UC Berkeley Regional Services - 1608 Fourth Street Berkeley, CA 94710 (510) 664-9000 EXT. 3 Updated 04/09/2019 Career & Limited Follow-Up Information Berkeley Regional Services (BRS) is the administrative unit that partners with your academic department to manage all of your administrative needs. Complete your background check (IF applicable) 1. Schedule your Criminal Background Check/Fingerprints with the University of California Police Department at: https://ucpdfingerprinting.setmore.com/ 2. Bring the required documents to your appointment: Government issued I.D. - Background check instructions packet, Job Description, IOC (Interdepartmental Order) -Provided to you in your onboarding e-mail, or at the onboarding hiring session. Please contact us at (510) 664-9000 option 3 if your appointment is approaching and you do not have the required documents. UC Police Department appointment 1 Sproul Hall (Basement) Berkeley, CA 94720 (510) 642-6760 Hours: Monday-Friday 8:00 AM - 5:00 PM Obtain your employee ID number 1. It takes about 5-7 business days to generate your employee ID number. You will receive an e-mail from [email protected]with your employee ID number or activation status. You can also contact us at (510) 664-9000 option 3 if you DO NOT receive it after 5-7 business days. 2. Your employee ID number is necessary before obtaining your Cal ID card, or accessing your employee accounts. 3. Please note, your employee ID number will NOT be active until the first day of your appointment. Sign up for the New Employee Orientation Visit the New Employee Orientation website: - http://hr.berkeley.edu/development/learning/new-employee-orientation Create your CalNet ID and Passphrase (Password) CalNet 2-Step Verification 1. If you are a new hire visit: https://bpr.calnet.berkeley.edu/account-manager/claimAccount/start?identifierType=hrmsEmployee Enter your employee or affiliate ID in the box and click on the Set Up My Account button You will receive an email, at the email address you provided at Onboarding, with instructions on how to proceed. 2. If you are a re-hire and have forgotten your CalNet ID and/or passphrase, please go to the following link to reset them: https://mycalnet.berkeley.edu/ After you reset your CalNet ID and/or passphrase, go back and log into https://mycalnet.berkeley.edu to set up your 2-Step verification. Please have your second step verification device (typically your mobile phone or your work phone) ready. If you do not have a phone, contact the 2-Step Help Desk ([email protected]) for assistance. For general information about 2-Step, visit https://calnetweb.berkeley.edu/calnet-2-step Obtain your Cal ID Card All Faculty, Staff, and Students are required to get a Cal ID Card 1.Use your CalNet ID and passphrase to upload a photo of your choice here: https://cal1card.berkeley.edu/c1cphoto 2. Schedule your appointment with the Cal 1 Card office here: https://kiosk.us1.qless.com/kiosk/app/home/6242?queues=6100000231 3.Visit the Cal 1 Card Office and present a government-issued photo ID (i.e. Drivers License or Passport) For more information: https://cal1card.berkeley.edu/getcard Cal 1 Card Office 212 Sproul Hall Berkeley, CA 94720 Monday-Friday 9:00 AM - 4:30 PM E-mail: [email protected]Ph: (510) 643-6839 Set up your UC Berkeley e-mail (bmail) and Calendar (bCal) account 1. Go to https://bconnected.berkeley.edu/ and click on the Create accounts and lists link. 2. To synchronize your CalNet passphrase, go to calnet.berkeley.edu and click on Manage my account. On the bottom of the page under Other Account Management Tools, you can choose to Synchronize your passphrase. Enter your CalNet ID and passphrase, and then click Authenticate. 3. For questions related to setting up email accounts, signing into computers, etc., contact IT Client Services by phone at (510) 664-9000 option 1, or by email at [email protected]. You may also open an ticket at: https://berkeley.service- now.com/ess/create_incident
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UC Berkeley Regional Services - 1608 Fourth Street Berkeley, CA 94710 (510) 664-9000 EXT. 3
Updated 04/09/2019
Career & Limited Follow-Up InformationBerkeley Regional Services (BRS) is the administrative unit that partners with your academic department to manage all of your administrative needs.
