Capital Region Workforce Partnership Consortium Meeting AGENDA · Krishawn distributed event bags to members. A Resume Escape Room activity allowed youth to build their resume. They

Next Meeting – Friday, August 16, 2019 Virginia Career Works – Henrico Center 1

Capital Region Workforce Partnership Consortium Meeting

AGENDA June 21, 2019 9:30 a.m. – 11:00 a.m.

Virginia Career Works Henrico Center, 121 Cedar Fork Road ♦ Henrico, VA 23223 ♦

Consortium Members Alternates Chairman – Hon. James Holland, Chesterfield Sarah Snead Vice Chairman - Hon. Patricia Paige, New Kent Rodney Hathaway Hon. Gilbert Smith, Charles City Michelle Johnson Hon. Robert Minnick, Goochland Todd Kilduff Hon. Angela Kelly-Wiecek, Hanover James Taylor Hon. Tyrone Nelson, Henrico Brandon Hinton Hon. William Melton, Powhatan Ted Voorhees Hon. Michael Jones, Richmond Valaryee Mitchell

I. Call to Order and Welcome 9:30 a.m.

II. Public Comment PeriodQuestions may be submitted via phone inquiry prior to the scheduled meetings or individuals may speak at the meeting if they pre-register prior to the start of the meeting to speak on a specified topic. Comments shall be limited to 3 minutes.

9:35 a.m.

9:45 a.m.

10:20 a.m.

III. Approval of the Minutes from April 19, 2019 Meeting.....Page 1

IV. Action Items

A. PY19 Budget.....Page 5B. PY19 Service Contracts

1. Adult and Dislocated Worker (ResCare).....Page 82. One Stop Operator (ResCare).....Page 93. Youth (Ross)....Page 10

C. Local Workforce Board Appointments (for recertification bystate).....Page 12

V. Information Items

A. Labor Market Lightning RoundB. Director’s Report

VI. Adjournment

CLEO Minutes 1 April 19, 2019

Capital Region Workforce Partnership

Consortium of Chief Local Elected Officials (CLEOs) Meeting Minutes for April 19, 2019

Attendance

Member Present Absent Alternates Present Absent

Hon. James Holland, Chair (Chesterfield) Sarah Snead x

Hon. Patricia Paige, Vice Chair (Chesterfield) x Rodney Hathaway x

Hon. Tyrone Nelson (Henrico) x Brandon Hinton x

Hon. Gilbert Smith (Charles City) x Michelle Johnson x

Hon. Robert Minnick (Goochland) Casey Verburg x Todd Kilduff x

Hon. Angela Kelly-Wiecek, Chair (Hanover) x Jim Taylor x

Hon. William Melton (Powhatan) x Theordore Voorhees x

Hon. Michael Jones (City of Richmond) x Valaryee Mitchell x

Guests

Mr. Bill Auchmoody, CRWDB

Ms. Danielle Johnson, ResCare

Ms. Earlene Jones, Ross

Ms. Sharon Mattox, VEC Capital/Crater District

Manager

Staff

Mr. Brian Davis, CRWP Director

Ms. Krishawn Monroe, CRWP Asst. Director

Ms. Carla Cosby, CRWP

I. Call to order and Welcome. Vice Chairman, Honorable James Holland called the meeting to

order at 9:33 a.m.

II. Public Comment Period. No persons were present for public comment.

III. Approval of the minutes of February 15, 2019. Honorable Gilbert Smith moved to accept the

minutes as presented; Mr. Brandon Hinton seconded the motion. Ms. Paige abstained due to

absence. The motion passed.

IV. Action Items – Mr. Brian Davis

A. Mr. Rodney Hathaway and Mr. Gilbert Smith serve as the Nominating Committee for the

election of CLEO officers. The slate of officers presented are Mr. Holland for Chair and

Ms. Paige, for Vice Chair. Honorable Kelly-Wiecek recommends accepting the

Nominations Committee’s report as presented; Mr. Brandon Hinton seconded the motion.

