California Dragon Boat Association · 2020. 10. 9. · cdbaPP /20 20 .v4.0 2 SECTION I.1. CALIFORNIA DRAGON BOAT ASSOCIATION The CDBA, founded in 1996, promotes strong, healthy communities

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California Dragon Boat Association

CDBA Policies & Procedures

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CALIFORNIA DRAGON BOAT ASSOCIATION

268 BUSH STREET #888 SAN FRANCISCO, CALIFORNIA 94104

www.cdba.org/www.sfdragonboat.com

Mission

The CDBA fosters a community founded on the heritage and participation of dragon boating through promotion healthy living and leadership qualities

amongst both adults and youth.

Vision To foster the growth and development of dragon boating in San Francisco and

the Bay Area.

Our Commitment

• To provide education and instruction to the general public on dragon boating. • To foster, conduct, and assist national and international dragon boat competi-

tions. • To sponsor, promote, or facilitate local dragon boat events and races. • To promote low cost community sports, fitness and exercise. • To provide youth programs centered on dragon boat paddling activities and

leadership. • To enhance bonding and interaction among different ethnic and cultural

groups locally, nationally and internationally. • To develop amateur athletes for national and international dragon boat compe-

titions. • To provide charitable assistance to non-profit and senior organizations with re-

spect to activities involving dragon boat racing. • To maintain facilities and equipment for dragon boating instructions, practice,

and competitions.

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California Dragon Boat Association Policies & Procedures Manual No part of this Policies & Procedures Manual may be reproduced in any form or by any elec-tronic or mechanical means, including the use of information storage and retrieval systems, without permission in writing from the California Dragon Boat Association.

TABLE OF CONTENTS

Section: I Introduction 1. CDBA……………………………………………………………………………1 - 3 2. Dragon Boat Organization Flow Chart………………………… 4 II Organization’s Positions in Leadership, Position Descriptions and Codes of Conduct 1. Governance/Board of Directors…………………………………5 - 8

1 Integrity 2 Mission and Vision 3 Governance 4 Law and Ethics 5 Stewardship 6 Diversity 7 Evaluation 8 Fundraising 9 Transparency 10 Confidentiality 11 Complaints 12 Remedies 13 Annual Affirmation Statement

2. Volunteers……………………………………………………………… 9 -12 1 Purpose of Volunteer Policies 2 Definition of a “Volunteer” 3 Volunteers Under 18 Years Old 4 Liability 5 Discrimination 6 Service at the Discretion of the Organization 7 Representing CDBA 8 Screening/Background Checks 9 Cardio Pulmonary Resuscitation and Basic First Aid Certification 10 Tuberculosis (TB) Clearance 11 Confidentiality 12 Copyright/Ownership Issues 13 Contacting Other Volunteers 14 Inappropriate Communications 15 Ending Your Volunteer Role 16 Non-Compliance/Dismissal of a Volunteer Appendix: Volunteers Code of Conduct

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3. Paddler……………………………………………………………………… 13 -17 1 Organizational Code of Ethnics 2 Purpose of Paddler Policies 3 Definition of a Paddler 4 Adult Paddlers 5 Paddlers Under 18 Years Old 6 Liability Insurance coverage 7 Discrimination 8 Complaints 9 Remedies Appendix: Paddlers Code of Conduct

4. Team Captain…………………………………………………………… 18 - 20

1 Purpose 2 Volunteer Position Title 3 Location 4 Key Responsibilities 5 Reports To 6 Length of Volunteering 7 Time Commitment 8 Minimum Qualifications

8-i Pre-requisite 8-ii Knowledge, Skills and Abilities Preferred

9 Support Provided by CDBA 10 Appointed By

5. Coach……………………………………………………………………… 21 - 25 1 Purpose 2 Volunteer Position Title 3 Location 4-i Key Responsibilities to CDBA 4-ii Key Responsibilities to a Team 5 Reports To 6 Length of Volunteering 7 Time Commitment 8 Minimum Qualifications 8-i Pre-requisites 8-ii Knowledge, Skills and Abilities Preferred 9 Support Provided by CDBA 10 Appointed By Appendix: Coaches Code of Conduct

6. Steersperson……………………………………………………………… 26 - 28

1 Purpose 2 Volunteer Position Title 3 Location 4 Key Responsibilities 5 Reports To 6 Length of Volunteering 7 Time Commitment 8-i Minimum Qualifications

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8-ii Knowledge, Skills and Abilities Preferred 9 Support Provided 10 Appointed By

7. Drummer………………………………………………………………. 29 - 30

1 Purpose 2 Volunteer Position Title 3 Location 4 Key Responsibilities 5 Reports To 6 Length of Volunteering 7 Time Commitment 8-i Minimal Qualifications 8-ii Knowledge, Skills and Abilities Preferred 9 Support Provided by CDBA 10 Appointed By

III Membership & Liability Release and Waiver Agreement…….. 31 - 34

1 Purpose 2 References and Contact 3 Policy on Liability and Release Waiver Agreement

3.1 Procedure-When and Who 3.2 Completing your Online Waiver (Past CDBA Member) 3.3 Completing your Online Waiver (Brand New Member) 3.4 Paper OR Online Waiver for Adults 3.5 Paper AND Online Waiver for Youths

4 CDBA Membership and Dues 5 Race Fees 6 Team/Club Fees 7 Non-Member, Walk-on Racer and Race Fee

7.1 Definition 7.2 Walk-on Racer Fee 7.3 Procedure for a Walk-on Racer 7.4 Procedure for a CDBA team that is rostering Walk-on Racers

IV Practice Schedule ……………………………………………………………….35 - 37

1 Purpose 2 References and Contact 3 Policies and Guidelines

3.1 Practice Priority 3.2 Practice Slot Usage 3.3 Request Procedure

V Practice Sites Information…………………………………………… 38 - 49

1 Purpose 2 References and Contact 3 Site Managers Position Descriptions

3.1 Practice Site Manager 3.2 Safety Site Manager

4 Bay Area Practice Sites 4.1 Bair Island Aquatic Center (BIAC), Redwood City

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4.2 Jack London Aquatic Center (JLAC), Oakland 4.3 Suisun Marina, Suisun 4.4 Vasona Lake, Los Gatos 4.5 Lake Merced, San Francisco

VI Operations - Maintenance and Race Day Events………………………. 50 - 52

1 Purpose 2 References and Contact 3 Site and Equipment Maintenance (Non-Race Day) 4 Race Operations

VII Whistle Blower Policy……………………………………………………………. 53 - 54

1 Report Responsibility 2 No Retaliation 3 Reporting Procedure 4 Compliance Officer* 5 Accounting and Auditing Matters 6 Acting in Good Faith 7 Confidentiality 8 Handling of Reported Violations

Appendix 1 History, Revisions………………………………………………………………… 55 - 56

www.cdba.org > library

CDBA Policies & Procedures CDBA Safety Program Youth Protection Plan FAQ - Liability Insurance and Volunteers CDBA Youth Coaching Guide Youth Paddler and Parents/Guardians Handbook Be A CDBA Youth Coach Handbook Codes of Conduct Forms & Waivers

o Team Manifest o Expense Reimbursement o Liability Release & Waiver Agreement (English) o Liability Release & Waiver Agreement (Chinese) o Practicum Exam Sponsor o Medical Clearance from Youth’s Parents/Guardians ( Contact youthactivi-

[email protected]) o Medical Clearance from a physician Contact [email protected])

How to Start a Team (being revised)

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SECTION I

INTRODUCTION

The California Dragon Boat Association (CDBA) Policies & Procedures Manual is in-tended to educate new dragon boat participants and paddlers and serve as a train-ing resource for members and participants. It contains information on CDBA’s codes of conduct, guidelines, policies, procedures, services and benefits, and serves as a basic reference guide. It also provides important information on CDBA’s poli-cies on behavior/conduct, liability insurance coverage, practice schedules, land and water safety, practice sites, and one’s obligations as a director, officer, volunteer in leadership position, member, paddler, youth participant and volunteer. This Manual is intended to cover all CDBA endorsed and documented activities, including but not limited to, practices and races. Please read this Manual carefully, as failure to ad-here to these policies and procedures may result in sanction and/or discipline, up to and including termination as an individual and/or team. While every attempt has been made to cover a variety of topics and ensure assur-ance of information, this Manual may not be entirely comprehensive or current. For example, changes to the law, local, state or federal, may have taken effect since its publication. If there is a discrepancy or omission, the current local, state or federal ordinances and regulations govern. CDBA Policies & Procedures, Safety Program Plan and Youth Protection Plan serve as CDBA’s risk management program Most in-formation is accessible on our website www.cdba.org > library. This version of the Policies & Procedures Manual supersedes all prior versions in-cluding the Coaches’ Manual. CDBA reserves the right to change or modify the Poli-cies & Procedures Manual. Updated versions will be posted on CDBA’s website www.cdba.org > library. Midyear updates are to be sequentially number to the ver-sion e.g. v1.0 becomes v1.1 to v1.2 to v1.3. A full review is reset to v2.0 (version 2.0). v3.0, v4.0, etc. It will be recorded in Appendix: History, revisions. In the event of changes and/or new policies, the CDBA membership shall be notified via email to team leadership, website, and social media. The Manual is divided into Sections in the Table of Contents. Each Section stands alone and is available as a link on CDBA website. The CDBA Board of Directors will be able to help you in the event that you need more information about any of the topics covered in this and other manuals.

