYROLL INFORMATION PAYROLL ADVANCES ................................................................................................................................................................. 74
TIME SHEETS ............................................................................................................................................................................. 74
PART VI ‐ STUDENT INFORMATION GUIDELINES FOR STUDENTS WITH DISABILITIES ....................................................................................................................... 75
WITHDRAWING/REINSTATING STUDENTS ................................................................................................................................ 76
PART VIII ‐ EMPLOYMENT DISCRIMINATION DISCRIMINATION AND HARASSMENT ....................................................................................................................................... 84
PART IX ‐ FACULTY DEVELOPMENT OPPORTUNITIES TRAINING AND DEVELOPMENT ................................................................................................................................................. 85
FACULTY RESPONSIBILITY: EVIDENCE OF PROFESSIONAL GROWTH ......................................................................................... 86
REQUEST FOR PROFESSIONAL DEVELOPMENT ......................................................................................................................... 86
PART X ‐ FACULTY AWARDS OPPORTUNITY FOR RECOGNITION OF FACULTY OUTSTANDING PART‐TIME FACULTY AWARD ........................................................................................................................... 87
EPCC FACULTY ACHIEVEMENT AWARD ..................................................................................................................................... 87
PIPER PROFESSOR CANDIDATES ................................................................................................................................................ 87
PART XI ‐ FACULTY CREDENTIALS REQUIREMENTS AND VERIFICATION FACULTY CREDENTIALS VERIFICATION ..................................................................................................................................... 88
PART XII ‐ SUMMARY OF FACULTY QUALIFICATIONS REQUIREMENTS FACULTY CREDENTIALS REQUIREMENTS .................................................................................................................................... 89
PART XIII ‐ FACULTY RIGHTS ORIENTATION ............................................................................................................................................................................ 93
PRIVACY OF RECORDS ............................................................................................................................................................... 93
PART XIV ‐ GRANTS FOR HEALTH CAREER & TECHNICAL ED., MATH AND SCIENCE GRANTS (HEALTH AND NURSING) ............................................................................................................................................. 95
HEALTH PROJECTS COMPLETED ................................................................................................................................................ 98
HEALTH PROJECTS COMPILATION ............................................................................................................................................ 99
PART XV‐ EPCC MAPS ADMINISTRATIVE SERVICE CENTER .......................................................................................................................................... 10
RIO GRANDE CAMPUS ............................................................................................................................................................ 101
VALLE VERDE CAMPUS ............................................................................................................................................................ 102
PART XVI ‐EPCC POLICIES AND PROCEDURES “EPCC POLICIES AND PROCEDURES” http://www.epcc.edu ................................................................................................. 106
PATHWAY TO THE FUTURE HEALTH CAREER & TECHNICAL EDUCATION, MATH AND SCIENCE OVERVIEW El Paso Community College Rio Grande Campus is strategically located near the center of the downtown business
district, nestled in the historical Sunset Heights District, and is conveniently located a few blocks off the I‐10 Mesa
Exit. This Campus has been steadily expanding since it first opened in 1975. Enrollment for Rio Grande Campus
averages over 4,650 students in credit classes each semester.
Unique to the Rio Grande Campus is the Health Career & Technical Education, Math and Sciences Division, which
provides credit certificate and associate degree programs with health career students for the entire college
district. Health Career Programs and courses are found at MDP, VV, and TM as well as RG. Most of the credit
health career programs require specialized admissions, have limited enrollment, and must adhere to specialized
accrediting agency requirements. All of the credit health career programs are currently accredited recognized or
approved by various states and/or national agencies. Patient‐care clinics are also located at the Rio Grande
Campus Border Health Clinic.
In addition to the credit programs, a grant‐funded program seeks to improve the recruitment and retention to
minority and disadvantaged high school graduates into the health programs. A summer institute provides
intensity preparation in the Basic Sciences, Math, English, Reading, and Study Skills. Field trips to health care
agencies and university health science centers as well as guest speakers assist the participants in obtaining an
overview of the variety of opportunities in health care. Throughout the year, staff and Division faculty participate
in career fair activities at local high schools, colleges, and elementary schools to provide information to future
PART I ‐ INFORMATION FOR THE NEW SEMESTER ADOPTED TEXTBOOKS Instructors are expected to use the textbooks specified for the courses they teach. Students receiving financial
aid are able to charge textbooks at the college bookstore. There should be no reason for these students not
having textbooks the first week of class unless a particular textbook is not in stock. Please let the Dean or your
Faculty Coordinator know of any bookstore related issues in a timely manner!
ADMITTANCE TO CLASS Only students who have officially enrolled in your course and section are to be permitted to attend your class.
Check each student's registration receipt on the first day he/she attends class with our first day roster (available
on Pipeline or from the Division Office). The student may remain in the class only if the receipt shows the proper
course and section number, and that the student has paid his/her fees.
If the course/section is incorrect or if the receipt does not show the student has paid the fees, the student should
be immediately directed to the Student Services Coordinator at the Student Services Building, located at 103
Montana Street, Rio Grande Campus or other campuses. The instructor is not to permit the student to remain in
the class.
MAXIMUM ROOM CLASS Each classroom has a maximum number of seats, which meets the space requirements established by facilities
and based upon city/fire marshal guidelines. You MAY not move additional chairs into the room and allow
additional students to stay in class.
Faculty must verify that all students in their classes have met the prerequisites for enrolling in the course.
Completion of the previous courses, appropriate reading grade level, or placement test results can be used to
verify proper enrollment. Prerequisites are listed in the paragraph describing courses in the course description
section of the current College Catalog. Do this checking the first day student attends class. This will ensure that
students who need to change courses can do so before the census date.
CHALLENGE EXAMS Any students enrolled in courses with approved challenge exams may challenge the course up to the census date
for the course. A non‐refundable fee payable to any of the College's cashiers will be required. Upon taking and
passing the exam, the student will receive credit for the course and be eligible for a refund. Questions regarding
the amount of refund should be referred to the college cashiers. Student not currently enrolled in a course may
challenge at any time. Challenge exam lists are available at the testing center. IF YOUR COURSE DOES NOT HAVE
A CHALLENGE EXAM, you may submit one to the Dean for approval at any time.
IMPORTANT: In order for a student to enroll in another course (following the successful challenge), he/she must
take the challenge prior to the end of late registration. Students not enrolled may take the challenge exam at any
time during the semester.
COMMUNICATION Questions regarding staffing; College, Campus and Division policies and procedures; instructional methodology;
course objectives; class management policies or other class related matters should be directed to the appropriate
Instructional Coordinator or the Dean.
In addition to the Faculty Coordinator, a Student Services Coordinator is available at the Student Services, located
at 103 Montana Street, Monday through Friday to assist faculty and student facility concerns.
SYLLABUS The course syllabus is an official contract to the student of the nature and objectives of the course. The syllabus
should be distributed to all students the first week of classes. The syllabus should be reviewed with the class, and
any points in question clarified; especially any questions regarding attendance, course pursuit, and reinstatement
policies and procedures. Changes to the course syllabus must be in writing and distributed to the students.
Effective FALL 2010, all course syllabi most also be posted on the college website. (Copies of these documents
must be dated and submitted to the Division office each semester)
ENROLLMENT SUMMARY AND CERTIFIED ROSTER An enrollment summary will be available on line on the first day of classes. This document will show the students
who are officially enrolled in your class.
Periodically, faculty will receive printouts through campus mail showing all student or instructor initiated
withdrawal and reinstatement actions. This information should be reconciled with your records, and any
differences should be reported to the Registrar’s Office.
GRADE RECORD Instructors should be sure that all grades used in calculating a student's final grade are included on the Grade
Record. The title of the assignment and points, percentage or letter grade should also be recorded.