Complete your background check (IF applicable)
1. Schedule your Criminal Background Check/Fingerprints with the University ofCalifornia Police Department at: https://ucpdfingerprinting.setmore.com/2. Bring the required documents to your appointment:Government issued I.D.
- Background check instructions packet, Job Description, IOC (Interdepartmental Order) -Provided to you in your onboarding e-mail, or at the onboarding hiring session. Please contact us at (510) 664-9000 option 3 if your appointment isapproaching and you do not have the required documents.
UC Police Department appointment 1 Sproul Hall (Basement) Berkeley, CA 94720 (510) 642-6760 Hours: Monday-Friday 8:00 AM - 5:00 PM
Obtain your employee ID number
1. It takes about 5-7 business days to generate your employee ID number. You will receive an e-mail [email protected] with your employee ID number or activation status. You can also contact us at (510) 664-9000 option 3 if you DO NOT receive it after 5-7 business days.
2. Your employee ID number is necessary before obtaining your Cal ID card, or accessing your employee accounts.
3. Please note, your employee ID number will NOT be active until the first day of your appointment.
1. If you are a new hire visit: https://bpr.calnet.berkeley.edu/account-manager/claimAccount/start?identifierType=hrmsEmployeeEnter your employee or affiliate ID in the box and click on the Set Up My Account button You will receive an email, at the email address you provided at Onboarding, with instructions on how to proceed.
2. If you are a re-hire and have forgotten your CalNet ID and/or passphrase, please go to the followinglink to reset them: https://mycalnet.berkeley.edu/ After you reset your CalNet ID and/or passphrase, go back and log into https://mycalnet.berkeley.edu to set up your 2-Step verification.
Please have your second step verification device (typically your mobile phone or your work phone) ready. If you do not have a phone, contact the 2-Step Help Desk ([email protected]) for assistance. For general information about 2-Step, visit https://calnetweb.berkeley.edu/calnet-2-step
Obtain your Cal ID Card
All Faculty, Staff, and Students are required to get a Cal ID Card
1.Use your CalNet ID and passphrase to upload a photo of your choice here:https://cal1card.berkeley.edu/c1cphoto
2. Schedule your appointment with the Cal 1 Card office here:https://kiosk.us1.qless.com/kiosk/app/home/6242?queues=6100000231
3.Visit the Cal 1 Card Office and present a government-issued photo ID(i.e. Drivers License or Passport)
For more information: https://cal1card.berkeley.edu/getcard
Cal 1 Card Office 212 Sproul Hall Berkeley, CA 94720 Monday-Friday 9:00 AM - 4:30 PM E-mail: [email protected]: (510) 643-6839
Set up your UC Berkeley e-mail (bmail) and Calendar (bCal) account
1. Go to https://bconnected.berkeley.edu/ and click on the Create accounts and lists link.2. To synchronize your CalNet passphrase, go to calnet.berkeley.edu and click on Manage my account. On the bottom of the page under Other Account Management Tools, you can choose to Synchronize your passphrase. Enteryour CalNet ID and passphrase, and then click Authenticate. 3. For questions related to setting up email accounts, signing into computers, etc., contact IT Client Services by phone at (510)664-9000 option 1, or by email at [email protected]. You may also open an ticket at: https://berkeley.service-now.com/ess/create_incident
2. Click on Authenticate, then login using your CalNet ID and passphrase.
3. Edit your campus address information.
Note: Do not use hyphens (-) anywhere in your profile.
**Ensure that ALL fields are completed.
Establish your UCPath Employee Portal Account
UCPath is an HR, Payroll, Benefits, and Academic Personnel Solution for all University of California Employees. Access the UCPath Online Portal via the website: http://ucpath.universityofcalifornia.edu/
With UCPath Online you can:
● View your Employee ID (upper left corner of home page)
● Update your address or Phone NumberMenu Navigation: Employee Actions> Personal Information> Personal Information Summary
● Sign up for direct deposit accounts (up to 3 total)Your money will be electronically deposited into the bank account of your preference on payday. It can take up to 31 days for direct deposit to go into effect.