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SECTION I.1. CALIFORNIA DRAGON BOAT ASSOCIATION The CDBA, founded in 1996, promotes strong, healthy communities in the Bay Area through high caliber dragon boat programs. We are one of the most well-respected dragon boat organizations in the United States, with extensive adult, college, and youth dragon boat programs. The CDBA is a non-profit, 501(c)3 organization with nearly 1,000 members that also runs many dragon boat races and events in the Bay Area. In 1996 we started as a partnership with Self Help for the Elderly, a senior-serving organization with whom we still work closely and contribute to annually. The CDBA and Self-Help for the El-derly purchased the first dragon boats to organize the first international dragon boat race with the vision to promote the growth and development of dragon boating in the Bay Area. Dragon boating has been part of the Bay Area cultural and athletic scene for over two decades. The growth of the sport with ancient traditions has been largely due to the efforts of the CDBA, organizer of the annual Northern California International Dragon Boat Festival (formerly, San Francisco International Dragon Boat Festival). CDBA is the largest dragon boating organization in the Bay Area and owns 20 prac-tice and 4 racing dragon boats used at five (5) practice sites. They include Lake Merced in San Francisco, Bair Island Aquatic Center (BIAC) in Redwood City, Jack London Aquatic Center (JLAC) in Oakland, Suisun City Marina in Suisun, and Vasona Lake in Los Gatos. Former sites included The Port of Sacramento in Sacramento and Mariner Square in Alameda. CDBA Youth Dragon Boat Program is the largest youth dragon boat program in North America and has had tremendous impact on Bay Area youth since its incep-tion. Access to practice sites and equipment and coaching are provided free of charge to any youth in high school. The program serves a wide diversity of youth, but in particular has been able to reach many immigrant high school youth for whom dragon boating is the first experience with team sports. The CDBA program has been able to reach these youths who would not have been otherwise able to realize the benefits of participating in a competitive team sport. The youth program not only promotes fitness and recreation among youth, but also helps develop teamwork skills, leadership ability, confidence, and a sense of focus. Many of the youth from CDBA high school teams have gone on to colleges around California and developed dragon boat programs there, where they take an active part in organizing and leading the teams. Dragon boating is a 2,500-year-old sport that originated in China, but is now truly international, with teams in North America, Europe, Asian, Africa, and Australia.

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The Dragon Boat Festival is one of three major holidays celebrated in Chinese com-munities around the world. A dragon boat team consists of 20 paddlers, a drummer, and a steersperson, and is heavily reliant on timing and teamwork. There are no “stars” in dragon boating, as the success of the boat depends upon how well the team works together. Due to its ability to bring teams together, dragon boating has been exceptionally popular with corporate, community, and civic organizations. Additionally, dragon boating is very accessible from both a cost and physical needs perspective. The CDBA provides access to boats, sites, equipment, and coaches nec-essary to learn dragon boating, and it is something which can be learned at a basic level in a very short time. It is also very physical accessible, which has led to the de-velopment of many cancer survivor teams and sight impaired teams.

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SECTION I.2. DRAGON BOAT ORGANIZATION FLOW CHART

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SECTION II

CDBA’s Position in Leadership, Position Descriptions and

Codes of Conduct

1. GOVERNANCE

POLICIES & CODE OF CONDUCT

1. Integrity

All directors, officers, volunteers in leadership positions, members, paddlers, youth par-ticipants, and volunteers of the California Dragon Boat Association (CDBA) should act with honesty, integrity, and openness in all of their dealings as representatives of CDBA. CDBA should maintain a culture and environment that values integrity, fairness, and re-spect. 2. Mission and Vision CDBA’s mission is to promote strong, healthy communities in the Bay Area through high caliber dragon boat programs. We pursue our mission with our commitment to:

• Provide education and instruction to the general public on dragon boating • Promote low cost community sports and exercise • Sponsor, promote, or facilitate local dragon boat events and races • Provide youth program centered on paddling activities and leadership • Maintain facilities and equipment for dragon boating instructions, practices, and com-

petitions • Foster, conduct, and assist national and international dragon boat competitions • Enhance bonding and interaction among different ethnic and cultural groups locally,

nationally, and internationally • Develop amateur athletes for national and international dragon boat competitions 3. Governance

The Board of Directors is responsible for setting the mission and the strategic direction of the CDBA and for exercising oversight of its finances and policies. The Board of Di-rectors should:

• Ensure that Board members possess the requisite skills and experience to carry out their duties and that all directors understand and fulfill their governance duties, acting for the benefit of CDBA and its public purpose

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• Ensure that the CDBA conducts all transactions and dealings with integrity and hon-esty

• Ensure the CDBA promotes working relationships with Board members, volunteer leaders, volunteers, and paddlers based on mutual respect, fairness, and openness

• Ensure that CDBA is fair and inclusive in its recruitment for all Board and volunteer positions

• Ensure that key policies of CDBA are in writing, clearly articulated, and adopted • Ensure that the resources of CDBA are responsibly and prudently managed • Ensure that CDBA has the capacity to carry out its programs effectively 4. Law and Ethics CDBA should comply with all applicable federal, state, and local laws and regulations and should seek the advice of counsel when necessary or appropriate. Compliance with the law, however, is the minimum standard of expected behavior. CDBA should also ad-here to the best practice standards of International Dragon Boat Federation (IDBF) and United States Dragon Boat Federation (USDBF). All resolutions and other legal actions by the Board of Directors should satisfy two requirements: (1) they should be legally permissible, and (2) they should reflect the best practice standards of dragon boating as determined by the Board of Directors in the exercise of its sole discretion. 5. Stewardship

In managing its funds responsibly and prudently, CDBA should:

• Devote a reasonable percentage of its annual budget to operation and programs in pursuance of its mission

• Strive to keep membership dues low to grow the sport of dragon boating • Incur administrative costs adequate to ensure effective accounting and legal compli-

ance systems, internal controls, competent volunteers, and other expenditures critical to organizational management

• Pay compensation, in return for services, that is reasonable but not excessive • Avoid accumulating CDBA funds excessively • Draw prudently from funds in a manner consistent with accountability • Follow ending practices and policies that are fair, reasonable, and appropriate to fulfill

the mission of CDBA 6. Diversity

CDBA should promote diversity and inclusiveness in its Board of Directors, volunteers in leadership positions and paddlers. 7. Evaluation

CDBA is committed to improve, continually, its activities, youth program and its organiza-tional quality. CDBA should periodically review its activities and programs and incorpo-rate lessons learned into future activities and programs. CDBA should be responsive to new developments in the field of dragon boating and should be responsive to the interest of its stakeholders and other constituencies.

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8. Fundraising The CDBA should comply with the fundraising requirements of California’s Nonprofit In-tegrity Act of 2004. The CDBA should respect the privacy concerns of individual donors and should follow donor intent in making expenditures. The CDBA should disclose im-portant and relevant information to potential donors. In raising funds from the public, CDBA should

• Inform donors of the mission of the CDBA, how resources will be used, and the integ-rity of the CDBA causing donations to be used effectively for their intended purposes

• Inform donors of the identify of those serving on the CDBA’s Board • Disclose the CDBA’s most recent financial reports • Represent that contributions will be used for the purposes for which they were given • Provide appropriate acknowledgment and recognition of contributions • Treat information about donations with respect and with confidentiality to the extent

provided by the law • Provide an opportunity for donors to delete their names from mailing lists that may be

used by others • Encourage donors to ask questions when making a donation and provide prompt,

truthful, and forthright answers 9. Transparency

The CDBA should provide comprehensive and timely information to the public, the me-dia, and all stakeholders and should be responsive in a timely manner to reasonable re-quests for information. All information about CDBA should fully and honestly reflect the policies and practices of CDBA. All soliciting materials should accurately represent CDBA’s policies and practices. All financial and program reports should be complete and accurate in all material aspects.

The following governance documents should be posted on CDBA’s website: CDBA’s

Policies & Procedures Manual, Safety Program Manual, and Youth Protection Plan.

The website should invite comments by readers with regard to any governance docu-ment, and the readers should be expressly encouraged to download any documents that may be useful for them. 10. Confidentiality

All directors, officers, volunteers in leadership positions, members, paddlers, youth par-ticipants, and volunteers have a duty to safeguard information that is proprietary to CDBA. Information about CDBA that is confidential or proprietary and obtained by a di-rector, officer, volunteer in leadership position or volunteer as a consequence of such person’s association with CDBA may not be disclosed to third parties unless expressly authorized by CDBA.

