Capacity Building Plan for World Bank _2 Jan03_

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CAPACITY BUILDING PLAN

FOR

WORLD BANK FUNDED COMMUNITY IRRIGATION PROGRAM,

JALA SAMVARDHANA YOJANA SANGA

SUBMITTED BY

SRIJAN,

Bangalore office

2nd

January 2003

(Coordinated by Mr.S.Ananthanarayana Sharma, team leader

with Mr.Shubham Singh and Mr.Ramachandra Rao)

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Chapter One: INTRODUCTION

1.1 The Karnataka Community Tank Management Project

The Jala Samvardhane Yojana Sangha (JSYS) is a registered society set up by the Government of Karnataka in October 2000 to serve as the nodal agency in the state for community based tank management. It has been formed to facilitate the transfer of irrigation tank system development and management from the state back to (village) communities via user groups. (see pg.9 of PAD). The first project taken up is a World Bank funded “Karnataka Community Based Tank Management Project”. The project proposes to cover two thousand tanks to demonstrate the viability of a community-based approach to tank improvement and management. The formal project development objective has been framed as “ improve rural livelihoods and reduce poverty by developing and strengthening community based approaches to improving and managing selected tank systems”. (see pg. 2 of PAD). The proposed budget for the program is $125 million, (or Rs.6, 250 million); spread over seven years, starting July 8th 2002. The JSYS has selected thirty four taluks in nine districts for implementation of the program. These talukas have been selected on the criterion of economic and social backwardness, and in a sense represent the some of the “poorest of the poor” in the state. Two thousand and five village tanks are expected to be rehabilitated through the program. The district wise distribution of tanks as planned in the PIP is as under

District Planned Number

of Tanks

%age

1. Kolar 1024 51

2. Tumkur 397 20

3. Chitradurga 72 4 4. Haveri 228 11

5. Bellary 53 3 6. Raichur 158 8

7. Bagalkote 26 1

8. Koppal 21 1 9. Bidar 26 1

TOTAL 2,005 100

Around 1,600 tanks (eighty percent of the tanks under the project) would be having a command area between four to forty hectares. (also called Zilla Panchayat tanks). The remaining four hundred tanks (twenty percent of the total) would be having a command area greater than forty hectares up to four hundred hectares. (also called MI tanks)

The program design involves the placing of a Cluster Facilitation Team at the taluk level. This team will consist of five professionals and two support staff – namely, a social scientist (preferably the team leader), a an engineer (preferably civil), an agriculture scientist, a gender expert, a tribal and rehabilitation specialist. The support staff would be an accountant and a data entry operator. The CFT would be “hosted” by a Non Government Organistion, which would have the “credibility” with the villages, to enable “initial entry” into the village. The CFT is expected to organise the Tank Users Groups in the villages, build up their capacity to plan and implement an

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“Integrated Tank Development Plan”, and to do the later Operations and Maintenance. Each CFT is expected to organise atleast forty tanks in five years in their taluk. Twenty five CFTs are in place as under –

DISTRICT CLUSTER FACILITATION TEAM (with taluk in brackets)

Kolar 1. Prakruthi (Mulbagal) 2. RSC – 2 CFTs

(Chintamani) 3. RDATS (Bagepalli) 4. Prayog (Malur)

5. Outreach (Gudibande) 6. Nidumamidi Trust

(Bagepalli) 7. RORES (Kolar) 8. Gram Vikas (Malur)

Tumkur 1. Mother (Sira) 2. WLARS (Madhugiri) 3. KIDS (Madhugiri)

4. DHAN Foundation (Pavagada)

5. NIRDA (Sira) 6. IYD (Koratgere)

Chitradurga 1. Vandana

Haveri 1. NEEDS (Hanagal) 2. JVS (Hanagal)

3. TRDS (Hanagal)

Bellary 1. DPG (Kudligi) 2. Outreach (HB Halli) Raichur 1. HRDS (Raichur)

Bagalkot 1. Outreach (Bagalkot)

Koppal 1. JSYS (Gangavathi ) Bidar 1. Pravarda (Bidar)

The CFTs in turn are to be supported by “Anchor Non Government Organisations” which operate at a regional level (typically a few districts). The ANGO team is expected to build up the capacity of the CFTs in their area. So far four ANGO teams have been placed as under

Anchor NGO

Districts/ region covered

Oxfam (India) Kolar and Bagalkote

BAIF (Karnataka) Tumkur and Chitradurga

BAIF (K) – Bellary Haveri and Bellary Prerna, Raichur Raichur, Koppal and Bidar

Srijan, Bangalore has been contracted as the nodal capacity building organisation for the project. The funding for the project, flows from the World Bank through the Government of India, and Government of Karnataka to the Jala Samvardhane Yojana Sangha (JSYS), Bangalore, State Project Unit. (SPU). The SPU has established nine district project units (DPUs) for the nine districts. These DPUs are the “nodal” agency for receiving the Integrated Tank Development Plans from the TUGs, appraising and sanctioning them, and arranging for transfer of funds from the SPU. Conceptually, thus funding can be depicted as a “top down” flow, while capacity building can be seen as a “bottom up” process (if CB has to be done on user needs). In addition, the ANGOs are expected to liase with the DPUs intensively, and Srijan with the SPU. Thus the project design can be conceptually visualised as under –

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Funding Information flow for

Capacity Building

The PIP also envisages specialised institutions to be brought in for capacity building. All agriculture related activities are to be handled by the University of Agriculture Sciences (UAS), Bangalore and Dharwar campuses. Similarly, legal issues are to be handled by the National Law School, Bangalore. The final CB plan would also incorporate their inputs. (Presently the contracts have just been signed, and it is too early for these institutions to design CB inputs, for this plan). Other specialised institutions like Water and Land Management Institute (WALMI) are also proposed to be tapped for issues relating to legal aspects of turnover of tanks from the MI department to the TUG.

1.2 Context of this plan

The project philosophy has always been to ensure close coordination amongst the project partners and stake holders. The preparation of the PIP which was a one and half year participatory process, was one activity which came out of this philosophy. Similarly the need was felt to coordinate a planning exercise for the Capacity Building plan, to mesh in the activities and the needs of all the project partners and the stake holders. The purpose was also to ensure a common understanding about the CB activities, and level of competency to implement the plan.. The World Bank mission also realised this need for coordination, and highlighted the need for such a comprehensive plan in the Aide-memoire of its first supervisory mission (September 5th to 12th 2002). (see page 9). 1.3 Process of developing the CB Plan The PIP states that the project policies will “always learn from experience”. (page 116 of July 2002 version). ,The guiding principle behind developing the CB plan has been of “ Learning by Doing”. A consequent guiding principle has been to given the maximum weight to “implementation based experience, while designing any plan or activity”. Thus the following were the experiential inputs which went into the plan

a) The assessment of CFT members, by SPU and Srijan. A rough indication of the training needs was one of the outputs of the assessment exercise, which covered every CFT member. ( held in May – June)

b) The first round of orientation to all CFT members, held in June and July in Bangalore. This covered every CFT member twice – first for a general orientation workshop (for two/three days) and second for a specialised thematic workshop related to the subject matter they specialised in (for two to four days). The training needs as thrown up by the assessment process was one of the design inputs. The workshop classroom (and in some cases, field work)

TUG

DPU

SPU

CFT

ANGO

SRIJAN

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components, created some insights into the present capacity of the CFT team members. The formal feedback sought, and the the insights gained by the facilitators (all SPU or Srijan staff) also created data for clarifying CB issues

c) The first round of TUC orientations to TUGs, which were anchored by ANGOs with design inputs from Srijan (August – September) also generated a lot of field data on CB issues. Some of the CFT members also participated as facilitators, which went in some way to create a shared understanding of the problems across all the CB agencies.

d) The ITDP review cum standardisation of formats workshop (20/21 Sept), for the first time brought a common understanding on the methodologies and formats to be used for ITDP preparation in the village. The standardisation of ITDP formats also led to sharper clarity on the tasks and responsibilities of the CFTs and TUGs for the implementation, atleast in terms of data requirements and analysis.

e) The revised Operations Manual (October to December) also had a lot of inputs directly from the field (CFTs and ANGOs). The interactive process of redesigning the manual, also threw up CB issues, and clarification on sharing of responsibilities. In a sense, the OM and the CB plan literally have progressed together.

f) The first CB plan workshop held on 13/14 November at Srijan Bangalore office, brought together the SPU CB team and the ANGOs for discussing the evolution of the CB plan. A lot of the experiential data of the ANGOs in hand holding the CFTs in the field implementation process, and of the SPU CB team, in administrating their districts and the project, was used to prioritise issues, and decide on methodologies and frameworks. The first draft report was circulated by the ANGOs to their respective CFT members for discussions and comments. Srijan staff also used this opportunity to discuss the frameworks and the OM with CFTs and TUGs in Kolar and Raichur districts. The different level of CB needs (village, taluka, district, state), linking CB needs to specific expectations/ outputs for implementation, and ,the framework of the TUG level CB emerged from this workshop

g) The second CB plan workshop held on 26/27 November at Srijan office, took this planning process forward. The CFT CB needs, the coordination and other issues at the district and state level, creating an environment for “learning”, methodologies/androgogies were some of the issues discussed. The earlier version of TUG orientation was redone with the inputs of the CFTs via the ANGOs. The second round of TUG orientations which were in progress, presumably added experiential data to the ANGO sharing of experiences.

h) The report of the second workshop was circulated to the ANGOs and the SPU specialists. Srijan staff also directly interacted with three CFT teams after a village grama sabha experience in Kolar district. The comments of the ANGOs, who in turn, interacted with the CFTs, the . SPU specialists, and the discussions in Kolar went into the final draft report.

i) The initial five day PRA camp for CFT members. The planning for this was done by the SPU in a workshop in SRIJAN and tested in Chunchadenahalli village in early December. This exercise also brought in the need to mesh in participatory exercises with the ITDP preparation.

The present Capacity Building plan is the result of these experiential data, processed and abstracted for learnings. . This plan is still a draft which would be circulated to the partners to get their inputs, after which it would be finalised. After all inputs have been received, the formal ToR for the CB Plan would be signed for implementation. This would also bring in supplementary contracts to be signed with the partners. The content (or the training material) for the modules is in the process of being developed. This pace would be speeded up with the finalisation of the draft CB plan. .