Menu Navigation: Employee Actions > Income and Taxes >Direct Deposit
The manual form can be found on: https://controller.berkeley.edu/sites/default/files/upay544a-1.pdf For more information, please visit: http://controller.berkeley.edu/payroll
Note: If you have not received direct deposit within 31 days or more, you MUST re-enroll in direct deposit.
● View Earnings Statement, starting April 2019. Menu Navigation:Employee Actions > Income and Taxes > View Paycheck
●Update your W-4 tax withholding electionsIf you do not change your withholding elections, the system defaults to “Single” and “0”, which is the highest tax rate.
Menu Navigation: Employee Actions > Income and Taxes > Federal Withholding (W-4)
If you are having technical difficulties online, you can also fill out the manual W-4 sheet and bring it in:
http://www.ucop.edu/financial-accounting/_files/ucw4-de4.pdf -You can turn it into 457 Evans Hall University Drive Berkeley, CA 94720
●Enroll to receive your W-2 online
Menu Navigation:Employee Actions > Income and Taxes > Enroll to receive online W-2
● Enroll in Benefits
(Benefits are determined by the eligibility of your appointment)
Please note that employees eligible for benefits must take a positive action for enrollment/ declination of benefits during this31-day period of eligibility. Failure to do so would prevent you from enrolling yourself and/or your eligible family membersuntil the next Open Enrollment period, which could result in penalties under the ACA regulations.
You don't need to complete it all at once; you have 31 days (including weekends and holidays) from the start
of employment to view your enrollment choices, however you can only submit your benefits once.
For most plans, you're covered on your first day at work, but it can take 30 to 60 days after you enroll for the insurance
companies to have a record of your enrollment. If you need immediate services, check with your insurance carrier first to see
if they have a record of your enrollment. Within 72 hours of your enrollment, it will be available to all UC insurance carriers via
a secure website, the UC Carrier Eligibility Website.
See following links for plan tools:
-Medical Plan Chooser - uc.chooser.pbgh.org/
Go to:
UC Berkeley Regional Services - 1608 Fourth Street Berkeley, CA 94710 (510) 664-9000 EXT. 3
Updated 04/09/2019
UCPath Employee Portal Account Continued
http://ucpath.universityofcalifornia.edu/
Menu Navigation:
Employee Actions > Health and Welfare > Enroll in Benefits
To submit a benefits change or life event
(i.e., marriage, birth, adoption, divorce or for AD&D, disability insurance/life insurance):
Menu Navigation:
Employee Actions > Health & Welfare > Life Events / Benefits Change
For more information on your benefits, please visit: ucnet.universityofcalifornia.edu
If you are enrolling, changing, cancelling, or opting out of health and welfare plans, please fill out the form UPAY 850. You can Submit a Ticket on https://regionalservices.berkeley.edu/ and attach the UPAY 850
Form. The form can be found on http://ucnet.universityofcalifornia.edu/forms/pdf/upay-850.pdf
* Benefits orientations are held on Monday's (excluding holidays) at 457 Evans Hall.
For more information about navigating thru UCPath:
Currently, unrepresented employees and members of the following unions* (KB, LX, IX, DX, KM, K9, K5, K2, K8) are eligible to participate in the UC Retirement Plan. You are required to choose between two retirement plan options, either the Pension Choice or the Savings Choice. You will have an election period of 90 days that starts your hire or eligibility date. If you do not make an election, you will be defaulted to the Pension Choice plan which is a permanent election. You will also not start accruing service credits for retirement until your election choice is made.
