Capital Improvements Program Process - WTAWwtaw.com/wp-content/uploads/2014/10/BryCoun101414cip.pdf · Biennial Process (Odd FY) • October – December ... – Construction planned

Capital Improvements

Program

City Council

October 14, 2014

Presentation Today • CIP Advantages/Process

• Approved CIP Program (FY14 - FY18 CIP)

• Financial Forecast

• Projects in CIP Database

• Other Projects

• Questions

Neighborhood Attendees ~15 (Paul Kaspar)

2

Capital Improvement Capital Improvement Project (CIP)

• $200,000 or more cost

• Non-recurring expense

• At least 5 year benefit

CIP Program Advantages

• Coordination of related projects

• Land acquisition ahead of construction

• Improved fiscal responsibility

• Maximizes staff time (provides focus)

• Higher priority projects done first

3

Goals • Objective project prioritizations

• Strategic direction incorporated in process

• Community buy-in

• Flexibility (for changes in process)

• Transparency

• Proactive vs. Reactive

4

CIP Process • Resolution 3185

– CIP Process Adopted November 25, 2008

– Established Ranking System

• Resolution 3367

– Adopted a biennial process August 23, 2011

– Odd Fiscal Year

• Council Adopts 5 Year CIP

– Even Fiscal Year

• Update Database/Provide Update to Council

• Four CIP programs adopted since 2008:

– 2009, 2010, 2011, 2013

5

Biennial Process (Odd FY) • October – December

– Evaluate existing CIP bond funds to determine available savings

– Apply ranking criteria to Database projects – develop list of ranked

projects

• January – March – Obtain initial estimate of projected debt issuances for next 5 years

– Utilize ranked list of projects to draft a proposed CIP based on debt

issuances

• April – June – Review CIP with City Management

– Prepare City Council Presentation

• July – Discuss CIP with City Council

– Modify as needed

• August – September – Council adopts 5 year CIP

6

Biennial Process (Even FY) • October – March

– Present status update to City Council on active CIP projects

– Update the cost estimates for projects in the CIP database

– Evaluate the projects in the database to make sure still valid

– Enter new projects into the database, developing scope and cost

estimates

– Input citizen survey or other feedback into the database

– Apply ranking criteria to database projects – develop list of ranked

projects

• April – May – Review ranking criteria and develop recommended changes (if needed)

• June – September

– Present recommended changes (if any) to City Council for

consideration / adoption

• Issue Debt in Even Fiscal Year

7

FY14 - FY18 CIP • Approved by Resolution 3506 on September 10,

2013

• Funding Sources

– Certificates of Obligation (Bond funds)

– Transportation Fee

– Drainage Fee

– Cemetery Funds

– Water and Sewer for the General Fund CIP projects

8

Funding Sources

• Certificates of Obligation (Bond Funds)

– Streets

– Buildings

– Sidewalks

– Drainage

– Fire Trucks

9

Funding Sources

• Transportation Fee

– Street Reconstruction

– Street Maintenance

– Traffic Signals

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Funding Sources

• Drainage Fee

– Drainage Facilities

– Drainage Studies

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Funding Sources

• Cemetery Funds

– Expansion of Cemetery Facilities

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Funding Sources

• Water and Sewer Funds

– Water and Sewer Facilities

13

Other Sources

• TxDOT Funds

– Proposition 1 ballot

– If passes, may be eligible for State funds

– Funds funneled through MPO

• SH 6 Ramp Relocation from FM 158 to US 190/SH

21 – MPO #35 ($4 MM)

• SH 21 from approximately 2.32 miles E. of SH 47

to SH 47 reconstruct crossovers ($1 MM)

• Tarrow St. / Tarrow Dr. from FM 60 to Carter Crk.

Pkwy. Construct bike/ped facilities w/ bridge over

Burton Crk. – MPO #313 ($1 MM)

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CIP Process

15

Project Database

Public Input

Financial Reality

Ranking

CIP

Current Ranking Criteria

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Typical Large CIP Schedule

Design Services ~ 15 months

Land Acquisition ~ 12 months

Year 3 Year 2 Year 1

Utility

Relocation

~ 6- 8 months

Construction ~ 12 months

Design Services Land Acquisition Utility Relocation Construction

Bid

Award

2 mo.