The motion passed.

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x

CLEO Minutes 2 April 19, 2019

B. Fiscal Agent Agreement. Henrico County serves as the grant recipient and fiscal agent.

The County also provides staff to the workforce board and the elected officials. The new

law is more stringent as it relates to how and when one entity serves in multiple functions

The CLEO Board needs to address functional items such as the grant recipient; the entity

that receives the money, dispenses the funds and accounts for how funds are spent. The

fiscal agent can be separate from grant recipient. When one entity performs more than one

of those functions, there must be a written agreement between the elected officials, the

workforce board, and that entity to clarify how the responsibilities will be carried out.

Members were directed to Page 7 to review the WIOA Fiscal Agent Agreement. The

outline identifies how Henrico serves in various functions. Brian added that Henrico

County does not, in terms of WIOA, provide any direct services to customers or offer

training. A clear line of delineation is established. Henrico County is the oversight entity.

Mr. Davis recommended the Agreement be adopted by the Board. Staff will get all

required board signatures as well as the Henrico County Manager.

Hon. Angela Kelly-Wiecek moved to approve the fiscal agent agreement as presented;

Honorable Patricia Paige seconded the motion. The motion passed.

V. Information Items

A. Workforce System Quiz Time. Mr. Davis provided the Board with information about the

system oversight, policy mandates, and workforce services, etc. under WIOA.

At the June meeting, the CLEOs will receive the workforce board certification to approve

board membership.

B. Inspire Youth@ Work Report. Ms. Krishawn Monroe. The CLEOs investment, $15,000,

in regional youth initiatives makes these events possible. Unlike previous years, the event

was held at three (3) locations; Henrico, Chesterfield, and Hanover.

Krishawn distributed event bags to members. A Resume Escape Room activity allowed

youth to build their resume. They also received a professional headshot to update their

social media presence.

Data was provided on the attendees, etc.

750 attended 3 events. Almost 50% were 14-15 year olds

Online registration and media presence key factors

87% received employment or volunteer opportunities on site Thank you to Hanover Life Church for being accommodating as well as Hanover

Economic Development

Total expenditures per event was $26,000. Hanover provided in-kind items; tables,

chairs, and linens. Life Church charged $500 for staff time and building security.

Hanover Schools provided breakfast and snacks. Chick-fil-A and Giovanni’s Pizza

provided food as well. Chick-fil-A agreed to provide food in-kind for the 2020 event.

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CLEO Minutes 3 April 19, 2019

Interest was expressed to hold an event in the City. Transportation would be a

consideration. Krishawn spoke to Mayor’s Youth Academy coordinator about hosting

event at Arthur Ashe Center.

The events have served as outreach and recruitment opportunities for Ross. The events

have garnered 35 new enrollments. However, there are no enrollments from New Kent

and Goochland. There is a prospect in New Kent.

Youth performance goal is to achieve 150 new enrollments; they are currently at 144 and

have served 262 youth totally. Ms. Sarah Snead suggested that the information be

presented to the area’s board of supervisors as well partner with the chambers of

commerce. Krishawn added that an in-school program would be a positive addition.

C. Director’s Report – Brian Davis

Second quarter performance ended December 31st. The area is under performance for the

2nd quarter. Third quarter data will be available around May.

Adults and Dislocated Worker Performance. Adult performance measures are either

exceeding or meeting negotiated rate. One challenge is dislocated worker earnings; these

individuals have already exited. With more follow-up, improvements will be realized.

Youth Performance measures are met. The earnings measure is still in baseline status.

Of Interest

VEC is pursuing lease space at Chesterfield Center; 5 offices

Department of Veterans Services has expanded space at Henrico Center, established an office

in Richmond Center and is pursuing a space at Chesterfield Center

Initial exploration of possible sites to relocate Richmond Center when lease expires in 2020

has begun

FY20 WIOA state allocations are out, and Virginia is receiving a 7% average reduction from

the prior year. Dislocated Worker 1.19% Adult 9.9% Youth 9.68%

Local allocations have not been issued. Expectation is more money. Henrico budget is

prepared before federal allocation is known. Once received, Henrico budget is modified.

