TOM TORLAKSON State Superintendent of Public Instruction CALIFORNIA DEPARTMENT OF EDUCATION Tom Torlakson, State Superintendent of Public Instruction September 17, 2014 Jessica Barr, Administrator CALPADS/CBEDS/CDS Operations Office Educational Data Management Division California Department of Education CALPADS and CAASPP Integration
September 17, 2014 Jessica Barr, Administrator CALPADS/CBEDS/CDS Operations Office Educational Data Management Division California Department of Education. CALPADS and CAASPP Integration. Agenda. CALPADS Overview Student Test Registration 2014–15 Timeline CALPADS Data Elements - PowerPoint PPT Presentation
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TOM TORLAKSONState Superintendent of Public Instruction
CALIFORNIA DEPARTMENT OF EDUCATIONTom Torlakson, State Superintendent of Public Instruction
September 17, 2014
Jessica Barr, Administrator
CALPADS/CBEDS/CDS Operations Office Educational Data Management Division
California Department of Education
CALPADS and CAASPP Integration
TOM TORLAKSONState Superintendent of Public Instruction
Agenda
• CALPADS Overview• Student Test Registration • 2014–15 Timeline• CALPADS Data Elements• TOMS Test Registration Interface• CALPADS Resources• Contact Information
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TOM TORLAKSONState Superintendent of Public Instruction
CALPADS Overview
• Student level data collection system• Fall 1, Fall 2, End-of-Year 1-4• Authoritative source for student
demographics, enrollment, and program data
• Assessments• State and federal reporting requirements
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TOM TORLAKSONState Superintendent of Public Instruction
Census Day
PrimaryData
Collection Window
Certification Deadline
AmendmentWindow
Fall 1 October1
• Enrollment• Graduates/
Dropouts• Immigrants• English Learners• Free or Reduced
Price Meal (FRPM) Eligible
October 1to
December 12
December 12 December 13 to
February 13
Fall 2 October1
• Course Enrollment• Teachers• English Learner
Services
October 1to
March 6
March 6 March 7 to
April 2
End of Year 1-4
n/a• Courses• Grades• Career Technical
Education • Program
Participation• Discipline• CAHSEE Waivers
and Exemptions
June 1 to
July 31
July 31 August 1to
September 4
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2014–15 Collection Windows
CALPADS Overview
TOM TORLAKSONState Superintendent of Public Instruction
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• CALPADS is the sole source for student demographic, enrollment, and program data for the student test registration system known as the Test Operations Management System (TOMS).
• All updates must be made in CALPADS. Local educational agencies (LEAs) cannot update student demographic, enrollment, or program data in TOMS.
• Student accommodations and designated supports are not collected in CALPADS.
• Student accommodations and supports cannot be uploaded by the LEA until CALPADS data are available in TOMS. (e.g., new enrollments must be uploaded to TOMS prior to accommodations for the newly enrolled student.)
Student Test Registration
TOM TORLAKSONState Superintendent of Public Instruction
• Charter schools– Direct funded: Test independently (per EC
Section 60603)– Locally funded: Test with Authorizer (per
CAASPP Regulations)
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Student Test Registration
TOM TORLAKSONState Superintendent of Public Instruction
Student Test Registration
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Local Educational
Agency
Local Educational
Agency
Test Operation Management System
(TOMS)
Test Operation Management System
(TOMS)
CALPADSCALPADS
Student-levelaccommodations*
Student-leveltest registration
Student-levelCALPADS submission
* Reference Smarter Balanced Usability, Accessibility, and Accommodations Guidelines(http://www.cde.ca.gov/292859)
TOM TORLAKSONState Superintendent of Public Instruction
CALPADS to TOMS
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CDE’s Nightly Extract of student-level data from CALPADS Operational Data Store (ODS) and
uploads to TOMS.
TOMS automated process determines
any updates, deletes, and/or
additions
LEAs review TOMS, verify data uploaded,
and submit designated supports and accommodations
to TOMS directly
Continues through
testing window
Updating CALPADS ODS with
Demographic, Enrollment & Program
data
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2
3
4
START
Data Loading Process
TOM TORLAKSONState Superintendent of Public Instruction
2014–15 Timeline
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July 1, 2014 June 30, 2015January
July 1, 2014
Begin CALPADS enrollment
Dec 12, 2014
CALPADS Fall 1 certification deadline
Feb 13, 2015
Fall 1 Amendment
Window Deadline
June 1, 2015
CALPADS End-of-Year opens
Operational Data Store (ODS)-CALPADS LEA administrators maintain current enrollment
July - June
March 6, 2015
CALPADS Fall 2 Certification Deadline
April 2, 2015
Fall 2 Amendment Window Deadline
Oct 1, 2014CALPADS
Fall 1And
Fall 2 Open
Sep 17, 2014CALPADS Training
for CAASPP
TOM TORLAKSONState Superintendent of Public Instruction
CALPADS to TOMS
• What is CALPADS sending to TOMS?– CALPADS sends all open enrollments with enrollment status = 10 or
30, for grades K–12. • Concurrent enrollments (CCEs) – the record with the most
recent enrollment will be sent to TOMS.• Short Term enrollments: need to exit students
– The following slides will show a mapping from the TOMS Test Registration expected fields to the CALPADS field element that is used to populate and/or derive the information.
– NOTE: Independently Testing Charters are NOT the same as Independently Reporting Charters in CALPADS. Some charters may be testing differently than how they report to CALPADS.