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The CB plan would be revisited in June 2004 to gain from the first two years of implementation experiences and further revised.

1.4 Conceptualising the CB Plan

The present plan can be conceptualised as working at four levels, which correspond to the geographical spaces at which the project operate – a) The village level, where the TUG is expected to plan and implement the ITDP b) The taluka level, where the CFT is expected to operate over the next five years c) The district level, where the DPU is expected to be in charge d) The state level, where the SPU is expected to be in charge

The four levels, also have corresponding CB issues for the Government line departments and for the political system. For the sake of visualisation, the following matrix has been drawn up.

Level Project Implementation

Partners

Government Line

Departments Elected Representatives

(Political System)

1. Village TUG , TUC, Sub committees, office bearers

Village accountant, village agriculture worker, etc

Gram Panchayat

2. Taluka CFT and HNGO head Tahsildar, executive officer, etc

MLAs, Taluka Panchayat

3. District DPU staff and ANGO team

Collectorate staff, PWD staff MPs, Zilla Panchayat

4. State SPU staff and Srijan team State secretariat staff in Minor Irrigation, Agriculture, etc

Ministers.

The following chapters follow this order, in presenting CB plans for various levels.

It is important to note that much of the experiential data relate to the only the first and second stages. Hence a lot of detail has been gone into, especially for the TUG and the CFT CB plans. The other two levels, do not have much experiential data to go by. These plans will necessarily evolve with implementation experience. Hence these CB plans, would be very tentative and sketchy in nature.

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Chapter Two : CAPACITY BUILDING PLAN AT THE VILLAGE LEVEL

2.1 Context

The “village” level is where the physical implementation of the plan will take place. The village Tank Users Group is expected to be responsible for planning and implementing the ITDP. The PIP envisages five clear phases in village project implementation. These are –

A) Preparatory – where the village is energised to start the ITDP process B) Pre Planning – where the village institutions are created, and preliminary technical and social

data collected C) Planning – where through a participatory process the ITDP is drawn up and ratified by the

TUG, for sanction by the DPU D) Implementation – where the TUG physically implements the ITDP E) Post Implementation – where the TUG takes over the responsibility for Operations and

Maintenance of the tank. The CB plans have to necessarily mesh in with these project phases. Hence, the CB plan has been distinctly divided for these phases. The TUG CB plans have some experiential data to back it. However the CB plans for the line departments and the Panchayat Raj Institutions (PRI) have been presently based on conjecture, keeping in view, the requirements of the TUG in implementation. Hence, the first part, the TUG CB Plan has much detail. The other two, of Gram Panchayat functionaries and of the Village level workers of the Government line departments, are sketchy and would be concretised after the project conducts some CB activities and gains experience.

2.2 CB Plan For Tank Users Group

The village level tank users group is responsible for the implementation of the program. It is expected to use the services of the taluka level Cluster Facilitation team for creating the Integrated Tank Development Plan and of implementing it. However the fact remains that while the enthusiasm and commitment for tank rehabilitation is very high in project villages, it is not matched by an understanding of the technical and social issues.. The CFT thus has an increased responsibility for building up the capacity of the TUG for implementation. In fact, from a CB perspective the only job of of the CFT would be to “build up the capacity of the TUG for project implementation”. The following CB modules for building the capacity of the TUG over the various phases, is detailed below.Much of it would be directly implemented by the CFT members.

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2.2.1 PREPARATORY PHASE – MODULE A : Project Introduction This becomes a sort of awareness camp cum Grama Sabah. . Key villagers need to be identified to make them “informants”. The awareness camp should make the people recall the past, understand the importance of the tank, the objectives of the project, the components, principles and processes of the KCBTMP, and the various partners for the TUG. The methodology should be that suitable for mass dissemination – including video cassettes, audio cassette before the grama sabha, organising jathas and street plays. (Should cultural team take

charge of this component?). It would be a one day exercise, with the entire CFT in attendance. The output of the module would be a general willingness on the village to take up the project – measured by progress made in convening the Grama sabha to discuss institutional options. MODULE B : Institutional options

This also becomes a sort of grama sabha. Different focus group discussions by different stake holders (command area farmers, catchment area farmers, vulnerable groups, women, encroachers) would be held on the project. Issues of possible command area contributions, membership fees (which should be linked to cost of registration), (both entrance and annual), would be discussed. A grama sabah resolution would be passed on the Resettlement Action Plan. (RAP). This too would be a one day program.)

The support required for the preparatory phase would be media material, laminated posters, video and

audio cassettes, charts, etc. for display in public spaces in the village. Handbills would also need to be

printed and distributed

Pre Planning phase MODULE C: Bye laws Interested members and key leaders would need to be present for this module. CBO leaders, Gram Panchayat members, and village level workers would also need to be involved. Around forty to fifty members would need to participate in the program. This would be a one day program in the village, with lunch and two teas provided. Some more information on the project and on the institutional options would be provided. Quick discussions would be held on the byelaws, and the changes suggested for the peculiar village context, and for the institutional option proposed. Salient features of the various acts, - societies registration, panchayati raj, land revenue, forest conservation, minor irrigation, bank regulations would be explained. NRM experiences would also be shared. The output of this module should be the convening of a formal Grama Sabha (probably the very next day) for formal ratification of the byelaws and selection of the TUC. Support required would be simple teaching material (flip charts/posters/ handbills) for explaining the

project, the implication of the institutional option chosen, the various laws, and for the model byelaws.

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MODULE D: Exposure trip

After selection of the TUC, a one day exposure would be arranged for the TUC members and for some five to ten key leaders. The trip would be to a successfully implemented ITDP within the district or taluka. Two vans need to be hired, and food provided for.

MODULE E : First round of accounts training

The one day training would be conducted after registration of the TUG and opening of the bank account. The CFT accountant would provide this training for half a day to all the TUC members. The cheque signatories, and the secretary/ accountant., would be given an additional half a day training. Simple accounting formats relating to receipts, vouchers, cash book, bank book, and using the bank pass book to monitor funds receipt and withdrawal would be covered. The success of this module would be judged by the correct entry of membership fees and contributions, initial expenses, and of the utilization of the initial administrative grant of five thousand rupees. Support required would be the creation of simple teaching modules with mock exercises for semi

literate TUC members, and literate accountant/ secretary.

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2.2.2 PLANNING PHASE (These modules have to link up with the ITDP surveys – engineering, agriculture and environment,

and social)

MODULE F :General orientation on ITDP preparation This will be a two day orientation in the class room on the ITDP for all TUC members and sub committee members.

MODULE G –1 : Thematic orientation on engineering issues

This will be a three-day field orientation, concurrent with the engineering surveys undertaken. The relevant subcommittees would be given some orientation on the instruments used, and the various surveys being undertaken. The orientation would end concurrently with the technical surveys.CFT engineer would be coordinating the exercise MODULE G –2: Thematic orientation and PRA exercises on environmental and agriculture issues This would be a two day field exercise, after the silt estimates have been made. The agriculture specialist would discuss with the relevant sub committee, catchment treatment measures, proposed during the engineering survey, other measures including foreshore plantations to reduce silt inflow to the tank, and the silt utilization plan. The specialist would also conduct PRA exercises for the command area treatments for pest and nutrient management, fodder and livestock planning, fisheries plan and the afforestation/ horticulture plan. The CFT agricultural specialist would be coordinating this exercise MODULE G –3: PRA based orientation on social issues This will be a two day field PRA exercise to facilitate the collection of data for the gender and vulnerable groups plan. The output of the exercises would be the completion of all data collection and the initiation of the gender and the vulnerable group action plan. The CFT gender expert would be coordinating this exercise.

MODULE H: Orientation on preparation of estimate

This would be a one day exercise after the preparation of the drawings and rough estimates. These would be discussed with the TUC and the subcommittees. Their feedback would be sought for fine-tuning the estimates, as also to orient them. The social scientist and the engineer would be coordinating the exercises. The estimate preparation would be the starting point for collection of the 3% contribution by the TUC.

MODULE I : Procurement planning

After collection of the 3% contribution, this planning exercise would be conducted in the village.. The exercise coordinated by the social scientist, along with the engineer and the accountant. The estimate would be broken down into “works” – which would be planned for in terms of in terms of procurement procedures to be followed. This would be a one or two day exercise

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MODULE J : Ratification of the ITDP This would be a one day classroom exercise for all the main stakeholders.- the TUC, the subcommittees, and key village leaders. The final ITDP to be submitted would be explained and the ratification sought by the TUC. The TUC would formally convene the Grama Sabha the next day, to ratify the ITDP, before submission to the DPU.

MODULE K : Second round of Accounts training

After approval of the ITDP by the DPU, the CFT accountant would organize the classroom exercise. The TUC and the subcommittees would be given a half a day orientation on the various books of account to be maintained during project implementation. The secretaries would be given a two day or more classroom input, consisting of mock exercises. The responsibility for the TUG CB for each of the CFT members , can be depicted as under – Engineer Agriculture Gender R&R Social

scientist Accountant

Orientation Secondary Data collection

Silt, Water, Soil samples

Survey, WHF

After revenue survey

HH Survey

Surveys Engineering surveys

PRA EXERCISES for two days

Estimates Engineering estimates

Agriculture, silt, livestock, fodder, fisheries, horticulture, afforestation, plans

Gender Action Plan

RAP Second round training

Proposal Procurement planning

Support required would be mainly in methods of capacity building/ adrogogy. The contents would be

specific to each tank.