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11. Complaints

Any person, whether or not connected with CDBA, may lodge a complaint of unethical conduct against a director, officer, volunteer in leadership position, member, paddler, youth participant, or volunteer of CDBA by filing such complaint, written or oral, with the Compliance/Risk Management Officer (formerly titled as Compliance Officer. Hence for-ward, Compliance and Risk Management Officer are interchangeable. See Section VII Whistleblower Protection Policy) or a director. 12. Remedies

Any director or officer who fails to comply with this Code of Conduct may, in the discre-tion of the Board of Directors, be removed from the Board in accordance to the by-laws. If any volunteer in leadership position, member, paddler, youth participant, or volunteer fails to comply with this Code of Conduct, that person may be put on notice up to being released from his/her position at the discretion of the Board President, Executive Com-mittee and/or the Board of Directors. CDBA member teams who demonstrate a pattern and/or serious poor sportsmanship behaviors, conducts and/or safety infractions may be sanction including a teams’ prac-tice privileges suspended for a length of period up to incurred cost of damages and/or legal actions as determined by the CDBA Safety Officer and/or Board President. 13. Annual Affirmation Statement

CDBA should provide access to a copy of this Code of Conduct to every director, officer and volunteer in leadership position. Each year the Annual Affirmation and the Conflict of Interest statements should be signed by each director and officer, affirming that such person has received a copy of each, has read and understands it, and agrees to comply with it. Volunteers in leadership positions are not required to sign and submit either statement. All Annual Affirmation and Conflict of Interest Statements should be submitted to the CDBA Board Secretary at its annual officer election and then filed and retained for seven years.

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SECTION II. 2. VOLUNTEER

POLICIES & CODE OF CONDUCT

California Dragon Boat Association (CDBA) is a 100% volunteer based organization who strives to ensure that its volunteers have the respect and rights for a safer environment wherever endorsed CDBA activities are conducted and held. CDBA has adopted the fol-lowing policies regarding volunteer involvement. Your signature is required when you sign the CDBA Liability Release and Waiver Agreement form as your agreement to abide by this Code of Conduct. 1 Purpose of Volunteer Policies

These policies are written to provide overall guidance and direction to volunteers en-gaged in volunteer activities and management efforts. These policies do not constitute, either implicitly or explicitly, a binding contractual or personnel agreement. The CDBA reserves the exclusive right to change any of these policies at any time and to expect adherence to the changed policy. 2 Definition of a “Volunteer”

A “volunteer” is anyone who, without compensation or expectation of compensation be-yond reimbursement, performs a task at the direction of and on behalf of CDBA. A “vol-unteer” must be officially acknowledged by CDBA prior to performance of the task. Un-less specifically stated, volunteers shall not be considered as “employees” of CDBA. 3 Volunteers Under 18 Years Old

A volunteer, under 18 years old, must have his/her parent/guardian signed and submit-ted a CDBA Liability Release and Waiver Agreement form prior to volunteering. Youth should inform their parent/guardian of CDBA website, www.cdba.org as a refer-ence to who CDBA is. Parent/guardian is invited to email CDBA at [email protected] or any director or officer listed with any questions or comments about our program. 4 Liability Volunteers are expected to understand the risks associated with volunteering. Further volunteers hereby waive any claims against, indemnify, and hold harmless CDBA, its re-spective officers, directors, sponsors, representatives and other volunteers from any and all liability, including attorney fees that may result from illness, personal injury, property damage, or wrong doing resulting from involvement with CDBA volunteer program. CDBA does provide liability insurance coverage including sexual abuse & molestation for its volunteers. Please refer to CDBA’s Liability FAQ on its website. 5 Discrimination

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The CDBA is committed to a policy of fair representation and will not discriminate on the basis of race, religion, sex, national origin, creed, ethnicity, age, physical or mental disa-bility, political affiliation, sexual orientation, ancestry, medical conditions (e.g. cancer or cancer related illness; HIV/AIDS or related conditions), genetic characteristics (e.g. non-symptomatic carriers of inheritable diseases), gender identify, marital or domestic part-ner status, parental status, veteran status, height, weight or any other basis protected by law. The CDBA will follow this policy in selection of volunteers. Volunteers are expected to adhere to these same standards in the course of their duties. 6 Service at the Discretion of the Organization The CDBA accepts the service of all volunteers with the understanding that such service is at the sole discretion of CDBA. Special event and short-term volunteers agree that CDBA may at any time, for whatever reason, decide to terminate the volunteer’s relation-ship with CDBA. Volunteers in a leadership position may at any time, for whatever reason, decide to sever their relationship with CDBA. Notice of such a decision should be communicated as soon as possible to the directors and officers of the Board. 7 Representing CDBA Volunteers are asked to not contact organizations or individuals on behalf of CDBA un-less a director or officer of the Board gives them express direction to do so. Prior to any action or statement that may significantly affect or obligate CDBA, volunteers should seek prior consultation and approval from directors or officers of the Board. These ac-tions may include, but are not limited to, public statements to the press, coalition or lob-bying efforts with other organizations, or any agreements involving contracts, resources, finances, or other obligations. Volunteers are authorized to act as representatives of CDBA as specifically indicated within their position descriptions and only to the extent of such written specifications. 8 Screening/Background Check Volunteers in leadership position who desire to work with youth paddlers are required to agree to a criminal background check including fingerprinting prior to becoming a coach

for a CDBA youth team and/or having a youth paddler participate on an adult team. (See Youth Protection Plan) 9 Cardio Pulmonary Resuscitation (CPR) and Basic First Aid Certification CDBA recognizes that aquatic safety and health issues may arise and encourages its skilled volunteers in leadership positions to possess a current CPR/First Aid Certification. Volunteers in youth leadership positions are required as a pre-requisite to possess a cur-rent CPR/First Aid certification prior to their application to coach a youth team. (See

Youth Protection Plan) 10 Tuberculosis (TB) Clearance

In general volunteers are encouraged to be screened or to provide certification of TB clearance when serving a large number of participants.

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Volunteers in a youth leadership position, the Head and Assistant Coach, are required to be screened or to provide certification of TB clearance upon request. It is a pre-requisite prior to their applications to coach a youth team. (See Youth Protection Plan)

11 Confidentiality

Volunteers are responsible for maintaining the confidentiality of all proprietary or privi-leged information to which they are exposed while serving as a volunteer, whether this information involves a volunteer, paddler, other person, or CDBA business. Failure to maintain confidentiality may result in termination of the volunteer’s relationship with CDBA or other corrective action including legal intervention. 12 Copyright/Ownership Issues A volunteer hereby grants non-exclusive permission to CDBA for use of any materials produced for CDBA, including graphics materials, web page designs, narratives, re-search, compilations, instructional texts, etc. becomes the property of CDBA upon sub-mission. Volunteers may receive credit on CDBA publication. 13 Contacting Other Volunteers

Occasionally, volunteers will need to contact other volunteers with regard to their activi-ties with CDBA. CDBA expect all such communications among volunteers to follow standard professional practice. CDBA volunteers should not share contact or other per-sonal information about a volunteer with another volunteer without the express consent of all parties involved. 14 Inappropriate Communications

If at any point you receive any form of communication that you feel is inappropriate for any reason, and you believe you have received it in conjunction with your involvement with CDBA, please forward the communication and other details about the communica-tion to a director or officer of the Board. 15 Ending Your Volunteer Role

You may cease volunteering with CDBA at any given time. If you are a volunteer in a leadership position, please inform a director or officer of the Board that you will no longer be volunteering with CDBA. The CDBA requests an opportunity to have an exit inter-view. 16 Non-Compliance/Dismissal of a Volunteer

Volunteers who do not adhere to CDBA Code of Conduct or who fail to satisfactorily per-form their volunteer assignment are subject to dismissal. No volunteer will be terminated until the volunteer has had an opportunity to discuss the reasons for possible dismissal with a director or officer of the Board. Possible grounds for dismissal may include, but are not limited to the following: gross misconduct or insubordination, theft of property or misuse of CDBA materials, abuse of mistreatment of any participant of the dragon boat community, failure to abide by CDBA policies and procedures, pattern of inability and skills to effect cooperative and effective contacts/interactions with others, and failure to satisfactorily perform assigned duties.

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VOLUNTEER CODE OF CONDUCT

As a CDBA volunteer, I pledge to abide by the following statements when I sign and register online the CDBA Liability Release and Waiver Agreement form:

• I will conduct myself in a respectful manner, exhibit good conduct, and be a positive role model.

• I will display respect and courtesy for other volunteers, dragon boat participants, visi-tors and property.

• I will provide a safer environment by not harming anyone in any way, whether through discrimination, sexual harassment, physical force, bullying, verbal or mental abuse, neglect, or other harmful action.

• I will respect the privacy of persons served by CDBA and hold in confidence sensitive, private and personal information.