Year 4

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Typical Design Phase MONTH

Design Services Surveying City Review

2 1 3 4 5 6 9 8 7 10 11 12 13 14 15 16 17 18

Sc

hem

ati

c

Des

ign

Survey Schematic

Design

Cit

y

Revie

w

Preliminary

Design

Cit

y

Revie

w

Final Design

Cit

y

Revie

w

Advertise & Award

Bid & Council Award

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Typical Land Acquisition Phase

Initial Contact Land Acquisition / Appraisals / Negotiation Condemnation

MONTH

12 8 4 3 2 1 5 6 7 11 10 9

Intr

od

uc

tory

Lett

ers

Title Reports, Contact w/ Owners, Make Offers

Condemnation

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FY14 CIP FY14 Debt Issuance = $7,815,000

• 28th Street Reconstruction - $3,925,000

• Old Hearne Rd / Wilkes St - $3,125,000

• Fire Truck - $765,000

• Cemetery Expansion – Phase 1 - $700,000

– Not a part of GF Debt

20

FY14 CIP

• Old Hearne Rd – $650,000

– ($78k Design, $3.3 MM TF, $250k DF)

• West Fork Stillcreek Drainage Study - $75,000

• Traffic Signal (Old Hearne Rd/Texas Ave) -

$250,000

• Ettle St Overtopping - $300,000

21

FY14 CIP Cemetery Expansion

• Cemetery

Endowment Fund

• $980,000 available

• Estimated Cost:

Phase 1 - $700,000

Phase 2 - $400,000

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FY14 CIP Cemetery Expansion Preliminary Layout

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Washington / Old Kurten Re-alignment

875 - 20’x30’ Plots

FY15 CIP

• Traffic Signal (S College/Carson St) - $300,000

• West Fork Drainage (Design) - $200,000

• West 17th St Box Culvert (Design) - $80,000

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FY16 CIP FY16 Debt Issuance = $7,000,000

• Fire Station 2 Design & Construct - $4,520,000

• Old Hearne Rd South Design (to Texas Ave) -

$1,600,000 ; ($1,800,000)

– Construction planned for FY20, giving time for ROW

acquisition

• Fire Truck - $880,000

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FY16 CIP

• West Fork Stillcreek Drn Const (Ph 1) - $400,000

• West 17th St Box Culvert (Const) - $500,000

($630,000)

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FY17 CIP

• Traffic Signal (S. College/Villa Maria) - $300,000

• West Fork Stillcreek Drn Const (Ph 2) - $600,000

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FY18 CIP FY18 Debt Issuance = $7,100,000

• S. College Ph. 2 (Villa Maria Rd to Sulphur Springs

Rd) - $4,750,000

• Sadie Thomas Splashpads - $380,000

• 29th Street Sidewalks - $500,000

• Broadmoor Dr Sidewalks - $250,000

• Rustling Oaks Dr Sidewalks - $270,000

• Fire Truck - $950,000

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FY18 CIP

• West Fork Stillcreek Drn Const (Ph 3) - $450,000

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FY19 Proposed CIP

• Miscellaneous Drainage Projects - $300,000

• Street Maintenance - $3,000,000

• Traffic Signal Replacement - $610,000

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FY20 Proposed CIP FY20 Debt Issuance = $7,442,000

• Old Hearne Rd Ph. 2 - $3,343,000

• South Coulter Dr – $3,199,000

• Fire Truck - $900,000

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FY20 Proposed CIP

• Old Hearne Rd Ph 2 - $1,000,000

• S. Coulter Dr (S. College Ave /29th St) - $500,000

• Miscellaneous Drainage Projects - $300,000

• Street Maintenance - $3,000,000

• Traffic Signal Replacement - $780,000

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Other Projects

• Projects to be added

– First Street

– Skate Parks

– St. Joseph

• 29th St/Memorial Dr

• 29th St/Villa Maria Rd

– West 26th St

– Highway Safety Improvement Program

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Questions

34

Project Database

Public Input

Financial Reality

Ranking

CIP

City of Bryan

Financing Picture

Debt Considerations

• Revenues Come from Property Taxes

– About 1/3 of tax rate goes to pay debt

– Remainder goes to General Fund

– Adjusted periodically

– As property values increase, revenues

increase and ability to borrow increased

– Creates a steady steam of revenue

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Projected Debt Service Revenues (in millions)

37 $-

$1

$2

$3

$4

$5

$6

$7

$8

$9

$10

FY2015 FY2016 FY2017 FY2018 FY2019 FY2020

• Existing debt plus new debt must fit in this

revenue stream

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Debt Considerations

Existing Annual Debt Service (in millions)

39

$-

$1

$2

$3

$4

$5

$6

$7

$8

$9

Current CIP Budget

• FY 14 $7.8 mm

• FY 16 $7.0 mm

• FY 18 $7.1 mm

40

Existing and New Debt Service (in millions)

41

$-

$1

$2

$3

$4

$5

$6

$7

$8

$9

$10

FY2015 FY2016 FY2017 FY2018 FY2019 FY2020

Borrowing Outlook

The City’s capacity to borrow has increased

in recent years due to:

– Property Value Increases

– Lower Cost of Interest

– Refinancing of higher cost older debt

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Lenders Viewpoint

Lenders want to see:

• Growth in property values – ability to pay

• Borrowing for major projects

• Execution a plan

City of Bryan has an “AA” rating – S&P ‘AA’—Very strong capacity to meet financial commitments.