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2.2.3 IMPLEMENTATION PHASE

MODULE - L : Exposure trip to TUC members within state

After approval of the ITDP by the DPU, the TUC members would be taken to a successfully completed ITDP outside the district. This would be a two day orientation apart from the actual time of travel. The TUC members would be exposed to a TUG which has successfully completed an ITDP, and the systems adopted for this output. MODULE - M : Thematic modules

The respective CFT specialists would conduct the following thematic modules for their relevant sub committees,. These one day/ two day modules would be directed towards ensuring completion of plans, within time and costs, of required quality. MODULE M – 1:Thematic module on procurement and accounts

This would be a common one day module for all the TUC members and the sub committees. Implementation issues in following the World Bank norms for procurement at the village level, and fulfilling the mandated accounting systems for audit and control would be discussed. The CFT social scientist would coordinate this with the CFT engineer and the accountant. .This would be followed by another one day specialized training for the accountant/ secretary at the taluka level. MODULE M - 2 :Thematic module on engineering measurements and measurement books

The relevant subcommittee and the secretary would be exposed through mock exercises to measuring machine time, labour time material utilization and the final completed works. The writing of these measurements in the relevant measureent and log books , wold also be taught through through mock exercises. It would also include quality control issues. This workshop would be for two days. MODULE M - 3 :Thematic module on agriculture and environment measures The relevant sub committee and the secretary would be exposed to the implementation processes for the y catchment area works and the foreshore plantations, which would form part of the environmental protection plan. Emphasis would be on the utilization of silt, which would be the responsibility of this sub committee. – the pre measurement, the measurement of desilting and the accounting for its utilization. The implementation issues in the command area nutrient and pesticide management plan, the fodder and livestock plan, the fisheries plan and the afforestation/horticulture plan would be discussed. The engineering and the agriculture specialist would coordinate the thematic exposure – whose length would depend on the plans made.

MODULE M – 4 : Thematic module on encroachment and vulnerable group plan implementation The relevant subcommittee to rehabilitate the encroachers and to create tank based livelihoods for the vulnerable groups would be oriented to the implementation issues in the plan. The R&R specialist would coordinate this one day module.

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MODULE M - 5 : Thematic module on gender plan implementation

The relevant subcommittee to create tank based livelihoods for the women in the village would be exposed to the implementation issues in the plan. Another component would be strengthening awareness for increasing the participation of women in the ITDP implementation. The CFT gender t would coordinate this two day module. MODULE M -6 :Thematic module on formats for monitoring and learning and GIS This module would be coordinated by the CFT documentation specialist. MODULE N :Workshop on Internal management systems and team building The two day program would be coordinated by the social scientist, for the TUC and the sub committees. Issues of delegation of responsibilities, and legal issues would be covered under the internal management system component. Conflict resolution, institutional development of norms like transparency and accountability, leadership tasks, and networking with other project partners would be discussed in the team building component. Problems arising during implementation would be picked up for discussion during this workshop, to be ideally held at a location outside the village. . MODULE O :Workshop on Operations and Maintenance (O&M)

The one day module would be coordinated by the social scientist, with the engineering and agriculture specialist – around the third milestone implementation. Issues for sustainable utilization of the tank system would be discussed – including the engineering maintenance, the water usage, the collection of water fees, the appointment and payment of the “Neerganthi”, protection of tank based livelihoods for women and vulnerable groups, ensuring no further encroachments etc. Support required would be common frameworks for analysis of implementation experiences and for

methods/androgogy for transferring mainly implementation related skills and attitudes. The contenst

would evolve for the particular tank context.

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2.2.4 POST IMPLEMENTATION

MODULE P : Exposure trip to TUC representatives outside state Two TUC representatives from each TUG would be given an exposure to a successful post rehabilitation tank/ federation outside the state. This exposure would be arranged after successful completion of the ITDP and settlement of all bills. MODULE Q :Operations and Maintenance The TUC members and the Neerganthi would be exposed to issues regarding operations and maintenance, in the village. The one day program would focus on issues arising out of the maintenance of the tank post rehabilitation. MODULE R :Forming a federation

The TUC representatives would be given a one day orientation on the advantages of forming a federation. This would be coordinated at the taluk/district level, with TUC members of other TUGs. Support required would be mainly for facilitation of expectations, creating a positive attitude towards

cooperation, etc. A lot of the post implementation activities would depend on the signals from the JSYS

and the Government, which policies, fall outside the purview of the present CB plan.

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SUMMARY SHEET FOR CAPACITY BUILDING FOR TUGs:

ITDP PHASE OUTPUT TUG CB PLAN

Preparatory (0 Month)

Creation of a favourable village environment,membership fee collection, choice of instiutional option and registeration

a) Project Introduction b) Institutional Options c) Bye laws & Registration

Pre planning (2nd month)

Setting up systems for accounting and ITDP

d) Exposure visit within the Taluk e) First round of accounts training

Planning Formal Preparation of ITDP 3% contribution collection.

f) General orientation on ITDP g) (i) Thematic orientation on engineering

surveys (ii) Thematic orientation & PRA exercises on environmental and agriculture surveys (iii) PRA exercises for social issues

h) Orientation on preparation of estimates i) Procurment planning j) Ratification of the ITDP k) Second round of accounts training

Implementation Completion of ITDP within time and costs of required quality Collection of second 3% contribution

l) Exposure trip for TUC members within state m) Thematic modules

1. Procurement &accounts 2. Engineering measurement and books 3.Agriculture/environment 4. Encroachment and Vulnerable groups 5. Gender 6. M&L and GIS n) Internal management systems and team

building o) Operations and Maintenance

Post implementation

Sustainable Operations and Maintenance (O&M)

p) Exposure trip to TUC representatives outside state

q) Operations and Maintenance r) Forming a federation

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SUMMARY OF CB PLAN FOR Tank User groups/Committees/Office Bearers

Title of

the

Program

me

(Module)

Contents Expected

Outcome

Methodology Numbe

r of

days

Participants Responsible

agency/

person in CFT

PREPARATORY PHASE

A. Project Introduction

Past history of the tank and culture of tank based agriculture villages. Importance of tank for village political economy Objectives of the project Components, principles and processes of the project

Awareness of the need for the project Willingness of the village to take up project. Deciding on a date for the next Grama Sabha to decide institutional options

Mass dissemination techniques – use of video and audio cassettes before grama sabha, organising jathas, and street plays

One Whole village, with emphasis on CBO leaders, traditionaleaders, elders, PRI members

All members Culture team in DPU?

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B. Institutional Options

• Four institutional options

• Legal issues

• Membership fees and contributions

• Project experience with options

• Internalise concept of decision making in gram sabha

• Consultation with different stakeholders for choosing institutional options

• Commitments for membership fees and contributions

• Commitment on RAP

• Grama Sabha resolutions to this effect

• Posters, flip charts on each option

• Focus group discussions

• Large Scale Interactive Process (LSIP)

One Whole village with emphasis on CBO leaders, PRI members traditional leaders, elders, command and catchment area farmers, gender leaders, encroachers

All members DPU culture team?

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PREPLANNING PHASE

Title of

the

Program

me

(Module)

Contents Expected

Outcome

Methodology Numbe

r of

days

Participants Responsibl

e agency/

person in

CFT

C. Bye - Laws Registration Bank Account

• Relevant state government laws

• Model bye law of JSYS

• Registration procedures

• Bank account operation procedures

• Evolving bye laws

• TUC member selection and sub committees

• Membership fee collection

• Registration of TUG

• Opening of bank account

Lectures Flip charts and posters Focus group discussions Participatory exercises Facilitating sharing of other project experiences.

One Around fifty people .Village leaders, PRI representatives, elders, representatives of command and catchment farmers, gender leaders, vulnerable group leaders and encroachers

Social scientist, R&R specialist, gender specialist

D. Exposure

Visit to successful ITDP village

• Motivation of TUC members to start ITDP planning

Exposure trip to a successfully completed ITDP in district. Debriefing on lessons learnt

One Around fifty. people. TUC & sub committees, command and catchment farmers, gender leaders, vulnerable group leaders and encroachers

R&R specialist, Gender

E. Accounts and book keeping

Various accounts books and procurement procedures prescribed for ITDP by JSYS

• Orientation to various books

Mock exercise One TUC members and members of sub committees

Accountant

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PLANNING PHASE

Title of

(Module)

Contents Expected Outcome Methodology Participants Numb

er of

days

Responsibl

/ person in

CFT

F General orientation on ITDP

General awareness on ITDP

Cooperative attitude towards participative planning process. Collection of 3% contribution

Use of flip charts., posters Focus group discussions

All TUC and sub committee members

Two All

G 1. Thematic orientation on engineering

Engineering plan

Participation in process of engineering planning for ITDP

Transect walk and exposure to engineering instruments and surveys

Relevant sub committee and TUC office bearers, catchment and command area farmers

Three Engineer

G –2 Thematic orientation and PRA on agriculture an environment.

Agricultural and Environmental plans Silt utilisation plan

Participation in process of agriculture and environment planning for ITDP

Transect walk, resource mappings, time lines, seasonalities, participatory development of agriculture technology

Relevant sub committee and TUC office bearers Catchment and command area farmers

Two Agriculture specialist.

- - 20

G-3 PRA based orientation on social issues.

Gender plan, Vulnerable people plan, Resettlement plan

Participation in creation of these plans

Participatory exercises for collection of relevant data and for planning action

Members of TUC and catchment area and command area farmers, leaders of SHG/WIG , vulnerable group leaders, and encroachers

Two Social scientist, gender specialist resettlement specialist

H Orientation on preparation of estimates

Estimate preparation for ITDP

Understanding of numbers and works in estimate

. Mock exercises for small works and for silt utilisation plan

Members of TUC and relevant sub committees

One Social scientist, engineer, accountnant, agriculture specialist (for silt).

I Procurement Planning

Village Resource mobilisation plan Procurement plan Cash flow plan Bar/Gannt chart for implementation

.Participative plan for ITDP implementation

Participative planning techniques. Use of posters and flip charts for analytical tools like gannt chart and cash flow plans, and procurement procedures

Members of TUC and relevant sub committees

One/ two

Social scientist, engineer, accountant, agriculture specialist (for silt).

- - 21

J Ratification of the ITDP

Ratification of ITDP by TUG/gram sabha

Discussions for next day grama sabha

Facilitation of planning for ratification in the grama sabha

TUC members One day

Social scientist, gender specialist, R&R specialist

K Second round of accounts training

Accounting for procurement and implementation

Posters and flip charts on various accouting formats and procedures

Mock exercises with formats

TUC members and relevant sub committee for half day Accountant/ secretary for two days

Half + two

Social scientist, engineer, accountant, agriculture specialist (for silt).

- - 22

Title of

(Module)

Contents Expected

Outcome

Methodology Participants Number of

days

Responsible

person in CFT

IMPLEMENTATION PHASE L Exposure trip to TUC members

Exposure to a successful ITDP outside district

Motivation to complete ITDP within time and costs,

Interaction with TUC members of a successful ITDP implementation process Debriefing on lessons learnt

All TUC members Two R&R specialist and gender specialist? (SS is busy

M THEMATIC MODULES M –1 Procurement and accounts

Procurement plan and account formats

Taking responsibility for procurement process and its accounting by TUC

Mock exercises All TUC members and one member of each subcommittee

Two/ three Social scientist, engineer, accountant.

