If you would like to speak before the Canaveral Port Authority Board of Commissioners during Public Comments on a topic relevant to the Canaveral Port Authority Commission Agenda for this meeting, please complete a Public Comment Request card and give the card to the recording secretary. Public Comment Request cards are located near the outside entry doors next to the agenda for this meeting. All persons speaking will follow conduct as set forth by Canaveral Port Authority Policy POL-2016-001-EXE-3, Public Participation and Conduct at Board Meetings. 1. Before approaching the podium, please remove hats and sunglasses and turn all cell phones off or to vibrate. 2. Please proceed to the podium when your name is called by the Commission Chairman and state your name, business affiliation, and city of residency for the recording secretary. 3. You will have THREE MINUTES to speak before the Board of Commissioners. 4. Do not make threats or rude comments, including the use of profanity, to or about members of the Board or Canaveral. Port Authority Employees. 5. All statements are to be directed to the Commission Chairman. You may not address or question Board members or Port Staff individually unlessdirected by the Chairman. 6. Be respectful of other people’s ideas or situation when you talk. Try not to judge them or point fingers. 7. Be patient when listening to others speak and do not interrupt them. No Board action will be taken on requests during Public Comments unless determined by the Commission Chairman to be an emergency. Any other requests for Board action may be placed on the agenda for a subsequent meeting. CANAVERAL PORT AUTHORITY BOARD OF COMMISSIONERS May 20, 2020 Commission Room Port Canaveral, Florida 32920 AGENDA This meeting is open to the public. 9:00 AM Call to Order and Pledge of Allegiance Approval of Agenda Approval of Minutes Consideration of approving the minutes of the April 22, 2020 Commission Meeting. 04222020 Minutes.doc Personal Appearances and Presentations Recognition of Junior Ambassadors. (Robyn Hattaway) Commission Discussion Items Consideration of approving Resolution RES-2020-007-EXE-3 in support of Brevard County Public School's Department of Adult and Community Education Career and Technical Education Center. (Robyn Hattaway) PUBLIC COMMENT IS REQUIRED BEFORE THE VOTE. Resolution Cover Page.pdf Resolution RWH May 2020 FINAL.docx 1
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CANAVERAL PORT AUTHORITY BOARD OF COMMISSIONERS … · 2020. 5. 14. · Canaveral Port Authority Board of Commissioners Meeting - May 20, 2020 3 North Cargo Berth 3 (NCB3) Rehabilitation
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If you would like to speak before the Canaveral Port Authority Board of Commissioners during Public Comments on a topic relevant tothe Canaveral Port Authority Commission Agenda for this meeting, please complete a Public Comment Request card and give the cardto the recording secretary. Public Comment Request cards are located near the outside entry doors next to the agenda for thismeeting. All persons speaking will follow conduct as set forth by Canaveral Port Authority Policy POL-2016-001-EXE-3, PublicParticipation and Conduct at Board Meetings.
1. Before approaching the podium, please remove hats and sunglasses and turn all cell phones off or to vibrate. 2. Please proceed to the podium when your name is called by the Commission Chairman and state your name, business affiliation,
and city of residency for the recording secretary.3. You will have THREE MINUTES to speak before the Board of Commissioners.4. Do not make threats or rude comments, including the use of profanity, to or about members of the Board or Canaveral. Port
Authority Employees.5. All statements are to be directed to the Commission Chairman. You may not address or question Board members or Port Staff
individually unlessdirected by the Chairman.6. Be respectful of other people’s ideas or situation when you talk. Try not to judge them or point fingers.7. Be patient when listening to others speak and do not interrupt them.
No Board action will be taken on requests during Public Comments unless determined by the Commission Chairman to be anemergency. Any other requests for Board action may be placed on the agenda for a subsequent meeting.
CANAVERAL PORT AUTHORITY BOARD OF COMMISSIONERS
May 20, 2020Commission Room
Port Canaveral, Florida 32920AGENDA
This meeting is open to the public.