IMPORTANT: The criteria used for assigning the final grade (as appears in the course syllabus) should be placed in
the upper right hand corner. The Grade Record will be submitted to the registrar's office at the end of the
semester. A computer version of the grade record may be submitted in place of the institutional grade record
as long as the same information is on the computer record. Letter grades for the course must be recorder
FINAL GRADES EPCC Faculty must use the Banner system to enter their final grades online in addition to submitting grade sheets
at the Registrar’s Office. (For instructions see Banner Grade Input/ Quick Reference Guide, under “FORMS”
folder in a separate file)
STUDENTS SWITCHING SECTIONS A student who is enrolled in another instructor's section is not to be permitted to attend your class. Students
who have a legitimate conflict, which prevents them from attending the section in which they are enrolled, should
be referred to the Dean.
REQUIRED INFORMATION FOR NEW FACULTY To help assure the timely distribution of your pay check please have the following completed documents on file at
Human Resources prior to the first scheduled day of class:
A current application of employment Three letters of recommendation Written documentation verifying work experience (or teaching experience for developmental courses) Post‐employment Data form
W‐4 Form Employment Eligibility Verification Form (1‐9) (Must be on file prior to the first day you are scheduled to teach)
Official Transcripts For foreign transcripts, an official transliteration and translation
Any questions regarding these requirements may be directed to Personnel Services at (915) 831‐6017.
INFORMATION FOR DIVISION OFFICE Instructors are required to provide the Division office with the following information
Complete name
Social security number
Current address
Home and work phone number
Campus where you will receive your college mail (Rio Grande, Valle Verde, Mission del Paso, Northwest or
Transmountain)
Credentials information including licensure/certification renewal
I‐9 Verification
Remember changes in address & phone number must also be submitted to Personnel Services.
INSTRUCTIONAL SUPPORT SERVICES ‐ (ISC) Instructional service center supports teaching/learning activities of the faculty and staff of our college, located at
each campus. A work request form (see page 16) is required for any job to be processed with the following
information: Account number and department name (see page 17 for account number) date, requestor's name,
required date, number of copies, number of originals and special instructions. Job requests may also be sent
through e‐mail.
SERVICES OFFERED:
Word Processing: Limited to classroom related materials. All jobs will be proofread by a staff
member, unless otherwise requested by faculty. This service is provided on a first come, first serve
basis.
EXAMS: In order to maintain confidentiality, all exams must be submitted in a sealed envelope and
INSTRUCTIONAL SERVICE CENTER- RG MAILBOX REQUEST FORM
ATTENTION FACULTY: Part Time faculty must apply for a mail folder at the beginning of every semester at ONE CAMPUS ONLY. NAME (LAST) FIRST)
SEMESTER: FALL SPRING SSI SSII 10 WEEK SUMMER DEPARTMENT FT PT_________ DEAN/DEPT. HEAD NOTE: YOU MUST PICK UP YOUR MAIL AT LEAST ONCE A WEEK OR IT WILL BE SENT TO YOUR INSTRUCTIONAL DEAN.
Name of Program and Account Number ‐ A completed ISC Work Request form is required for each duplication request. You must pick up a three page work request form at ISC for all your copies and typing needs. You must have your department’s name and account number ready.
Name of Program Account Number
Anatomy & Physiology 11000‐55121
Biology 11000‐55332
Border Health Clinic 11000‐55155
Chemistry 11000‐55337
Dental Assisting 11000‐55125
Dental Hygiene 11000‐55141
Diagnostic Medical Sonography 11000‐55130
Emergency Medical Services 11000‐55132
Geology 11000‐55343
Faculty in Town Travel 11000‐52141‐72100
Health Grants 11000‐55160
Health Information Technology 11000‐55143
Health Careers & Technical Ed., Math & Science 11000‐13008
INSTRUCTIONAL MEDIA SERVICES ‐ IMS Instructional Media Services materials will deliver and retrieve services when a written request is
submitted 24 hours in advance.
Services Provided CD‐R’s (blank) Data Duplication DVD (blank) CD, DVD and VHS tape duplicating
Graphics Laminations Black/White Transparency Color Transparency GFX Poster Print GFX Foam Core Board Color Copy 8 ½ x 11 (paper) Color Copy 11 x 17 (paper) Color Copy 13 x 19 (paper)
Equipment Digital Video Camera’s Multi Media Carts Document Camera’s Wireless Microphones Laptops LCD Projectors Blue Ray DVD Players IMS Staff offers technical support to faculty using a Smart‐Room equipped with LCD Projectors, podium with HP monitor, CPU (PC), Blue Ray DVD Players, Power Amplifiers, Around Sound, and Electric Wall Screen. IMS Staff troubleshoot PC Imaging, sound systems, remote assistance/troubleshooting, update PC’s, basic software/hardware installments and maintenance.
IMS Telephone Directory and Room Number RG: 831‐4042, Room A‐248 MDP: 831‐7050, Room C‐118 NW: 831‐8868, Room M‐31 TM: Media Center: 831‐5087, RM #: 1551 Lecture Forum: 831‐5004, Room 1900 VV: A Building: 831‐2649, Room A‐2436 B Building: 831‐27‐19, Room B‐262 Managers Office: 831‐2120, Room C‐404
Hours of Operation (Subject to change without notice) Campus Monday ‐Thursday Friday Saturday RG: 6:30am‐10pm 6:30am ‐5pm, 8am‐2pm MDP: 6:30am‐10pm 6:30am‐5pm 8am‐2pm
VV: B Bldg. 5:30am‐10pm 6:30am‐10pm 5:30am‐5pm 8am‐2pm.
Equipment Check-out Form (SAMPLE) (Page 19). You must pick up a two page work request form from IMS to request any media services in advance, have your department’s account ready.
Instructional Videos/DVD’s Film Code: _____________________________ Film Title: ____________________________________ Film Code: _____________________________ Film Title: ____________________________________
Requestor check out signature: _________________________ Date: _________________________
(By signing, I affirm that I will be responsible for equipment/video’s being checked out)
Start Date Hour am/pm Room/Campus Deliver Y N
Finish Date Hour am/pm Room/Campus Deliver Y N
Name: Dept.: ______
Primary Alternate
Phone #: Phone#:
OFFICE USE ONLY Request Received By: ___________________________________ Date: __________________ Order #: _____________________________________ Initials: _________________
Highlighted areas will be Information you will need to Complete the checkout form
Federal Law: IMS is not allowed to duplicate Copywriter materials, without the written consent from
INFORMATION TECHNOLOGY ‐ IT SERVICE DESK ‐ If you need IT Service assistance please call the service desk or fill up a work order form for
computer, printers, college E‐mail, and access to network services at: [email protected]
Submitting a Work Order It is strongly preferred that the actual user of the unit having a problem calls the
IT Service Desk at 831‐6440 personally. This is to provide both the user and the IT Service Desk with the best
chance at resolving the problem without having to send a technician. It is exceedingly difficult to troubleshoot
an issue with a second or third party attempting to translate the problem from another source.
You may also email your request to: [email protected] while attempting to troubleshoot the problem,
the IT Service Desk may ask the user to reboot their PC. Many errors users encounter are minor, temporary
and easily resolved with a simple reboot. User compliance with this measure is critical in ensuring that
problems not requiring the presence of a PC technician are filtered out.
To expedite the Work Order process, the user must have the following information when calling in a
request: An EPCC E‐mail Address (the work order number for their request is e‐mailed to that address)
First/Last Name
EPCC Phone Number
Campus
Department
Room Number
EPCC Tag number for the unit affected
Unit Type / Model (for Warranty Purposes)
A detailed description of the problem
Once this information is input by the IT Service Desk, the request will be assigned to the tech on duty at that campus. Some campuses have more than one tech assigned and the work orders will be distributed evenly between them. Multiple requests (up to five requests) in the same room will be assigned to one tech, with other incoming requests being distributed to the other techs.