For more information on the retirement choice plans, please visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/retirement-benefits/index.html
1. Go to myUCretirement.com/choose
2. Authenticate
3. Choose plan
4. Name a beneficiary
5. Change investments
6. Optional: Enroll in Retirement Savings Program
Scholar Information Meeting at the Berkeley International House (BIO House) (Foreign Nationals Only)
You are required to attend a meeting presented by the Berkeley International Office (BIO House) to report your arrival in the U.S. and validate your stay and visa. Refer to the schedule for meeting dates and times at: http://internationaloffice.berkeley.edu/profs_researchers /scholar_information_meetings
Next orientation date is on:____________________________ **For appointments, please contact: [email protected]
Berkeley International Office 2299 Piedmont Avenue Berkeley, CA 94720-2321 (510) 642-2818
Taxes-Glacier Record (Foreign Nationals Only)
Glacier is a secure online tax compliance software system that collects tax-relative information from foreign individuals receiving funds from the University of California, Berkeley. All foreign individuals receiving funds from the University must have a Glacier record. Glacier determines residency status and tax treaty eligibility for the foreign individual. Please make sure to look for an e-mail from Glacier as a record should automatically be generated for you. In order to establish a Glacier record, please contact your HR Partner or UC Berkeley: Central Payroll Office.
UC Berkeley: Central Payroll Office 2195 Hearst Ave., Suite 120 Berkeley, CA 94720 E-mail: [email protected]
W-4/NR Tax Form (Foreign Nationals Only)
Please note that the completion of this form is required and is used only for nonresident alien employees working in return for pay/other compensation in the United States. This form can only be completed and processed with the Social Security Number of the person completing the form
This form will need to be completed for tax purposes. UC campus departments can contact the Central Payroll Office if they have questions about the UC W-4 NR/DE 4.
UC Berkeley: Central Payroll Office 2195 Hearst Ave., Suite 120 Berkeley, CA 94720 E-mail: [email protected]
UC Berkeley Regional Services - 1608 Fourth Street Berkeley, CA 94710 (510) 664-9000 EXT. 3
Updated 04/09/2019
The University of California Employee's Federal-State Withholding Allowance Certificate form can be found on: http://www.ucop.edu/financial-accounting/_files/taxation/w4nr.pdf You can send it in three different ways:
-You can turn it into 457 Evans Hall University Drive Berkeley, CA 94720-You can go to 1608 Fourth Street Berkeley, CA 94710 ATTN: Payroll -You can mail it internally to Berkeley Regional Services ATTN: Payroll
Sign up for WarnMe Emergency Alert Service
WarnMe is Berkeley's emergency notification system. It is activated to send messages to you when there is an immediate threat to the health and safety of the campus community. Faculty, staff, and students are automatically enrolled via their berkeley.edu email address. To receive WarnMe emergency warnings via any other method, such as by text or phone, you must tell us how to contact you. Text messages are the fastest way to get notified and should be your first alert priority.
How to enroll via WarnMe Website
1. Visit the warnme.berkeley.edu website.2. On the right side, click Faculty, Staff and Other Affiliates.3. Enter your CalNet ID and passphrase.4. Add your phone number to the Text Message/SMS line and select 1 as your priority.5. Click Submit Information.
Parking & Transportation
If you are commuting by bike, car, or just walking to campus, this site provides the necessary information you need. Please visit UC Berkeley Parking and Transportation website to review your options and plan your future parking and transportation needs: http://pt.berkeley.edu/
Berkeley Parking & Transportation 1995 University Ave, Suite 110 Berkeley, CA 94720-5740 (510) 643-7701
Hours: Monday - Friday 7:30 AM - 4:00 PM
Wage Works Commuter Benefits Program
1. You may be eligible for WageWorks, a Pre-tax Commuter Benefit Services Program. If eligible, you will receive an email [email protected] with instructions on how to enroll. For eligibility questions please go to: http://pt.berkeley.edu/directions-registering-wageworks
2. Benefits Include: Pre-Tax Annual Parking Permits and Annual Clipper Card (Translink) amongstother non-UC parking and vanpool fares benefits. For more information, you can visitwww.wageworks.com or you can call 1 (877) 924-3967 (Monday - Friday 5:00 AM – 5:00 PM)
Safety training & building access
Please see your local facilities manager and supervisor for building access and safety training.
UC Berkeley Regional Services - 1608 Fourth Street Berkeley, CA 94710 (510) 664-9000 EXT. 3
Updated 04/09/2019
Important Payroll Information CalTime (For non-academic appointments)
If you are start working immediately, please note that it can take 4-5 business days after your hiring paperwork has been completed to obtain access.