M- 2 Engineering measurements and measurement books (especially silt measuremnt)

Engineering plan in ITDP Measurements, of works, Silt pre measurement and post measurement

Understanding of rights and responsibilities during implementation of engineering component

Practical demonstrations on measurement and recording in relevant books

Relevant sub committee members, interested TUC members and office bearers

Two – three Engineer

M-3 Agriculture and environment

Agriculture and environment plans in the ITDP

Understanding of rights and responsibilities during implementation of plans.

Practical exercises in farmers field schools

Relevant sub committee members, interested TUC members and office bearers

Two Agriculture specialist

M-4 Encroachment and Vulnerable

Resettlement Action Plan and Vulnerable Groups Action Plan

Responsibility for implementation

Practical exercises in planning and monitoring

Relevant sub committee members,

One R&R specialist

- - 23

groups plan sanctioned in ITDP of plan. implementation interested TUC members, encroachers vulnerable group representatives and office bearers

M-5 Gender action plan

Gender action plan sanctioned in ITDP

Responsibility for implementation of plan

Practical exercises in planning and monitoring implementation

SHG/WIG leaders, interested sub committee members, interested village women leaders, invited TUC members, and office bearers

One day Gender specialist.

M-6 Monitoring and learning and GIS

M& L formats and GIS for monitoring

Appreciation of formats and GIS

Practical exercises in use of formats

Relevant subcommittee members interested TUC members and office bearers

One day Documentationist and DPU staff trained for this purpose.

N Internal management systems and team building

Delegation of responsibilities Conflict resolution Institutional values of transperancy, accountablility, etc Legal issues Networking

Team work for completing ITDP within village Initiation and maintenance of appropriate linkages

Behavioural exercises set in ITDP contexts Using events and data from ITDP implementation for these exercises

TUC members, sub committee members, office bearers

One/ Two Social scientist, gender expert, R&R specialist

O Operations and Maintenance

O& M plan post ITDP Appreciation of issues, and outline of O&M plan

Visioning exercises and goal setting for performance

TUC members, sub committee members, office bearers

One Social scientist, engineer, accountant

- - 24

Title of

(Module)

Contents Expected

Outcome

Methodology Participants Number of

days

Responsible

person in CFT

POST IMPLEMENTATION

Exposure trip outside state

Exposure to a successful Federation outside state

Motivation to form a federation of TUG Concept clarity on federation system

Interaction with board members of a successful tank federation Debriefing on lessons learnt

Two representatives

Four Social Scientist

Operations and Maintenance

Issues in O&M. O&M implementation structure

Discussions on issues of O&M. Budgets and responsibilites

TUC members and Neerganthi

One Social scientist, engineer,agriculture specialist accountant

Federation Formation Process in forming a federation

Positive attitude and commitment towards forming a federation

Discusions on advantages and disadvantages of federating.

TUC members and Neerganthi

One Social scientist, agriculture specialist, accountant

- - 25

2.5 CB needs for PRIs/elected representatives

An indicative list of issues are listed for capacity building of the village Panchayat Raj representatives for the program. 2.6 CB issues for village level line Department functionaries

Some line department functionaries are a part of the ITDP process, and their orientation would be vital for the success of the project. These would include –

a) The village revenue surveyor. b) The village agriculture officer c) The village accountant. d) Neerganthi, if paid by the MI department e) Forest watcher, (if forest land in foreshore).

Other village functionaries pertaining to milk cooperatives, women SHG group formation, anganwadi workers, health care workers could also be given a special orientation on the ITDP.

Introduction on project concept (counselling on their importance and role and institutional options as also CPR,NRM) (one day) Workshop on ITDP components (transperancy in use of funds) Field visits to ITDP villages Exposure visits to other ITDPs in talukastates Neerganthi and O&M issues

- - 26

Chapter Three: CAPACITY BUILDING PLAN AT THE TALUKA LEVEL

3.1 Context

The CB plan for the CFT members rest on their primary responsibility to work with the villages in planning and implementing the ITDP. The CB needs hence flow from the previous chapter, which details the TUG CB needs. 3.2 Responsibilities of individual CFT members for ITDP implementation

Through a series of participative exercises involving the ANGOs and selected CFTs in Kolar and Raichur districts, the following “job chart” has been arrived at – which specifies which CFT member is responsible for which aspect of ITDP implementation.

- - 27

Responsibilities of the CFT members for the Capacity Building Programme of the village institutions.

Module Expected

Outcome

HNGO

Leader

Engineers Agriculture.

Specialist

Gender

Specialist

R & R

Specialist

Team

Leader

Accountant Documentatio

nist

Pre-planning - TUG Registration -Membership fee collection

- -Collection of Tank Secondary information

-Collection and analysis of silt, soil, water

Gender in TUC

-Bye-law preparation -Registration of Society

TUG & TUC formation

Opening of Bank Account

Registers and Records

Planning phase -ITDP -3% of contribution collection - Agreement with DPU

-Linkages with Line Departments

-Technical Survey -Estimate

-PRA -Silt management Plan, -Pest & Nutrition plan -Fisheries, Livestock, -Afforest ration

-PRA -Tank related IGP -Formation of WIG -Ensure women -participation in TUC

- PRA - HH Survey of PAF - Revenue Survey - RAP - TDP

Procurement plan

A/C training for TUC - A/C Training for secretaries

ITDP consolidation

Implementation phase

-implementation of ITDP -Cost, Time and Quality

Ensuring flow of funds from JSYS Procurement Time & cost Management

-Procurement -Quality control -Certification

-Silt application - Catchment & Command area treatment - Implementation of various activities

-Women involvement in -Shramadhan -Linkages with line Department -Training activities

-Linkages with line departments -Training -R & R implementation

-Managing financial aspects -Procurement -Time & cost Management

TUG A/C maintenance

Process Documentation - M & L

Post implementation

-Sustainability of TUG

-Managing financial aspects -

Training on O & M (technical aspects)

-O & M structures Sustainability

-Federation -Women involvement -Ensure participation -Benefits continue after Project ends

-Linkages with line department -No further encroachments -Renewal of TUG Society

--Federation Audit TUG Renewal

Page 28 of 69

3.3 CB Planning for the CFT members

Many exercises were organised in the two Srijan office workshops, for identifying the CB needs of the CFT members. However the participants were ANGOs, Srijan and the CB team of SPU. The crucial issues regarding “accounts/ procurement/finance” and “engineering/estimates/works breakup for procurement planning”, could not be completely analysed – as the SPU specialists for these themes were not a part of the planning. Hence the following list generated, can be termed a “tentative list” of CFT training needs – which has also been ratified through discussions with some CFTs in Kolar and Raichur. The SPU specialists including Agriculture, Engineering, Finance, Monitoring and Learning, and Hydrlogy have also given their comments and suggestions, through the CB specialist, Mrs.M.Chandrakantha, which too have been incorporated/ The following table gives an indicator of the range of issues which needs to be addressed for CB for the CFTs. It may be noted that the technical “subject matter-thematic” CB has been attempted with varying degrees of success for all the CFT members. These experiences have been incorporated in the following table. However further detailing would require the involvement of respective subject matter specialists at the DPUs, under the leadership of the SPU specialists. Some indicative planning on the lines of the TUG plan is attached at the end of the report.

Page 29 of 69

SUMMARY SHEET OF CAPACITY BUILDING MODULES FOR CFTs (linked to various issues which would emerge for TUGs during

implementation and should be ideally scheduled as such)).

MODULES Social

scientist

Engineer

(11 days only

engineering)

Agriculture

specialist

Gender

specialist

R&R

specialist

Accounta

nt

Data

entry

operator

1. Project orientation (includes accounts systems) and TUG/TUC( 2 days)

2. Thematic workshop (3 days) Organising SHGs

5 days on surveying skills, estimates

7 days by UAS

Gender in tank contexts

Preparing RAP

Accounting in ITDP

M&L formats for ITDP

3. Exposure trips outside district and outside state

4. PRA exercises for planning (5 days)

Related to TDP

5. Finance and Accounts modules (for social scientist and accountant) ( 2 days)

Financing and accounts for ITDPs

Formats for TUG a/cs

6. Training on tank based livelihoods( 2 days) (

Increasing Resource base for tank based livehhoods.

Gender based livelihoods

Livelihoods for vulnerable groups

7. Procurement workshop (2 days) (with social scientist, engineer and accountant).

with engr.. & Accountant

With Soc Scien. & a/ctnt

With Soc Scien. & engr.

8. Institution Building) ToT for HRD, team building, androgogy,(2 days)

9. TUG Management systems for

- -

30

ITDP implementation (ToT for imparting managerial skills to TUC) (2 days)

10. Networks,& federations and institutional Sustainability (3 days)

One day exclusively for O&M

11. Operations and Maintenance and institutional sustainability

12. Experience sharing at ANGO level

(Process documentation skills?) and learnings from other projects

13. Functional literacy 14. Foundation course on

facilitating learning for adults (androgogy?)

15. Training on agriculture by UAS(2-3 days)

16. WALMI legal systems for tank O&M

17. Exposure on GIS To attend To attend To attend 18. Finance and procurement

19. Engineering aspects of O&M

(Note – this is an indicative exercise. Will be frozen after feedback from Specialists, ANGOs along with the calendar of events for Capacity Building)

Page 31 of 69

3.4 CB planning for Panchayat Raj Institutions and elected representatives

Karnataka state has a system of elected representation at the taluka level – called that taluka panchayat. This is usually understood to be a federation of village or grama panchayats. The taluka panchayats in turn federate to a district or a Zilla panachayat. (ZP). The following table illustrates some of the issues This geographical space is also roughly inhabited by a directly elected representative to the Legislative Assembly (termed the MLA – Member of the Legislative Assembly). An indicative table below Some indicative CB exercises for PRI representatives at the taluka level is given below.

