05/23/2014 RFP 1405-02- Calgary Film Centre – Engineering Services Page 1 of 21 Calgary Film Centre Engineering Services Reference Number: 1405-02 Issued: May 23, 2014 Responses Due: June 9, 2014 Calgary Economic Development c/o Lawson Projects 102 – 7101 5 th Street, SE Calgary, AB T2H 2G2 Phone 403-265-2000
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05/23/2014 RFP 1405-02- Calgary Film Centre – Engineering Services Page 1 of 21
Calgary Film Centre
Engineering Services
Reference Number: 1405-02
Issued: May 23, 2014
Responses Due: June 9, 2014
Calgary Economic Development c/o Lawson Projects
102 – 7101 5th Street, SE Calgary, AB
T2H 2G2 Phone 403-265-2000
05/23/2014 RFP 1405-02- Calgary Film Centre – Engineering Services Page 2 of 21
Table of Contents
TABLE OF CONTENTS ............................................................................................................ 2
22. SUBMISSION INFORMATION ......................................................................................13
23. CED/ACH RESERVATION OF RIGHTS AND VENDOR’S LICENSE GRANT ...............14
24. NO FURTHER CONTRACT OR LIABILITY ARISING FROM RFP PROCESS ..............15
APPENDIX A – Roles and Responsibilities
APPENDIX B – Calgary Film Centre – Scope of Work Assumptions
05/23/2014 RFP 1405-02- Calgary Film Centre – Engineering Services Page 3 of 21
1. Introduction
Calgary Economic Development Ltd (CED), on behalf of CED’s wholly owned subsidiary The
Alberta Creative Hub (ACH), invites qualified firms to submit a proposal for the above titled
Request for Proposal (RFP). A proposal, in electronic form, together with one hardcopy must
be submitted as outlined in clause 22. The hardcopy proposal must be submitted in a sealed
package labeled RFP 1405-02 Calgary Film Centre - Engineering Consulting Services.
The Services are for the following engineering disciplines:
- Structural engineering
- Mechanical engineering
- Electrical engineering
- Civil engineering
- Acoustical engineering
A firm that has more than one discipline in-house and wishes to submit for more than one
discipline is required to provide a fee proposal for each individual discipline and submit
those proposals separately.
The scope of work is for full services in the engineering design, production and
administration of the Calgary Film Centre Project. The services are to include the
coordination of the other engineering disciplines. Communication for the coordination is to
be directed through the Prime Consultant (the Architect).
The selected consulting firm will be contracted directly with ACH.
Late proposals will not be accepted. The request for proposal must be completed in its
entirety, and is required by CED in order to properly evaluate the firm’s capacity, skill,
reliability, knowledge and experience. Failure to provide any of the information herein
requested may result in disqualification.
2. Timelines
RFP Release Friday, May 23, 2014
Deadline for Questions Wednesday June 4, 2014
Proposal Submission Date Monday June 9, 2014
Bid Notification Date Wednesday June 11, 2014
Engineer’s project kick-off meeting Friday, June 13, 2014
Client-off of Schematic Design Wednesday July 2, 2014
DP submission to City Monday July 14. 2014
Submit DSSP Monday July 21, 2014
Phase 1 Warehouse/Workshop BP App. to City Wednesday August 20, 2014
Phase 2 Studio Stages BP App. to City Wednesday September 3 2014
Project Completion Date – Phase 1
Project Completion Date – Phase 2
Friday, January 16, 2015
Friday October 30, 2015
05/23/2014 RFP 1405-02- Calgary Film Centre – Engineering Services Page 4 of 21
3. Definitions
“ACH” means The Alberta Creative Hub.
"CED" means Calgary Economic Development Ltd.
"Request for Proposal (RFP)" means this document.
"Project Manager" means the person identified in clause 20 of this RFP.
"Vendor" means an organization responding to this RFP.
"Proposal" means a Vendor's response to this RFP and includes all of the Vendor's
attachments and presentation materials.
"Services" means the duties, tasks, and responsibilities as described in this RFP.
Logistics Team
Project Manager
Corporation Board of Directors
President
COO
Project Director
Funding Partners
Specialist
ConsultantsDesign Team Construction Team
Inspections & Testing
Calgary Film Centre Project Organizational Chart
Industry Advisors
CFO
Audit & Building Committees
Manager Corporate Projects
Note: the “Design Team” will be composed of the Prime Consultant/Architect and sub-
consultant Engineers (structural, mechanical, electrical, civil and acoustical).
4. Standard Form Contract
By submitting a Proposal a Vendor acknowledges that it agrees to the terms and
conditions of this RFP and incorporated by reference into its Proposal. If a Vendor’s
Proposal is accepted by ACH, the Vendor will be expected to enter into a contract based on the Client’s standard form of agreement. Standard contract will be issued to the firms short listed and discussed at the time of the interview. Part or all of this
RFP and the successful proposal may be incorporated into the contract.