1. CalTime training for Employees and Supervisors/Delegates will be offered on Campus on a recurring schedule every otherweek. Please visit the following link for upcoming training dates:http://caltime.berkeley.edu/training2. Talk to your supervisor about your department's timekeeping system, how to record your timeand deadlines for submitting your timesheet in CalTime.3. Your Timekeeper will reach out to you via e-mail to provide you instructions on how toaccess CalTime and record your time.4. As your direct deposit is being set up, your first paycheck may be a paper check that will bemailed to your address on file.5. Until you receive CalTime access to track your time, you need to complete manual time sheets.Timesheets which can be found at: http://caltime.berkeley.edu/help/caltime-paper-timecard6. You can turn in your timesheet with Supervisor signature via: Scan/E-mail: [email protected] (please indicate Dept/Research Unit in Subject Line), or Fax (510) 664-9300. 7. If you have problems logging into CalTime or recording your time, you can [email protected], call (510) 664-9000 option 5, or visit Caltime.berkley.edu for more information.
Important Payroll Information
Please contact Central Payroll when you have questions regarding the following:
Central Payroll Office 2195 Hearst Ave #120 Berkeley, CA 94720-1104 Phone: (510) 642-1336 Fax: (510) 643-9339 E-mail: [email protected] Customer Service Window Hours:Monday - Friday 12:30 PM - 2:30 PM
University of California Retirement Savings Program
Safe Harbor
1. Safe Harbor Participants are eligible academic appointees, part-time, seasonal, and temporary UC employees who are noteligible to participate in UCRP and whose wages are not subject to Social Security taxes. Also included in this category are non-exempt UC student employees who do not satisfy certain course load requirements and resident aliens with F-1 status.
2. You will make mandatory contributions on a pre-tax basis of 7.5% of your wages. Your contributions are automatically
invested in the UC Savings Fund, and monitored by the UC Office the Treasurer.
3. If you leave your UC employment, please contact Fidelity Retirement Services after 30 days to about your options to manage your contributions: https://www.fidelity.com/ or you can reach them at 1 (866) 682-7787.
4. For more information on the Safe Harbor Retirement Plan, refer to:
For more information on Defined Contribution Plan and other Savings plans, please refer to: http://ucnet.universityofcalifornia.edu/forms/pdf/defined-contribution-plan-summary -description.pdf
UC Retirement Choice
For more information about UC Retirement Choice go to: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/retirement-benefits/2016 -retirement-choice/index.html
Additional UC Retirement Savings Program
UC Berkeley Regional Services - 1608 Fourth Street Berkeley, CA 94710 (510) 664-9000 EXT. 3
Updated 04/09/2019
Other plans are offered through Fidelity. For more information on additional UC Retirement Savings plans, please refer to: Savings plans, please refer to: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/retirement-benefits/ucrs/index.html
However, you must submit a service request for your enrollment at https://regionalservices.berkeley.edu/
On the top of the page, click on the Campus Systems drop down menu, choose New IT / HR Tickets and Requests, then choose Get HR Help.
For additional questions and information, you can contact the Retirement Administration Service Center at 1 (800) 888-8267 x 4 or (510) 987-0900.
04/09/2019 Home | CalTime
https://caltime.berkeley.edu/home 1/2
CalTime (/)
CalTime is Berkeley's timekeeping system (/caltime-berkeley)Whether you are an employee, supervisor, or timekeeper, explore our site to learn more about timekeeping with CalTime. Everyone is responsible for accuratetimekeeping:
Employees report work and leave time on their timecardsSupervisors review and approve their employees’ timecardsTimekeepers sign o� on their units’ timecards
Are you an employee?
non-exempt employee (record time on a Biweekly basis) (https://caltime.berkeley.edu/training/nonexempt)exempt employee (record time on a Monthly basis) (https://caltime.berkeley.edu/training/training-and-learning-exempt-employees)
Are you a supervisor?
of a non-exempt employee (https://caltime.berkeley.edu/training/supervisors)of a exempt employee (https://caltime.berkeley.edu/supervisors-exempt-employees)
Thank you for using CalTime!