Location: ASC Room A221 Telephone: (915) 831‐6440 Hours of Operation: (Subject to change without notice)
Learning Express Library “Whatever your goal Learning Experience Library’s resources will help you succeed. Each of our Learning Centers offers the practice test, exercises, skill‐building courses, e‐books, and information you need to achieve the results you want – at school, at work, or in life”
1. Go to the library homepage: www.epcc.edu/library 2. Click on “Online Databases” 3. Under “Databases by Subject,” click on “Careers & Testing” 4. Find “Learning Experiences Library” and if on‐campus, click on the title. If off campus, click on “Off‐
campus access.” 5. Sign up for a “New User” account. If you have an account, log in under “Returning User Login.” 6. Once logged in, you will choose the learning center you wish to use. 7. Under each learning center are practice exercises, test, etc... 8. Find the one you want to view and click on the “Add to My Center” in order to use it. 9. It will display on your screen and you will see a traffic light symbol that says “Start this test now” or “Start
this course now” or “Download this eBook now” depending on what it is. 10. To access any of the items you have chosen, go to “My Center” at the top of the screen. You will have
the option to start, continue, or remove by clicking on the trash can icon. 11. For help or more information you can click on the “What Do I Do Now?” section on the right side of the
screen. 12. When done, click on “Logout” at the top right of the page.
PART II ‐ FACULTY EXPECTATIONS The following faculty expectations are based upon college procedures, division guidelines, accreditation
guidelines, and discipline approved procedures. They are restated in this format for clarification of
responsibilities. Additional information about these items may be found in the EPCC Faculty Handbook, Catalog,
Policies and Procedures Manuals, and/or Faculty Minutes.
NOTE: Unless otherwise noted, the term "faculty" refers to both full time and part time faculty members.
ADOPTED TEXTBOOKS OR MANUALS FOR FACULTY Instructors are expected to use the textbooks specified for the courses they have been assigned to teach. Get to
know your text material. Read the preface and any other special instructions to the teacher. Obtain any special
teachers' manuals (if available).
BAD WEATHER Classes will be held as scheduled during bad weather unless instructors are notified as follows:
Radio and television announcements indicating that classes are canceled
The EPCC web site indicates that classes are canceled
The Faculty Coordinator indicates that classes are canceled
Tejano Alert indicates classes are canceled
It should be noted that this notification often occurs AFTER students and faculty may be starting towards an early
clinical learning experience. SAFETY is paramount. If it is not SAFE for you or your student to drive, use common
sense. NOTE: Official notice of campus closure is initiated only by the President
CAMPUS APPEARANCE A priority for the Rio Grande Campus this academic year is to continue to improve the appearance of the campus.
Please do your part in keeping the campus clean and ask that your students do the same. Report any problems in
HEALTH CAREER & TECHNICAL EDUCATION MATH AND SCIENCE COURSE PURSUIT CRITERIA Any statement that applies to your course or program should be included in the syllabus.
Criteria for Course Pursuit ‐ In order to establish guidelines for determining when a student has ceased to pursue
the Course objectives, the Health Career & Technical Education, Math & Science Division has set the following
standards:
1. The student must adhere to the attendance requirement of course _ . In order to
pursue the course, the student must attend minimum of hours of instruction.
2. The student will be able to make‐up number of hours of theory and hours of clinic as arranged
by instructor.
3. Tardiness will be defined as being minutes or less late to class/clinical sessions and minutes
or less late to theory sessions. Students will be allowed events or less of tardiness, after which
the tardiness will be considered an absence.
4. If required by instructor, student also must follow the standards established in the Health Career &
Technical Education, Math & Science Student Handbook and/or program addendum. The student is
bound by standards in the Health Career & Technical Education, Math & Science Student Handbook as
evidenced by the return of a signed/dated acknowledgment sheet.
5. Where the student continues to pursue the course objectives but is receiving failing grades, he/she will
remain eligible to complete the course, except in instances where unsafe practice occurs.
6. The student must appear for examinations, presentations, or other required class activities and submit
required papers, projects and/or reports as identified in the course syllabus/calendar.
Failure of the student to follow the above will indicate that the student is no longer pursing the objectives of the
course and may result in faculty‐initiated withdrawal or a grade of "F" Revised: 2010
HEALTH CAREER & TECHNICAL EDUCATION, MATH AND SCIENCE
F A C U L T Y E V A L U A T I O N O F C L I N I C A L S I T E NAME OF CLINICAL SITE:
UNIT (If Applicable):
HEALTH CAREER & TECH EDUCATION MATH & SCIENCES PROGRAM/COURSE:
NUMBER OF STUDENTS:
DATES OF ROTATION:
INSTRUCTOR’S NAME:
PURPOSE: To determine the appropriateness of a clinical site for meeting specific course requirements in the program. The clinical site will be evaluated in the areas of (1) Learning Experience (2) Staff‐Student Communication and Relationships, (3) Staff‐Faculty Communication and Relationships, and (4) Facilities/Programs. Student input should be solicited in the completion of this from.
INSTRUCTIONS: Read statement and evaluate each area by placing a checkmark (√) in the applicable column. 4 = EXCELLENT 3 = SATISFACTORY 2 = MARGINAL 1 = UNSATISFACTORY N/A = NOT APPLICABLE
AREAS EVALUATED: 4 3 2 1 N/A
1. LEARNING EXPERIENCES
A. The number and type of patients for students to meet course objectives is
B. The level at which the student is allowed to function within the facility is
C. Role models at the site are
2. STAFF‐STUDENT COMMUNICATION
AND RELATIONSHIPS
A. Cooperation between staff and students is
B. Staff interest in the teaching role is
C. Staff’s inclusion of the student in problem‐solving and decision‐making is
3. STAFF‐ FACULTY COMMUNICATION
AND RELATIONSHIP
A. Cooperation between staff and faculty is
B. Staff’s inclusion of faculty in problem solving and decision making is
C. Staff’s communication of student learning needs to faculty is
D. Student evaluation was objective and prompt
4. CLINICAL SITE FACILITIES/PROGRAMS
A. The site’s orientation program for students is
B. Availability and conditions of equipment and supplies for procedures are
C. Utilization of current equipment, procedures, and treatment methods is
D. Facilities for pre‐and post‐conferences are
E. The standards of practice in the clinical site are
I recommend I do not recommend using this clinical site for this course/program in the future
COMPLETED BY (Clinical Instructor): ______________________________________ DATE: ______________
REVIEWED BY (Faculty Coordinator):______________________________________ DATE: ______________
REVIEWED BY (Dean): _________________________________________________ DATE: ______________
1. Describe the experiences available at this facility that contributed most to student professional growth.
2. List common diagnosis of the patients that student observed at the facility and describe any opportunities students had to participate in multi‐disciplinary activities.
3. List strengths as well as possible areas of improvement for the facility.
COMMENTS:
4. How could clinical assignments provide a better learning experience?
EL PASO COMMUNITY COLLEGE HEALTH CAREER & TECHNICAL EDUCATION, MATH AND SCIENCE
STUDENT EVALUATION OF CLINICAL SITE
Name of Clinical Site:_______________________________________________ UNIT (if applicable):____________________________
Health Career & Tech. Ed, Math & Sci. Program/Course:________________________________ Number of Students:_______________
Dates of Rotation:__________________________________________________ Instructor: __________________________________
PURPOSE: To determine the appropriateness of a clinical site for meeting specific course requirements in the program. The clinical
site will be evaluated in the areas of: 1) Learning Experiences, 2) Staff‐Student Communication and Relationships, 3) Staff‐Faculty
Communication and Relationships, 4) Facilities/Programs. Student input should be solicited in the completion of this form.