• I will keep CDBA directors or officers of the Board informed of progress, concerns and challenges within the activities and/or assignments in which I participate.

• I will work cooperatively as a team member with the Board and other volunteers.

• I will keep personal opinions and actions separate from those made as a representa-tive of CDBA.

• I will avoid conduct while on duty, which would jeopardize CDBA’s mission and activi-ties effectiveness.

• I will not use vulgar or inappropriate language.

• I will not solicit gratuities, gifts or requests for personal or professional benefit.

• I will not use or be under the influence of illegal drugs while on duty.

• I will not consume or be under the influence of alcohol, marijuana or consume tobacco at endorsed CDBA practices, activities and race events where alcohol, marijuana or tobacco are prohibited and while on duty.

• I will not discriminate on the basis of basis of race, religion, sex, national origin, creed, ethnicity, age, physical or mental disability, political affiliation, sexual orientation, an-cestry, medical conditions (e.g. cancer or cancer related illness; HIV/AIDS or related conditions), genetic characteristics (e.g. non-symptomatic carriers of inheritable dis-eases), gender identify, marital or domestic partner status, parental status, veteran status, height, weight or any other basis protected by law.

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SECTION II.3. PADDLER

POLICIES & CODE OF CONDUCT California Dragon Boat Association (CDBA) is a 100% volunteer based organization to promote strong, healthy communities in the Bay Area through high caliber dragon boat programs. The CDBA has adopted the following policies and code of conduct to be a paddler. Your signature is required when you sign the CDBA Liability Release and Waiver Agreement form as your agreement to abide by this Paddler Code of Conduct.

1 Organizational Code of Ethics

The CDBA and its volunteers and paddlers must, at all times, comply with all applicable laws and regulations. The CDBA will not condone the activities of volunteers and paddlers who achieve results through violation of the law or unethical sportsmanship and business dealings. This includes any payments for illegal acts, direct contributions, rebates, and bribery. The CDBA does not permit any activity that fails to stand the closest possible public scrutiny as a non-profit 501(c)3. All business conduct should be well above the minimum standards required by law. Accordingly, directors, volunteers in leadership positions, members, youth participants, volunteers, and paddlers must ensure that their actions cannot be interpreted as being, in any way, in infraction of the laws and regulations governing CDBA. Directors, volunteers in leadership positions, members, volunteers, youth participants, and paddlers uncertain about the application or interpretation of any legal requirements should refer the matter to the Board of Directors, who, if necessary, should seek appropriate legal advice. 2 Purpose of Paddler Policies

These policies are written to provide overall guidance and directions to paddlers engaged in the sport of dragon boat. The CDBA reserves the exclusive right to change any of these policies at any time and to expect adherence to the changed policy. 3 Definition of a Paddler and Member

A paddler is a participant who steps into a CDBA dragon boat.

The CDBA expects its paddlers to conduct themselves in a professional, sportsmanship manner. Drinking, gambling, fighting, swearing, and similar non-sportsmanship activities are strictly prohibited while at CDBA’s practice sites, race events and activities. The CDBA membership policy allows a new paddler to have three (3) practices to “try out the sport” without being a paid member. Before the fourth (4th) practice, the new participant is required to pay CDBA membership dues for the season. Paddlers who pay CDBA dues are defined as members. Members have access to all membership benefits including CDBA practice sites and facilities, boats, equipment, coaching staff and liability insurance coverage.

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Paddlers are expected as members to volunteer at CDBA endorsed race events and activities as representatives of the dragon boat community. 4 Adult Paddlers

Adult paddlers are 18 years old and over who may paddle on either a college and/or adult team. Adult paddlers through their team may decide to have youth participants. Adult teams who roster youth paddlers are required to abide to the policies and procedures of the Youth Protection Plan (YPP). Each adult paddler and the team are responsible to create a safer environment for youth. College paddlers are 18 years old and over who are enrolled as a full-time student at a college or university, actively taking courses. The full-time status is defined by the college or university. Club team leadership must verify the full-time status of their college paddlers and provide documentation such as student ID to CDBA upon request. CDBA adopts an awareness and prevention strategies which requires that adult teams are required to have one (1) of its Point of Contacts (POC) named per season and undergoes the same requirements to meet the minimal qualifications and prerequisites to become a Youth Head Coach. An adult member paddler who is a current Youth Head Coach may substitute as the POC. The POC is responsible for assuming and disseminating knowledge and responsibility of policies and procedures set forth by CDBA to ensure a safer environment and the well-being of minors in the presence of adult crew members. 5 Paddlers Under 18 Years Old

One of the CDBA’s commitments is to provide a youth program centered on paddling activities and leadership. CDBA’s youth dragon boat program focus to serve high school youth who are generally 14 to 17 years old. Youth paddlers do not need to pay membership dues. (Donations are accepted). Youth paddlers who turn 18 years old during a calendar season will be considered a youth paddler for the remainder of the season. Age exceptions are made for youth under 14 years old on a case by case basis due to extenuating circumstances. A request is submitted to the CDBA Board President and/or his/her designee for review and approval. Prior to boarding a dragon boat, the youth is required to have a parent/guardian sign the CDBA Liability Release and Waiver Agreement form and register on-line, must wear an age appropriate and fitted personal floatation device (PFD), and agree to abide by the CDBA Youth Paddler Code of Conduct. 6 Liability Insurance Coverage

All paddlers must sign a paper or electronic waiver form before stepping into a CDBA dragon boat to have liability insurance coverage. Register online at www.cdba.org, under Membership, CDBA Member Area to complete the CDBA Liability Release and Waiver Agreement form. See CDBA website, www.cdba.org, under Liability FAQ most often asked. 7 Discrimination

Paddlers must not engage in sexual harassment, or conduct themselves in a way that could be construed as such, for example, by using inappropriate language, keeping or posting inappropriate materials at any CDBA’s practice sites, race events and activities.

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8 Complaints

Any paddler, whether or not connected with CDBA, may lodge a complaint of unethical conduct against a director, officer, volunteer in a leadership position, member, youth participant, volunteer, or another paddler of CDBA. This is done by filing such complaint, written or oral, with first to their team captain/coach and/or his/her designee or with a director or officer of the CDBA board. 9 Remedies

Any paddler who fails to comply with CDBA safety plan, policies & procedures, other Codes of Conduct, and this Paddler Code of Conduct may, at the discretion of paddler’s team captain/coach and/or his/her designee be asked to leave the team. If this is not acceptable by the paddler, the paddler may present his/her situation to a director or officer of the CDBA Board for final arbitration. A paddler may not be double roster for a CDBA event. If there is a desire to change teams during the season, that is a discussion between the paddler and the team leadership.

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PADDLER CODE OF CONDUCT As a CDBA Paddler, I agree to abide by the following statements upon signing CDBA Liability Release and Waiver Agreement form:

• I will encourage and practice good sportsmanship behaviors from fellow paddlers and peers.

• I will annually sign and register online the CDBA Liability Release and Waiver Agreement form prior to stepping into a CDBA boat.

• I will pay my CDBA member dues by the third ‘try out’ practice as established by CDBA Policy.

• I will cooperate and volunteer for and diligently perform individual and/or team tasks requested by CDBA to support the organization and the dragon boat community.

• I will wear an appropriately fitted, Coast Guard Type III personal flotation device (PFD) at all times and will follow general safety guidelines as set forth in CDBA Safety Program Manual.

• I will treat my coaches, other paddlers, officials and the public with respect regardless of race, religion, sex, national origin, creed, ethnicity, age, physical or mental disability, political affiliation, sexual orientation, ancestry, medical conditions (e.g. cancer or cancer related illness; HIV/AIDS or related conditions), genetic characteristics (e.g. non-symptomatic carriers of inheritable diseases), gender identify, marital or domestic partner status, parental status, veteran status, height, weight or any other basis protected by law. And I will expect to be treated in the same manner.

• I will respect CDBA equipment in accordance to the individual practice sites which may include properly mooring the boats, hanging up the PFDs, storing and handling paddles, keeping the storage unit and surrounding environment clean and tidy, and cooperating in performing assigned activities to support CDBA.

• I will abide by any signs posted by CDBA regarding safety and instructions at the practice sites and events.

• I will respect the privacy of my peers by not participating in the inappropriate use of camera, imaging and digital devices.

• I will paddle in an environment that is free from drugs, tobacco, alcohol, and marijuana and expect paddlers and myself to refrain from their use at all CDBA endorsed events that prohibit their use.

• I will report to the team captain/coach and/or his/her designee including directors or officers of the Board if I see and/or hear of inappropriate or harmful interactions between adults, between adults and youths or between youths.

• I will abide by the policies as established in the CDBA Youth Protection Plan in regards to youth paddlers.

• I will resolve any conflicts that I may have first with my team leadership with direct oral or written communication. In the event, I am not satisfied with the results, I have the right to bring the issue to a director or officer of the Board.