The Video tutorials below are designed based on employee role to help the user navigate in the new version of CalTime beginning April 1.
CalTime Spring Upgrade 2017 (https://youtu.be/o4bqcsKtWb0) (1:39)Exempt vs. Non-Exempt Employees at UC Berkeley (https://youtu.be/QpZqnLGUpWk) (1:52)CalTime for Non-Exempt (Anytime) Employees (https://youtu.be/FgUmp2y-PDY) (5:59) and How to Approve your Timecard in CalTime(https://youtu.be/7PUwT0XOtR0) (2:29)CalTime for Non-Exempt (Realtime) Employees (https://youtu.be/VQ_tayQ1xQM) (5:19)CalTime for Exempt Employees-How to record leave and approve your timecard (https://youtu.be/JaoUT-eHQRA) (3:56)CalTime for Supervisors- How to review and approve employee timecards in CalTime (https://youtu.be/MiWtjQwz8PI) (6:21)CalTime for Supervisors - How to setup schedules (3:03) (https://youtu.be/sMFmFwWwLkw)
(https://caltimeprod.berkeley.edu/)
Recommend Google Chrome: For additional browser requirement information, read FAQ (https://caltime.berkeley.edu/caltime-kronos-versions-8-adobe-�ash-player-requirements).
Monthly working hours: Days Monthly working hours: Days
JULYMonthly working hours: Days Monthly working hours: Days Monthly working hours:
Monthly working hours: Days Monthly working hours: Days
Days
OCTOBER NOVEMBER DECEMBERMonthly working hours: Days
AUGUST SEPTEMBER
Monthly working hours: Days
APRIL MAY JUNEMonthly working hours: Days
2019 BIWEEKLY PAYROLL CALENDAR
JANUARY FEBRUARY MARCHMonthly working hours: Days Monthly working hours: Days
BRS MANUAL BI-WEEKLY TIMESHEETUniversity of California, Berkeley • Berkeley Regional Services • 1608 4th Street • Berkeley, CA 94710 • Phone: (510) 664 - 9000, Option 3
TOTAL
BU ACCOUNT FUND DEPT ID (ORG CODE) PROGRAM CHARTFIELD1 CHARTFIELD2 %/HRS.
BU ACCOUNT FUND DEPT ID (ORG CODE) PROGRAM CHARTFIELD1 CHARTFIELD2 %/HRS.
BU ACCOUNT FUND DEPT ID (ORG CODE) PROGRAM CHARTFIELD1 CHARTFIELD2 %/HRS.
BU ACCOUNT FUND DEPT ID (ORG CODE) PROGRAM CHARTFIELD1 CHARTFIELD2 %/HRS.
BU ACCOUNT FUND DEPT ID (ORG CODE) PROGRAM CHARTFIELD1 CHARTFIELD2 %/HRS.
EMPLOYEE NAME: _____________________________________________ UCB EID: ________________________________________ BI WEEKLY PAY PERIOD:
TITLE: ________________________________________________________ DEPT: __________________________________________ FROM: _______________ TO: ______________
ACCOUNT INFORMATION
PAYCODE
OTHER START TIME END TIMEHOURSDATE DAY OF WEEK TOTALDAILY HOURS
TOTAL %/HRS.PPS PAY CODES:
CTO: COMP TIME OFF LOA: LEAVE OF ABSENCE (UNPAID) LOP: LEAVE WITHOUT PAY PTO: PAID TIME OFF TAKEN REG: REGULAR SDF: SHIFT DIFFERENTIAL SKX: SICK LEAVE TAKEN VAX: VACATION LEAVE TAKEN
*Please submit your timesheet to your Supervisor for approval. Your Supervisor will submit your timesheet to [email protected].*Manual timesheet deadlines can be found at https://regionalservices.berkeley.edu/sites/default/files/2019-calendar-timesheetdeadlines.pdf*Please indicate department ID (DeptID) in the subject line of your email when submitting a manual timesheet.