INSTRUCTIONS: Read statement and evaluate each area by placing a checkmark (√) in the applicable column. EVALUATION STATEMENTS: 4 = EXCELLENT 3 = SATISFACTORY 2 = MARGINAL 1 = UNSATISFACTORY N/A = NOT APPLICABLE
AREA EVALUATED Excellent 4
Satisfactory 3
Marginal 2
Unsatisfactory 1
Not ApplicableN/A
1. Learning Experiences:
A. The number and type of patients for students to
HEALTH CAREER & TECHNICAL EDUCATION, MATH AND SCIENCE
STUDENT EVALUATION OF CLINICAL INSTRUCTOR/PRECEPTOR INSTRUCTOR’S NAME:
DATE:
HEALTH CAREER & TECHNICAL EDUCATION MATH & SCIENCE PROGRAM/COURSE:
SEMESTER:
INSTRUCTIONS TO THE STUDENT: The following statements are about various aspects of clinical instructions for this program/course during the current semester. Your thoughtful responses to these statements will provide helpful data for your instructor. Please
respond to each of the following statements by placing a checkmark (√) in the appropriate column, and provide information requested
EMPLOYEE SUBSTANCE ABUSE TEST, AGREEMENT, AND CONSENT FORM Programs requiring criminal background checks and substance abuse testing will be identified by the appropriate Dean/Director.
Refer to EPCC Procedure 3.05.01.14
I hereby agree, upon a request made under the substance abuse testing of El Paso Community College (EPCC), to
submit to a substance abuse test and to furnish a sample of my urine for analysis. I understand and agree that if I
at any time refuse to submit to a substance abuse test or if I otherwise fail to cooperate with the testing
procedures, I may be subject to disciplinary action up to and including termination. I further authorize and give
full permission to have EPCC send the specimen or specimens so collected to a laboratory for a screening test for
the presence of any prohibited substances under the procedure, and for the laboratory or other testing facility
to release any and all documentation relating to such test to EPCC and/or to any governmental entity involved in
a legal proceeding or investigation connected with the test. Finally, I authorize EPCC to disclose any
documentation relating to such test to any governmental entity involved in a legal proceeding or investigation
connected with the test.
I will hold harmless EPCC and any testing laboratory EPCC might use, meaning that I will not sue or hold
responsible such parties for any alleged harm to me that might result from such testing, including loss of
employment or any other kind of adverse job action that might arise as a result of the drug test, even if an
EPCC or laboratory representative makes an error in the administration or analysis of the test or the reporting
of the results. I will further hold harmless EPCC and any testing laboratory EPCC might use for any alleged harm
to me that might result from the release or use of information or documentation relating to the substance
abuse test, as long as the release or use of the information is within the scope of this form as explained in the
paragraph above.
This authorization has been explained to me in a language I understand, and I have been told that if I have any
questions about the test or the form, a college representative will answer them.
I understand that EPCC will require a substance abuse screen test whenever I am involved in an on‐the‐job
accident or injury under circumstances that suggest possible involvement or influence of drugs in the accident
PART IV ‐ FACULTY INFORMATION FACULTY DATA CARD Current faculty if you have a change in name, address, and telephone number a new card must be submitted to
update personal file information. These cards are available in the Division office.
You must also go to Personal Services Resources and submit the change of name/address/phone information to
them. They will not accept it from the Division staff. Some changes may now be made on the personnel web site.
All written correspondence sent to College offices through campus mail must be properly addressed and enclosed
in a transmittal envelope. This is especially true of withdrawal and reinstatement forms. In addressing the
envelope, include the first and last name, title, department or instructional and campus. Also include your name
and campus as the sender.
Mail sent to the Division office through campus mail should be addressed as follows:
LICENSES AND CERTIFICATIONS Licenses and certifications must be maintained up‐to‐date by all faculties. The Division office maintains a
credential file for each faculty that includes current faculty licenses and certifications with expiration dates.
Please bring any newly received licenses or certificates to the Division office for documentation. (See Elvia in the
Division office for assistance with this review).
UPDATING FACULTY CREDENTIAL FORMS AND SALARY PLACEMENT Faculty who receive additional education, complete additional degrees, or who receive additional professional
qualifications through certification should submit this information to update all credentials (full‐time and part
time) and possibly salary placement (full‐time only) It could affect your ability to teach. (See Elvia in the Division
office for assistance with appropriate paperwork).
TRANSCRIPTS Official transcripts must be on file in the Human Resources to document your credentials to teach. Reminders are
sent by the Human Resources until these are received. Faculty must request that these be sent directly from the
school to Human Resources. This is your responsibility. Failure to submit these documents may affect your ability
to teach. Documents must be received within thirty days of the start of a semester.
FACULTY EVALUATION All faculty (full‐time and part‐time) need to complete a self‐evaluation for the academic year. Copies of the
forms are available by e‐mail from the Division or Coordinator. Part time faculty should submit the forms to the
Faculty coordinator who will review it and forward it to the Division Dean. Full‐time faculty should submit self‐
evaluations directly to the Division Dean.
Full‐time faculty who are scheduled for evaluation for this academic year should schedule a pre‐evaluation
meeting and a date for the actual evaluation. Contact Roberta Rodriguez in the Division office 831‐4026 for an
appointment. Reminder notices will be sent to that faculty who have not completed or scheduled evaluations.
New full‐time faculty must be evaluated during the FALL semester. Returning lecturers or probationary faculty
maybe evaluated in either semesters. TENURED faculties are evaluated at least every other year.
Part‐time faculty will be evaluated by their Faculty Coordinators and should coordinate a time and date with the
Faculty Coordinators for the evaluation.
INSTRUCTOR ABSENCES ‐ FULL‐TIME INSTRUCTOR Notify the Division office or Faculty Coordinator. Unanticipated absences must be reported by phone call as soon
as possible to Faculty Coordinator and the Division Office. Leave forms must be submitted upon return to work.
Non‐emergency absences must be coordinated in advance with Faculty Coordinator and/or Clinical
coordinator.
Discuss with the Dean and Faculty Coordinator the anticipated length of the absence.
Attempt to locate a full‐time instructor to cover your class (es). Full‐time instructors are not normally paid by the
institution for substituting. Full‐time instructors are expected to assist in covering other full‐time instructors'
classes on occasion. Such practice is considered a professional courtesy on a short‐term basis.
If you are unable to arrange coverage for your class (es) by a full‐time instructor, the Faculty Coordinator or the
Dean will make arrangements. A substitute will not be used in the case of a one day absence, unless the class to
be missed meets in the evening or on the weekend for longer than two hours.
A leave form should be submitted to the Division office within 24 hours of your return to work. If an absence is
anticipated in advance, a leave form should be submitted prior to the day(s) of absence. Faculty who are going to
be absent from a class (es) should provide the substitute with lesson plans when time allow for planning.
Alternate class schedules to make up missed class time are permissible as long as a written plan is submitted to
# 1 Has your program scheduled any classes this year at an off-campus site, including high schools? YES/NO
# 2 If yes, list site and course (s). This does not include regular clinical courses unless taught uniquely for a site.
#3 Do you anticipate any new sites for this year? YES/NO
#4 If yes, list site and course (s). Again, not clinical rotations
#5 Do you offer any courses off campus for grants and contracts? YES/NO. If yes, list contract, course, and site and indicate dates of grant contract.