9:00 AMCall to Order and Pledge of Allegiance
Approval of Agenda
Approval of Minutes
Consideration of approving the minutes of the April 22, 2020 Commission Meeting.04222020 Minutes.doc
Personal Appearances and Presentations
Recognition of Junior Ambassadors. (Robyn Hattaway)
Commission Discussion Items
Consideration of approving Resolution RES-2020-007-EXE-3 in support of BrevardCounty Public School's Department of Adult and Community Education Career andTechnical Education Center. (Robyn Hattaway)
PUBLIC COMMENT IS REQUIRED BEFORE THE VOTE.Resolution Cover Page.pdfResolution RWH May 2020 FINAL.docx
Canaveral Port Authority Board of Commissioners Meeting - May 20, 2020
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Res - Rep Tyler Sirois.pdfRes - Sen Tom Wright.pdf
Reports
CEO Report
Presentation of selected Financial Information Memo for April 2020 (Michael Poole)REPORTS_FIN_MEMO & STATEMENTS_05202020.pdf
Consideration for approval of the Financial Reports for April 2020 (Patricia Poston)A. Statistical Report B. Aging ReportC. List of BillsD. List of Disposals - NoneE. Attorney FeesF. Commissioner ExpensesREPORTS_FIN_STATISTICAL_05202020.pdfREPORTS_FIN_AGING_05202020.pdfREPORTS_FIN_LIST_OF_BILLS_05202020.pdfREPORTS_FIN_LEGAL BILLS_05202020 Public.pdfREPORTS_FIN_COMMISSIONER MINOR EXPENSES_05202020 Public.pdf
Capital Projects UpdateMAY 2020 CAPITAL PROJECTS UPDATE.pdf
Public Comment on Consent Agenda
1. Engineering, Construction, and Facilities
1.A. Consideration of authorizing staff under the Continuing Contracts Agreement toengage the following contractors for emergency response and repairs for anydamage caused by potential named storms during the 2020 hurricane season.Staff recommends an initial Purchase Orders in the amounts indicated below, toeach contractor, for a total amount of $1,500,000. This value may be adjusted withCommission approval once assessment of damage has been completed. (TomFoxhoven/Bill Crowe)
• Ivey’s Construction – NTE $500,000.• Heard Construction – NTE $500,000.• Doug Wilson Ent. – NTE $500,000.1A Cover Sheet.pdf
2. Finance
2.A. Consideration of CPA Resolution No. RES-2020-006-EXE-3, authorizing a PublicTransportation Grant Agreement (PTGA) between the Canaveral Port Authority(CPA) and Florida Department of Transportation (FDOT) for the reimbursement ofFDOT funds expended by the Canaveral Port Authority in conjunction with the
Reports – Minutes of the April 22, 2020 Commission MeetingMINUTES OF A REGULAR COMMISSION MEETING OF THE CANAVERAL PORT AUTHORITY HELD IN THE COMMISSIONERS’ MEETING ROOM OF THE CANAVERAL PORT AUTHORITY OFFICE, 445 CHALLENGER ROAD, PORTCANAVERAL, FLORIDA, AND VIRTUALLY ON-LINE DUE TO COVID 19 ON FEBRUARY 26, 2020.
The meeting was called to order by Chairman Micah Loyd at 9:00 a.m. Commissioner Wayne Justice led the Pledge of Allegiance.
Those present in the Commission Room were Chairman Micah Loyd, Commissioner Wayne Justice and Attorney Harold Bistline. Commissioners Jerry Allender, Bob Harvey, and Robyn Hattaway joined the meeting via GoToMeeting on-line, as did CEO Captain John Murray, CFO Michael Poole, Vice President Engineering and Construction Bill Crowe and Special Assistant/Liaison Melanie Bradford.
APPROVAL OF AGENDA:
Commissioner Justice motioned to approve the agenda and Commissioner Allenderseconded the motion. The motion passed 5/0.
APPROVAL OF MINUTES:
Commissioner Allender moved approval of the minutes from the February 26, 2020regular Commission meeting. The motion was seconded by Commissioner Justice and passed 5/0.
REPORTS:1. CEO Report
COVID 19: Port Canaveral remains open and operational Administration building remains closed to the public
Essential meetings with outside personnel have transitioned to an online platform Approximately 110 employees began teleworking on March 17 52 Port employees are currently on temporary furlough (April 3 – May 31) CPA Purchasing and Warehouse operational hours reduced effective March 27 Facilities and maintenance staff provided N95 compliant masks for work that requires
closer than 6’ contact To reduce utility/usage costs, ambient indoor temperature settings have been adjusted and
all non-essential lighting has been turned off Sponsorship funding requests denied due to budget constraints, invited to reapply in the
future Maintenance staff treated all cruise terminals and Port-owned and occupied facilities with
mPact environmental product
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Minutes of the Canaveral Port Authority April 22, 2020 Commission Meeting
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Cruise Update: FY20 by the numbers (October 1 – March 31)
Centers for Disease Control and Prevention issued a no sail order, effective March 14 Update on April 15 extended No Sail Order
through July 19, 2020 and subject to change (either earlier or later) All cruise lines have extended return to service dates through at least the end of
June Cruise ships currently cycling through Port Canaveral to allow loading of provisions, fuel
and water Anywhere from 1-6 ships in Port based on berth availability Port assessing dockage fees at 75% per CPA Tariff
Crew members being repatriated under guidance of the USCG, CDC and CBP Secure transportation direct to airports for charter flights to home countries All expenses paid for by cruise lines Crewmembers not departing are in a “remain on board” status
When the industry reopens, likely to begin with short, 3- and 4-day voyages Port Canaveral’s location and drive-in market gives us a unique advantage Close to home cruising Access to the Bahamas and private islands
Norwegian Cruise Line announced the Norwegian Sun will now return to Port Canaveral for year-round short cruises
Currently in discussions with cruise lines not currently sailing from Port Canaveral based on our drive-in market
All current customers intend to return with their same commitments at Port Canaveral
Cargo Update: FY20 by the numbers (October 1 – March 31)