05/23/2014 RFP 1405-02- Calgary Film Centre – Engineering Services Page 5 of 21
5. Insurance Requirements
The Vendor(s) are to supply information detailing their general and professional liability insurance which will be in place for the project.
6. Vendors Questions and Amendments
All questions regarding this RFP must be directed in writing to the Project Manager.
Enquiries and responses may be recorded and may be distributed to all Vendors.
The Vendor must immediately notify the Project Manager in writing of any ambiguity,
divergence, error, omission, oversight, or contradiction in this RFP discovered by the Vendor
and request whatever clarification is required to prepare the Vendor's Proposal.
Amendments or withdrawals of proposals will only be allowed if acceptable requests are received before the deadline set for receipt of proposals. No amendments or withdrawals will be accepted after the deadline. If an amendment is issued, it will be provided to all who were issued a copy of the RFP.
7. City of Calgary Business License & Other Required Licenses
All Vendors doing business in the City of Calgary are required to comply with all provincial,
local and federal licensing requirements. Vendors selected through the RFP process will be
required to demonstrate compliance with licensing requirements.
8. Vendor Registration in the Province of Alberta
Persons or firms responding to this RFP must be registered with and in good standing with
their respective professional associations within the Province of Alberta.
9. Conflict of Interest
Vendors must fully disclose, in writing, to the Contracting Manager on or before the closing
date of this RFP, the circumstances of any possible conflict of interest or what could be
perceived as a possible conflict of interest between the Vendor, CED, and/or ACH. CED may
reject any Proposal where, in the opinion of CED, the Vendor is or could be perceived to be
in a conflict of interest.
10. Vendor Expenses
The Vendor is responsible for all costs of preparing and presenting its Proposal.
11. Proposed Payment Schedule
The Vendor agrees to invoice ACH on a monthly basis based on progressed completion of
the Services as described in the contract. Invoices to flow through Project Manager for
review before being forward to ACH for payment.
ACH will make payments based on a negotiated payment schedule. Each billing must
consist of an invoice and progress report. No payment will be made until the Owner has
approved the invoice.
No payment will be made until the contract is approved by ACH and has been fully executed
by all parties.
05/23/2014 RFP 1405-02- Calgary Film Centre – Engineering Services Page 6 of 21
12. Pricing
All Proposals will be issued in Canadian dollars.
13. Background
Calgary Economic Development is an opportunity-maker, helping to spark and fuel
Calgary’s growth. Our job is to connect people with resources that can help them grow their
careers or businesses, thrive in new locations or markets, and feel at home in our
community. We offer a wealth of information to help everyone succeed and we tirelessly
promote Calgary, in Canada and around the world. We’re exhilarated about our role in
shaping and sharing Calgary’s story and we’re proud to be part of the energy. For more
information, please visit our website at calgaryeconomicdevelopment.com and follow us on
Twitter @calgaryeconomic.
The Alberta Creative Hub is a non-profit corporation and a wholly-owned subsidiary of
Calgary Economic Development Ltd. ACH was created in 2009 as a unique non-partisan
organization with a mission to grow Alberta’s film industry by promoting all levels of
indigenous and foreign film productions, including those that promote Alberta stories.
14. Purpose of the Project
In early February 2014, the Government of Alberta, through the Ministry of Culture,
announced the award of a $5.0MM grant to CED to develop the Calgary Film Centre. The
City of Calgary endorsed the plan to develop a film studio within the City in 2012 and
recently approved a $10MM grant for the current plan.
Engineering Services are now required to assist ACH with the preconstruction and
construction phases of the planned Calgary Film Centre. The Services are to include an
engineering team for design, production and administration of the Calgary Film Centre
Project.
15. Location
The proposed project location is within the city limits of Calgary, Alberta. The facility is to be
constructed on a proposed property of 8.342 acre (3.376 ha) site. A site survey is in
process and will be provided upon awarding of contract. The site is reasonably flat a
variance of approx. 3 meters +/- from front to back and 3 m+/- from side to side, The
dimensions are approx. 175 m on the street side and back x 198 m on each side. A site
survey and location will be presented to the selected firm upon award of the contract.
16. Scope of Work
The Services of the Prime Consultant (architect) are simultaneously being requested which
includes full architectural services. The Services are to include an engineering team for
design, production and administration of the Calgary Film Centre Project. The sub-
consultants will be contracted directly with ACH but coordination between consultants will be
through the Prime Consultant (architect).
The concept of the Alberta Creative Hub is to be a purpose built facility for the film,
television and creative industries in Alberta. The building is built to a “shell condition” for
which the anchor tenant and sub-tenant(s) may construct their tenant improvements within