Information Received
BIOLOGY YES SILVA MAGNET: BIOL 1406, PHYS 1401 NO NO NO
CHEMISTRY NO SILVA MAGNET: CHEM1412 NO NO NO
PHYS SILVA MAGNET: PHYS 1402 Physics II
DNTA NO N/A NO N/A NO
DHYG NO N/A NO N/A NO
DMSO NO N/A NO N/A NO 1/31/13 No changes As per Nora
EMSP YES COURSES: EMSP 1501, EMSP 1160 (Bel-Air HS, Canutillo, Fabens HS, Socorro HS, and Center for Career and Technology-EPISD)
NO None YES, all of our site courses are contract funded
HPRS YES CCTE: HPRS 1206 Essentials of Medical Terminology HPRS 1205 Essentials of Medical Law/ Ethics for Health Professionals AUSTIN HS: HPRS 1206 Essentials of Medical Terminology SILVA MAGNET: HPRS 2332 Health Care Communications
YES Austin HS and CCTE: HPRS 1205 Essentials of Medical Law/Ethics for Health Professionals
NO
GEOL YES CATHEDRAL HS: GEOL 1402 Principles of Geology
MATH 1314, MATH 2412 Pre-calc. II CATHEDRAL HS: MATH 1314, MATH 2413 Calc. I EL PASO HS: MATH 1314, MATH 2412 Pre-Calc. II SILVA MAGNET: MATH 2412 Pre-Calc. II AUSTIN HS: MATH 2412 Pre-Calc. II
MDCA NO N/A NO N/A NO
MLAB
NO N/A NO N/A NO 1/31/13 No changes As per Grace
MRMT/HITT
NO N/A NO N/A NO
PHRA
NO N/A NO N/A NO
PTHA NO SILVA MAGNET: PTHA 1409 Intro to PTHA
Yes Possibly Bel-Air
PTHA 1409-Intro to PTHA NO 1/31/13 changes highlighted as per Debbie
In town travel is for additional trips made from campus to other sites and back during the day. It does not
reimburse you for the initial trip to the college or back home. If your Faculty Coordinator requires review
prior to submission, please make sure their signature is obtained before submitting it to the Division office.
Remember that In‐town Travel for August (or prior months) must be submitted ASAP due to the change in
budget year. The above guidelines are now being enforced and tracked. If a violation occurs, a warning will
be given for the first violation, and then additional disciplinary action will be taken.
Travel Arrangements According to College Procedures The travel request form is to be submitted and approved by the Campus Dean and Vice President of
Instruction prior to confirming any travel or hotel arrangements.
Travel request must be submitted to Accounts Payable a minimum of 15 days prior to the date of departure.
This means it must be submitted to the Campus Dean and Vice President of Instruction in time to meet those
timelines. Failure to meet that timeline may mean that checks for registration or travel advances are not able
to be processed. Earlier submission is requested to allow for lower prices on air travel.
Travel Request Form Form must be completely filled out. Copies of the registration and hotel form must be attached (already filled
out). Address information on where to mail registration checks must be complete. Do not use abbreviations
for agencies. Copies of the brochure or letter with information about the planned activity must be attached
to the travel request form.
Travel Advances Require submission of a memo (form in Division office) requesting the travel advance. The advance must be
approved by the Vice President of Instruction before Accounts Payable will cut check for the advance.
Advances are not automatically approved. Usually, you are requested to pay for expenses and submit a
request for reimbursement.
Travel Expenditure Form Form is to be submitted within 10 working days following the trip. Any money due to the College is to be
paid at that time. Receipts must be attached to the expenditure form. If the College owes you money, a
check will be forwarded from Accounts Payable.
Roberta Rodriguez has been designated by the College as our travel representative. She has the responsibility
to make all plane reservations (and car rental) arrangements. She has the responsibility to select the most
economical means which may mean it may not be your preferred air carrier or your preferred time. If you
have special requests, please put them in writing. She will attempt to meet your requests IF it is within the
college guidelines.
Please note that incomplete travel requests will be returned for completion. This may delay
making travel arrangements, may increase cost above the budgeted amount, or may prevent an
advance from being approved.
Late submission of travel requests may result in disapproval of the trip request or may increase costs above the budgeted amount as well as prevent an advance from being approved.
Making your own arrangements prior to approval of a trip request may result in non‐‐
PROFESSIONALISM Faculty is expected to be role models for the students at all times. This includes areas of professional
appearance, behavior, and action.
Communication with students about other faculty members or other students is inappropriate, except as noted in the college's grievance process.
Faculty should not solicit positive or negative comments or communication from students about another faculty member.
There is to be no retaliation by faculty against students who make a complaint about the faculty member or the program.
Retaliation by students against faculty for a failing or low evaluation/exam score, etc. should not be encouraged or supported by faculty members.
Faculty members are responsible for maintaining their clinical skills, licensure or certification and their continuing education in the field.
Individual faculty members are strongly encouraged to utilize the clinical or classroom evaluation of faculty by students at the end of each clinical rotation or class, whether that course is identified as an official course for evaluation. Faculty is strongly encouraged to share these evaluation results with the Instructional Coordinator and/or Campus Dean. When such evaluations are part of a discipline approved program evaluation plan, evaluation of all faculty by the students at the end of the semester or other time interval are acceptable. (A copy of the current form is attached for your reference; additional copies are available in the Division office).
Faculty is expected to arrive on time for all class and clinical activities as scheduled except when absence or tardiness is due to approved college or discipline activities and/or unanticipated emergencies.
Faculty is expected to maintain class and clinical hours as scheduled. Classes should not be dismissed early except for unusual circumstances or when alternative arrangements have been approved. Extended coffee breaks and meal breaks should not be allowed for students or faculty members. EPCC receives state funding based on course contact hours.
Faculty are expected to provide remediation for students, whether academically or clinically, based on the individual student needs. These efforts should be documented. Remediation may take place during class, clinical, laboratory, or office hours. Other arrangements for individual remediation or group remediation may also be appropriate. Faculty is expected to follow discipline approved procedures on such items as grading, absences, tardiness, student uniforms, and student evaluation.
MEMORANDUMS TO ALL INSTRUCTORS‐ EPCC DISTRICT E‐MAILS
MEMORANDUM
TO: All Employees FROM: Joyce Cordell; Director, Marketing & Community Relations Ruben Gallardo; Director, Purchasing and Contract Management DATE: August 28, 2014 SUBJECT: District Advertising and Printing/Social Media ______________________________________________________________________________
EPCC Procedure 2.04.02.10, “Control and Management of Publications,” states that, “No printing will be contracted to an outside vendor without prior approval of the director of Marketing and Community Relations, who will evaluate the need for such a contract." All printing of the District’s material, including advertisements, must first be approved by the Marketing and Community Relations Department before it is contracted or printed.
All print requisitions will be initiated by Marketing and Community Relations. However, requisitions for promotional items can be initiated by individual departments, but will not be approved until the Marketing and Community Relations Department sees the final proof. In addition, the Director of Marketing and Community Relations must receive a final proof (electronic or physical) of all EPCC requested items from the vendor prior to printing.
The reasons for this procedure are to ensure the quality and consistency in the District’s image, message, logo standards and EEO Statement. In addition, the Marketing and Community Relations Department is responsible for the District’s overall printing budget. This Department not only monitors this overall budget, but is also responsible for presenting it to the Board of Trustees for approval on an annual basis.
EPCC has also initiated Procedure 2.05.01.70, which creates guidelines for the use of social media by college entities. In brief, the procedure requires that college organizations identify themselves through logo and disclaimer, where applicable, and notify the Marketing and Community Relations Department, so the college may follow and like your page.
Additionally, Procedure 4.10.04.14, “Purchasing Procedures,” states that “The procurement of goods and services acquired prior to obtaining proper authorization through the requisition process is considered to be an ‘unauthorized transaction.’ This type of transaction directly violates established College purchasing procedures. Any employee who places an order for goods and/or services without following the requisition process violates College purchasing procedures. College employees, who generate financial liability for the College without being authorized to do so, will be subject to disciplinary action, including suspension or termination.”
