CalJOBS SM Phase IB Countdown to Launch The Method to the Madness.

CalJOBSSM Phase IB

Countdown to Launch

The Method to the Madness

Base FunctionalityETPL Implemented December 2013Workforce Investment Act (WIA) Case Management

California Specific FunctionalityCo-EnrollmentParticipant Grant CodesLocal Grant Codes Cash Draw WARN

Critical Modules (Phase IB)

CalJOBSSM de Mayo Schedule

Key Schedule Decision Dates/Milestones

1st Decision Point – April 11, 2014 Decision to move forward with Mock Go Live!

2nd Decision Point – April 25, 2014 Decision to Go Dark & Start FINAL Data

Conversion!3rd Decision Point – May 4, 2014

Final decision to “Launch”

Pre-Launch Activities

Pre-ImplementationRead-Only Access to JTAAccount/Privilege Group Set-UpCommunication (e.g., Information Notices, System

Maintenance Pages)

Intensive Training (both internal and external)

Mock Go Live (week of April 14th)

Other Activities Decision to Go Dark (April 25)

Both JTA and CalJOBSSM – Neither will be available!

Go Dark Period (April 26 – May 4) Data ConversionFinal Quality Assurance Testing

Final Go Live Decision (Sunday, May 4)

CalJOBSSM de Mayo Eve

Transition to VOS Version 14 in

August/September 2014 (Tentative)

CalJOBSSM System Users Who will be using CalJOBSSM?

21 Local Areas (Early Adopters) Transition May 5(5 are current VOS customers)

8 Local Areas Transitioning at Various Points in Next Program Year (all 8 are current VOS Users)

10 undecided (either if or when)All Non-Local Area WIA SubgranteesAll EDD Staff

6 Local Areas Have Chosen to Instead Exercise the “privilege” of Daily Uploads (Note: only two have formally notified EDD of this intention).

This Isn’t Your Dad’s JTA or VOS

CalJOBSSM Training Website

o Cash Draw (CA Specific)o Co-Enrollment (CA Specific)

State Cash Draw

View

Subgrantee Cash

Draw View

Co-Enrollment

Data Access & Reporting

Who was Surveyed49 LWIAs

Who Responded38 LWIAs

How SurveyedSurvey Monkey

Who Participated in Solution DevelopmentCWSN Policy

CommitteeGeographic Solutions

Inc.LA County

Mike Agostinelli and Team

SETAEd Proctor and Team

Local Data Access Survey Report WIA Data Process Outside JTA System

Frequency of Daily Report Cycle

Local Data Access Survey Report Need for Daily Data Updates

Manual and Automated Report

Local Data Access Survey Report Demand for Ad-hoc Reporting

Existing Standard Performance Report

Local Data Access Survey Report Use of Contract Agencies: Access to Custom Reports, Regularity, and Distribution Methods

Local Data Access and ReportingLos Angeles County - Community and Senior Services (LACSS)

Reminders April 18, 2014 Final Submissions

WIA Case Notes for Conversion JTA Participant and Expenditure Data

April 22, 2014 Final Submissions

Invoices for Non-WIA Funds (WSIN13-54)

April 25, 2014 (Noon) Final Submissions

Cash Requests ETPL Registrations

April 25, 2014

JTA “Read Only” April 27- May 4, 2014

) – JTA Read-Only, CalJOBS Down Go Dark (CalJOBSSM

Prior to May 5, 2014

Complete Training

Resources

CalJOBSSM Resources for Workforce Partners Web page

CalJOBSSM Live/Training Websites

CalJOBSSM Help [email protected]

Directives and Information Notices

Regional Advisors

CalJOBSSM Phase 1B

May 5, 2014

(CalJOBSSM de Mayo)

GO Live!

Questions/Answers

Thank You!