Title of the Programme Project Orientation and Ground Water Awareness

Venue of the workshop Meeting Hall Taluk Panchayat Office or Any hall in taluka headquarter

Participants GP Presidents, TP Members, local ZP members and MLAs

No. Of Participants 80

Implementing Agency DPU in collaboration with ANGOS

Duration Main Subject General Objectives Content Outlines Expected

Outcome Methodology Resource person

1 hour Inauguration and introduction

To familiarize with project Importance of Project – background and purpose of the programme

To realize the importance of the programme

Lighting of Lamp by MLA/MP – Speeches – mutual introduction

MC of the Programme -CFT representative

One Hour Project Orientation

To make Taluk level and GP presidents to understand the working of schemes

Objectives of KCBTMP-target area-criteria for selection-stake holder analysis-Demand Driven approach-Capital cost sharing-O & M-

Clarity on Project and support to the project

Lecture cum LCD presentation - discussion, Charts and posters-

SPU and DPUs

1 ½ Hour ITDP components

To bring about an awareness on essential components of the Project.

ITDP components- institutional options-flow of fund-transparency- Technical and financial

Clarity on Project components and fund flow mechanism

Chart presentation- discussion

DPU staff

- -

32

1 ½ Hour Ground Water Management

To crate awareness about the importance of Ground water management

Comparison of Rainfall data and extraction of ground water – analysis of ground water situation in Karnataka and issues related to drinking water and irrigation, ground water recharge, source protection,

Understand about the importance of ground water recharge and economy of water harvesting

Chart presentation with statistics

ANGO or some resource Person

1 Hour Role & Responsibilities of Elected representatives

To make GP and TP members about the role and responsibilities related to ground water and Tank management

O & M of tank project – Role of GP and TPs related ton water sector

Clarity about GP and TP members involvement in Tank project

Group Discussion and presentation – finalizing the role and responsibilities of elected representatives.

ANGO /SPU staff

Title of the

Programme

Contents Expected Outcome Methodology Participants Responsible

agency

Field Visit to ITDP villages

People participation Capital cost sharing Supervision

Better understanding of the implementation issues

Interview Dialogue

GP, ZP TP members

ANGO

Exposure visits to other districts/ states

Strategic plan Participatory approach Developmental programme

Understanding of the NRM sector & role of people’s organisations

Interview Dialogue

GP, ZP TP members, MLAs

ANGO

Page 33 of 69

3.5 CB needs for the line departments at the taluka level

An indicative exercise for listing the line departments and their tasks vis a vis the ITDP implementation, is given below. The CB needs would flow out of these tasks.

Line Department Project orientation- role in ITDP

Study of village ITDPs to help plan linkages

Role in followup Preparing proposals

How to support TUGs post implementation

Minor Irrigation � � � � Revenue � � � �

Agriculture � x � � Horticulture � � � �

Forestry � � � � Animal Husbandry

� � � �

Fisheries � � � � Women & child � � � �

All caste corporations

� � � �

An indicative CB plan is given below

- -

34

34

Title of

the

Program

me

Contents Expected

Outcome

Method

ology

Durati

on

(Tenta

tive)

Participant

s

Bud

get

Other

suppo

rt

Respo

nsible

agenc

y

Project Orientation on ITDP

Project Orientation Importance of their role in implementation Stage of ITDP

Clarity on project and support to the project

Through discussions with project partners

1 day All line depts., VA, Vill Health worker, Forest Guard, Agri Extn Officer, Anganwadi worker

ANGO

Follow up on role of Line depts. In linkages

Institutional Options Transparency of fund flow

Clarity on respective project components & linkages

Discussion

1 day GP, ZP TP members

ANGO

Workshop on post implementation linkages

How to support TUGs post implementation

Linkage plan for ITDP Mobilisation of Govt. resources

Discussion

1 day

O&M and water regulation issues

O&M plan Water act

O & M Action plan

Presentation, discussion

1 day Neergantis

Line Departments are : MI, Revenue, Agriculture, Horticulture, Forestry, Animal Husbandry, Fisheries, Women & Child, All corporations

- -

35

35

Chapter Four CAPACITY BUILDING PLAN AT THE DISTRICT/ REGIONAL LEVEL

4.1Context

The PIP has detailed to some extent the staffing profile for the DPU and the responsibilities it should undertake. However none of the DPUs have been staffed to full capacity. The handing over of supervisory role for ITDP implementation is slowly happening from the SPU to the DPU Hence it is too early to visualise the sort of implementation problems that are likely to occur – and the CB strategies required for the purpose. Some indicative exercises, on the direction the CF strategy should be heading for is listed below. 4.2 Projecting CB needs over the next six months An exercise by the ANGO staff, and the SPU facilitated by Srijan, indicated that the following would be tasks expected to be performed immediately – and the CB needs that evolve out of these tasks.

TASKS `CAPACITY BUILDING NEEDS (over next 6

months).

Project orientation Training to develop shared vision, develop district plan

Role clarity Building facilitation skills for ANGO –CFT-TUG (active listening)

Liasoning with line departments and PRIs/ MLAs/ MPs Networking with project partners

Liason with line departments, PRIs, to identify need visavis TUG (ITDP) Creating forums/mechanisms for interface

FUND FLOW

MANAGEMENT

(most important)

Understanding financial systems, flows, audits. Attitudes towards cash flows.

District Plan Planning skills

Coordinate audit Understanding audit requirements MIS – monitoring progress on ground

Reporting systems and MIS and M&L., both for SPU and for District Commissioner

ITDP Appraisal ->approval (important)

Skills for appraisal – ITDP/SOE for technical and attitudinal (experiences so far on appraisal

Facilitate selection of tanks Support role Coordinate functioning of various committees

Team building, role clarity, inter personal skills

Ennabling role to create a supporting environment for CB through understanding field reality

Facilitating skills, media management

Reporting to SPU

- -

36

36

From this exercise, an attempt was made to extract the Knowledge, Skills and Attitude issues that emerged for Capacity Building

Knowledge issues

• Various Government Programmes

• Panchayat Raj Institutions

• The JSYS project

• Project Orientation

• Potential Linkages with line departments

• Procedures for releasing funds to TUGs, CFTs, & ANGOs

Attitude issues

• Team Work, team building

• Team Building

• Role Clarity

• Responsive/ Sensitive to TUG Needs

• Attitudinal orientation on Facilitation/ Enabling role

• Interpersonal skills

• Attitudinal changes involve closely with PRIs/ MLAs/ MPs to avail support to implement the district plan

• Skill/ attitude of facilitation implementation of ITDPs by TUGs

• Responding to control needs of SPU, GoK, WB, Cas without affecting project implementation

• Implementation support including finance

• Visioning for the District Planning for future years

• Keeping touch with elected representative and reporting to DC and SPU

- -

37

37

Based on the above some indicative CB planning for DPUs has been done listed below. 4.3 CB planning for ANGOs

Some indicative issues were thrown up for CB for ANGO staff.. These are listed below –

a) 1 Workshop to standardise training material b) 2. Experience Sharing to reach common understanding of hand holding

c) 3. Vision Building Workshop

d) 4. Preparation of Training Manuals e) 5. Standardisation of ToT

f) 6. Exposure Visit (other states) g) 7. Legal Provisions of TUG Institutional Options

Skill issues

• Planning Tools to create a Mini PIP at the district

• Facilitation Skills – for project partners

• ITDP Appraisal Skills

• Project Management Tools for planning & monitoring of project acivities (systemic approach skills)

• Planning & Analysing skills for effective monitoring at field level

• Finance Management estimating cash flows and indents

• Understanding/ analysing working system of CFT, TUG and ANGO

• Understanding/ Administrative skills of gauging demand of physical implementation at TUG level – translating into plans, indent for funds, materials, information, other resources

•

Page 38 of 69

CB PLAN FOR JSYS District Project Units

Title of the

Programme

Contents Expected

Outcome

Methodolog

y

Duration

(tentative

)

Participants Responsi

ble

agency

1. Project Orientation & Visioning

Orientation to the project and its vision Skills on creating a Dist Plan

Understanding of the project

Lecture cum discussion

2 days All DPU Staff JSYS/SRIJAN

. Team Building, Role Clarity & Inter personal skills

Preparation of job chart-conflict resolution – mutual appreciation skill

Clarity on individual & team roles

SWOT analysis-

3 days All DPU Staff SRIJAN JSYS

2.1 Building Facilitation Skills among project partners

• Listening skills

• Attitudinal issues

Coordination skills

Good moderation skill

Group Discussion Mirror exercise

2 days All DPU Staff SRIJAN JSYS

2.2 Liasoning Skills (for Line Depts., PRIs, MLAs etc)

• Understanding Line Dept functioning, budgeting

• Coordination skills

Coordination and rapport Building -Resource mobilisation

Lecture/exercises

2 days Dist Project Coordinator DSS, DSO

SRIJAN JSYS

2.3 Skills for Appraisal of ITDPs, SoE

• Technical Skills

• Attitudinal/ Behavioural issues

Effective finance management

Group exercise

2 days Dist Project Coordinator , DSS, DSO

DPU, SPU

2.4 Financial • Financial Dist Project

- -

39

39

Systems, Flows, Audit

skills

• Attitudinal issues

Coordinator, Accounts Suptd Accounts Asst

3.1 Reporting Systems, MIS and M&L , GIS

• Monthly monitoring, reporting, internal reporting

Establishment of information system and updating

2 days Dist Project Coordinator, Programmer,

3.2 Media Management

• Handling the press

• Issuing press releases

Dist Project Coordinator

3.3 • Role transformation and TOT

Net working OD Plan and strategies for formation of federation O & M

3 days

Page 40 of 69

Chapter Five : CAPACITY BUILDING AT THE STATE LEVEL

5.1Context

The direct –project partners at the state level, the SPU and Srijan have essentially followed an approach of responding to field events as they occur. This is tune with the “process approach” adopted by the project leadership for evolving the PIP and the intial setting up of the organisation. 5.2 CB plans for SPU

The CB needs of the SPU can only stabilise after all the DPUs have started functioning - in terms of appraising ITDPs sanctioning funds, monitoring use of funds, and physical progress, etc. Till such time, the SPU will need to essentially “learn by doing” and indulging in intense reflection of whatever scraps of data which are thrown up by field implementation. An indicative list of CB needs which emerged during an exercise with the SPU staff and ANGOs facilitated by Srijan is listed below

CB Needs for SPU

Team Building

Revisiting Vision through a retreat

Decentralisation, Delegation, Demystification Induction/ Orientation for new SPU specialists

Mutual appreciation of sectoral roles Exposure – within and outside state

Seminars, workshops at state level on project issues which have implication beyond immediate implementation targets

Clairty on legal issues

5.3 CB needs for Srijan

Srijan as a state level nodal capacity building organisation for all the NGO partners, is to possess some fundamental skills to impart to others. However it needs to be noted that there is no end to “learning”. It is hence useful to list the issues where Srijan had to concentrate,- for which some sort of “self learning “ processes has to be done. – or learning experiences sought which relate to these needs. .