Celebrated opening of CPA RORO Terminal with a ribbon cutting on March 5 Two ships in March discharged 1581 vehicles
Operations remain normal for inbound and outbound cargo Lumber, newsprint, salt, slag and aggregates remain strong Petroleum storage at capacity due to decreased demand in road and airport
transportation
Recreation Update: Operations
Exploration Tower and Port recreation facilities closed to the public March 10 Jetty Park Beach and Campground closed March 17
Final campground guest departed March 19
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Minutes of the Canaveral Port Authority April 22, 2020 Commission Meeting
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1,617 reservations have been cancelled through May 15 Boat ramps remain open; guests urged to follow guidance for social distancing
from State and Local authorities Events
Began notification of event cancellations due to COVID-19 on March 3 Last event held March 12, public events at Port facilities cancelled through
June 1 Staff is notifying all organizers who have requested an event this year Special Events will be reviewed and approved 60 days prior to the
proposed date for the remainder of 2020
Communications Update: Communications team remains diligent in providing current information to the public
through online channels Facebook – Port Canaveral Twitter - @PortCanaveral Instagram - @PortCanaveral LinkedIn – Canaveral Port Authority www.PortCanaveral.com
Introduced Waypoint, our new, interactive newsletter to streamline information provided to our employees and the public Distributed to over 2,500 contacts Sign up to receive future editions at www.PortCanaveral.com
Government Relations Update: Staff continues to participate in and monitor daily briefings, press conferences, Executive
Orders and official advisories and guidance White House (Corona Task Force) Federal Agencies
FEMA, USDOT, US Coast Guard, US Customs and Border Protection, Centers for Disease Control and Prevention, US Army Corps of Engineers, US Dept. of Labor, US Small Business Administration
Governor DeSantis State Agencies
FL Dept. of Transportation, FL Dept. of Health, FL Dept. of Economic Opportunity, FL Dept. of Emergency Management
Brevard County Emergency Operations Regional and State economic partnerships
Environmental Update: Endangered green sea turtle rescued by staff and BCSO
on April 6 and April 15 Receiving care for injuries at Brevard Zoo Sea Turtle
Healing Center until released back into the ocean Today is the 50th Anniversary of Earth Day
Find out how to tune into a virtual event at www.earthday.org/earth-day-2020/
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Minutes of the Canaveral Port Authority April 22, 2020 Commission Meeting
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Keep Brevard Beautiful continues to provide services throughout Port Canaveral
Port continues its bi-weekly testing of our waters consistent with DOH sampling protocols FDOH ceased water quality testing along the beaches
2. Presentation of selected financial information memo for February and March 2020 (Michael Poole)
3. Consideration for approval of the Financial Reports for February and March 2020 (PatriciaPoston)
After presentation of the financial information for February and March 2020 and the Financial Reports for February and March 2020 (#2 and #3), Commissioner Allendermotioned approval of the February and March 2020 Financial Information Memo, the Statistical Report, Aging Report, List of Bills, the Attorney Fees and Commissioner Expenses. Commissioner Hattaway seconded the motion and the motion passed 5/0.
4. A capital projects update was given by Bill Crowe.
PUBLIC COMMENT ON CONSENT AGENDA: None
CONSENT AGENDA: Commissioner Justice motioned to approve items 1A, 1B, 1C, 1D, 1E, 1F, and 2A. Commissioner Harvey seconded the motion and the motion passed 5/0.
PUBLIC COMMENT: None.
COMMISSIONER REPORTS/DISCUSSION:
Commissioner Justice – Spoke regarding the financial snapshot in April. 37 years responding to national emergencies. Unable to discuss items as a Commission. Happy where we have ended up. Thank and recognize CBP and Coast Guard. We are strong and solid. “Ready to Respond” I appreciate that we have been included in County issues.
Commissioner Hattaway – It is fair to say we will see a signification drop in revenue next month and thereafter. I hope we are part of the entire tourist industry that is going to regain people’s trust. Thank the staff and Mike especially. We are well positioned to survive this by the fiscal policies and conservative management by this board and our staff. It is Administrative Professional Week and thank Melanie for her hard work and everything you do.
Commissioner Harvey – Praise to the staff for how the Port has handled this pandemic. You guys have done a great job putting the Port in a great financial position like this. Briefly spoke about the airline industry.
Commissioner Allender – Thank John and Staff for all your efforts making this virtual project work. Thank all. Stay healthy and Bob best wishes in your campaign.
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Minutes of the Canaveral Port Authority April 22, 2020 Commission Meeting
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Chairman Loyd – This has been a challenging couple of months. I appreciate the good times. It is very laborious making sure the port can survive. We need to have leadership in place that not only is able to handle the good times but handle the bad time. I would thank John, Bill and Michael Poole. We have postponed John’s salary discussion and will continue that after we have a better idea where our revenue is going to be. I appreciate the staff keeping us informed. Be safe and thank you for joining us virtually.
ADJOURMENT: The meeting was adjourned at 11:19 a.m. until the next regularly scheduled meeting on Wednesday, May 20, 2020 at 6:00 pm.