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I understand that violation of this Code of Conduct may result in cancellation of this agreement and I may be subject to suspension to termination of my CDBA membership and participation in any CDBA club crews.

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SECTION II. 4. TEAM CAPTAIN

VOLUNTEER IN LEADERSHIP POSITION DESCRIPTION 1 Purpose

The position of Team Captain supports the CDBA’s mission to promote the growth of dragon boating. The Team Captain voluntarily assumes a key leadership position in CDBA in the advancement of strong, healthy paddlers in the Bay Area and the development of high caliber dragon boat teams. 2 Volunteer Position Title Team Captain is responsible for the overall well-being of the paddlers. While he/she may not run the practice- to- practice operations of the paddlers, he/she must keep all paddlers and the leadership of the crew aligned to CDBA codes of conduct and goals. The Team Captain is responsible for all conduct and behaviors of any of his/her team paddlers. The CDBA views the Team Captain and the team as one and the same. The Team Captain may also function in the position of a Coach depending on his/her team leadership structure. The team leadership structure is organized and determined by the team. For example, teams may decide to select a team leadership structure which may include positions such as Team Manager, Head Coach, Secretary, Membership Chair, Social Event Coordinator, and Treasurer. Key responsibilities for Team Captain and Coach may be interchangeable to fit the need of the team. CDBA encourages its member teams to develop and promote new leadership and involve paddlers in every aspect within their dragon boat team. 3 Location The CDBA has five (5) practice sites and conducts its race events and activities at various venues in the Bay Area. 4 Key Responsibilities may include

a. Serve as the CDBA Point of Contact (POC), abide by the Policies and Procedures, and Codes of Conduct set forth by CDBA.

b. Ensure that team paddlers are informed and know where to locate pertinent information on CDBA’s website including Safety Program, Codes of Conduct, Policies & Procedures, and Youth Protection Plan.

c. Ensure that all paddlers have completed online the CDBA Liability Release and Waiver Agreement form prior to stepping into a dragon boat. A hardcopy is acceptable up to the

third practice to ‘try out the sport’ but an online version is required by the fourth (4) practice

to be a member. d. Ensure that paddlers who desire to continue dragon boat paddling by the fourth (4) “try out

the sport’” practices to pay the CDBA member dues. Membership dues allow access to the boats, equipment, practice sites, coaching staff and cover operation and administrative expenses for endorsed CDBA races and activities which include insurance coverage.

e. Provide overall leadership and guidance for the team in close collaboration with the team leadership.

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f. Provide and support paddlers by ensuring clear communications to team paddlers with the goal of providing a positive experience for all.

g. Gather feedback from the team leaders and the paddlers, monitoring team morale and providing adjustment and feedback to the rest of the leadership team.

h. Recruit new paddlers to the team and welcome them to dragon boating. i. Provide an ‘Open Door’ policy to all paddlers to address questions or concerns they may

have on or off the water. Keep information confidential for any sensitive topics. j. Assist the Coach in planning the team’s overall competitive tone, practice planning and

instruction of paddlers. k. Lead the planning of races/competitions that the team will attend. l. Work with the Coach and team leadership staff to develop and communicate a ‘calendar’ of

planned events to ensure that commitments are evenly distributed in the season in order to maximize participation and minimize potential burn out.

m. Inform team paddlers of announcements, upcoming events and so forth both at practices and via email communications on a regular basis.

n. Work with the team leadership staff to establish necessary committees to aid in the administration of the team.

o. Maintain contacts and relations with team leaders from other teams and the CDBA. p. Coordinate at race events with the Coach on attending Captain’s/Coaches meeting, provide

team communications, organize paddlers for each race, assign crew leads as needed. 5 Reports to Team Captain and/or his/her designee is the Point of Contact (POC) for CDBA. 6 Length of Volunteering

The Team Captain may cease his/her CDBA role at any given time. The CDBA requests to be informed, to be given the opportunity to have an exit interview. 7 Time Commitment The Team Captain position may require a minimal of two and a half hours per week, for each week of the dragon boat season. Practices are generally two and a half (2.5) hours per session including warm up and debriefing. Number of practices per week is dependent on the team and competitiveness desired. 8 Minimum Qualifications

a. Must take and pass CDBA’s Safety Training Classroom. b. Agree and abide by the CDBA Volunteer Code of Conduct. 8-i Pre-requisite: If there are youth paddlers under 18 years old on the team, a minimum of one (1) designated POC of the team must,

a. Consent to and pass a criminal background investigation including the National Sex Offender Registry prior to including youth participants to team practices, activities and rosters for race

events. 8-ii Knowledge, Skills and Abilities Preferred

a. Have a positive, motivational sportsmanship behavior and conduct, and possess good judgment. b. Strong communication skills and the ability to drive individual and unified efforts.

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c. Lead the team by voice, example, and fairness. d. Be able to uphold CDBA values of integrity, fairness and respect for participants in the

dragon boat community. e. Possess a current CPR and First Aid certification. f. Certified as a CDBA Steersperson. g. One (1) year of dragon boat paddling experience. h. Possess a certificate of completion of child abuse/molestation training. 9 Support Provided by CDBA When Offered a. Access to CDBA’s partnership with Coaching Corps, formerly Team-Up for Youth, to learn

and participate in their 5 principles to Building Blocks for Quality Youth Sports. b. Access to CDBA’s sponsored Safety and Steering classroom and practicum. c. Access to CDBA’s sponsored CPR classes. d. Access to on-line websites for child abuse/molestation protection training. e. Access to CDBA’s sponsored coaching/paddling clinic. 10 Appointed by

An individual meeting the minimal qualifications to be a Team Captain and endorsed by the team as able to perform his/her duties will be recognized by the CDBA Board as a Volunteer in a leadership position.

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SECTION II.5. COACH

VOLUNTEER IN LEADERSHIP POSITION DESCRIPTION & CODE OF CONDUCT

1 Purpose

The position of Coach supports the CDBA’s mission to promote the growth of dragon boating. The coach voluntarily assumes a key leadership position in the CDBA to promote the advancement of strong, healthy paddlers in the Bay Area through the development of high caliber dragon boat teams. 2 Volunteer Position Title A Coach is an important member of a dragon boat team. His/her primary focus is helping a team make the most of practice time and preparing the team for the race season. His/her work is multi-dimensional as coaches may assess team strengths and skill levels, determine immediate and long-term practice goals, provide hands-on instruction about paddling techniques and race strategy, train drummers and steerspersons, develop lineups, and help the team blend and bond. A Coach may also serve in other roles such as Team Captain, Steersperson, Drummer, and paddler. Although many coaches may find it hard to be in multiple roles during practices, race events and activities. Teams may choose to adopt a structure where there is a Head Coach, Coaching Assistants and Practice Leaders as part of the coaching staff to provide hands-on instruction and assessment. 3 Location

The CDBA has five (5) practice sites and conducts its race events and activities at various venues in the Bay Area.

4-i Key Responsibilities to CDBA may include, but are not limited to

a. Serve as one (1) of the team’s Points of Contact (POC). b. Fulfills the Coach’s safety role as defined in the CDBA Safety Program c. Abide by all established Policies and Procedures, Safety Program, Youth Protection Plan,

and Coaches Code of Conduct set forth by CDBA. d. Follow established protocol to coordinate the team’s practice schedule with the Team

Captain and the CDBA Practice Scheduler via the CDBA website and at [email protected].

e. Ensure the team’s practice is scheduled on CDBA’s Master Practice Schedule. If the team is not listed, the Coach should not take the team out to practice in accordance to CDBA Practice Schedule Policy.

f. Ensure that all paddlers have completed online the CDBA Liability Release and Waiver Agreement form prior to stepping into a dragon boat. A hardcopy is acceptable up to the

third practice to ‘try out the sport’ but an online version is required by the fourth (4th) practice

to be a member. g. Ensure that all paddlers and participants wear a personal floatation device (PFD) properly

fitted.

