California Fire & Rescue Training Authority, Sacramento 4427 Dudley Blvd. McClellan, CA 95652 Phone (916) 640-1420 Fax (916) 640-1422 www.fireandrescuetraining.ca.gov California Emergency Management Agency Sacramento Fire Department Sacramento Metropolitan Fire District Joe Gear Executive Director Governing Council Fire Chief Kim Zagaris, Chairperson California Emergency Management Agency Deputy Chief Leo Baustian Sacramento Fire Department Director Matt Kelly Sacramento Metropolitan Fire District Date: September 2, 2009 To: Governing Council From: Joe Gear, Executive Director Subject: 2009/2010 Final Budget TOPIC This report with attachments represents the 2009-2010 Final Budget. SUMMARY The attached budget is the recommended Final Budget for Fiscal Year 2009/2010. As per statutory requirement, the Final Budget is due to the County of Sacramento on or before June 30, 2009. DISCUSSION Revenues The member financial contributions have been calculated in accordance with the amended Joint Powers Agreement that was adopted on March 9, 2003. In addition to financial contributions, each member agency contributes staff hours to the JPA. The following are the cash contributions from each member agency: Sacramento Metropolitan Fire Department $ 45,000 Sacramento City Fire Department $ 45,000 California Emergency Management Agency $ 450,000 The California Emergency Management Agency (“CalEMA”) total cash contribution of $450,000 was initiated in Assembly Bill 1571 that was an amendment to the State of California Budget Act of 1997. On an annual basis, $100,000 of the $450,000 contribution is under the distribution control of the California Emergency Management Agency for USAR Training. 1
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California Fire & Rescue Training Authority, Sacramento · 2017-04-24 · California Fire & Rescue Training Authority, Sacramento 4427 Dudley Blvd. McClellan, CA 95652 Phone (916)
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California Fire & Rescue Training Authority, Sacramento 4427 Dudley Blvd. McClellan, CA 95652 Phone (916) 640-1420 Fax (916) 640-1422 www.fireandrescuetraining.ca.gov
California Emergency Management Agency Sacramento Fire Department Sacramento Metropolitan Fire District
Joe Gear
Executive Director
Governing Council Fire Chief Kim Zagaris, Chairperson California Emergency Management Agency Deputy Chief Leo Baustian Sacramento Fire Department Director Matt Kelly Sacramento Metropolitan Fire District
Date: September 2, 2009 To: Governing Council From: Joe Gear, Executive Director Subject: 2009/2010 Final Budget
TOPIC
This report with attachments represents the 2009-2010 Final Budget.
SUMMARY
The attached budget is the recommended Final Budget for Fiscal Year 2009/2010. As per statutory requirement, the Final Budget is due to the County of Sacramento on or before June 30, 2009.
DISCUSSION
Revenues
The member financial contributions have been calculated in accordance with the amended Joint Powers Agreement that was adopted on March 9, 2003. In addition to financial contributions, each member agency contributes staff hours to the JPA. The following are the cash contributions from each member agency: Sacramento Metropolitan Fire Department $ 45,000 Sacramento City Fire Department $ 45,000 California Emergency Management Agency $ 450,000 The California Emergency Management Agency (“CalEMA”) total cash contribution of $450,000 was initiated in Assembly Bill 1571 that was an amendment to the State of California Budget Act of 1997. On an annual basis, $100,000 of the $450,000 contribution is under the distribution control of the California Emergency Management Agency for USAR Training.
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In addition to cash contributions, each member agency assigns staff to the JPA. The cash contributions and staff commitment is measured to determine the percentage of contribution by each member agency. The following are the total cash and staff contributions: Sacramento Metropolitan Fire Department 31.56% Sacramento City Fire Department 29.88% Office of Emergency Services 38.56% Other revenues are acquired by the sponsorship of tuition based training programs whereby tuition is collected to support expenditures of the training, including primary use of classroom and office space in building 686.
Expenditures Expenditures allocated in this budget support operational expenses, instructor compensation, training costs, administrative needs and member agency contributions to the Northern California Regional Public Safety Training Authority for the use of academy offices and classroom space. Allocated in this budget is $262,433 in salary and benefits for the administrative assistant position, a financial processing position, an office technician, part-time clerical position and a logistics assistant.
Currently, the JPA employs two permanent employees, one part-time employee for financial processing, and a logistics position. During this fiscal year, will add the part-time office assistant. The benefits of an employee for the JPA are as follows:
Continuity in implementing and developing policies and procedures A dedicated point of contact and liaison for instructors, students, training staff, OES
Task Force members, member agency representatives, council members, stakeholders, and the public.
Thorough communications and project management Accurate accounting and fiscal management Administrative Support Efficiency and professionalism Accurate accounting and consistency in transaction processing Inventory control and management Facility and training site management Timely processing of financial documents Support of day-to-day operations in order to maintain an efficient level of customer
service Support the continued growth of the JPA
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Fund Balance The fund balance in the operating budget from the 2008/2009 is $4,646,040. Of the fund balance, $1,127,150 is remaining funds not expended for OES USAR Training. Staff is recommending those funds and $3,518,890 of fund balance be re-allocated to the 2009/2010 Budget.
