Dr. Ian Howells Alfresco Software July2009 Reduce your ECM Costs by 90%
Can Open Source Lower Your Total Cost Of Ownership by 90%
Nov 20, 2014
Full webinar at http://www.alfresco.com/about/events/ondemand
This presentation compares the license, app dev, and ongoing support costs for Alfresco, Documentum, SharePoint, OpenText, and Vignette.
This is not some theoretical 5 Year ROI study.
It is publicly-available information that you can verify and review your self.
And it deals with Immediate Costs.
This presentation is a tool for customers to use to hold their ECM vendors accountable.
As an ECM customer, you should be asking your vendor to Explain Specifically:
1. What are you Selling me?
2. What am I Getting?
3. What Extra Software do I Need?
4. Can you Break Down the Cost?
5. Why does it Cost this Amount?
5. If I get Audited in the Future
After the Initial Discount what do I Pay?
This presentation covers the following:
ECM Pricing
Methodology
ECM Vendor Cost
ECM Stack Cost
This presentation compares the license, app dev, and ongoing support costs for Alfresco, Documentum, SharePoint, OpenText, and Vignette.
This is not some theoretical 5 Year ROI study.
It is publicly-available information that you can verify and review your self.
And it deals with Immediate Costs.
This presentation is a tool for customers to use to hold their ECM vendors accountable.
As an ECM customer, you should be asking your vendor to Explain Specifically:
1. What are you Selling me?
2. What am I Getting?
3. What Extra Software do I Need?
4. Can you Break Down the Cost?
5. Why does it Cost this Amount?
5. If I get Audited in the Future
After the Initial Discount what do I Pay?
This presentation covers the following:
ECM Pricing
Methodology
ECM Vendor Cost
ECM Stack Cost
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Transcript
Dr. Ian HowellsAlfresco Software
July2009
Reduce your ECM Costs by 90%
Inspirational FUDInspirational FUD
• Open Source doesn’t have Support
• OK It does have commercial SLA’s BUT Open Source is not suitable for the Enterprise
• OK it is Supported, is used by Major Enterprises in mission critical systems BUT it is more expensive really
• OK, OK, OK
2
Of course you know it is more
expensive really.
Of course you know it is more
expensive really.
CMIS Content Application
CommoditizationCMIS Interoperability
CommoditizationCMIS Interoperability
CIO Priorities for 2009Forrester
CIO Priorities for 2009Forrester
● Reduce IT Costs
● Improve Integration Between Applications
● Use IT to Increase Innovation
● Support Regulatory Applications
69% > 6Repo’s
Accenture
Goal of Webinar and White Paper
Goal of Webinar and White Paper
● Not a Theoretical 5 Year ROI Study
● Publicly Available Information – Review it
● Immediate Cost
● Tool Customers to Question Vendors
● Ask Vendor to Explain Specifically:
What are you Selling me
What am I Getting
What Extra Software do I Need
Can you Break Down the Cost
Why does it Cost this Amount
If I get Audited in the Future
After the Initial Discount what do I Pay
5
Explain why is it so Expensive Compared to Open Source
AgendaAgenda
● ECM Pricing
● Methodology
● ECM Vendor Cost
● ECM Stack Cost
● Alfresco
● Summary
● More Information
New for JulyNew for July
● CMIS
● Vignette
● 500 User Profiles
● Difference Community and Enterprise
● Cost Develop an Application
● Cost to Support an Application
7
Traditional ECM Pricing and MythsTraditional ECM Pricing and Myths
Pricing Model
● Complex
1000’s options
Hidden Extras Pricing Model
● Lack Transparency
Audit Implications
Cost
● Per User
1 Hour per Year/24 Hours Per Day
Type Content Accessed
● Usage
Intranet, Internet, Extranet, Website
● SharePoint – Free
WSS, MOSS Standard and Enterprise
8
MethodologyMethodology
● Basic System – Content Management for the Masses
Office Integration
Collaboration
Content Management
Workflow or BPM
Transformation/Rendition Management
Search
● 1000 Enterprise Config and 100 Users Standard Config
● Publicly Available Pricing
● Year One Cost
9
Cost AnalysisCost Analysis
● Stack
● Support and Maintenance
● License
10
Publicly Available PricingPublicly Available Pricing
● "the price analysis GSA does to establish the Government's Multiple Award Schedule (MAS) negotiation objective should start with the best discount given to any of the vendor's customers."