Also, “The Purchasing Department is the only authorized entity, within the College, to issue Purchase Orders or Contracts.” All printing purchase orders will be opened by the Marketing and Community Relations Office. Please take a moment to read these procedures. All of the District’s Policies and Procedures may be found at http://www.epcc.edu/InstitutionalEffectiveness/Pages/Policies.aspx. Thank you for your assistance with these matters.
From: Heiney, James K. Sent: Thursday, April 12, 2012 8:49 AM To: All Employees Subject: EPCC Disclaimer UPDATE Importance: High
As approved by the El Paso Community College (EPCC) Board of Trustees on March 21, 2012, the disclaimer
statement used on all EPCC documents has been modified to include veteran status, sexual orientation, and
gender identity. All documents printed as of today, April 12, 2012, will carry the new disclaimer.
Printing Rules and Regulations MEMORANDUM
From: Heiney, James K. Sent: Thursday, April 19, 2012 1:47 PM To: All Employees Subject: Printing Rules and Regulations
More questions have come up about printing procedures. Please reference the attached items on procedures and
copyright issues. I am also resending the new disclaimer that should be on all printed items, along with the
college logo. Thank you for your cooperation in this matter.
The El Paso County Community College District does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
Research (E.G. Web and Paper Surveys)
MEMORANDUM All Employees:
To ensure that RESEARCH (E.G. WEB AND PAPER SURVEYS), focus groups and other methods of collecting of
information about students, faculty, staff and the community) does not violate federal law and expose the College
to legal action, the Institutional Review Board (IRB) must review proposed data collection efforts. Before pursuing
research, contact the Office of Institutional Research (915) 831‐2184.
Academic Dishonesty Disruptive Behavior/Disorderly Conduct Reference: Student Code of Conduct, College Catalog
MEMORANDUM
To: All Employees From: Steve Smith Vice President of Instruction Linda Gonzalez‐Hensgen Vice President of Student Services Date: January 21, 2014 Subject: Academic Dishonesty Disruptive Behavior/Disorderly Conduct Reference: Student Code of Conduct, College Catalog The following information is being provided as a guide on how to handle issues of academic dishonesty or
inappropriate behavior by a student in the classroom. All issues involving student academic dishonesty or
disruptive behavior must follow the provisions of the El Paso Community College Student Code of Conduct and
referred as follows:
Issues involving student academic
dishonesty
Vice President of Instruction
Issues involving disorderly conduct or
disruptive activity
Vice President of Student Services
Copy: Chief Jose Ramirez Procedures for Addressing Student Related Issues Academic Dishonesty Instructor Options:
I. When there is sufficient evidence of academic dishonesty, the Instructor should meet with the student to
present the evidence and get an explanation/response to the charge from the student. If the student does
not deny the charge, the Instructor should get the admission of the violation in writing from the student
and can then take any or all of the following actions:
A. Provide a warning to the student and explain the consequence of another infraction.
B. Take any corrective action as deemed appropriate. For example, in the case of plagiarism, the student
could be given an opportunity to redo the paper in question but receive a lower grade.
C. Give the student a zero/failing grade for the test/quiz/paper in question.
PART V ‐ PAYROLL INFORMATION PAYROLL ADVANCES Requests for payroll advances may be initiated upon request should be through the Division office. Payroll
advances are not routinely approved by the Comptroller. There must be unique circumstances such as illness in
the family (documented) or administrative delays in paperwork which were unavoidable and not due to faculty
delays in submission of documentation.
PAYROLL CHECKS Should there be any concerns regarding pay checks, check with the Payroll Department. If payroll is missing any
documents, they will contact the Division office as necessary
TIME SHEETS A reminder to part time faculty, work studies, and staff who are paid by time sheets. Time sheets should be in the
Division office 3 days prior to the deadline for submission each month. This will avoid any delays in processing
your checks. All time sheets are signed by the Campus Dean prior to being transmitted to Payroll.
PART TIME FACULTY BENEFITS One day sick leave per semester (Fall and Spring only) (NON‐CUMULATIVE) Jury service (attendance documented
by court). Absence exchange program, three days per year (Fall, Spring, and Summer with a maximum of two
days in any one semester). (This program already exists).
PART VI ‐ STUDENT INFORMATION GUIDELINES FOR STUDENTS WITH DISABILITIES Students with permanent or temporary verified disabilities are invited to register with the Center for Students
with Disabilities where counseling, registration assistance, adaptive equipment and a variety of support services
are available. Support services can be arranged for all campus locations. For more information, refer to the
College Catalog, or call any campus center for students with disabilities:
If accommodations are needed to complete program competencies, a plan will be developed to assist students to meet course/program competencies whenever possible. An individualized learning plan will be jointly developed between the student, the faculty member, and a representative from the Center for Students with Disabilities. To initiate this process, please contact any of the following individuals; a Health Career Counselor, the Faculty Coordinator, a representative of the Center for Students with Disabilities, or the Division Dean of Health Careers. YOU must initiate the request for accommodations! Accommodations requested and approved must allow you to meet the same course outcomes as students with no accommodations.
Accommodations for Licensing, Certification, or Registry Examinations
Most agencies which license, certify, or register health care professionals also have established guidelines for the
examinations for graduates of health occupations programs. These guidelines usually describe resting
modifications during the licensing examination for candidates with disabilities. The following outlines a typical
guideline:
1. Candidate must submit a request for testing modification directly to the appropriate licensing,
certification, or registry agency. Examples of supporting documentation would include:
Letter from candidate
Letter from medical professional documenting disability and requested modification
Letter from program coordinator identifying modifications granted by the program
2. The agency will review the request and supporting documentation for completeness, fairness, security,
and impact. Information will also be provided to the testing service.
3. An approval letter will be mailed to the candidate from the agency and will include:
The accommodations approved.
The test center that was notified of the request for the accommodations.
Information for the candidate if changes are needed in the testing center location.
4. Cost of accommodations will be the responsibility of the testing service.
5. If assistive personnel (e.g. readers, recorders, signers) are needed at the testing, an approved list of
readers will have previously been identified by the agency. The testing service will identify the reader.
For more information contact the specific agency which will issue your license, certification, or registry.
STUDENT COMPLAINTS Students with a complaint about an instructor or a grade should follow the grievance procedure:
1. Talk with the instructor involved
2. If not resolved, then discuss the situation with the Faculty Coordinator.
3. If still not resolved, then discuss the situation, and if appropriate, submit a written complaint to the
Campus Dean. Any grievance should identify the problem and the solution which the student requests.
When student complaints are received by the Campus Dean, faculty members involved will be requested to respond to the concerns identified by the student and to provide any documentation required. This request is routine; it does not imply a decision about the case. After review of documentation from the faculty and/or student, meetings to discuss resolution of the issue will be scheduled as appropriate.
STUDENT DISCIPLINARY ACTIONS Unsafe Clinical Practice: Faculty has the authority to dismiss students from clinical practice for unsafe clinical practice. Guidelines are in the Health Career Student Clinician’s Handbook. (A copy of the handbook will be posted on the Division website).
Dishonesty: Faculty has the authority to dismiss a student from an examination for cheating, discipline students for plagiarism, etc. The level of "punishment" (e.g. grade of "F" for the examination, dismissal from the course, etc.), however, should be discussed in the course syllabus provided to students at the beginning of the course.
Attendance: Faculty may require attendance and use attendance as a portion of the course grade. This however must be identified in the syllabus as to how it will be graded. Attendance may be one factor for dropping a student; however, it cannot be the only factor. Refer to the College Catalog regarding course pursuit for more information.
Student Right to Appeal: All students have the right to appeal your decision regarding disciplinary action or
grades. The process for appeal includes complaints to the Campus Dean. Some student concerns also may involve
the Vice President from Student Services. In some circumstances, the student may also request a formal hearing.
Refer to the College Student Handbook for more information. Copies of the College Student Handbook are
available from Student Government.