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TOM TORLAKSONState Superintendent of Public Instruction
CAASPP Field Element
CALPADS Field Element # & Name
CALPADS Business Rules (if any)
*State Abbreviation
2.39 - Residential Address State Province Code
*Responsible District Identifier
2.06 - Reporting LEA Independently Testing Charters will use 2.07 - School of Attendance for this field.
*Responsible School Identifier
2.07 - School of Attendance
*Last Or Surname
2.13 - Student Legal Last Name
*First Name 2.11- Student Legal First Name
Middle Name 2.12-Student Legal Middle Name
*SSID 1.08-Statewide Student Identifier
*Confirmation Code
2.11- Student Legal First Name
*Grade Level When Assessed
1.25-Grade Level Code
* These fields are a priority to begin testing, but all fields are required.11
CALPADS Data Fields
TOM TORLAKSONState Superintendent of Public Instruction
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CAASPP Field Element
CALPADS Field Element # & Name
CALPADS Business Rules (if any)
Sex 2.19 - Student Gender Code
Hispanic or Latino Ethnicity
2.24 through 2.25 - Student Hispanic Ethnicity Indicator and Student Missing Ethnicity Indicator
Uses the same CALPADS Business Logic that aggregates these codes for federal reporting purposes.
American Indian or Alaska Native
2.26 through 2.30 - Student Race 1 Code Through Student Race 5 Code
Uses the same CALPADS Business Logic that aggregates these codes for federal reporting purposes.
Asian 2.26 through 2.30 - Student Race 1 Code Through Student Race 5 Code
Uses the same CALPADS Business Logic that aggregates these codes for federal reporting purposes.
Black or African American
2.26 through 2.30 - Student Race 1 Code Through Student Race 5 Code
Uses the same CALPADS Business Logic that aggregates these codes for federal reporting purposes.
White 2.26 through 2.30 - Student Race 1 Code Through Student Race 5 Code
Uses the same CALPADS Business Logic that aggregates these codes for federal reporting purposes.
Native Hawaiian or Other Pacific Islander
2.26 through 2.30 - Student Race 1 Code Through Student Race 5 Code
Uses the same CALPADS Business Logic that aggregates these codes for federal reporting purposes.
CALPADS Data Fields
TOM TORLAKSONState Superintendent of Public Instruction
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CAASPP Field Element
CALPADS Field Element # & Name
CALPADS Business Rules (if any)
Demographic Race Two or More Races
2.26 through 2.31 - Student Race 1 Code Through Student Race 5 Code and Race Missing Indicator
Uses the same CALPADS Business Logic that aggregates these codes for federal reporting purposes.
IDEA Indicator 3.13-Education Program Code
See Code Set: Education Program CodeValue = 144
Limited English Proficiency Status
12.13-English Language Acquisition Status Code
See Code Set English Language Acquisition Code Set Value = EL (maps to Yes)
Section 504 Status
3.13-Education Program Code
See Code Set: Education Program Code Value = 101 (504 Accommodation Plan)
CALPADS Data Fields
TOM TORLAKSONState Superintendent of Public Instruction
CALPADS Data Fields
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CAASPP Field Element
CALPADS Field Element # & Name
CALPADS Business Rules (if any)
Economically Disadvantaged Status
3.13 & 3.23 Education Program Code
Enrollment Status Code (Field 1.24) = 10 (Primary) or 30 (Short-term)ANDParent/Guardian Highest Education Level Code (Field 2.50) = 14 (Not a High School Graduate) from most recent SINF record based on effective date OREducation Program Code (Field 3.13) = 181 (Free Meals) or 182 (Reduced-Price Meals)OREducation Program Code (Field 3.23) = 191 (Homeless)OREducation Program Code (Field 3.13) = 135 (Migrant)ORFoster Youth Match Result Episode Start Date <= Current Date AND Episode End Data is Null ORDirect Certification = S (SNAP), T (TANF), B (SNAP/TANF) or C (Certified)
TOM TORLAKSONState Superintendent of Public Instruction
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CAASPP Field Element
CALPADS Field Element # & Name
CALPADS Business Rules (if any)
Language Code
12.15 - Primary Language Code
English Language Proficiency Level
N/A Values 1 - 5 based on CELDT testing performance levels.
Migrant Status
3.13 - Education Program Code
See Code Set: Education Program Code Value = 135 (Migrant)
Limited English Proficiency Entry Date
12.14 - English Language Acquisition Status Start Date
If English Language Acquisition Status = EL, then this field will be populated with the English Language Acquisition Start Date.
Limited English Proficiency Exit Date
12.14 - English Language Acquisition Status Start Date
If English Language Acquisition Status = RFEP, then this field will be populated with the English Language Acquisition Start Date.
Primary Disability Type
3.21 - Primary Disability Code
CALPADS Data Fields
TOM TORLAKSONState Superintendent of Public Instruction
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TOMS Test Registration Interface
TOM TORLAKSONState Superintendent of Public Instruction
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TOMS Test Registration Interface
Currently under development
TOM TORLAKSONState Superintendent of Public Instruction
Critical Data Points
• Section 504 (CALPADS Education Program Code – 101)
• Special Education (CALPADS Education Program Code – 144)
• Home/hospital and independent study• Non public schools
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TOM TORLAKSONState Superintendent of Public Instruction
CALPADS Resources
• Release Updates and Known Issues• Error List• Flash Updates• Data Guide• Self-Paced Training Modules• Glossary (User Manual)• FAQs
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TOM TORLAKSONState Superintendent of Public Instruction
Contact InformationCalifornia Department of Education CALPADS Operations [email protected]://www.cde.ca.gov/calpads Service Desk (Operated by California School Information Services)[email protected]://csis.fcmat.org/