- -

41

41

Tasks CB Needs

Facilitate experiences from ANGOs to SPU

Exposure to water projects, especially those driven by the – community.

Preparation of Operations Manual (from TUG upwards)

Developing technical writing skills

Standardisation of training material Appreciation of social , technical and / economic issues in tank programme

Facilitate sharing of other projects NRM Team building – inter personal skills

Evolving HRD policy for partners – assessment, design of performance appraisal

Field orientation - farmers’ perspective

Feedback on NGO training programmes Expertise on training design/ development of training material

Assist in Recruitment & Selection Exposure visit – outside state

Team Building at all levels Stake holders workshops

Vision Building Demonstrate experiential learning

Project Information collection, cataloguing accessing

Reviewing CB strategy

Standardisation of ToT

5.5 CB needs for State level political entities

Much of this occurs through the regular interaction of the JSYS policy staff with the Chief Minister and the Irrigation Minister, and other important political functionaries. The Speaker and the District Minister is actively involved with the MLAs in Kolar district, through the mediation of the District Commissioner. Ministers, MPs and MLAs, and sometimes Central Government ministers and MPs are involved in inaguration of district programs. However some sort of consolidation of implementation experience is required before designing some sort of “orientation”/ advocacy strategy for the higher level political functionaries.

Page 42 of 69

Chapter Six: BUDGETS FOR CB PLANS

Tank Users Group Capacity Building ProgrammeTank Users Group Capacity Building ProgrammeTank Users Group Capacity Building ProgrammeTank Users Group Capacity Building Programme Budget for various CB Training Programme

CB No. Title of the Programme Duration of each

programme

Total no. of Training programme

Cost of each training

programme Total cost

Responsible agency for implementing

Remarks

Preliminary Orientation 2 day 2000 4,000-00 80,00,000 CFTs

Exposure trip with in the district 1 day 2000 5,400-00 1,08,00,000 CFT

Orientation on Accounts for the TUC ½ day 2000 1,000-00 20,00,000 CFT

First round Project orientation for TUCs 2 days 2000 3,500-00 70,00,000 CFT

Thematic Orientation for sub groups 1. Procurement & Finance 2. WIG 3. Social group 4. M & L 5. Environment/Agriculture

1 1 1 1 1

2000 3,000-00 60,00,000 CFT Team Leader Gender Specialist. TL & RR Specialist. Documentationist Agriculture. Specialist

Technical/Engineering Survey 3 days 2000 1,300-00 26,00,000 CFT

PRA Exercise 2 to 3 days 2000 3,700-00 74,00,000 CFT

Exposure Trip within the State 3 days 500 40,000-00 2,00,00,000 ANGO

Procurement and Accounts Training for TUC

2 days 2000 2,600-00 52,00,000 CFT

Accounts Training for Secretaries 2 days 200 12,250-00 24,50,000 ANGO

Accounts training for TUC 1 2000 1,300-00 26,00,000 CFT

Internal Management 2 days 2000 2,400-00 48,00,000 CFT

Thematic wise workshop and O & M planning

1 day 2000 1,500-00 30,00,000 CFT

Sustainability of TUG and O & M Plan 2 days 2000 2,400-00 48,00,000 CFT

Exposure Trip to Outside the state 5 days 200 55,000-00 1,10,00,000 ANGO

Total 9,76,50,000

Page 43 of 69

Tank Users Group Capacity Building ProgrammeTank Users Group Capacity Building ProgrammeTank Users Group Capacity Building ProgrammeTank Users Group Capacity Building Programme CB No. TUG/ Title of the programme Orientation on Accounts for new TUC Sequence Pre-planning phase Location of the Programme Village level Duration ½ day No. Participants 25 Type of participants TUC members Implementing Agency

CFT

No. Particulars Units Unit Price Amount

1. Food Expenses( light refreshment) 25 person Rs.15-00 (per head)

375-00

2. Course materials Lump sum 250-00 250-00

3. Miscellaneous/report Lump sum 375 375-00

Total 1,000-00

Total no. of programme 2,000 Rs.1,000-00 Rs.20,00,000

(Rupees twenty lakhs only)

Tank Users Group Capacity Building ProgrammeTank Users Group Capacity Building ProgrammeTank Users Group Capacity Building ProgrammeTank Users Group Capacity Building Programme

CB No. TUG/ Title of the programme: Project Orientation Sequence Planning phase Location of the Programme Village level Duration Two days No. Participants 40 Type of participants TUC members, GP elected representatives, Key leaders Implementing Agency

CFT

No. Particulars Units Unit Price Amount

1. Food Expenses (Working Lunch + light refreshment)

40 person X two days

Rs.30-00 (per head per day)

2,400-00

3. Course materials 40 20-00 per head 800-00

3. Miscellaneous Lump sum 300-00 300-00

Total 3,500-00

Total no. of programme 2,000 3,500-00 70,00,000

(Rupees seventy sixty lakhs)

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44

44

Tank Users Group Capacity Building ProgrammeTank Users Group Capacity Building ProgrammeTank Users Group Capacity Building ProgrammeTank Users Group Capacity Building Programme CB No. TUG/ Title of the programme Orientation on Thematic for Sub- committees Sequence Planning phase Location of the Programme Village level Duration 1 day No. Participants 8 per group Type of participants TUC members Implementing Agency

CFT

No. Particulars Units Unit Price Amount

1. Food Expenses (Lunch + light refreshment)

8 person Rs.30-00 (per head)

240-00

2. Course materials Lump sum 12 100-00

3. Miscellaneous/report Lump sum 260-00 260-00

Total Per batch 600-00

5 batches Rs,600-00 Rs.3,000-00 {

Total no. of programme 2,000 Rs.3,000-00 Rs.60,00,000

(Rupees sixty lakhs only)

Tank Users Group Capacity Building ProgrammeTank Users Group Capacity Building ProgrammeTank Users Group Capacity Building ProgrammeTank Users Group Capacity Building Programme CB No. TUG/ Title of the programme Technical Survey Programme Sequence Planning phase Location of the Programme Village level Duration 3 day No. Participants 10 per group Type of participants TUC members Implementing Agency

CFT

No. Particulars Units Unit Price Amount

1. Food Expenses (working Lunch + light refreshment)

10 person for 3 days

Rs.30-00 (per head)

900-00

2. Miscellaneous /report) Lump sum Rs.400-00 400-00

Total 1.,300-00

Total no. of programme 2,000 Rs.1,300-00 Rs.26,00,000

(Rupees twenty six lakhs only)

- -

45

45

Tank Users Group Capacity Building ProgrammeTank Users Group Capacity Building ProgrammeTank Users Group Capacity Building ProgrammeTank Users Group Capacity Building Programme CB No. TUG/ Title of the programme PRA Exercises Sequence Planning phase Location of the Programme Village level Duration 2 day No. Participants 40 persons Type of participants TUC members and key leaders, GP members Implementing Agency

CFT

No. Particulars Units Unit Price Amount

1. Food Expenses (Lunch + light refreshment)

40 person for 2 days

Rs.30-00 (per head)

2,400-00

2. Stationary (Brown sheets, marker, PRA materials, pens, tape etc.)

Lump sum Rs.500 1,000-00

3. Miscellaneous/ report Lump sum Rs.300-00 300-00

Total 3,700-00

Total no. of programme 2,000 Rs.3,700 Rs.74,00,000

(Rupees seventy four lakhs only)

Tank Users Group Capacity Building ProgrammeTank Users Group Capacity Building ProgrammeTank Users Group Capacity Building ProgrammeTank Users Group Capacity Building Programme CB No. TUG/ Title of the programme Tank Exposure with in the State Sequence Planning phase Location of the Programme With in the state Duration 3 days No. Participants 40 members from 4 TUGs (10 per TUG) Type of participants TUC members, GP members Implementing Agency

ANGO

No. Particulars Units Unit Price Amount

1. Food Expenses (Breakfast, lunch, dinner)

40 person for 3 days

Rs.100-00 (per head per day)

12,000-00

2. Traveling Expenses 750 KM X Rs.5/- X 4 vehicles 15,000-00

3. Lodging facilities 40 members Rs.100/- per day for two days

12,000-00

4. Miscellaneous/Report wiritng Lump sum 1,000-00 1,000-00

Total 40,000-00

Total no. of programme 500 40,000-00 2,00,00,000

(Rupees two crore only)

- -

46

46

Tank Users Group Capacity Building ProgrammeTank Users Group Capacity Building ProgrammeTank Users Group Capacity Building ProgrammeTank Users Group Capacity Building Programme

CB No. TUG/ Title of the programme: Procurement and Accounts Training Sequence Planning phase Location of the Programme Village level Duration Two days No. Participants 25 Type of participants TUC members, GP elected representatives, Key leaders Implementing Agency

CFT

No. Particulars Units Unit Price Amount

1. Food Expenses (Lunch + light refreshment)

25 person X two days

Rs.30-00 (per head per day)

1,500-00

2. Course materials 25 30-00 per head 750-00

3. Miscellaneous/report writing Lump sum 350-00

Total 2,600-00

Total no. of programme 2,000 2,600-00 52,00,000

(Rupees fifty twenty lakhs)

TankTankTankTank Users Group Capacity Building Programme Users Group Capacity Building Programme Users Group Capacity Building Programme Users Group Capacity Building Programme CB No. TUG/ Title of the programme Orientation on Accounts and Book keeping Sequence Planning phase Location of the Programme Central /Taluk level Duration 2 days residential programme No. Participants 25 Type of participants Secretary and President from each TUG Implementing Agency

ANGO

No. Particulars Units Unit Price Amount

1. Food Expenses (Lunch +dinner+ light refreshment)

25 person Rs.120-00 (per head)