State legislation to create Secretary of Workforce Development failed to pass. No current

director for the state workforce board position previously held by Sarah Dunnigan.

The VCCS, State administrative office, has reorganized and eliminated workforce services as

a standalone division. Workforce and the academic divisions are single unit; one vice

chancellor over merged unit.

Bill Auchmoody invited members to attend a SHRM/Economic development event May 8th

VI. Adjournment. Motion made and carried to adjourn at 10:35 a.m.

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Agenda Item IV. A.

Capital Region Workforce Consortium Agenda Item Summary – PY19 Budget

What is it?

Local workforce areas operate on what is considered a federal program year (PY) that runs from July 1 to June 30 of the following year. We are currently in what is considered program PY18, and a new budget needs to be in place for PY19, which starts on July 1, 2019 and runs through June 30, 2020.

Under Workforce Innovation and Opportunity Act (WIOA) regulations the Workforce Development Board endorses a budget, but final approval is vested with the region’s Chief Local Elected Official’s (CLEO) consortium.

What do CLEO Members Need to Know?

The majority of the workforce area’s budget is funded through a federal allocation from the US Department of Labor (DOL). Each year the DOL takes the total amount of funding for WIOA and calculates the amount awarded to each state using a formula that factors unemployment, excess unemployment and poverty. Virginia received its allocation on April 10, 2019 and used the same formula to allocated funding levels for each of the 15 areas in Virginia.

The PY19 Federal allocation for the Capital Region totals $4,030,407, which is essentially level to the current year amount of $4,011,825, with an increase of $18,582, or 0.40%.

Additional revenue available for the budget is available from non-federal sources that include general fund contributions from each of the region’s eight member jurisdictions, as well as income received in the form of rent from agencies and organizations that occupy space in our three workforce centers. This non-federal revenue for PY19 is estimated at $329,842.

Staff is also estimating a carry-forward amount of $598,000 in youth funds from the current year.

The total revenue available for the PY19 budget is $4,958,249. Staff is proposing total expenditures of $4,666,817, which would leave an unobligated balance of $291,432, 99% of which is in youth funds. An in-school request for proposal (RFP), that has not been released yet, is not currently budgeted. Any award would come from the carry forward line after Board and CLEO approval.

The first attachment shows the full draft budget allocated among the various federal and non-federal funding streams.

The second attachment shows a comparison to the current year's budget. In summary, there is a slight decrease of $11,870 in proposed spending, or less than 1%.

What do CLEO Members Need to Do?

Review and consider the adoption of attached budget as recommended by the Workforce Development Board at their June 13, 2019 meeting.

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CRWP PY19 Initial Budget Total Adult Dislocated Worker Youth Administration Non-FederalNew Revenue 4,360,249.00$ 1,239,024.00$ 1,000,723.00$ 1,387,620.00$ 403,040.00$ 329,842.00$ Projected Carry-in $ 598,000.00 $ 598,000.00Total Revenue $ 4,958,249.00 1,239,024.00$ 1,000,723.00$ $ 1,985,620.00 403,040.00$ 329,842.00$ ExpensesBoard Staff Salary 496,636.00$ 124,159.00$ 109,260.00$ 144,024.00$ 94,361.00$ 24,832.00$ Board Staff Fringe 181,855.00$ 45,464.00$ 40,008.00$ 52,738.00$ 34,552.00$ 9,093.00$ Board Operations 85,526.00$ 82,736.00$ 2,790.00$ Outreach 9,308.00$ 3,339.00$ 3,339.00$ 1,466.00$ 1,164.00$ Miscellaneous 110,075.00$ 20,000.00$ 20,000.00$ 44,314.00$ 25,761.00$ Workforce Center Rent/Utilities 775,356.00$ 226,787.00$ 149,330.00$ 228,945.00$ 35,379.00$ 134,915.00$ Special Events 80,000.00$ 60,000.00$ 20,000.00$ Service Contracts

