Career Planning and Development class

Welcome to

Supervisor 101

Career Planning and Development

Career Planning and Development 2

Course Expectations

Share your:• Name• Job title or office• Length of time in position• Learning goals or expectations for the

course• First job

Career Planning and Development 3

Course Objectives

Recognize the benefits of developing talent Identify common steps in career planning and

development Assist employees in developing career goals

and individual development plans (IDPs) Prepare for and conduct career development

discussions Plan for career development in your

organization

Career Planning and Development 4

Course Roadmap

What is career planning and development?

What role do I play? What is the role of the employee? What are the benefits? How can I overcome barriers? How will I implement the process?

Career Planning and Development 5

Common Steps in Career Planning and Development

Where am I now? (conduct self-assessment) Where do I want to be? (develop goals) How will I get there? (identify opportunities) How can I document this information? (complete

IDP) How can I communicate this information?

(engage in a career discussion) How will I track my progress? (review the IDP

every six months)

Career Planning and Development 6

Supervisor’s Role

Coach/advise Appraise Refer

Career Planning and Development 7

Employee’s Role

Be accountable for career planning and development efforts

Assess one’s own knowledge, skills, interests, and abilities

Identify opportunities

Career Planning and Development 8

Benefits of Career Development and Planning

For the organization: Develop and retain qualified employees Identify candidates for succession planning Accomplish organizational objectives through

improved employee performance

For the supervisor: Leverage staff talent Retain talented and ambitious people Focus on strategic issues Improve morale, job satisfaction, and work

performance

Career Planning and Development 9

Benefits of Career Development and Planning (continued)

For the employee: Increases self-confidence Realizes his or her potential and feel valued Gains ability to evaluate needs Develops means to build and shape career Adopts a systematic approach to meet

career goals Identifies career development resources

Career Planning and Development 10

Exercise: Overcoming Barriers

List three possible barriers to implementing the career development process

List ideas for preventing or overcoming these barriers

Present your ideas to the class

Career Planning and Development 11

Career Planning Steps

Where am I now? (conduct self-assessment)

Where do I want to be? (develop goals)

How will I get there? (identify opportunities)

How can I document this information? (complete the IDP)

Career Planning and Development 12

Step 1: Conduct Self-Assessment

Evaluate your current skills, knowledge, interests, and abilities

Career Planning and Development 13

Step 2: Develop Goals

Short-term and long-term SMART goals

• Specific• Measurable• Achievable• Relevant• Time-bound

Career Planning and Development 14

Step 3: Identify Opportunities

Development opportunities include: Mentoring Taking on temporary projects or

assignments Participating in self-study or

independent reading Attending conferences Joining professional organizations

Career Planning and Development 15

Step 4: Complete the IDP

Name: Date:

Current Title: Agency/Dept.:

Supervisor’s Name: Supervisor’s Title:

General Comments:

Current Position:

Goal # Goal Description Training Objectives Rotational Assignment Objectives

Other Events and Opportunities

1.0

2.0

DETAILS AND TIMELINE Training Objectives

Cost Date

Goal #

Activity Source Tuition Travel Hours Planned Completed

Career Planning and Development 16

Exercise: Developing an IDP

Review the IDP form in your participant guide

Fill out the form for yourself

Career Planning and Development 17

Career Development Discussions

Purpose: Clarify the career planning and

development process Assist employees with the process as

needed Review the IDP Modify employee goals and objectives

as needed

Career Planning and Development 18

Career Development Discussions (continued)

Before the discussion:• Review the employee’s records• Identify strengths and developmental needs • Identify developmental opportunities• Review the Career Development Discussion

Questions and Dos and Don’ts job aids

During the discussion:• Establish trust• Ask questions that encourage discussion• Listen• Summarize, clarify, and identify follow-up

activities

Career Planning and Development 19

Discussion Questions

What skills are not used? How can they be integrated into your

current job? How do your goals fit into OPM’s goals? How can I help to support your goals? What would you like to be doing in the

future? Do these ambitions require further

training?

Career Planning and Development 20

Discussion Questions(continued)

How does your current job relate to career goals?

What do you enjoy most about your current assignment?

What do you find most challenging? Is there a development opportunity

available to help overcome this challenge?

Career Planning and Development 21

Career Discussion

Do: Review information prior to meeting Confirm time and place of meeting Greet the employee Practice good listening skills Allow time for the employee to pause and

reflect Ask open-ended questions Schedule a follow-up meeting

Career Planning and Development 22

Career Discussion (continued)

Don’t Search for information during the meeting Call the meeting on short notice End the meeting abruptly Leave the employee wondering Wait until the meeting starts to decide what

should be accomplished Rush through the meeting Talk about yourself Dominate the discussion Ask “yes” or “no” questions End the meeting without scheduling a follow-up

Career Planning and Development 23

Exercise: IDP Review

Observe the role-play Be prepared to answer the questions

in the workbook Give additional feedback

Career Planning and Development 24

IDP Review

When reviewing IDPs, consider the following:• Is the budget sufficient?• Are resources available?• Are goals tied to organizational objectives?

Career Planning and Development 25

Exercise: Career Discussion

Work in groups of three Alternate roles of supervisor,

employee, and observer Choose one scenario per person Role-play a career discussion based

on the scenario

Career Planning and Development 26

Planning for Career Development

How will you budget for career

planning and development?

How will you budget for career

planning and development?

How will you manage other

resources, including time and new opportunities,

to support employee

development?

How will you manage other

resources, including time and new opportunities,

to support employee

development?

Career Planning and Development 27

Course Summary

Can you: Discuss the benefits of career planning and

development? Identify common steps in career planning

and development? Assist employees in developing career goals

and IDPs? Prepare for and conduct career

development discussions with employees? Plan for career development in your

organization?