Capitalisation Seminar: Introduction Estelle Balian NSA-LA Thematic programme - Management of the Project Cycle and Monitoring of Project Implementation.

Capitalisation Seminar: Introduction

Estelle BalianNSA-LA Thematic programme - Management of the Project Cycle and Monitoring of Project ImplementationBrussels, 17-18 September 2013

Objectives & approach• WHAT?

• SHARE lessons learned to improve next inception seminar

• EXCHANGE experiences, good practices, tips & tricks on project closure and phasing out.

• BUILD practical knowledge base as key RESOURCE of information for project success and sustainability

• INFORM on next programming phase

• HOW?• ROUND TABLE discussions: 2 sessions• GUEST SPEAKERS presentations to share experiences• OPEN QUESTIONS to Panels of TMs and experts• Anonymous QUESTION BOX

Overview of the seminar• Day 1 - morning:

• Introductive presentations• Module 1:  Lessons learned from the 2011 inception seminar

Participatory exercise 1• Module 2- Part 1:  Project closure – preparing capitalisation

• Presentation of success stories (M. Gedermann)• Open questions to panel• Participatory exercise 2

• Day 1 - afternoon• Module 3- Part 1: Sharing for success – project stories

• Presentation of ROM (S. Van Crugten)• Presentation of some experiences with ROM (S. Wagner)• Presentation of success stories related to project partnerships (A. Stagni)

• Module 3- Part 2: Sharing for success - Participatory exercise • Debriefing of the day

Day 1 – After the seminar: Cocktail

• Day 2 - morning: • Feedback Day 1 and sustainability• Module 3 - Part 3: Sharing for success - continued (round 3)• Module 2 - Part 2:  Project closure - Finance and contract  

• Presentation of issues related to contract closure (P. Lesoil)• Open questions to panel

• Day 2 - afternoon• Module 3 - Part 4: Sharing for success – project stories

• Presentation of success stories related to project communication (L. Fresa)

• Module 4: Next programming phase of the NSA/LA thematic programme

• Presentation next phase programming (E. Pasquini)• Open questions

• Module 5: Remaining issues• Presentation by Capacity4Dev of the Seminar group and webpage• Question box remaining points

• Meeting evaluation and conclusions

Question box• Special activity for hot topics:

• Financial rules• Expenditure verification & audit• …

• A question box to collect all your questions: • “what you have ever wanted to ask…”

• Available before the meeting online and during Day 1• Anonymous• In FR or EN only• Questions will be compiled and reported on day 2• Note: 1 question/card and …..please watch your

handwriting!

Capacity4dev support

• About:• capacity4dev.eu is the European Commission’s primary

online knowledge sharing platform on development, external cooperation and policy.

• A dedicated group and webpage:• Who has already used it?• What for:

• Access all information about the seminar• Learn about other projects and exchange information• Display material from your project

• Presentation in Module 5 of group webpage and Q&A/feedback from participants

Capacity4dev support

• Interviews this morning for those who want to share:• How the changes linked to the inception seminar

2011 have impacted your project results.

Meet the team…

Saskia Van Crugten

Estelle Balian

Sara Simon

Gloria Jaconelli

Silverio Rodriguez Salgado

Important… Keep your ideas/questions short and clear (one post-it/one

idea, one card/one idea)…think of the reporter…

Talk and Listen so everyone has a fair share of speaking time

Make use of the worksheets to take notes and prepare discussions

Follow your table facilitator guidelines to stay on track

Out of respect for other participants : Please do not use laptops to work on other things.

TIMING is key

Very important…

and…HAVE FUN!!!and…HAVE FUN!!!

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