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h. Ensure that all practice equipment, including the boat, paddles, PFDs, oar lock and oar are safe and functional and two (2) bailers are present in the boat prior to heading out on the water.

i. Review safety rules, commands to know and emergency protocols with the team and with new paddlers prior to each season.

j. Ensure that all equipment is treated with due care and not abused. 4-ii Key Responsibilities to a team may include, but are not limited

a. Provide leadership and guidance for the team, primarily in relation to the team’s on-water technique, fitness plans, sport strategy and competitive focus.

b. Select and manage coaching staff that will help implement the coaching strategy and communicate a unified and consistent direction for the team.

c. Provide clear instructions about the mechanics of the team’s dragon boat stroke and the race strategies.

d. Work with the coaching staff to instruct members in proper techniques, rules of dragon boating and aid the paddlers in the development of such techniques.

e. Assist paddlers who require mentoring in the techniques of dragon boating regardless of paddler experience.

f. Be aware of paddler’s health requirements (i.e. asthma, allergies, diabetic, etc.) and plan

accordingly with the health of the paddler in mind. g. Work with the coaching staff to cultivate plans for each practice as well as overall planning

for the progression of the year, so as to increase the skill level of the team. h. Set up and clearly communicate to the team both long term and short term competitive

goals and team internal policies, such as crew selection, fitness testing, and time trials. i. Work with the coaching staff to set up a fitness program. j. Meet with the coaching staff to monitor team’s progress in learning and adapting to new

information in both the team’s general demands and paddlers’ specific needs. k. Attend Captain/Coach meetings on race, relay team communications, organize paddlers for

line up, and delegate team responsibilities as necessary. l. Keep current on evidence-based or research based training/fitness concepts to be

implemented both on and off the water. m. Be the pathway of communication between the team and CDBA. Communicate CDBA

policies, updates, requirements, etc. to the team. 5 Reports To

The Coach also acts as a Point of Contact (POC) for CDBA and works in collaboration with the Team Captain, Steersperson and Drummer. A Coach who is not rostered to paddle at CDBA-sponsored events for the season is not required to pay CDBA member dues. However, a donation is appreciated to support CDBA operations. 6 Length of Volunteering A Coach may cease the role with his/her team and the CDBA at any given time after first informing the team of his/her decision to leave. The CDBA requests to be informed through a director with an opportunity to have an exit interview. 7 Time Commitment

A Coach position may require a minimum of two and a half hours per week, for each week of the dragon boat season. Practices are generally two and a half hours per session including

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warm up and debriefing. Number of practices per week is determined by the team and its desired competitiveness. 8 Minimum Qualifications

a. Must be 21 years old or older. (Exception may be requested on a case-by-case basis due to extenuating circumstances. A written request is submitted to the CDBA Board President and/or his/her designee for review and approval). b. Must take and pass CDBA’s Safety Training Classroom. c. Two (2) years of dragon boat paddling experience. c. Agree and abide by the CDBA Coaches Code of Conduct with signature on CDBA Liability Release and Waiver Agreement form. 8-i Pre-requisite: if there are youth paddlers under 18 years old on the team, a minimum of one (1) designated POC of the team must,

a. Consent to and pass a criminal background check including the National Sex Offender Registry prior to including youth participants to team practices, activities and rosters for race events.

b. Possess a certificate of completion of a youth protection training on child abuse/molestation every two (2) years.

8-ii Knowledge, Skills and Abilities Preferred

a. Certified as a CDBA steersperson. b. Possess a current CPR and First Aid certification. c. Maintain the highest levels of sportsmanship and integrity. d. Have a deep interest in the technique, sport, and strategy of dragon boating. e. Have a positive, motivational attitude and possess good judgment. f. Demonstrate ability to adapt, evaluate performance, problem solve, and provide constructive

feedback and instruction for both individual paddlers and the crew as a whole. g. Lead the team by voice, example, and even-handed decisiveness. 9 Support Provided by CDBA When Offered

a. Access to CDBA’s partnership with Coaching Corps, formerly Team-Up for Youth, to learn and participate in their 5 principles to Building Blocks for Quality Youth Sports. b. Access to CDBA’s sponsored Safety and Steering classroom and practicum. c. Access to CDBA’s sponsored CPR/1st Aid classes. d. Access to on-line websites for child abuse/molestation awareness training (see YPP resource). e. Access to CDBA’s sponsored coaching/paddling clinic. 10 Appointed By

An individual meeting the minimal qualification to be a Coach and endorsed by the Team Captain as able to perform his/her duties will be recognized by the CDBA Board as a Volunteer in a leadership position.

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COACHES CODE OF CONDUCT The CDBA Coaches Code of Conduct intends to provide standards of conduct in dragon boating. The Code of Conduct intends to provide general principles to cover most situations encountered by a Coach. I hereby agree to perform my duties to the best of my abilities and abide by the Code of Conduct set forth by CDBA with my signature on CDBA Liability Release and Waiver Agreement form. As a Coach, I will:

• Treat all paddlers and participants at CDBA endorsed race events and activities equally regardless of race, religion, sex, national origin, creed, ethnicity, age, physical or mental disability, political affiliation, sexual orientation, ancestry, medical conditions (e.g. cancer or cancer related illness; HIV/AIDS or related conditions), genetic characteristics (e.g. non-symptomatic carriers of inheritable diseases), gender identify, marital or domestic partner status, parental status, veteran status, height, weight or any other basis protected by law. And I will expect to be treated in the same manner.

• Provide a safer dragon boat experience for my paddlers.

• Organize practices that are fun and challenging for my paddlers as determined by the team objectives.

• Lead by example in demonstrating fair paddling and sportsmanship for my team.

• Ensure a sports environment for my team that is free of drugs, tobacco, alcohol, and marijuana.

• Be knowledgeable in the safety awareness rules and regulations of dragon boating, and require these safety awareness rules be adhered to and practiced by paddlers.

• Encourage team paddlers to respect CDBA equipment in accordance to the practice sites which may include to mooring the boats properly, hanging up the PFDs, storing and handling of paddles, and keeping the storage unit clean and the surrounding environment clean and tidy.

• Encourage the team and individual paddlers to volunteer and cooperate in performing assigned race day and program activities by the CDBA to support the organization and the dragon boat community.

• Practice and maintain a culture and environment on the team that exemplifies CDBA values of integrity, fairness and respect to my paddlers and others.

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• Share in the management of risks with CDBA by reporting near-miss and incidents so CDBA is accountable for implementing reporting procedures and study incidents that do occur to learn from them, and reduce risks where possible.

I understand that violation of this Code of Conduct may result in cancellation of this agreement and dismissal as a Coach.

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SECTION II. 6. STEERSPERSON

VOLUNTEER IN LEADERSHIP POSITION DESCRIPTION

1 Purpose

The position of Steersperson is to promote the growth of dragon boating by ensuring and sharing responsibility for a safer environment for the paddlers in a dragon boat. 2 Volunteer Position Title

A Steersperson is an important member of a dragon boat team. The Steersperson is always the first person on the boat and the last person off the dock. He/she functions in the capacity as the Primary Safety Officer of the boat, and therefore is responsible for the safe condition of paddlers and of the boat such as oarlock, oar, gunnel and seat benches. The Steersperson has the right to stop a paddler from boarding if he/she deems the paddler as being improperly attired for paddling, or if the paddler poses a safety concern such as suspicion and/or evidence of behaviors under the influence of drugs, medication, and/or alcohol. The Steersperson is also responsible to check that all safety awareness issues for every paddler have been addressed, such as wearing a properly fitted PFD. Checking and reminding paddlers to complete the CDBA Liability Release and Waiver Agreement form are a shared responsibility of the Captain, Coach and Steersperson. 3 Location The CDBA has five (5) practice sites and conducts its race events and activities at various venues in the Bay Area. 4 Key Responsibilities may include a. Fulfills the Steersperson's safety role as defined in the CDBA Safety Program. b. Know the boat crew commands to call out and how to steer/control the maneuver of the boat

so as to avoid colliding with floating or fixed objects and to avoid damaging the dragon boat and any of its attachments, such as the dragon head and tail.

c. Examine integrity of boat structure, oarlock, seats, paddles, and PFDs to make sure the equipment is proper for use.

d. Is familiar with paddlers’ health issues (i.e. asthma, arthritis) and is alert to difficulties these paddlers may have while on the water.

e. Ensure that there are two (2) bailers in the boat in the event of swamping or capsize. f. Keep practice sessions within the set boundaries of the practice site. g. Stand at all times and keep a proper lookout for other marine traffic, floating debris, fixed

obstacles, lines and tethers, rocks and shallows, and all other hazards to navigation and dangerous marine and weather conditions.

h. Keep dragon boat within a reasonable distance of shore at all times, unless accompanied by a launched motorized safety boat.

i. Keep dragon boats at a safe distance away from other marine craft and their wash/wake at all times, and not impede the progress of any other marine craft in its vicinity.

j. Know the marine rules of the road - keep right following the shore line counter-clockwise,

navigate appropriately when in the vicinity of vessels similar or same was dragon boats,

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yielding to other large marine traffic and collision avoidance practices when in the proximity of recreational and commercial vessel traffic.

k. Keep the crew aware of all safety concerns. l. Practice emergency “crash stop” maneuvers with the crew to prepare them for avoiding

collisions and ramming. m. Establish effective communication signals with the Drummer. Work with Drummer and Race

Starter to get the dragon boat lined up at the start of a race in an efficient manner. n. Recognize potential collision and maneuver to avoid them before the collision ever becomes

eminent. o. Make decisions as to the course you, as Steersperson, plan to take to avoid another boat

and signal your intention to the other boat. Do NOT insist on your right-of-way if it means a

collision. (The Steersperson is obligated by law to avoid a collision even if your boat has the right-of-way).

p. Learn and use the boating rules of the road to navigate when among other boats. q. Command the paddlers to toss the tie rope towards the closest shore when bringing the

dragon boat to dock before and after practice. r. Ensure the oarlock does not impact the dock or other object when docking or on the water.