WITHDRAWING/REINSTATING STUDENTS A student may be withdrawn from a course for the following reasons: (1) disruptive behavior; (2) the failure of
the student to appear for examinations, presentations, or other required class activities as identified in the
course syllabus; or (3) at the failure of the student to submit required papers, projects and/or reports. A student
cannot be dropped solely on the basis of his/her failure to attend class. If you are unsure about dropping a
student, discuss the situation with the Faculty Coordinator or Campus Dean.
IMPORTANT: If you want to withdraw a student due to disruptive behavior, contact the Campus Dean prior to
completing the form.
It is important to maintain a record of attendance for all students. If a student appeals the withdrawal, the
instructor will be asked to submit his/her attendance and grade records. Students dropped for reasons other
than behavior may continue to attend class until they appear of the drop is complete. Every effort will be made
to expeditiously complete the appeal process. Students dropped from a class cannot remain in the class if the
drop is upheld in the appeals process. Students who initiate their own withdraw from a class cannot continue to
Remember to fill in all parts of the withdrawal form. Submit the form to the Student Services Coordinator at the
Rio Grande Campus or to Admissions and Records at Valle Verde in person or by mail. A student dropped or
withdrawn form a course cannot continue to attend class. If you have any questions, do not hesitate to contact
the Faculty Coordinator or the Campus Dean.
Every reasonable effort should be made to retain the student in the class. Instructors are encouraged to contact
the student when attendance or course pursuit becomes a problem. Often such communication between the
instructor and student results in the student remaining enrolled in the course and satisfactorily pursuing the
objectives.
Withdrawal actions for nonattendance should be done before census date. Once the census date has passed
withdrawal forms must be used. Only the date submitted is required on the withdrawal form (which also
becomes the effective date).
Students dropped prior to census date as having never attended cannot be reinstated. Students dropped after
census date who have attended some class meetings can be reinstated.
Students dropped following census date should be reinstated no later than two weeks following the date of
drop. Do not hold reinstatement forms beyond two weeks. The effective date of reinstatement (DOR) must be
the same date as the date the withdrawal form was submitted.
Also, the date submitted should not be more than two weeks following the date the withdrawal form was
submitted. Reinstatement forms must be submitted to the Division office. Withdrawal and reinstatement forms
can be obtained from any campus admission office.
Faculty is expected to maintain confidentiality, whether dealing with patient information or student information.
Information about student performance should not be shared with other students.
TROUBLESHOOTING PROBLEMS WITH COURSES, STUDENTS, FACILITIES Should you experience difficulties (or anticipate problems) with a course, examination, behavior of students,
student complaints, facilities or equipment concerns, please keep your Instructional Coordinator and/or Campus
Dean informed. They may be able to suggest ways to deal with the situation. In addition, they would like to be
able to provide additional support and assistance as needed to prevent minor situations from becoming MAJOR
PART VIII – EMPLOYMENT DESCRIMINATION DESCRIMINATION AND HARRASEMENT Discrimination and harassment will not be tolerated of employees or students on the basis of race, color, national
origin, religion, gender, age, disability, veteran status, sexual orientation, gender identity or any other prohibited
reason. Employees and students are entitled to an environment which is conducive to both learning and
productivity. Activities which erode this environment will be dealt with by the College swiftly and decisively. The
College has developed a grievance procedure for employees and students to use, without fear of redress or
retaliation, to address allegations of discriminatory actions, or breaches of acceptable standards of behavior.
Specific guidelines for the processing of discrimination complaints may be found in College Procedure
PART IX – FACULTY DEVELOPMENT OPORTUNITIESTRAINING AND DEVELOPMENT The College has a variety of resources to enhance the capabilities of its employees. The Office of Human Resources Development, the Office of Faculty Development, the Information Technology Department, the Employee Relations Department, the Safety Office, and others each provide Faculty and Staff with in‐service training and development opportunities and programs. These programs are designed to improve and enhance current and future skills and abilities, to provide information on institutional priorities and topics related to personal and professional development interests. The EPCC Leadership Development Academy is a one‐year training program designed to enhance the leadership qualities, characteristics, and skills of college employees. The program offers two tracks of training. Track I, Fundamentals of Leadership, is open to all full‐time employees, by self‐nomination. Track II, Advanced Leadership, is open to all full‐time employees who have supervisory responsibility for at least five employees, who serve as Faculty Coordinator, or who currently serve as officers in an EPCC employee association. Entry into Track II can be gained either by self‐nomination or by supervisory nomination. Applications to participate in the Leadership Academy are e‐mailed to all employees at the beginning of the fall semester. Employees may also download an application from the EPCC web‐site or pick one up from any campus library. The application must be submitted by the designated deadline. The Employee Relations Department also provides specialized programs in equal employment opportunity and equal educational opportunity, including sexual harassment. This workshop complies with Chapter 21, Sec. 21.010 Texas, Texas Labor Code. Information provided includes the College's policies and procedures relating to employment discrimination, including employment discrimination involving sexual harassment. It is the faculty and staff member’s responsibility to attend this mandatory workshop every two (2) years as a condition of employment. Employees may take the Equal Employment Opportunity & Equal Educational Opportunity training courses on‐line at www.epcc.edu/employeerelations or attend a workshop. Workshops for faculty are held during Faculty Development Week in the fall and spring semesters. Staff workshops are held during each semester. The College’s primary mission is the development of an individual’s knowledge and skills. With this in mind, it then follows that each employee can explore the numerous resources available in this organization. Eligible employees, retirees and their dependents can use the various services of the learning resources centers located at each campus. Employees can enroll in many of the credit and non‐credit classes offered by the College through use of the Staff Scholarship benefit program. One of the major ways employees develop personal and professional competence is through our working relationships with knowledgeable and talented co‐workers. The College is an organization which has many talented people on its staff. Each employee can learn new skills through interest in learning from each other.
FACULTY RESPONSIBILITY: EVIDENCE OF PROFESSIONAL GROWTH Examples of professional growth include: doctoral study, writing a funded grant proposal, giving a speech to a
national group, publishing research in a referred journal, being primary author of a book, speaking to a regional
local group, presenting continuing education, writing a grant proposal that was new funded, receiving a national
professional award and publishing a theoretical article. Also included are: publishing research in non‐referred
journals, writing general‐interest articles and book reviews, being an accreditation visitor, and being a national
test‐item writer.
Professional development is a second area necessary for tenure. It may include research, publication,
presentations or creative activity. It includes inquiry and intellectual curiosity, as reflected in course work and
degrees completed, professional conferences attended and current membership in professional organizations.
Request for professional development activities must be submitted in advance of the annual deadline which is
published.
The person initiating a request for professional development activities must provide the information below. The
information is to be submitted to the appropriate division chair or supervisor for review. Recommendations
should then be submitted to the Professional Development Committee.
REQUEST FOR PROFESSIONAL DEVELOPMENT The purpose of the faculty Development Office is to provide a comprehensive program of activities for faculty
which are based on requests and needs geared towards both professional and personal development. In addition
to providing workshops and presentations prior to the beginning of each long semester, the Faculty Development
office is also responsible for coordinating different activities.
1. Rationale: A short statement setting forth the need for the proposed activity and the potential benefits.
2. Objectives: Objectives should state what participants will be able to do after the activity is completed.
3. Suggested Activities and Resource People: If known, this information should be included to help facilitate
planning.
4. Performance Measures: Information should be provided as to how the quality and success of the activity
will be measured.
5. Possible Dates: At least two alternative dates and times should be given.
6. Cost: A detailed projected cost should be presented along with the budgets to which Items might be
charged.
PARTICIPANTS: Department and employee’s name who would participate in the activity should be listed.