Reserves The JPA has balance of $5,824 remaining in the McClellan Trust account.
Facilities and Training Site Construction of the JPA training facilities is expected to occur this fiscal year and $3,800,000 has been allocated in the budget for this project.
Budget Methodology The budget is separated into divisions for better tracking of costs. They are as follows: 01 - Administration – General administrative costs to maintain the operations of the JPA which include such items as legal services, auditing, professional services, workers compensation, liability insurance, and rental of equipment (copy machine). 02 – USAR/JPA – Costs to facilitate the training of USAR teams. 03 – Other Training Events – These costs are tuition based. Expenses are made against the revenues (tuition) received. 04 – Grant – Grant funds to support expenditures of statewide initiatives.
FISCAL IMPACT
This Final Budget meets the requirement of a balanced budget whereby expenditures do not exceed available revenue sources. This budget is primarily funded by annual reoccurring revenues, in addition to fund balance for the construction of the facilities and training site.
RECOMMENDATION
Review, provide input to staff, and adopt the 2009/2010 Final Budget.
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FYE June 2009 CA Fire and Rescue Training Authority
Cal EMA Fund Status Report
Fiscal Year 2008-09
US&R Funds US&R Donation MOBEX Total
FY 08/09 funds ($100,000 annual contribution) 100,000$ 100,000$ US&R Fund Balance from FY 07/08 407,809$ 2,581$ 410,390$ US&R Fund Balance from FY 07/08 MOBEX 615,939$ 615,939$
Total available US&R funds 507,809$ 2,581$ 615,939$ 1,126,329$
Capital Improvement Reserve - McClellan Trust (237B) 5,824
Total Capital Improvement Reserve 5,824
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California Fire and Rescue Training Authority ("JPA") 2009/2010 FINAL BUDGET
ACCOUNT 2009/2010
TITLE FINAL
Acct. Annual Revenue:
9410 Interest 150,00001 ADMINISTRATION 150,000
9531 Member Agency Contributions 800,00001 ADMINISTRATION 440,00001 ADMINISTRATION - NCRPSTA "pass through funding" 002 USAR/JPA 100,00002 TASK FORCE DEPLOYMENT TRAINING 260,000
9569 State Aid Other Misc Programs (Grant Funds) 004 GRANT 0
9529 In Lieu Taxes/Other/Interest Payment Prior Year 69,70501 ADMINISTRATION 69,705
9693 Educ/Trng Services (Los Rios) 486,53803 OTHER TRAINING EVENTS (Tuition Based) 486,538
9699 Other Training (Tuition Based) 1,000,000
01 ADMINISTRATION 200,00003 OTHER TRAINING EVENTS (Tuition Based) 800,000
9730 Donations 001 ADMINISTRATION 0
9740 Insurance Proceeds 50001 ADMINISTRATION 500
9790 Other/Misc. Revenues 100,00001 ADMINISTRATION 10,00003 OTHER TRAINING EVENTS (USAR/K9 - Tuition Based) 90,000
Total Annual Revenues 2,606,743
0740 Fund Balance 08/09 3,518,89001 ADMINISTRATION 3,518,890
Fund Balance - CalEMA/US&R 1,127,15002 USAR/JPA 463,43402 TASK FORCE DEPLOYMENT TRAINING 663,716
Capital Improvement ReserveReserve - Construction 001 ADMINISTRATION 0
Fund Balance Adjustment (Prior Year)
Total Funding Sources 7,252,783 7,252,783
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California Fire and Rescue Training Authority ("JPA")
2009/2010 FINAL BUDGET
EMPLOYEE BENEFITS 1,983,984
SERVICE AND SUPPLIES 1,268,799
TAXES, LICENSES, ASSESSMENTS 160,000
FIXED ASSETS 3,840,000
CONTINGENCY 0
TOTAL BUDGET 7,252,783
2009/2010 Projected Revenue 2,606,743
Fund Balance - US&R 1,127,150
Fund Balance 3,518,890
Total Funding 7,252,783
Expenditures Over Revenues 0
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California Fire and Rescue Training Authority ("JPA")
2009/2010 FINAL BUDGET
US&R US&R
Current Fund Bal.
Allocation 2009/2010 2008/2009
1110 SALARIES/WAGES 1,825,50701 ADMINISTRATION 235,000 02 USAR/JPA 252,720 44,548 208,17202 TASK FORCE DEPLOYMENT TRAINING 697,787 200,000 497,78703 OTHER TRAINING EVENTS (Tuition Based) 640,00004 GRANT 0
1210 RETIREMENT 30,00001 ADMINISTRATION 30,000
1220 FICA/MEDICARE 78,293 01 ADMINISTRATION 10,00002 USAR/JPA 19,333 3,408 15,92503 OTHER TRAINING EVENTS (Tuition Based) 48,960
1230 GROUP HEALTH INSURANCE 26,00001 ADMINISTRATION 26,000
1240 WORKERS COMPENSATION 24,18401 ADMINISTRATION 6,20003 OTHER TRAINING EVENTS (Tuition Based) 17,984