Use best practice to dock with the oarlock away from the dock. s. Focus on steering and safety only. The CDBA discourages coaching, drumming or other

activities while in the act of steering. t. Attend any meetings regarding practice procedures and safety as required. 5 Reports To

Team Captain and Coach of his/her crew and the CDBA’s Safety Officer. A Steersperson who is not rostered to paddle at CDBA-sponsored events for the season is not required to pay CDBA member dues. However, a donation is appreciated to support CDBA operations and programs. 6 Length of Volunteering

A Steersperson may cease the role with his/her team and the CDBA at any given time. The decision to leave and/or not steer should be informed to the Team Captain and/or Coach first. 7 Time commitment

A Steersperson position may require a commitment of 90 minutes or more per practice session of the team. Number of practices per week is determined by the team and competitiveness desired. 8-i Minimum Qualifications a. Sign annually online, CDBA Liability Release and Waiver Agreement form prior to stepping

into a dragon boat; and if under 18 years old must also have parental/guardian sign and submit the CDBA Liability Release and Waiver Agreement form.

b. Attend and pass CDBA’s Safety Classroom and Practicum Exam. c. Agree and abide by the CDBA Volunteer Code of Conduct with signature on CDBA Liability

Release and Waiver Agreement form. d. Demonstrate competency at calling safety commands to control and halt the boat. e. Demonstrate good judgment to know that if either the Drummer or Steersperson falls

overboard, it will be up to the remaining person to take charge of the boat. 8-ii Knowledge, Skills and Abilities Preferred

a. Possess a current CPR and First Aid certification.

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b. Possess a certificate of completion of child abuse/molestation training every two (2) years. 9 Support Provided by CDBA When Offered

a. Access to CDBA’s partnership with Coaching Corps, formerly Team-Up for Youth, to learn and participate in their 5 principles to Building Blocks for Quality Youth Sports.

b. Access to CDBA’s sponsored Safety and Steering classes and practicum. c. Access to CDBA’s sponsored CPR classes. d. Access to on-line websites for child abuse/molestation awareness training (see YPP

resources). e. Access to CDBA’s sponsored coaching/paddling clinic. 10 Appointed By

An individual meeting the minimal qualifications to be a Steersperson and endorsed by his/her Coach as able to perform his/her duties will be recognized by the CDBA board as a volunteer.

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SECTION II. 7. DRUMMER

VOLUNTEER IN LEADERSHIP POSITION DESCRIPTION

1 Purpose

The position of Drummer is to promote the growth of dragon boating by ensuring and sharing in a safer environment for the paddlers in a dragon boat. 2 Volunteer Position Title

A Drummer is an important member of a dragon boat team. He/She acts as a secondary Safety Officer and facilitates communications between the team and the Steersperson/Coach while in the boat. The Drummer and Steersperson must both be competent at calling commands to control and halt the boat, for if either one of them falls overboard, it will be up to the remaining person to take charge of the boat and safety of the crew. The Drummer often serves as the communication nexus of the boat and is constantly in communication with the Steersperson and the Strokes; is alert to the entire crew, race officials, and other boats on the water; and conveys the instructions of the coach. All while maintaining vigilance for safety and keeping the paddlers paddling in time. 3 Location

The CDBA has five (5) practice sites and conducts its race events and activities at various venues in the Bay Area. 4 Key Responsibilities may include

a. Fulfills the Drummer’s safety role as defined in the CDBA Safety Program. b. Know and call out the boat crew commands for safety maneuvers. c. Establish effective communication signals with the Steersperson. d. Relay commands from the Steersperson to the crew regarding docking, loading/unloading,

starts, and finish. e. Direct the actions of the crew in coordination with the strokes who set the cadence of the

boat. f. Direct the actions of the crew in coordination with the Steersperson to control the

movements of the dragon boat in all directions including forward, sideway, pivoting, turning, backing, whenever underway.

g. Under race conditions, in conjunction with the Steersperson, communicates with Race Officials and other boats on the water.

h. Work with the Steersperson to get the boat lined up for a race in an efficient manner and in cooperation with the Race Starter.

i. Keep proper lookout aft (rearward facing direction) and call out to the Steersperson of any sighted hazards to navigation.

j. Toss throw bag, if applicable to practice site, towards the closest shore, rescue boat, man overboard, or other appropriate target as the situation demands.

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5 Reports To

Team Captain, Coach and/or Steersperson and the CDBA’s Safety Officer. A Drummer who is not rostered to paddle at CDBA-sponsored events for the season is not required to pay CDBA member dues. However, a donation is appreciated to support CDBA operations and programs. 6 Length of Volunteering

A Drummer may cease the role with his/her team at any given time. The decision to leave and/or not to drum should be informed to the Team Captain and/or Coach first. 7 Time Commitment A Drummer position may be required during the team practice. Drumming at practice sessions is at the discretion of the Team Captain and/or Coach. However, to be effective, the Drummer needs practice just as the paddlers and Steersperson to be effectively. 8-i Minimal Qualifications a. Sign annually online the CDBA Liability Release and Waiver Agreement form prior to

stepping into a dragon boat; and if under 18 years old must also have parental/guardian sign and submit the CDBA Liability Release and Waiver Agreement form.

b. Agree and abide by the CDBA Volunteer Code of Conduct with signature on CDBA Liability Release and Waiver Agreement form.

8-ii Knowledge, Skills and Abilities Preferred

a. Attend and pass a CDBA Safety Classroom b. Certification as a CDBA Steersperson c. Possess a current CPR and First Aid certification d. Possess a certificate of completion of a child abuse/molestation training every two (2) years e. Commanding and projecting voice f. Rhythm to work with the strokes in setting cadence g. One (1) year paddling experience on a dragon boat 9 Support Provided by CDBA When Offered a. Access to CDBA’s sponsored Safety and Steering classroom and practicum. b. Access to CDBA’s sponsored CPR classes. c. Access to CDBA’s sponsored coaching/paddling clinic. d. Access to online websites for child abuse/molestation awareness training (see YPP

resources). e. Access to CDBA’s partnership with Coaching Corps, formerly Team-Up for Youth, to learn

and participate in their 5 principles to Building Blocks for Quality Youth Sports. 10 Appointed by

An individual meeting the minimal qualifications to be a drummer and endorsed by his/her Team Captain/Coach as able to perform his/her duties will be recognized by the CDBA board as a volunteer.

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SECTION III

MEMBERSHIP AND LIABILITY RELEASE & WAIVER AGREEMENT

POLICY & PROCEDURE

1 Purpose

To provide definition of who is a CDBA member or nonmember.

To document CDBA participation requirements and understanding prior to any volunteer and/or dragon boat participation, and to ensure compliance with liability insurance coverage requirements through the membership.

2 References and Contact

• Register online at www.cdba.org > Membership >CDBA Member Area to complete the electronic Liability and Release Waiver form.

• Download waiver form at www.cdba.org > Forms & Waivers> CDBA Liability and Release Waiver.

• Access to a hardcopy of the Liability Release and Waiver Agreement form is available at each practice site in a designated storage area or ask your Team Captain/Coach.

• See CDBA website, www.cdba.org > library> Liability FAQ for insurance coverage information most often asked.

• Direct any questions and/or concerns regarding membership dues and race entrance fees to the Membership Director at [email protected].

3 Policy on Liability and Release Waiver Agreement

All CDBA members and nonmembers must sign the CDBA Liability Release and Waiver Agreement form prior to stepping into a dragon boat and/or volunteering.

1 Procedures – When and Who

• All dragon boat participants and volunteers must sign a Liability Release and Waiver Agreement form prior to stepping into a dragon boat and/or volunteering. General

coverage duration and the waivers are in the same calendar year from January 1 through December 31. Coverage begins when the paddler or volunteer signs the waiver and ends on December 31 of that year.

• At the beginning of each year the Membership Director will email instructions to the team’s Point of Contact (POC) regarding their paddlers to become a CDBA member. The POC is responsible to communicate to their team paddlers.

• The Team Captain and/or his/her designee is responsible for team paddler compliance for a waiver. In the event of an occurrence, each case is reviewed and risk may or may not be shared as determined by the insurance carrier and/or the Board.

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2 Completing your Online Waiver (Past Member)

Go to www.cdba.org > Membership > CDBA Member Log-in.

If you’ve previously paddled with a CDBA team, you already have a Login ID username

plus password. (Contact [email protected] if you’ve forgotten. Do NOT create a

new one.) Your Login ID does not automatically link to your email. You can change your forwarding email once inside your profile.

3 Completing your Online Waiver (Brand New Member)

Go to www.cdba.org > Membership > New Members click here to register > Need “Team

Login” and “Access Code”.