Adult/DW 1,498,061.00$ 819,275.00$ 678,786.00$ One Stop Operator 240,000.00$ 70,000.00$ 100,000.00$ 70,000.00$

Youth $ 1,140,000.00 $ 1,140,000.00IT Support 50,000.00$ 10,000.00$ 40,000.00$

Totals $ 4,666,817.00 1,239,024.00$ 1,000,723.00$ $ 1,697,173.00 402,506.00$ 327,391.00$ Balances $ 291,432.00 -$ -$ $ 288,447.00 534.00$ 2,451.00$

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New Year Proposed (PY19)Current Year (PY 18) NotesNew Revenue 4,360,249.00$ Projected Carry-in $ 598,000.00Total Revenue $ 4,958,249.00 5,236,009.00$ ExpensesBoard Staff Salary 496,636.00$ 484,466.00$ 3% County raisesBoard Staff Fringe 181,855.00$ 172,858.00$

Board Operations 85,526.00$ 49,541.00$

Eliminated stand-alone communications line

Outreach 9,308.00$ 23,000.00$

Miscellaneous 110,075.00$ 53,551.00$

Allows for more flexible movement and response to unforseen events

Telecommunication 91,584.00$

Moved to operations and contract lines

Workforce Center Rent/Utilities 775,356.00$ 757,500.00$ 3% annual escalation

Special Events 80,000.00$ 39,687.00$ To allow for event growth

Service ContractsAdult/DW 1,498,061.00$ 1,526,500.00$

One Stop Operator 240,000.00$ 240,000.00$ Youth $ 1,140,000.00 1,240,000.00$

IT Support 50,000.00$

Separate line recommended by Auditors

Totals $ 4,666,817.00 4,678,687.00$ Balances $ 291,432.00 557,322.00$

Attachment 2 - Year-to-Year Budget Comparison

Aligns w/ actual spending

Aligns to spending

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Agenda Item IV. B.

Capital Region Workforce Partnership Agenda Item Summary

Contract Renewals for Period July 1, 2019 – June 30, 2020 What is it?

The Workforce Innovation and Opportunity Act (WIOA) requires local boards, with agreement of the chief local elected officials (CLEO), to identify eligible providers of services by awarding contracts. The Workforce Board voted to renew the three major service contracts identified below at their June 13, 2019 meeting. What do CLEO Members Need to Know?

Adult and Dislocated Worker Services – Arbor E&T, dba ResCare Workforce Services:

On July 1, 2015, a contract for adult and dislocated career services was awarded to ResCare Workforce Services, following a competitive procurement process. The initial contract award was for one year, with the option for up to four annual renewals based upon acceptable performance and available funding. This is the last year a renewal can offered to ResCare under the current contract and a new RFP will have to be issued.

ResCare is currently operating under their third renewal period, with the contract set to expire on June 30, 2019. During the most recent contract term ResCare has met or exceeded outcomes in 6 of the 8 performance metrics established in the contract, with year-end results not yet available. Recommended budget: $1,498,061. (This is a slight reduction of $28,000 from the current year).

One Stop Operator – Arbor E&T, dba ResCare Workforce Services:

ResCare started services under this contract in August of 2017 and has made strides in executing the duties enumerated in the contract. This would be the second of four possible renewals under current contract terms. Recommended budget: $240,000. (This is level to the current year).

Out-of-School – Ross Innovative Employment Solutions:

Ross is set to complete their second full year of operations; is meeting or exceeding performance targets and has already met enrollment targets for the current year. Recommended budget: $1,140,000. (This is a reduction of $100,000, more in line with actual spending).

What do CLEO Members Need to Do?

Consider renewals as discussed above and on the attached.