Requested Action: Recognition of Junior Ambassadors. (Robyn Hattaway)
Summary Explanation & Background:
Financial Impact:
Reviewed by General Counsel:
Reviewed by Port Attorney:
Financial Review:
Attachments:
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Meeting Date
May 20, 2020
AGENDA ITEM REQUEST
Section:
Item Number:
Department: Commission
Requested Action: Consideration of approving Resolution RES-2020-007-EXE-3 in support ofBrevard County Public School's Department of Adult and CommunityEducation Career and Technical Education Center. (Robyn Hattaway)
Requested Action: Consideration of approving Resolution RES-2020-007-EXE-3 in support ofBrevard County Public School's Department of Adult and CommunityEducation Career and Technical Education Center. (Robyn Hattaway)
A RESOLUTION OF THE CANAVERAL PORT AUTHORITYTO SUPPORT THE BREVARD COUNTY PUBLIC SCHOOLS DEPARTMENT OF ADULT AND COMMUNITY EDUCATION
CAREER AND TECHNICAL EDUCATION CENTER
WHEREAS, Port Canaveral is a key economic engine for Brevard County and Central Florida creating jobs and economic opportunity for the local community; and
WHEREAS, workforce development and workforce education are nonpartisan goals in the State of Florida; and
WHEREAS, manufacturing jobs accounted for twenty three percent (23%) of job growth since 2016 on the Space Coast; and
WHEREAS, from 2015-2018, one in six manufacturing jobs in the State of Florida were created in Brevard County; and
WHEREAS, a skilled workforce benefits the tenants and partners operating at Port Canaveral and the growth and development of Port Canaveral itself; and
WHEREAS, Brevard Public Schools Department of Adult and Community Education is building a career and technical education center offering specialized and skilled training; and
WHEREAS, the United States and the world are fighting an international pandemic and economic crisis, from which skilled workers will be well positioned to seek employment and rebuild the workforce.
NOW, THEREFORE, BE IT RESOLVED, THE CANAVERAL PORT AUTHORITY will support and continue to support the Brevard County Public Schools Department of Adult and Community Education in their efforts to receive Florida Job Growth Grant funding.
Furthermore, the Canaveral Port Authority commends the pre-apprenticeship, manufacturing and logistics focus of the program and invites all port partners and tenants to utilize this source of skilled labor.
DONE, ORDERED AND ADOPTED, this 20th day of May at Port Canaveral, Brevard County, Florida.
Other Cruise Lines - POCAmadea - POC 487 1 -100.00% 487 1 -100.00%Spirit of Discovery - POC 512 1 100.00%
Royal Caribbean Int'lAdventure of the Sea - POC 2,823 1 2,786 1 1.33%Anthem of the Seas - POC 41,496 9 57,319 12 -27.61% 9,657 2 -100.00%Enchantment of the Seas - HP 318,742 61 -100.00% 48,293 9 -100.00%Grandeur of the Seas - POC 25,751 12.5 16,739 8 53.84%Harmony of the Seas - HP 292,727 29.5 100.00% 3.0Mariner of the Seas - HP 353,520 49.5 100.00% 1Navigator of the Seas - POC 2,134 1 -100.00%Oasis of the Seas - HP 316,942 26 -100.00%Rhapsody of the Seas - POC 3,152 1 -100.00%Symphony of the Seas - POC 5,141 1 -100.00%Mein Schiff 1 (RCI Affiliate) - POC 8,555 3 100.00%Mein Schiff 6 (RCI Affiliate) - POC 7,342 3 -100.00%
CANAVERAL PORT AUTHORITYSTATISTICAL REPORT FOR APRIL 2020
GRAND TOTAL CARGO/CRUISE/GAMING REVENUE:
TOTAL MULTI-DAY PASS'GERS:
TOTAL MULTI-DAY CRUISE REVENUE:
GAMING VESSEL PASS'GERS:
TOTAL GAMING VESSEL REVENUE:
* CRUISE PASSENGERS
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INTERNAL MEMORANDUM TO: Commissioners of Canaveral Port Authority John Murray, CEO FROM: Pat Poston, Senior Finance Director DATE: May 13, 2020 SUBJECT: Account Receivable Update
The following is a brief update of the Accounts Receivable billing and collection process: Staff continues to work with our customers to ensure collection and credit of accounts. Staff has been working closely with our customer and business partners to maintain a current billing and account balance status. Most of our accounts are in line as evidenced by the 94% with balances in less than 30 day. We are working with all others to bring accounts current.
Attached is the aging report as of May 13, 2020. The Current accounts are 93.5% of total Accounts Receivable of $3,785,669. We will send any necessary collection notices for violations and assess the applicable late fees. The updated aging results will be provided at the meeting on May 20, 2020.