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Financial

Questions

CIP Database

CIP Database • Input from Citizens, Council, Staff, Citizen

Surveys

• Includes projects for Parks, Streets, Traffic

Signals, Fire Stations, Drainage, Sidewalks,

Facilities, Information Technology

46

Review CIP

Database Projects

47

Other Projects

Old Hearne Road

August 7th

City Council

August 7, 2014

Old Hearne Road

• In current CIP for design in FY16 CIP

• Estimated design cost is $1,800,000

• Recommended by Staff to construct in

FY20 CIP

• Estimated cost is $4,343,000 for

construction

50

Peale Street

August 7th

City Council

August 7, 2014

Peale Street

• South side

– 525 feet long

– Open ditch

– 2009: Reconstructed in place with the addition

of limestone base and overlaid

• North side

– 190 feet long

– Open ditch

– 2011: Overlaid

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Peale Street (South)

53

Peale Street (South)

54

Peale Street (North)

55

Pavement Preservation

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Pavement Condition

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Woodville Road

Woodville Road

• In current CIP database ST_09_002

• Entered into the database in 2009

• Current CIP ranking is 13

• Estimated future cost ~ $ 11.4 million

59

West 17th Street Culvert

West 17th Street Culvert

• Ranked high in Stormwater Masterplan

• In current FY14-18 adopted CIP

• Est. cost (design and construction) - $580k; ($710k)

• Design Contract to Council – 2nd meeting in

October/First meeting in November

• Design (12 weeks) – March 2015

• Bidding – March/April 2015

• Council Award – April/May 2015

• Construction Start – May/June 2015

• Const. complete (5 mo) – October/November 2015

61

Martin Luther King Jr Blvd

MLK Jr Blvd

• Planned to be resurfaced in 2015 year – Texas Ave

to SH6

• From Military Dr to SH6 in database. Project

ST_09_109 (9), ST_09_209 (8)

• New project added to database. Includes

redoing entire length of MLK. ST_14_011

– Estimated cost: $41 MM (today’s cost)

63

Sandy Point Road Sidewalks

August 7th

City Council

August 7, 2014

Sandy Point Rd - Timeline

• 12/11/2013 – Met with County staff to discuss sidewalk

and possibility of using trustee labor

• 1/21/2014 – Staff met with Council members Pena and

Saenz. Makes them aware we are already working with

County on Sandy Point Rd sidewalk

• Feb. 2014 – Staff met w/ County to discuss needs,

location and ILA

• Mar. 2014 – ILA is signed by both governmental

agencies

• 3/31/2014 – Staff asked County to provide officer and

inmates to construct the Apartment side also. They

agree with 50/50 of materials on their side only.

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• 4/1/2014 – COB staff made contact with TXDOT

staff

• 4/9/2014 – COB staff met with TxDOT staff and

they have utility easement concerns

• April 2014 – Contract with Jones & Carter to

survey TXDOT ROW

• 5/30/2014 – ROW was staked

• 6/2/2014 – TxDOT wants to leave utility corridor

open. Rural FM road. Saw the need for

curb/gutter. Called in for locates per TXDOT

request.

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Sandy Point Rd - Timeline

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• Mid – June – TXDOT requested more in depth locates

(fiber line found running in the same area that we want

the sidewalks to be placed).

• 6/17/2014 – Met with TXDOT and we never received a

go ahead. We were told there were several challenges

on this project and that it would be costly.

• 6/24/2014 – Sent email to TXDOT that the remaining

locates (fiber) had been completed (no response from

TXDOT)

• 6/30/2014 – Sent email to TXDOT if they had a chance

to review the locates.

Sandy Point Rd - Timeline

68

• 7/8/2014 – TXDOT responded with other questions –

Staff responded the same day to TXDOT…no response

on this since

• 7/10/2014 – Sent email to see if they could meet to

discuss

• 7/14/2014 – They responded that they would get back

with staff

• 7/28/2014 – Staff sent another email request to meet

• 7/31/2014 – Staff left phone message

• 8/1/2014 – Staff left phone message

• 8/6/2014 – Staff talks to TxDOT. Staff is waiting on

TxDOT to provide direction on Curb and Gutter and level

of design they will require.

Sandy Point Rd - Timeline

69

• 8/8/2014 – TXDOT responded that the project will have

to go through the AFA process

• 9/11/2014 – Staff met with TxDOT to discuss AFA

requirements

• TxDOT to require

Scope of Work – (project limits, type of work, etc.)

Cost estimate – (provide breakdown of services)

Environmental Analysis (Study & Clearance)

Engineering (PS&E)

Construction

Sandy Point Rd - Timeline

Sandy Point Rd

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Sandy Point Rd

71

Sandy Point Rd

72

Sandy Point Rd

73

74

75

Sandy Point Rd (County)

76

Sandy Point Rd (Apt Side)

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Questions

78

Project Database

Public Input

Financial Reality

Ranking

CIP