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Adult and Dislocated Worker

Contractor Name: Arbor E&T LLC dba

ResCare Workforce Services 9901 Linn Station Road, Louisville, KY 40223

Contract Period: July 1, 2019 – June 30, 2020

Service Target Group: Adults over the age of 18; priority for low income and basic skills deficient

Dislocated Workers (unemployed through no fault of their own)

Total Contract Award Not to exceed $1,498,061

Special Budget Provisions 25% cap in first quarter

Special Features

ResCare will be responsible for developing cohort based service models that are occupation specific wrapped around certain customer segments (TANF, No h.s. diploma etc.), or built around a neighborhood / community center.

Services Offered

ResCare will provide a variety of employer and jobseeker services to support economic competitiveness for the region and improved skills and earning potential for our citizens. Based upon assessments and individual needs, jobseekers receive from a variety of career services such as comprehensive assessments and testing; counseling and career planning; short-term work readiness training; paid or unpaid work experiences; adult education or GED programs in combination with other training; and access to training services such as tuition assistance to attend a college or technical school; On-the-job training contracts, and customized training; as well as supportive service assistance with items like transportation, child care, books, supplies, tools or uniforms. Employer services include recruitment and screening, informational services and accesses to training funds.

Performance *Metrics may change as aresult of state negotiationssubsequent to the start ofthe contract date.

Adult: Entered Employment – 75% Employment Retention – 78% Quarterly Median Earnings - $5,300 Credential Attainment – 70%

Dislocated Worker: Entered Employment – 85% Employment retention – 90% Quarterly Median Earnings - $8,700 Credential Attainment - 72%

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One Stop Operator

Contractor Name: Arbor E&T LLC dba

ResCare Workforce Services 9901 Linn Station Road, Louisville, KY 40223

Contract Period: July 1, 2019 – June 30, 2020

Total Contract Award Not to exceed $240,000

Special Budget Provisions 25% cap in first quarter

Summary of Types of Work

• Develop and administer Business Plan that covers uniformoperations and service delivery in all centers, as well as standardoperating procedures.

• Lead efforts to achieve and maintain workforce center certification• Convene regular meetings of workforce system partners to achieve

greater coordination and integration of services• Develop and manage customer satisfaction system• Work with Henrico County Facilities Manager on technology and

maintenance issues.• Serve as local area “brand ambassador” for the Virginia Career

Works and manage and update all customer-facing sections of thewww.vcwcapital.com website.

• Develop outreach materials promoting system and center services• Develop and execute a plan of professional staff development and

partner cross-training for all system and center staff.

Performance ResCare will be evaluated at least twice during the contract year in December and April on its performance against the scope of work. Documented deficiencies in executing duties may result in deductions to the profit line.

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Out of School Youth

Contractor Name: Corporate Address:

Ross Innovative Employment Solutions Corporation 300 South Riverside, Suite I

St. Clair, Michigan 48079

Contact Person: Ms. Shawn Brenner Chief Executive Officer (CEO)

& Mrs. Earlene Jones Program Manager

Project Name Career Advantage Program

Service Target Group: Out of School Youth Services

Contract Period: July 1, 2019- June 30, 2020

Amount of Award: $1,140,000 this is a reduction of 8% from last year’s original award Expenditure Requirements:

$342,000 must be expended on Work Experience Training (30%) and $57,000 Occupational Training (5%)

Project Overview The Career Advantage program in 2019, will move to primarily a “cohort style programing”. The cohorts have a wide array of benefits for priority youth programs in the Capital Region. The Cohort will be comprised of four elements. (1) alignment with other community and other young adult serving organizations; (2) Contextualized and Academic Learning; (3) Industry Sectors and; (4) Employer Engagement.

The cohort style programs were developed in response to characteristics of human nature and learning, managing WIOA performance outcomes for employment, credentialing and wages earns and aligning resources (funds, services, customers and staff).