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Canaveral Port Authority 5/13/2020
Company Name Current 31-60 61-90 >90 Total745 Holding Company, Inc. $0.00 $0.00 $0.00 $19.92 $19.92888 Taxi LLC $675.00 $45,000.00 $0.00 $40,000.00 $85,675.00AAEA Investments, LLC $1,235.37 $0.00 $0.00 $0.00 $1,235.37Abavision Supply, Co $19,468.67 $19,468.67 $19,395.55 $0.00 $58,332.89Ambassador Services, INC $253,748.97 $0.00 $0.00 $0.00 $253,748.97Ambassador Services, LLC $130,291.54 $0.00 $0.00 $0.00 $130,291.54American Cruise Aid Logistics, Inc $560.91 $0.00 $0.00 $0.00 $560.91Beyel Brothers, Inc. $3,042.38 $0.00 $0.00 $0.00 $3,042.38Canaveral Hospitality LLC $2,200.41 $2,200.41 $0.00 $0.00 $4,400.82Canaveral Port Properties $978.42 $0.00 $0.00 $0.00 $978.42Cape Canaveral Marine Center LP $16,867.77 $0.00 $0.00 $0.00 $16,867.77Cape Concepts, LLC $4,260.00 $4,252.00 $0.00 $0.00 $8,512.00Carnival Cruise Line/Seabourn $1,102,846.72 $0.00 $23,888.15 $0.00 $1,126,734.87Civil and Marine, Inc. $38,505.54 $0.00 $1,160.76 $0.00 $39,666.30Colonial Oil Industries, Inc. $1,267.09 $0.00 $0.00 $0.00 $1,267.09Cove Merchants Assoc. $400.00 $400.00 $0.00 $0.00 $800.00Fillette Green Shipping Services (USA) Corp $86,227.90 $22,359.00 $0.00 $0.00 $108,586.90Fishlips Waterfront Bar & Grill Inc. $23,643.00 $23,633.00 $0.00 $0.00 $47,276.00Flexboat USA Holdings, LLC $4,803.15 $4,803.15 $4,803.15 $115.86 $14,525.31Florida Biplanes $2,283.85 $0.00 $0.00 $0.00 $2,283.85Ford Motor Company $56,916.00 $0.00 $0.00 $0.00 $56,916.00GAC Shipping (USA) Inc $34,374.26 $0.00 $0.00 $0.00 $34,374.26Gator's Dockside of Port Canaveral, LLC $8,261.49 $0.00 $0.00 $0.00 $8,261.49Glover Oil Co. $545.40 $0.00 $0.00 $0.00 $545.40GT USA LLC $52,118.84 $0.00 $0.00 ($1,168.43) $50,950.41Guice Offshore LLC $2,697.75 $0.00 $0.00 $0.00 $2,697.75Host Agency $22,734.06 $0.00 $0.00 $0.00 $22,734.06Inboard Marine Center LLC $2,668.05 $2,668.05 $0.00 $0.00 $5,336.10Inchcape Shipping Service $16,870.16 $0.00 $0.00 $0.00 $16,870.16InterCruises Shoreside $63,036.48 $0.00 $0.00 $0.00 $63,036.48KCF Site Development, LLC $2,592.00 $0.00 $0.00 $0.00 $2,592.00Magical Cruise Company dba Disney Cruise Line $266,782.77 $0.00 $0.00 $0.00 $266,782.77Maritime Safety Academy of Florida $2,552.05 $2,344.23 $0.00 $0.00 $4,896.28Martin Marietta Materials $30,989.65 $0.00 $0.00 $0.00 $30,989.65MLSBC Cruises Ltd $243,589.97 $0.00 $0.00 $0.00 $243,589.97Moran Gulf Shipping $79,200.71 $0.00 $0.00 $0.00 $79,200.71Morton Salt, Inc. $57,910.79 $0.00 $0.00 $0.00 $57,910.79Norton Lilly International $143,125.28 $0.00 $0.00 $0.00 $143,125.28Norwegian Cruise Line $43,340.11 $0.00 $0.00 $0.00 $43,340.11Palmdale Oil Company, Inc. $26.79 $0.00 $0.00 $0.00 $26.79Parrish Medical Center $26,047.75 $0.00 $0.00 $0.00 $26,047.75Pirates Best Marine LLC $4,235.44 $4,235.44 $4,235.44 $1,041.37 $13,747.69RTJ Creations, LLC $2,662.50 $2,647.50 $0.00 $0.00 $5,310.00Ruag Space USA, Inc. $22,188.03 $0.00 $0.00 $0.00 $22,188.03Sea Ray Division of Brunswick Corporation $2,193.90 $2,193.90 $0.00 $0.00 $4,387.80Seabulk Towing, Inc. $1,624.13 $1,107.47 $0.00 $0.00 $2,731.60Seaport Canaveral Corporation $71,456.87 $0.00 $0.00 $0.00 $71,456.87Smith & Associates Enterprises, Inc. $2,764.37 $0.00 $0.00 $0.00 $2,764.37Sophlex Enterprises Inc $1,627.15 $0.00 $0.00 $0.00 $1,627.15SpaceX $154,554.20 $0.00 $0.00 $0.00 $154,554.20Subway Real Estate LLC $2,157.60 $3.20 $3.00 $0.00 $2,163.80Superior Marine and Boatyard Inc. & Beyel Brothers, Inc $8,047.69 $0.00 $0.00 $0.00 $8,047.69TransMontaigne Terminals LLC $7,657.26 $0.00 $0.00 $0.00 $7,657.26Tynda Holdings LLC (Victory Casino) $0.00 $0.00 $4,424.45 $0.00 $4,424.45United States Coast Guard $6,202.11 $0.00 $0.00 $0.00 $6,202.11US Security Associates, Inc $1,783.88 $108.88 $0.00 $0.00 $1,892.76Valls Shipping Company $28,429.45 $0.00 $0.00 $0.00 $28,429.45Vectorworks Merritt Island, LLC $1,372.07 $0.00 $0.00 $0.00 $1,372.07Victory Casino Cruise $67,530.80 $9,018.77 $0.00 $0.00 $76,549.57Vitol Inc $301,776.61 $0.00 $0.00 $0.00 $301,776.61Watkins Oil Co., Inc. $186.79 $0.00 $0.00 $0.00 $186.79Wisneski Ventures LLC $3,168.38 $0.00 $0.00 $0.00 $3,168.38Total $3,541,306.28 $146,443.67 $57,910.50 $40,008.72 $3,785,669.17
93.5% 3.9% 1.5% 1.1% 100.0%
A/R Aging Summary
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Invoice# Firm Amount
April 1 - April 30 2020 Stromire Bistline & Miniclier 7,122.50$
10936846 Gray Robinson 2,536.50$
5182435 Littler 7,828.00$
5218194 Littler 7,194.50$
891874 Rumberger Kirk & Caldwell 47.05$
891885 Rumberger Kirk & Caldwell 466.00$
P-120114 Wright Fulford Moorehead & Brown 2,060.42$
P-14529 Wright Fulford Moorehead & Brown 13,302.64$
Design/Build of a parking garage with a minumum of 1800 parking spots. Use of first floor for ground transportation. The
package also includes a payed tolling system and CCTV.