PART X ‐ FACULTY AWARDS OPPORTUNITY FOR RECOGNITION OF FACULTY OUTSTANDING PART‐TIME FACULTY AWARD Every year three deserving Part‐time instructors are chosen as Outstanding Part‐Time Faculty. Each winner
receives $ 500.00 from the EPCC Foundation. The nominee with the overall highest rating is also awarded a trip to
the Annual Southwest for Great Teaching.
EPCC FACULTY ACHIEVEMENT AWARD The Faculty Development Office provides two awards in the amount of $ 2000.00 to be given to outstanding non‐
technical faculty members annually. (Only tenured or tenure‐track faculty with at least four consecutive years of
teaching at the college are eligible for this award.)
PIPER PROFESSOR CANDIDATES Annually, a full‐time tenure or tenure‐track faculty is nominated by their divisions as Piper Professor Candidates.
Then, one full‐time faculty member is selected by the Faculty Professional Development Committee. This
recipient's packed is submitted to the Piper Foundation to compete for the statewide awards. The candidate also
receives $500 and a trip to the Southwest Seminar for Great Teaching. (All tenured or tenure‐track faculty are
eligible for this award).
Timelines and information on these awards are available through the Faculty Development office and website. All
nominees submit packets that are evaluated by the Faculty Professional Development Committee with a
recommendation made to the Vice‐President of Instruction and the President. All nominees and winners are
honored at the Annual Recognition Dinner.
FACULTY RECOGNITION Adjunct Faculty Achievement Award Annually three deserving adjunct instructors are chosen for the Adjunct Faculty Achievement Award. Recipients receive $500 and the opportunity to participate in the Annual Southwest Seminar for Great Teaching.
EPCC FACULTY ACHIEVEMENT AWARD The Faculty Development office annually awards three outstanding tenured or tenure‐track faculty members with four years of consecutive teaching this award. Recipients receive $500 and the opportunity to participate in the Annual Southwest Seminar for Great Teaching.
RECOGNITION DINNER This annual dinner is held in late spring to honor faculty/staff award recipients.
PART XI – FACULTY CREDENTIALS REQUIREMENTS AND VERIFICATIONS FACULTY CREDENTIALS VERIFICATION College Procedure 3.05.02.10 outlines the process for the verification of the credentials of each full‐time and
part‐time faculty member. The purpose is to ensure that every faculty member employed at the College possesses
the academic preparation and training/experience necessary to meet the minimum requirements of the
accrediting bodies and state agencies.
Prior to the employment of a faculty member, the faculty supervisor (Dean or Director) reviews the credentials of
the individual to verify that the minimum requirements are met. This is accomplished through a comparison by
the supervisor of the credentials outlined in the Summary of Instructional Qualifications with those possessed by
the potential faculty member. If the prospective faculty member’s credentials meet or exceed those required, the
Faculty Credentials Verification form is completed and submitted through administrative channels for approval.
Approval by the senior instructional supervisor is required if a credentials exception is requested. The completed
Faculty Credentials Verification form is forwarded to the Personnel Services Department to be included in the
faculty member’s employee file.
The Faculty Credentials Review Committee (FCRC) is a Standing College Committee, and is charged
with reviewing and making recommendations regarding faculty credentials issues, including credential
verification, dispute resolutions, and permanent credential exception recommendations. This committee is also
responsible for maintaining the Summary of Instructional Qualifications.
Only course work or degrees granted by an accredited college or university or an acceptable evaluation of foreign
course work or degrees will be accepted for the credentialing of a faculty member. All transcripts submitted by a
prospective faculty member from a foreign university or school must be accompanied by a full translation in
English by an acceptable translator. Further, each foreign transcript must be evaluated for equivalency to United
States accredited course work by an acceptable agency. All costs for these services will be borne by the
PART XII – FACULTY QUALIFICATIONS REQUIREMENTS FACULTY CREDENTIALS REQUIREMENTS The following requirements are general credential requirements by discipline. Specific courses may have unique requirements which are defined in a separate document titled, 'Faculty Credential Statements.' Category 1: Faculty teaching general education courses at the undergraduate level. Faculty teaching associate degree courses designed for transfer to a baccalaureate degree.Requirement: Doctorate or master's degree in the teaching discipline, or doctorate or master's degree with a concentration in the teaching discipline (a minimum of 18 graduate semester hours in the teaching discipline).ACCOUNTING ‐ TRANFER
Category 2: Faculty teaching college non‐transfer professionsal, career & technical education associate degree programms
Requirement: Must possess appropriate academic preparation or academic preparation coupled with a minimum of 3 yeacompetencies in the teaching field. The minimum academic degree for faculty teaching in professional, career & technical which faculty member is teaching.
ACCOUNTING ‐ CTE
ADVANCED TECHNOLOGY MAINTENANCE OPTION
ADVANCED TECHNOLOGY MANUFACTURING OPTION
ADMINISTRATIVE ASSISTANT
ADVERTISING GRAPHICS AND DESIGN
AUTOMOTIVE TECHNOLOGY
BUSINESS ‐ CET
CHILD DEVELOPMENT
COURT REPORTING
CRIMNAL JUSTICE – CET
CULINARY ARTS AND RELATED SCIENCES ‐ CULINARY ARTS
CULINARY ARTS AND RELATED SCIENCES ‐ RESTAURANT MANAGEMENT
Category 3: Faculty teaching certificate career & technical education courses are typically taught by faculty members with some college or specialized training, but with emphasis on competence gained through work experience. If a faculty member is teaching certificate level courses which are also part of an associate degree, the faculty must hold the credentials required for teaching the higher degree
Requirement: Certificate or specialized training ion the field, with an emphasis on competence gained through work experience. COMMUNITY HEALTH WORKERS PROMOTORES BASIC
Requirement: Must have a baccalaureate degree and also should have attributes or experiences which help them relateach.
Americana Language Program ‐ CONVERSATIONAL ENGLISH Americana Language Program ‐ GED (ENGLISH AND SPANISH) Americana Language Program ‐ CONVERSATIONAL FOREIGN LANGUAGES Americana Language Program ‐ CHILDREN'S ESL PROGRAMS Category 5: Faculty teaching develomental courses
Requirement: Must hold a baccalaureate degree in a discipline related to their teaching assignment and have either tetheir assignment or graduate training in developmental education. For language arts related must have 18 undergraducourse work. If the degree is not in a related area, the instructor must possess a minumum of 18 graduate hours in a di
For English Speakers of Other Languages (ESOL/RESL/ESAL/ALP Intensive English Program) EPCC has defined related ar
Bilingual Education Curriculum & Instruction (Language arts related) Elementary Education English English as a Second Language Foreign Languages Instructional Specialists (language arts related) Interdisciplinary Studies (language arts related) Liberal Arts (language arts related) Linguistics Reading Secondary Education (language arts related) Speech Speech Pathology (can teach ESAL only) Teaching English as a Foreign Language Teaching English as A Second Language
For Developmental Reading and Writing EPCC has defined related areas:
Curriculum & Instruction (language arts related)
Developmental Education Elementary Education English Instructional Specialist (language arts related) Interdisciplinary Studies (language arts related) Liberal Arts (language arts related) Linguistics Print Journalism Reading Secondary Education (language arts related) For Developmental Math EPCC defined related areas:
Accounting Business Administration Computer Science Education Engineering Information Technology Systems Math Psychology Sciences (Biology, Chemistry, Geology, Physics) Statistics In addition, must have 18 credit undergraduate or graduate hours in Math (6 hours can be in statistics) or have successfully completed Calculus I or higher level Math course with a C or higher and have either teaching experience in a discipline related to their assignment or graduate training in developmental education.
PART XVI – EPCC POLICIES AND PROCEDURES Faculty is responsible for being informed on our current, revised and new procedures which are posted on the EPCC web site
for your information.
For more information, refer to policies and procedures on the college’s web site. (www.epcc.edu)