Rs.6,000-00

2. Lodging charges 25 Rs.75/- per head for one night stay

Rs.1,875-00

3. Traveling expenses for the participants 25 Rs.100/- per head Rs.2,500-00

4. Stationary (Brown sheets, marker pens, tape etc.)

Lump sum 400 400-00

5. Course materials (files pads, pen and printed materials) actual

25 40 1,000-00

6. Miscellaneous/report writing Lump sum 425-00 475-00

Total 12,250-00

Total no. of programme 200 Rs.12,250-00 Rs.24,50,000

(Rupees twenty four lakhs fifty thousand only)

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47

47

Tank Users Group Capacity Building ProgrammeTank Users Group Capacity Building ProgrammeTank Users Group Capacity Building ProgrammeTank Users Group Capacity Building Programme CB No. TUG/ Title of the programme Accounts Training for TUC Sequence Implementation phase Location of the Programme Village/Tank level Duration 1 day No. Participants 25 Type of participants TUC members Implementing Agency

CFT

No. Particulars Units Unit Price Amount

1. Food Expenses (Lunch + light refreshment)

25 person Rs.30-00 (per head)

Rs.750-00

2. Course materials Lump sum 300 300-00

3. Miscellaneous/report writing Lump sum 250-00 250-00

Total 1,300-00

Total no. of programme 2000 Rs.1,300 Rs.26,00,000

(Rupees twenty six lakhs only)

- -

48

48

Tank Users Group Capacity Building ProgrammeTank Users Group Capacity Building ProgrammeTank Users Group Capacity Building ProgrammeTank Users Group Capacity Building Programme CB No. TUG/ Title of the programme Internal Management System Sequence Implementation phase Location of the Programme Village/Tank level Duration 2 day No. Participants 25 Type of participants TUC members/Sub Committee Implementing Agency

CFT

No. Particulars Units Unit Price Amount

1. Food Expenses (Lunch + light refreshment)

25 person Rs.30-00 (per head) per day

1,500-00

3. Course materials 25 Lump sum 500-00

4. Miscellaneous Lump sum 400-00 400-00

Total 2,400-00

Total no. of programme 2000 Rs.2,400-00 Rs.48,00,000

(Rupees forty eightlakhs only)

Tank Users Group Capacity Building ProgrammeTank Users Group Capacity Building ProgrammeTank Users Group Capacity Building ProgrammeTank Users Group Capacity Building Programme CB No. TUG/ Title of the programme Sub- Committee (Thematic) wise O & M Training Sequence Implementation phase Location of the Programme Village/Tank level Duration 1 day No. Participants 25 Type of participants TUC members Implementing Agency

CFT

No. Particulars Units Unit Price Amount

1. Food Expenses (Lunch + light refreshment)

25 person Rs.30-00 (per head) per day

750-00

2. Course materials Lump sum Lump sum 400-00

4. Miscellaneous Lump sum 350-00 350-00

Total 1,500-00

Total no. of programme 2000 Rs.1,500 Rs.30,00,000-00

(Rupees thirty lakhs only)

- -

49

49

Tank Users Group Capacity Building ProgrammeTank Users Group Capacity Building ProgrammeTank Users Group Capacity Building ProgrammeTank Users Group Capacity Building Programme CB No. TUG/ Title of the programme Sustainability of TUG and O & M Action plan Sequence Post Implementation phase Location of the Programme Village/Tank level Duration 2 day No. Participants 25 Type of participants TUC members Implementing Agency

CFT

No. Particulars Units Unit Price Amount

1. Food Expenses (Lunch + light refreshment)

25 person 2 days

Rs.30-00 (per head) per day

1,500-00

3. Course materials Lump sum Lump sum 500-00

4. Miscellaneous Lump sum 400-00 400-00

Total 2,400-00

Total no. of programme 2000 Rs.2,400-00 Rs.48,00,000

(Rupees forty eight lakhs only)

Tank Users Group Capacity Building ProgrammeTank Users Group Capacity Building ProgrammeTank Users Group Capacity Building ProgrammeTank Users Group Capacity Building Programme CB No. TUG/ Title of the programme Tank Exposure outside of the State Sequence Post Implementation Phase Location of the Programme Outside the state Duration 5 days No. Participants 30 members ( 3 per TUC) Type of participants TUC office bearers Implementing Agency

ANGO

No. Particulars Units Unit Price Amount

1. Food Expenses (breakfast, lunch and dinner)

30 person for 5 days

Rs.100-00 (per head per day)

15,000-00

2. Traveling Expenses 5 days Rs.800-00 per head

24,000-00

3. Lodging facilities 4 days Rs.100/- per night per person

12,000-00

4. Miscellaneous Lump sum 4,000-00 4,000-00

Total Per batch 55,000-00

Total no. of programme 200 55,000-00 1,10,00,000

(Rupees one crore ten lakhs )

- -

50

50

TIME LINE FOR CB INPUTS FOR TUG

Activity Timeframe

(for an

ITDP)

(Month)

Indicative for

present 25

ITDP under

implementation

Indicative

for next

round of 75

ITDPs

Indicative

for next

round of 400

ITDPs

PREPARATORY

a) Project Orientation First FEB03 b) Institutional options Second

PREPLANNING c) Byelaws, registeration, bank a/c Second

d) Exposure within district Second

e) Accounting First round Third

PLANNING

f) General ITDP orientation Fourth g -1) Thematic orientation on engineering g-2) Thematic and PRA based orientation on environement and agriculture g-3) PRA based orientation on social issues

Fifth

h) Orientation on preparation of estimate.

Fifth

i) Procurement Planning Sixth j) Ratification of ITDP ?

k) Second round on accounts

IMPLEMENTATION JUNE 03 l) Exposure to TUC members within state

Seventh

m) Thematic modules m-1) Procurement and accounts m-2) Engineering measurements and measurement books m-3) Agriculture and environment m-4) Encroachment and vulnerable group planimplementation m-5) Gender plan implementation. m-6) Formats for M&L and GIS

Seventh

n) Internal management systems and team building

o) Operations and Maintenance

- -

51

51

POST IMPLEMENTATION

p) Exposure trip to TUC representatives outside state

Eight

q) Operations and Maintenance After finishing civil works

r) Forming a federation ?

- -

52

52

TIME LINE FOR CB INPUTS FOR CFT

MODULES Indicative

for old 19

CFTs

Indicative

for new 6

CFTs

Indicative for

next round of

15 CFTs

1. Project orientation (includes accounts systems) and TUG/TUC( 2 days)

2. Thematic workshop (3 days)

3. Exposure trips outside district and outside state

4. PRA exercises for planning (5 days)

5. Finance and Accounts modules 6. (for social scientist and accountant)

( 2 days)

7. Training on tank based livelihoods( 2 days) (

8. Procurement workshop 9. (2 days) 10. (with social scientist, engineer and

accountant).

11. Institution Building) ToT for HRD, team building, androgogy,(2 days)

12. TUG Management systems for ITDP implementation

13. (ToT for imparting managerial skills to TUC) (2 days)

14. Networks,& federations and institutional Sustainability (3 days)

15. Operations and Maintenance and institutional sustainability

16. Experience sharing at ANGO level 17. (Process documentation skills?)

and learnings from other projects

18. Functional literacy

19. Foundation course on facilitating learning for adults (androgogy?)

20. Training on agriculture by UAS(2-3 days)

21. WALMI legal systems for tank O&M

22. Exposure on GIS

23. Finance and procurement 24. Engineering aspects of O&M

- -

53

53

EXHIBITS FOR CFT CB PLANS.

CB PLAN FOR CFT Tribal , R&R Specialist

Title of

the

Progra

mme

Contents Expected

Outcome

Methodo

logy

Durat

ion

(tenta

tive)

Partici

pants

Time

Line

Bud

get

Ot

he

r

su

pp

ort

Respon

sible

agency

Project Orientation

• Overview of Project

• Gender Perspective

• Vulnerable groups and NRM

• Social skills for-organizing HRD skills-

• Confidence to carry on pre-planning activities

• Clarity on Project

• Concept of PAFs

• Involve vulnerable groups participation in preplanning

Village immersion in ITDP implementation village

2 days

Along with Full team at regional level

0 month (at the beginning)

ANGOs

Thematic Workshop

• Outline of TDP & RAP

• Situation analysis

• Visiting line departments

• In-depth subject knowledge

• O & M issues in all plans

• Clarity on R&R issue and TDP component of ITDP

Classroom module on tools and techniques Lectures by resource people in line departments Field visit to ITDP village

3 days Along with other R&R, Tribal specialists at regional level

After 1 month

ANGOs

Participatory

• Participatory

• Draft RAP

Use various

5 days Along with

After 2

ANGOs

- -

54

54

Planning (PRA module)

tools

• Field exercises

• Draft TDP

• Draft ITDP

PRA techniques to generate RAP, TDP and ITDP

full team

months

Training on Tank Based Livelihoods

• Economic programmes

• Training

• Resource Mobilisation

• Linkages with Line depts

• Convergence with ITDP

• Market Linkages

• Preparation of project proposals

• Effective implementation of RAP & TDP

• Involvement of vulnerable sections in ITDP

Classroom module for tools and techniques – one day and Interaction with Line department Field exercise on tank

2 days

Gender, R&R & Agri. Specialist

Before release of First Instalment to a TUG

ANGOs

Institutional Building

• Organising & Facilitating

• M&L

• Team Building

• Conflict Resolution

• Leadership

• OD

• ANGOs

- -

55

55

Internal Management Systems

• Delegation of responsibilities

• Sub committees

• Decision making

• Review, M&L, reporting,

• Payments

• Conducting meetings

• Smooth functioning of TUG

ANGOs

Federations & Institutional Sustainability

• Federation structure, scope, functions

• Organising cluster forums

• Issues of sustainability, O&M

• Clarity on federation

2 days Full team

August 2003 onwards

ANGOs

a) Experience sharing at ANGO level

• Process Documentation research

• Process Documentation skills

ANGOs

b) Functional

• •

- -

56

56

literacy

c) Foundation course on ToT

• • ANGOs

d) Training on Agriculture by UAS

• • 2- 3 days (tentative?)