PROJECT STATUS:Parking Garage structure is 100% complete with remaining punchlist items being worked on. Also looking at adding some additional signage for way
finding.
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MAY 2020
PROJECT:
DESCRIPTION:
T DESIGNER CONTRACTOR OWNERS REP
NAME CH2M Adelte KMI TOTAL PROJECT BUDGET 5,249,724$
BUDGET $ 5,249,000 GRANT PROGRAM
ORIGINAL CONTRACT $ 5,249,000 GRANT AMOUNT -$
CHANGE ORDERS
TO DATE $ - PORT FUNDS 5,249,724$
PAID TO DATE $ 3,017,800
SUBSTANTIAL
COMPLETION DATE01/30/20
COMMISSION ACTION(S)
August 29, 2018 approved Adelte as contactor
August 29, 2018 approved change order to CH2M
PHOTOS
AMENDED CONTRACT $ 5,249,000 $ - PENDING ITEMS
GENERAL PROJECT INFORMATION
CAPITAL PROJECTS UPDATE
Cruise Terminal 3 Passenger Boarding Bridge
Construct two new Passenger Boarding Bridges for the new cruise terminal and berth located on south side of port where
former Cruise Terminal 3 was located.
PROJECT STATUS:
Passenger Boading Bridge is on site and set for Commissioning on May 13. This will be followed by punclist items and training.
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MAY 2020
PROJECT:
DESCRIPTION:
DESIGNER CONTRACTOR OWNERS REP
NAME BA Ivey's Construction KMI TOTAL PROJECT BUDGET 82,696,180$
BUDGET $ 6,227,773 $ 78,983,620 $ 1,498,007 GRANT PROGRAM FDOT
ORIGINAL CONTRACT $ 5,194,000 $ 78,983,620 $ 1,498,007 GRANT AMOUNT 5,794,193$
CHANGE ORDERS
TO DATE $ 1,033,773 $ (4,529,989) $ - PORT FUNDS 76,901,987$
PAID TO DATE $ 5,969,242 $ 59,197,113 $ 1,087,867
SUBSTANTIAL
COMPLETION DATEQ2 2020 05/20/20 Q2 2020
COMMISSION ACTION(S)
June 28, 2017 - Approval to issue soliciation for design of new terminal.
September 28, 2017 - Approval to negotiate and issue contract to BA.
October 25, 2017 - Deisgn contract with BA Approved
August 29, 2018 - Commission approved change order added scope to Designer
January 8, 2019 - Commission approved Ivey's Construction for project @ $78,983,620
February 20, 2019- Commission approved increase to BA $463,337 and reduction to Ivey's for $644,755 for VE items.
April 24, 2019 - Change order approved to reduce contract by $3,885,234 (new contract value $74,453,631)
PHOTOS
CAPITAL PROJECTS UPDATE
Cruise Terminal 3
New 185,000 sf Cruise Terminal program with a seating area of up to 1700 seats , 1st floor occupancy load of
3775, 2nd floor occupancy 4362. To include separate baggage building and warehouse. New roadway and utilities.
GENERAL PROJECT INFORMATION
PROJECT STATUS:
Floor tile on second floor being installed. Launch Pad structure has been assembled and fire proofing applied. Escalator at Launch Pad
installed mid April. Passenger bridge that runs from the elevated structure to the 3rd floor of the garage installed and waiting for canopy
that attaches to it. Mechanical/Electrical/ and Plumbing continues thoughout the terminal. Exterior roadwork along GKB has been milled
and asphalted. Landscape and irrigation being installed along GKB. Interior finishes ongoing.
The contractor is currently noting a 36% decrease in onsite labor due to absenteism. While there are no confirm COVID-19 cases from
the contractor or subcontractors, craftspeople have been calling in flu-like symptoms and self isolating. This has resulted in an increase
to overtime worked by all crews onsite. The contractor is currently working 7 days per week. The decrease in labor may cause a 4-6
Cruise Terminal 1 fenders have experienced significant wear from direct contact with the bulkhead wall due to tidal changes
and consistent vessel moorings. The scope of this project includes repainting of the fender skins and installation of fender
rub strips along the bulkhead wall to increase the life of the fenders.
PROJECT STATUS:
Contractor is nearing completion of the installation of the fender rub stripes throughout the project with 12 of 16 installed. 6 of 16 fenders have been
completely repaired and reinstalled. The Contractor has removed 4 additional fenders and are working on applying the repair materials. Contractor is
working with manufacturer of repair material to have additional material delivered to the site.