If you are a brand new paddler to a CDBA team, you will obtain a team login and an

access code from your Head Coach and/or his/her designee. Then you’ll be able to

create a new member account. Only create this if you’ve had 3 sessions of paddling OR

you do intend to paddle for the season.

4 Paper OR Online Waiver for Adults

The paper waiver is required for any adult paddler, 18 years old and older who is “trying

out the sport”. A person may paddle on the water for up to three (3) practices to “try out

the sport” with any CDBA team but an online version is required by the fourth (4)

practice to be a member.

The online waiver is required for any adult paddler, 18 years old and older who has

“tried out the sport” by the third (3) practice and commits to paddle with a CDBA team.

These paddlers must now pay CDBA membership dues and be affiliated with a CDBA team in order to access boats, equipment and other benefits.

5 Paper AND Online Waiver for Youth

The paper waiver is also required for any youth paddler who is under the age of 18, but

over the age of 14 for up to three (3) sessions to ‘try out’ the sport.

The online waiver is required for any youth paddler who has paddled for three (3)

sessions to ‘try out’ the sport OR these paddlers are committed for the entire season.

All youth participants, under 18 years old, must fill out both the electronic registration and paper waiver form. In addition to the paper waiver, the form must have parent/guardian’s signature.

4 CDBA Membership and Dues

An annual membership due is required to access CDBA practice sites, fleet of boats,

equipment and other benefits. Dues are critical for the upkeep of CDBA’s daily

operations as well as race event operations. Membership dues contribute to CDBA’s

boat and equipment inventory purchases and maintenance. Other incurred expenses for the 5 practice sites and race events may include liability insurance, monthly rents,

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utilities, rentals, permits, towing of boats, set up/break down of race course, volunteer hospitality, awards, replacement of inventory due to wear and tear, PFDs and paddles.

CDBA is able to keep the annual membership dues low because CDBA is 100% volunteer based. As a team sport CDBA depends on its community to volunteer to perform infra-structure maintenance and support.

In addition, the membership promotes the growth of dragon boating in the Bay Area through its Youth Dragon Boat Program. The program is offer free to youth as CDBA subsidizes youth dues also from sponsorships, grants and donors.

5 Race Fees

Race fees are different than CDBA membership due or a team/club fee. Race fees are set each year by the CDBA Board. There is a CDBA team member rate which is lower than the non CDBA team member. For inquiries, please contact [email protected]. 6 Team/Club Fees

Team/club member fees are different than CDBA membership due. Each team/club is responsible to create a budget. Some teams charge paddlers per race, for the season and/or a combination. Talk to your Team Captain/Coach. 7 Non-Member, Walk-on Racer and Race Fee

1 Definition: a non-member, referred as a Walk-on Racer, is a paddler who is not a member of a CDBA team but will race on a crew of a CDBA team. 2 Walk-on Racer Fee: A non-member race fee is calculated based on the established formula (subject to change):

CDBA race fee divided by 20 paddlers + $l0.00

(example: Assuming the race fee is $400.00 for a CDBA team). o A Walk-on Racer for Regional Regatta is $30.00 = $400 divided by 20 +

$10.00

3 For a Walk-on Racer Procedure:

may only race with one (1) CDBA team that rosters you

cannot paddle for a CDBA team AND a non-CDBA team

will follow all CDBA rules and guidelines, but not counted as an official member of the CDBA team that you are racing with o will not pay CDBA membership dues to a CDBA team (team fees are separate

from CDBA membership dues). Walk-on Racer is not part of the CDBA team but will race with the CDBA team for the race.

must pay through one of two options: o Exact cash or check made payable to CDBA on the day of the race o Prepaid for by the CDBA team that is rostering you

understands that a Walk-on Racer fee does not carry over if after the race, you decide to pay CDBA membership dues to join a CDBA team

sign, agree and abide on a hardcopy or online CDBA Liability Release and Waiver Agreement form prior to racing.

4 For a CDBA team that is rostering Walk-on Racers Procedure:

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must roster that Walk-on Racers on the CDBA team manifest via the comment section

o Comment: (First Name, last name is a Walk-on Racer)

May have a maximum of four (4) Walk-on Racers per crew (i.e. if your team has 2 crews, you may therefore have up to eight (8) Walk-on Racers.

o If you are short paddlers, you are allowed to race with just sixteen (16) paddlers, thereby choosing not to have any Walk-on Racers.

o Walk-on Racers must stay on the mixed crew in which they were rostered on

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SECTION IV

PRACTICE SCHEDULE

POLICIES AND PROCEDURES

1. Purpose

• To identify the steps to schedule a team practice for the year and/or special event.

• To provide guidelines and information as to how teams may be scheduled for the year.

2. References and Contact

• To access the practice calendars, take the following path: www.cdba.org > [SITE & PRACTICE INFO] > [PRACTICE SCHEDULE] > Site Calendar. Teams not on the practice calendar are at risk of not having liability insurance coverage. In the event of an incident while not on the practice calendar, the team and/or individuals assumes risk. The CDBA may or may not share in the risk. The incident will be subject for review by the insurance carrier and CDBA.

• Coaches should review the practice calendar prior to each practice. • Direct any questions and/or concerns regarding practice scheduling to the Practice

Scheduler. You can contact the Practice Scheduler via email at [email protected].

• In the event the Practice Scheduler does not confirm a time slot within 72 hours of submission, please contact [email protected].

3. Guidelines/Policies

3.1 Practice Priority

Each practice slot is 90 minutes long, which includes the time to load and unload at the dock.

The practice priority is as follows: CDBA>Adult Teams> Novice/Corporate Teams> College Teams>Youth Teams.

The practice priority only applies when multiple teams are requesting the same time slot, and there is a conflict. The practice priority does not apply when a time slot has been approved by the Practice Scheduler. Therefore, once a team is scheduled for a particular time slot, it cannot be displaced by another team that is higher in priority. If there is a conflict between two teams of the same priority standing (e.g. between two youth member teams), the Practice Scheduler will take into account how many practices the teams are scheduled for as well as other factors deemed relevant such as team compliance, volunteerism, etc.

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• Example Scenario 1:

College Team A is scheduled to practice at JLAC on Saturdays at 1:30pm. Adult Team B from BIAC wants to schedule a one-time practice at JLAC at 1:30pm because of low tidal conditions. Adult Team B is not permitted to take the practice slot College Team A is already scheduled for.

• Example Scenario 2:

At the beginning of the season, the Practice Scheduler asks teams to submit their recurring practice requests. No practice slots have been scheduled. Adult Team A and Youth Team B both want to reserve the practice slot on Thursdays 4:30pm, and there's a conflict. The slot would be granted to Adult Team A because it has priority over Youth Team B.

3.2 Practice Slot Usage

Teams are allowed to have up to 3 practice slots per week. The week starts on Sunday and ends on Saturday.

Special events (e.g. paddle-a-thon, friends and family days, newbie days, etc.) are exempt from the 3 practices slots per week rule.

CDBA expects that teams reserve the number of boats that will actually be used. At the start of a new season, CDBA understands that teams are actively recruiting and getting their team members to complete online profile/waivers. The CDBA will do random checks throughout the season to ensure that team membership numbers correspond to the number of boats reserved. For example, if the team shows 28 members registered, the team may reserve no more than two (2) boats.

The dock and ramp area must be clear of paddlers and objects so there is a safe transition of teams loading and unloading from the boats.

Warm ups and debriefing must be conducted away from the dock area.

Coaches and teams are expected to share all of the boats. Coaches/Captains are expected to negotiate amongst themselves in regards to boat assignments. The Practice Scheduler is not responsible for boat assignments.

A pattern and/or serious poor sportsmanship behaviors/conducts and/or safety infractions may result in sanctions including a team’s practice privileges suspended for a length of period to incurred cost of damages as determined by the CDBA Board and/or Safety Officer.

3.3 Request Procedure

The CDBA dragon boat season spans from January to December of each year. Within each season, there are four recurring practice scheduling periods. The first period spans from January to June, the second period spans from June to July, and the third period spans from August to September, and September to December. Prior to each period, the Practice Scheduler will request all teams to submit their recurring practice requests.

For non-recurring practice requests or modification, please send an email to [email protected]. In your email, be sure to include your team’s name, number of crews, date/timeslot of your practice request or modification.

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The Practice Scheduler will respond to your request within 48 hours. All non-recurring or one-time practice requests should be submitted to the Practice Scheduler via email no later than 48 hours prior to the practice.

Practice requests are not considered complete until they are reflected on the practice calendar. CDBA expects the teams to be responsible to ensure their practices are accurately shown and that they only use their approved designated time slots.

The CDBA Board has the authority to cancel and/or suspend practices if it deems conditions are unsafe for participants. Cancellation and/or suspension of practices can stem from disasters and/or emergencies that are natural or man-made. The CDBA Board and/or the Practice Scheduler will notify CDBA membership if practices are cancelled and/or suspended.

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SECTION V

PRACTICE SITES

Policies and Procedures

1 Purpose

• To provide general information