11
EMC/DocumentumEMC/Documentum
● 1000 User $863,937
● 500 User $455,682
● 100 User $129,078
● GSA Pricing
12
OpenTextOpenText
● 1000 User $637,304
● 100 User $196,754
● GSA Pricing
13
VignetteVignette
● 1000 User $661,477
● 500 User $442,182
● 100 User $266,746
● GSA Pricing
14
SharePointSharePoint
● 1000 User $318,738
● 100 User $24,669
● Pricing www.microsoft.com
15
SharePoint PricingSharePoint Pricing
● Complete Microsoft Stack
● Basic Pricing
● http://office.microsoft.com/en-us/sharepointserver/FX102176831033.aspx
● Microsoft Software Assurance
● http://www.microsoft.com/licensing/mla/default.aspx
16
“To be licensed for the Enterprise Edition functionality of Office SharePoint Server 2007, both the Standard and Enterprise client access licenses are required”
AlfrescoAlfresco
● All Products in One Subscription Document Management, Collaboration and Web Content
Management, Records Management, Image Management, Digital Asset Management
● All Components included BPM, Workflow, Transformation …
● No CAL’s
● No Extra for different Client
● CPU based
17
AlfrescoAlfresco
● 1000 User $33,500
$46,250
● 100 User $18,500
18
ECM Stack CostsECM Stack Costs
● Application Server
● Database
● Operating System
19
Oracle Database & Application Server
Oracle Database & Application Server
● 1000 User DB $59,950
● 100 User DB $21,350
● Pricing http://www.oracle.com/corporate/pricing/pricelists.html
20
Microsoft DatabaseMicrosoft Database
● 1000 User DB $17,210
● 100 User DB $8,605
● Pricing http://www.microsoft.com/licensing/mla/default.aspx
21
MySQLMySQL
● 1000 User Gold $2999
● 100 User Silver $1999
● Pricing http://mysql.com/products/enterprise/features.html
22
Microsoft WindowsMicrosoft Windows
● 1000 User $3201
● 100 User $2176
● Pricing http://www.microsoft.com/licensing/mla/default.aspx
23
Red Hat Application StackRed Hat Application Stack
● Stack Apache HTTP Server
JBoss Application Server
JBoss Hibernate
MySQL and PostgresSQL
Red Hat Enterprise Linux
24
1000 User Premium Enterprise Stack - $8499100 User Basic Stack - $1999
Summary Year 1 Cost SavingsSummary Year 1 Cost Savings
● 1000 Users Save 85% to 96%
● 100 Users Save 42% to 85%
25
SummarySummary
26
Summary Cost BreakdownSummary Cost Breakdown
27
Low Upfront CostLower Project RiskOp Ex vs. Cap Ex
Open Source vs. Enterprise Software Model
Open Source vs. Enterprise Software Model
Increasing Savings
Annual Cost Cumulative Cost
Community and EnterpriseCommunity and Enterprise
Community● Open Source Stack
Linux, Windows and Mac
● Community Forge
● Community
Wiki
Forums
Content Community
Enterprise● Open Source and Proprietary
Stack
● Enterprise Management
Clustering, Scalability, Monitoring, Cloud Multi-Tenant
● Enterprise Extensions
● Enterprise SLA
Support, Bug Fixing, Upgrades, Maintenance
Current and Previous Versions
29
SummarySummary
Late 1990’s and early 2000’s● The ECM Suite
● Single Vendor Strategy
● Lock-In
Today● Short Approved Vendor Shortlist
● Cost this Year
● Reuse Existing Hardware, Software and Skills
● Choose per Project
Cost
Functionality
● Review Renewals
● Start Planning for CMIS
30
More InformationMore Information
● White Paper – Total Cost of Ownership for Enterprise Content Management Detailed Breakdown of ECM Vendor Pricing
Detailed Breakdown of Stack Pricing
Detailed Comparison Matrix
URL’s for all Pricelists
All calculations were performed in November 2008
31
www.cmisdev.orgwww.cmisdev.org
TrainingTraining
● Alfresco in an Hour – Free
● Formal Courses 5 Day Intensive
System Administration
Advanced Workflow
Web Scripting
Content Modeling and Client Configuration
Web Content Management
API Development
33
Productivity and ScalabilityProductivity and Scalability
Productivity
● As Simple to Use as a Shared drive
● No Client Plug-Ins
● As Simple to Develop as Email Rules
● Lightweight WebScripts
Scalability
● 4m users
● 100m documents
● 19 Terabytes of data
● Clustered High-Availability on 6 Servers
34
Try AlfrescoTry Alfresco
35
QuestionsQuestions
36
Dr. Ian HowellsJanuary 2009
Reduce your ECM Costs by 90%
Questions
Contact AlfrescoContact Alfresco
● Discuss Pricing Calculator
38
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