AMENDED CONTRACT $ - $ 440,000 $ - PENDING ITEMS
COMMISSION ACTION(S)
December 2019 commission meeting appoved I+ICON for construction
PHOTOS
39
MAY 2020
PROJECT:
DESCRIPTION:
PROJECT# DESIGNER CONTRACTOR OWNERS REP
NAME Jacobs TOTAL PROJECT BUDGET 174,000$
BUDGET GRANT PROGRAM
ORIGINAL CONTRACT $ 173,516 GRANT AMOUNT -$
CHANGE ORDERS
TO DATEPORT FUNDS 174,000$
PAID TO DATE $ 48,649
SUBSTANTIAL
COMPLETION DATE
COMMISSION ACTION(S)
Design - Award on December 2019 commission meeting to Jacobs
PHOTOS
AMENDED CONTRACT $ 173,516 $ - $ - PENDING ITEMS
GENERAL PROJECT INFORMATION
CAPITAL PROJECTS UPDATE
Cruise Terminal 5 Mooring Improvements
Cruise Terminal 5 currently has limitations related to the size of cruise vessels which may berth at the facility due to
insufficient mooring arrangements. In order to facilitate the growing need to have larger vessels use Cruise Terminal 5,
mooring improvements and additions need to be designed and installed.
PROJECT STATUS:
Design is underway per the requirements set forward through coordination with Port staff. Mooring analysis has been completed.
40
MAY 2020
PROJECT:
DESCRIPTION:
PROJECT # 1842 DESIGNER CONTRACTOR
NAME Atkins W&J Construction TOTAL PROJECT BUDGET 4,048,369$
BUDGET $ - $ - GRANT PROGRAM FDOT
ORIGINAL CONTRACT $ 189,629 $ 4,027,970 GRANT AMOUNT 2,013,985$
CHANGE ORDERS
TO DATE $ - PORT FUNDS 2,034,384$
PAID TO DATE $ 46,870 $ 2,870,981
SUBSTANTIAL
COMPLETION DATE04/15/20
COMMISSION ACTION(S)
June 26, 2019 - Contract awarded to W&J Construction
PHOTOS
AMENDED CONTRACT $ - $ - PENDING ITEMS
TOTAL PROJECT BUDGET is net of 6% ODP
savings.
GENERAL PROJECT INFORMATION
CAPITAL PROJECTS UPDATE
North Cargo Berth 8 Uplands Improvements
North Cargo Berth 8 Uplands Improvements project is the construction of approximately 4 acres of heavy duty asphalt
pavement adjacent to the newly construction bulkhead wall. Improvements include high mast lighting, water and
stormwater systems, and reconstruction/widening of Snapper Road.
PROJECT STATUS:
All paving throughout the project has been complete; including Snapper Road. Light poles have been energized and the Contractor and Port Staff are
working with the manufacturer to schedule training for the new lighting control system. CCTV and IT infrastructure installation work continues
throughout the project. All water infrastructure is operational. Project is substantially complete.
41
MAY 2020
PROJECT:
DESCRIPTION:
PROJECT# DESIGNER CONTRACTOR OWNERS REP
NAME Jacobs I+ICON TOTAL PROJECT BUDGET 5,815,090$
BUDGET GRANT PROGRAM FDOT
ORIGINAL CONTRACT $ 260,790 $ 5,554,300 GRANT AMOUNT 2,777,150$
CHANGE ORDERS
TO DATEPORT FUNDS 3,037,940$
PAID TO DATE $ 172,869 $ 3,593,374
SUBSTANTIAL
COMPLETION DATE10/02/20
GENERAL PROJECT INFORMATION
CAPITAL PROJECTS UPDATE
North Cargo Berth 8 Pier Extension
Construct ~120 foot open pile concrete pier extension on the southern end of the existing NCB8 Berth. Includes pile
foundations, caps, deck units, mooring bollards, fenders and water stations.
PROJECT STATUS:
Contractor has completed the installation of all concrete piles. The first section of the pile cap has been poured and the contractor is working on
installation of rebar cages and form work for second section of cap. Contractor has begun to remove the existing bulkhead wall at furture pier tie in
Select a firm to design, fabricate and install one (1) new passenger gangway to replace the existing.
PROJECT STATUS:
Adelte completed all submittals and fabrication continues. The connection of the PBB to the building was completed by the Landside Architects. The
estimate delivery date of the PBB is October/November 2020 and substantial completion is expected before Christmas. Close coordination continues
with the Land side designer/contractor.
48
Meeting Date
May 20, 2020
AGENDA ITEM REQUEST
Section:
Item Number: 1.A
Department: Engineering
Requested Action: Consideration of authorizing staff under the Continuing Contracts Agreementto engage the following contractors for emergency response and repairs forany damage caused by potential named storms during the 2020 hurricaneseason. Staff recommends an initial Purchase Orders in the amountsindicated below, to each contractor, for a total amount of $1,500,000. Thisvalue may be adjusted with Commission approval once assessment ofdamage has been completed. (Tom Foxhoven/Bill Crowe)
• Ivey’s Construction – NTE $500,000.
• Heard Construction – NTE $500,000.
• Doug Wilson Ent. – NTE $500,000.
Summary Explanation & Background: In preparation for the 2020 Hurricane Season in order to get the port and its tenants back as soon as possibleafter a storm we are recommending dividing the port into 3 categories for repairs due to hurricane damage. Eachcontractor would be responsible for one of the following categories.