- -

57

57

CB PLAN FOR CFT Agriculture Specialist

Title of

the

Progra

mme

Contents Expected

Outcome

Methodo

logy

Durat

ion

(tenta

tive)

Partici

pants

Time

Line

Bud

get

Oth

er

sup

port

Respon

sible

agency

Project Orientation

• Overview of Project

• Agriculture & NRM issues

• Orientation on Sustainable, Low cost agriculture

• Social skills for-organizing HRD skills-

• Confidence to carry on pre-planning activities

• Clarity on Project

• Importance of Agriculture in the project

•

Village immersion in ITDP implementation village

2 days

Along with Full team at regional level

0 month (at the beginning)

ANGOs

Thematic Workshop

• Outline of Agri Plan, INM, IPM

• Situation analysis

• Visiting line departments

• In-depth subject knowledge

• O & M issues in all plans

• Clarity on R&R issue and TDP component of ITDP

•

7 day residential programme to be conducted by UAS (ANGOs to give inputs on content, SRIJAN on design )

7 days After 1 month

ANGOs

Participatory Planning (PRA module

• Participatory tools

• Field exercises

• Draft Agri Plan

• Draft ITDP

Use various PRA techniques to

5 days Along with full team

After 2 months

ANGOs

- -

58

58

)

generate Agri Plan

Training on Tank Based Livelihoods

• Economic programmes

• Training

• Resource Mobilisation

• Linkages with Line depts

• Convergence with ITDP

• Market Linkages

• Preparation of project proposals

• Effective implementation of RAP & TDP

• Involvement of vulnerable sections in ITDP

Classroom module for tools and techniques – one day and Interaction with Line department Field exercise on tank

2 days

Gender, R&R & Agri. Specialist

Before release of First Instalment to a TUG

ANGOs

Institutional Building

• Organising & Facilitating

• M&L

• Team Building

• Conflict Resolution

• Leadership, OD

• ANGOs

Internal Management Systems

• Delegation of responsibilities

• Sub committees

• Decision making

• Review, M&L,

• Smooth functioning of TUG

ANGOs

- -

59

59

reporting,

• Payments

• Conducting meetings

Federations & Institutional Sustainability

• Federation structure, scope, functions

• Organising cluster forums

• Issues of sustainability, O&M

• Clarity on federation

2 days Full team

August 2003 onwards

ANGOs

a) Experience sharing at ANGO level

• Process Documentation research

• Process Documentation skills

ANGOs

• •

b) Foundation course on ToT

• • ANGOs

c) WALMI legal systems for Tank O&M.

• •

e) Exposure on GIS

• •

Note: CFT Agriculture Specialist will undergo a 7 day specialised Capacity Building with UAS.

- -

60

60

CB PLAN FOR CFT Social Scientist

Title of

the

Progra

mme

Contents Expected

Outcome

Methodo

logy

Durat

ion

(tenta

tive)

Partici

pants

Time

Line

Bud

get

Oth

er

sup

port

Respon

sible

agency

Project Orientation

• Overview of Project

• Community Participation in NRM

• Orientation on Gram Sabhas,

• Social skills for-organizing HRD skills-

• Confidence to carry on pre-planning activities – Organising the community

• Clarity on Project

Village immersion in ITDP implementation village

2 days

Along with Full team at regional level

0 month (at the beginning)

ANGOs

Thematic Workshop

• Outline of ITDP

• Situation analysis

• Participatory techniques

• Visiting line departments

• In-depth subject knowledge

• O & M issues in all plans

• Clarity on ITDP, role of the TUG/ TUCs

• Clarity on Institutional Options

•

•

Classroom module on tools and techniques Lectures by resource people in line departments Field visit to ITDP village

3 days After 1 month

ANGOs

Participatory Planning (PRA module

• Participatory tools

• Field exercises

• Integration of all plans

• Draft ITDP

Use various PRA techniques to

5 days Along with full team

After 2 months

ANGOs

- -

61

61

)

generate ITDP

Training on Tank Based Livelihoods

• Economic programmes

• Training

• Resource Mobilisation

• Linkages with Line depts

• Convergence with ITDP

• Market Linkages

• Preparation of project proposals

• Effective implementation of RAP & TDP

• Involvement of vulnerable sections in ITDP

Classroom module for tools and techniques – one day and Interaction with Line department Field exercise on tank

2 days

Gender, R&R & Agri. Specialist

Before release of First Instalment to a TUG

ANGOs

Institutional Building

• Organising & Facilitating

• M&L

• Team Building

• Conflict Resolution

• Leadership, OD

• Improvement in facilitation skills

• Rapport building skills

• Conflict resolution skills

Exercises Case studies

3 days CFT Specialists

ANGOs

Internal Management Systems

• Delegation of responsibilities

• Sub committees

• Decision making

• Review, M&L, reporting,

• Smooth functioning of TUG

• Transparacy

• Managerial skills

Exercises 3 days CFT specualist

ANGOs

- -

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62

• Payments

• Conducting meetings

Federations & Institutional Sustainability

• Federation structure, scope, functions

• Organising cluster forums

• Issues of sustainability, O&M

• Clarity on federation

• O&M knowledge

2 days Full team

August 2003 onwards

ANGOs

a) Experience sharing at ANGO level

• Process Documentation research

• Process Documentation skills

ANGOs

• •

b) Foundation course on ToT

• • ANGOs

c) Finance & Procurement

• • 2 days Along with Engineer & Accountant

e) Exposure on GIS

• • Along with Engineer

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63

63

CB PLAN FOR CFT Engineer

Title of

the

Progra

mme

Contents Expected

Outcome

Methodo

logy

Durat

ion

(tenta

tive)

Partici

pants

Time

Line

Bud

get

Oth

er

sup

port

Respon

sible

agency

Project Orientation

• Overview of Project

• Community Participation in NRM

• Orientation on Gram Sabhas,

• Social skills for-organizing HRD skills-

• Confidence to carry on pre-planning activities – Organising the community

• Clarity on Project

Village immersion in ITDP implementation village

2 days

Along with Full team at regional level

0 month (at the beginning)

ANGOs

Thematic Workshop

• Outline of ITDP

• Engineering surveys for catchment, tank bed, tank bund, sluices, waste weir.

• Converting survey data into drawings, and estimates

• O & M issues in all plans

• Design aspect

• ITDP engineering plan for an ITDP village tank

• Know how on standardised designs

Classroom module on tools and techniques Field surveys in an ITDP tank village. Field visit to ITDP village

5 days After 1 month

Srijan and ANGOs

Participatory Planning (PRA

• Participatory tools

• Field exercises

• Integration of all plans

• Draft

Use various PRA techniqu

5 days Along with full team

After 2 months

ANGOs

- -

64

64

module)

ITDP

es to generate ITDP

Procurement Planning

• • Skills in collaborative procurement planning

Classroom, and analysis of one live ITDP with TUC

3 days Along with Social Scientist, Accountant

SRIJAN & ANGOs

Procurement & Finance

• Organising & Facilitating implementation of engineering programs

• M&L related to engineering

• Operational Procurement & Finance systems

Field Exercise on site and at TUG Office

2 days Along with Social Scientist accountant

Srijan and ANGOs

Review of Engineering Implementation

• • 1 day with Srijan and ANGOs

Along with accountant & Social Scientist

Internal Management Systems

• Delegation of responsibilities

• Sub committees

• Decision making

• Review, M&L, reporting,

• Payments

• Conducting meetings

• Smooth functioning of TUG

Along with accountant

Srijan and ANGOs

Operations and Maintenance

• Resources to be raised

• Expenditures to be

• Operational O&M

1 day Along with accountant

Srijan

- -

65

65

made

• Minimum maintenance of physical structures

Federations & Institutional Sustainability

• Federation structure, scope, functions

• Organising cluster forums

• Issues of sustainability, O&M

• Clarity on federation

2 days Full team

August 2003 onwards

ANGOs

a) Experience sharing at ANGO level

• Process Documentation research

• Process Documentation skills

Annual event for one day with entire team?

ANGOs

b) Foundation course on Toot

• • ANGOs

c) Finance & Procurement

• Consultation with TUF for converting estimates and drawings into procurement plan

• Participatory management of procurement plan

• 3 days Along with Social scientist and Accountant

- -

66

66

with TUC.

e) Exposure on GIS

• • 2 Along with agriculture and social scientist

Note: CFT Engineer will undergo 11 days of specialised Capacity Building with SRIJAN & JSYS Engineering Team

Page 67 of 69

CB PLAN FOR CFT GENDER Specialist

Title of the

Programme

Contents Expected

Outcome

Methodolog

y

Dura

tion

(tent

ative)

Participants Time

Line

after

joining

Budge

t

Other

suppo

rt

Responsibl

e agency

Project Orientation

• Overview of Project

• Gender Perspective

• Gender and NRM

• Social skills for-organizing HRD skills

• Confidence to carry on pre-planning activities

• Clarity on Project

• Involve women participation in preplanning

Village immersion in ITDP implementation village

2 days

Along with Full team at regional level

0 month (at the beginning)

Thematic Workshop

• Outline of GAP

• Situation analysis

• Visiting line departments

• In-depth subject knowledge

• O & M issues in all

• Clarity on Gender component of ITDP

•

Classroom module on tools and techniques Lectures by resource people in line departments Field visit to ITDP village

3 days

Along with other Gender specialists at regional level

After 1 month

- -

68

68

plans

Participatory Planning (PRA module)

• Participatory tools

• Field exercises

• Draft GAP

• Draft ITDP

Use various PRA techniques to generate GAP and ITDP

5 days

Along with full team

After 2 months

Training on Tank Based Livelihoods

• Economic programmes

• Training

• Resource Mobilisation

• Linkages with Line depts

• Convergence with ITDP

• Market Linkages

• Preparation of project proposals

• Effective implementation of GAP

• Involvement of women in ITDP

Classroom module for tools and techniques – one day and Interaction with Line department Field exercise on tank

2 days

Gender, R&R & Agri. specialist

Before release of First Instalment to a TUG

Institutional Building

• Organising & Facilitating

• M&L

• Team Building

• Conflict Resolution

• Leadership

• OD

•

Internal • Delegation of • Smooth Befo

- -

69

69

Management Systems

responsibilities

• Sub committees

• Decision making

• Review, M&L, reporting,

• Payments

• Conducting meetings

functioning of TUG

Federations & Institutional Sustainability

• Federation structure, scope, functions

• Organising cluster forums

• Issues of sustainability, O&M

• Clarity on federation

2 days

Full team August 2003 onwards

a) Experience sharing at ANGO level

• Process Documentation research

• Process Documentation skills

b) Functional literacy

• •

c) Foundation course on ToT

• •