Currently, the Career Advantage Program, with the support of the Operations Committee, has established the ground work for the following three initiatives, that we are referring to as “Pathways to the Middle Class”. Throughout the course of the funding year, the Career Advantage program will develop three additional initiatives. Some cohorts can and will be offered multiple times throughout the year. Note: The program will continue to support customers seeking individual assistance through the workforce centers and the Young Adult Initiative (YAI) with CCWA.

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Pathways to the Middle Class Initiatives

Homeless and aged out of foster care

Stabilization Through Employment Initiative Using the Youth Housing Stability Coalition’s: Workforce & Career Development Goal 1: Develop pipeline programs from homelessness/unstable housing to college, vocational training, and/or stable employment through paid internships; & Expanded Version of Goal 5: Identify opportunities where youth could own affordable housing (between 20%- 60% AMI) and employment that pays a living wage (to afford existing housing) are or could be co-located. The “stabilization through employment initiative”, will align workforce services, education, business and housing. Our goal is to create a pathway to the middle-class for youth, ages 18-24, that are experiencing residential instability by developing a career pathway pilot project with the additional goal of home ownership (wealth building). This project will align the resources of the Career Advantage Program with VCU School of Social Services, Advocates for Youth, Commonwealth Catholic Charites, Youth Savings Match, private business and others as identified. Over the next few months, this team will meet to craft an integrated-cohort model with an anticipated start date of January 2020.

Parent and Pregnant Disabled, Court involved and those that aged out of foster

care

License Practical Nurse Program (LPN) This initiative is a collaboration of Henrico Adult Education, Henrico County Social Services and the Career Advantage Program. The initiative aims to build out services that ensures completion of the LPN program for individuals that tend to dropout due to a lack of supportive services and soft skills development. This is a 20-month program. The Career Advantage Program will begin workforce readiness classes, including background checks, CPR and First Aid, financial literacy and work experience placement. The academic classes will begin in September with ongoing Friday workplace readiness and academic remediation.

Parent and Pregnant, Dropouts High School Recovery and Work Experience Program This initiative is a partnership between Chesterfield Social Services, Virginia Family and Fatherhood /Motherhood Initiative, Challenge U and the Career Advantage Program. This program will work to reengage youth, currently receiving social service benefits and not having their high school diploma find a career pathway. Initial planning started in mid-May 2019.

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Agenda Item IV. C.

Capital Region Workforce Partnership Consortium Agenda Item Summary – Workforce Board Appointments

What is it?

The Workforce Innovation and Opportunity Act (WIOA) give the Chief Local Elected Officials (CLEO) authority to appoint the members of the local Workforce Development Board (WDB). The CLEO and WDB serve as the governance bodies with respect to WIOA implementation and services in the region. The Board has certain unique duties, the CLEO has certain unique duties and the two groups collectively share other responsibilities.

What do CLEO Members Need to Know?

Once appointed, the Board members serve a two-year term and at the end of each term, the Board membership must be recertified by the Commonwealth of Virginia. The current Board certification expires on June 30, 2019. Elements considered by the state in recertification include a Board meeting the composition requirements, program performance and fiscal integrity.

The composition requirements are as follows:

Majority (51%) of members from the business sector. At least 20% from labor organizations and community based organizations with

evidence of addressing employment needs of people with barriers, with at least onemember in this category representing a registered apprenticeship.

At least two economic development representatives. One member from the following entities: Virginia Employment Commission,

Department for Aging and Rehabilitative Services, Adult Education, a CommunityCollege, and Career and Technical Education.

Optional members can also be provided, as long as the business majority is maintained.

The local area can also demonstrate fiscal integrity and satisfactory program performance.

Board recertification packets are due to the state by July 12, so staff will be presenting a slate of members for the CLEOs to endorse at the June 21st meeting in order to meet this deadline.

What do CLEO Members Need to Do?

As of the writing of this report, staff is still compiling to roster of members to be appointed and submitted for recertification. The list will be provided at the meeting, or prior to the meeting in a separate communication.

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