• Ivey’s Construction: All Cruise Terminal areas.• Heard Construction: Port owned, tenant operated buildings and CCTV• Doug Wilson Ent.: All other port property (Jetty Park, Maritime Center, Exploration Tower, roadways, signs…), fencing and parking lot lights
Financial Impact: Yes
Reviewed by General Counsel: No
Reviewed by Port Attorney: No
Financial Review: This item does not affect the Capital or Operating Budget directly. Shouldthere be a need to use these contracts as result of a storm, CPA will seekreimbursement through available funding sources and/or insurance.
Requested Action: Consideration of authorizing staff under the Continuing Contracts Agreementto engage the following contractors for emergency response and repairs forany damage caused by potential named storms during the 2020 hurricaneseason. Staff recommends an initial Purchase Orders in the amountsindicated below, to each contractor, for a total amount of $1,500,000. Thisvalue may be adjusted with Commission approval once assessment ofdamage has been completed. (Tom Foxhoven/Bill Crowe)
• Ivey’s Construction – NTE $500,000.
• Heard Construction – NTE $500,000.
• Doug Wilson Ent. – NTE $500,000.
Summary Explanation & Background: In preparation for the 2020 Hurricane Season in order to get the port and its tenants back as soon as possibleafter a storm we are recommending dividing the port into 3 categories for repairs due to hurricane damage. Eachcontractor would be responsible for one of the following categories.
• Ivey’s Construction: All Cruise Terminal areas.• Heard Construction: Port owned, tenant operated buildings and CCTV• Doug Wilson Ent.: All other port property (Jetty Park, Maritime Center, Exploration Tower, roadways, signs…), fencing and parking lot lights
Financial Impact: Yes
Reviewed by General Counsel: No
Reviewed by Port Attorney: No
Financial Review: This item does not affect the Capital or Operating Budget directly. Shouldthere be a need to use these contracts as result of a storm, CPA will seekreimbursement through available funding sources and/or insurance.
51
Attachments:
52
Meeting Date
May 20, 2020
AGENDA ITEM REQUEST
Section:
Item Number: 2.A
Department: Finance
Requested Action: Consideration of CPA Resolution No. RES-2020-006-EXE-3, authorizing aPublic Transportation Grant Agreement (PTGA) between the CanaveralPort Authority (CPA) and Florida Department of Transportation (FDOT) forthe reimbursement of FDOT funds expended by the Canaveral PortAuthority in conjunction with the North Cargo Berth 3 (NCB3) RehabilitationProject. (Michael Poole/ Connie Taylor)
Summary Explanation & Background: For the NCB3 project, CPA is scheduled to receive three grant allocations totaling $14.1 million from the FDOT.The first allocation has already been executed, a grant for $2.5 million (FY 20 funding). The second allocation for$8 million (FY 23 funding) is the attached grant. The third allocation will be for $3.6 m (FY 21 funding) and willbe presented to the CPA in the June/July timeframe.
This PTGA is a “Deferred Reimbursement Agreement” for $8 million in State funding whereby the CPA beginsthe NCB3 Rehabilitation project in advance of the year in which the project funding is programmed in the FDOTadopted work program, which will be in FY2023. CPA will request reimbursement from FDOT startingSeptember 2022 through December 2024 in ten (10) equal quarterly payments of $800,000 for all eligible costsincurred for NCB3 after this PTGA is executed by FDOT through the project’s completion date.
For the proposed attached grant agreement, CPA would be responsible for a minimum 25% match and FDOTwith a maximum of 75% reimbursement or up to the total grant amount of $8,000,000.
The total State funding will be combined with $14.1 million of federal funding from MARAD for the NBC3project. The balance of the project funding would be from the CPA.
Staff recommends approvalPrepared by Connie Taylor/Michael Poole
Requested Action: Consideration of CPA Resolution No. RES-2020-006-EXE-3, authorizing aPublic Transportation Grant Agreement (PTGA) between the CanaveralPort Authority (CPA) and Florida Department of Transportation (FDOT) forthe reimbursement of FDOT funds expended by the Canaveral PortAuthority in conjunction with the North Cargo Berth 3 (NCB3) RehabilitationProject. (Michael Poole/ Connie Taylor)
Summary Explanation & Background: For the NCB3 project, CPA is scheduled to receive three grant allocations totaling $14.1 million from the FDOT.The first allocation has already been executed, a grant for $2.5 million (FY 20 funding). The second allocation for$8 million (FY 23 funding) is the attached grant. The third allocation will be for $3.6 m (FY 21 funding) and willbe presented to the CPA in the June/July timeframe.
This PTGA is a “Deferred Reimbursement Agreement” for $8 million in State funding whereby the CPA beginsthe NCB3 Rehabilitation project in advance of the year in which the project funding is programmed in the FDOTadopted work program, which will be in FY2023. CPA will request reimbursement from FDOT startingSeptember 2022 through December 2024 in ten (10) equal quarterly payments of $800,000 for all eligible costsincurred for NCB3 after this PTGA is executed by FDOT through the project’s completion date.
For the proposed attached grant agreement, CPA would be responsible for a minimum 25% match and FDOTwith a maximum of 75% reimbursement or up to the total grant amount of $8,000,000.
The total State funding will be combined with $14.1 million of federal funding from MARAD for the NBC3project. The balance of the project funding would be from the CPA.
Staff recommends approvalPrepared by Connie Taylor/Michael Poole