Calculate Breakeven Point Principles of Cost Analysis and Management © Dale R. Geiger 2011 1
© Dale R. Geiger 2011 3
Terminal Learning Objective
• Action: Calculate breakeven point in units and revenue dollars
• Condition: You are a cost advisor technician with access to all regulations/course handouts, and awareness of Operational Environment (OE)/Contemporary Operational Environment (COE) variables and actors.
• Standard: With minimum of 80% accuracy: 1. Identify assumptions underlying breakeven analysis2. Identify key variables in breakeven equation from scenario3. Define contribution margin 4. Enter relevant data into macro enabled templates to
calculate Breakeven Points and graph costs and revenues
© Dale R. Geiger 2011 4
What is Breakeven?
• The Point at which Revenues = Costs• Revenues above the breakeven point result in profit• Revenues below the breakeven point result in loss
• May be measured in units of output or revenue dollars
• Represents a “Reality Check” • Is this level of revenue reasonable?• If not, what actions would yield a reasonable
breakeven point?
© Dale R. Geiger 2011 5
Review: Cost Terminology• Fixed Costs - Costs that do not change in total
with the volume produced or sold• Variable Costs - Costs that change in direct
proportion with the volume produced or sold• Mixed Costs - A combination of fixed and variable
costs• Semi-variable Cost - Costs that change with
volume produced, but not in direct proportion
© Dale R. Geiger 2011 6
Review: Cost Terminology• Fixed Costs - Costs that do not change in total
with the volume produced or sold• Variable Costs - Costs that change in direct
proportion with the volume produced or sold• Mixed Costs - A combination of fixed and variable
costs• Semi-variable Cost - Costs that change with
volume produced, but not in direct proportion
© Dale R. Geiger 2011 7
Review: Cost Terminology• Fixed Costs - Costs that do not change in total
with the volume produced or sold• Variable Costs - Costs that change in direct
proportion with the volume produced or sold• Mixed Costs - A combination of fixed and variable
costs• Semi-variable Cost - Costs that change with
volume produced, but not in direct proportion
© Dale R. Geiger 2011 8
Review: Cost Terminology• Fixed Costs - Costs that do not change in total
with the volume produced or sold• Variable Costs - Costs that change in direct
proportion with the volume produced or sold• Mixed Costs - A combination of fixed and variable
costs• Semi-variable Cost - Costs that change with
volume produced, but not in direct proportion
© Dale R. Geiger 2011 9
Review: Cost Terminology• Fixed Costs - Costs that do not change in total
with the volume produced or sold• Variable Costs - Costs that change in direct
proportion with the volume produced or sold• Mixed Costs - A combination of fixed and variable
costs• Semi-variable Cost - Costs that change with
volume produced, but not in direct proportion
© Dale R. Geiger 2011 10
Check on Learning
• Which type of cost remains the same in total when units produced or sold increases?
• Which type of cost remains the same per unit when units produced or sold increases?
© Dale R. Geiger 2011 11
Identify Assumptions
• The following are implied in the simple breakeven equation:• A single product or service• Clearly segregated fixed and variable costs• Variable costs are linear on a per-unit basis
• If analyzing multiple products is desired:• Use “$1 of Revenue” as the Unit -or-• Use a weighted average unit
© Dale R. Geiger 2011 12
Check on Learning
• Why do we need assumptions?• How many products do we use in breakeven
analysis?
© Dale R. Geiger 2011 14
The Breakeven Equation Revenue –Costs = Profit
Revenue - Variable Cost - Fixed Cost = Profit
© Dale R. Geiger 2011 15
The Breakeven Equation Revenue –Costs = Profit
Revenue - Variable Cost - Fixed Cost = Profit
Breakeven Point is where Profit = 0
Revenue - Variable Cost - Fixed Cost = 0Revenue = Variable Cost + Fixed Cost
© Dale R. Geiger 2011 16
The Breakeven Equation Revenue –Costs = Profit
Revenue - Variable Cost - Fixed Cost = Profit
Breakeven Point is where Profit = 0
Revenue - Variable Cost - Fixed Cost = 0Revenue = Variable Cost + Fixed Cost
Revenue = #Units Sold * Selling Price $/UnitVariable Cost = #Units Sold * Variable Cost $/Unit
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Graphic Depiction of Breakeven
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Graphic Depiction of Breakeven
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Graphic Depiction of Breakeven
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© Dale R. Geiger 2011
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Graphic Depiction of Breakeven
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© Dale R. Geiger 2011
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Graphic Depiction of Breakeven
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Graphic Depiction of Breakeven
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Graphic Depiction of Breakeven
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Units Sold© Dale R. Geiger 2011
© Dale R. Geiger 2011 24
Check on Learning
• How is the breakeven equation expressed?• Which variables are represented on the graph
by upward sloping lines?
© Dale R. Geiger 2011 25
Sample Problem• The following costs are incurred per show at
Sebastian’s Dinner Theater:• Facilities cost $500• Staff (actors who double as servers) 1000• Kitchen staff 200• Stage crew 300• Food cost (per ticket) 10
• Ticket Price is $30• Task: Calculate Breakeven number of tickets.
© Dale R. Geiger 2011 26
Solving the Problem (part 1)
• Identify the key variables in the equation• What are the fixed costs?
• Facilities cost 500• Staff (actors who double as servers) 1000• Kitchen staff 200• Stage crew 300• Total 2000
• What are the variable costs?• $10 Food/Ticket * #Tickets
• What is the revenue?• $30 Price/Ticket * #Tickets
© Dale R. Geiger 2011 27
Solving the Problem (part 1)
• Identify the key variables in the equation• What are the fixed costs?
• Facilities cost 500• Staff (actors who double as servers) 1000• Kitchen staff 200• Stage crew 300• Total 2000
• What are the variable costs?• $10 Food/Ticket * #Tickets
• What is the revenue?• $30 Price/Ticket * #Tickets
© Dale R. Geiger 2011 28
Solving the Problem (part 1)
• Identify the key variables in the equation• What are the fixed costs?
• Facilities cost 500• Staff (actors who double as servers) 1000• Kitchen staff 200• Stage crew 300• Total 2000
• What are the variable costs?• $10 Food/Ticket * #Tickets
• What is the revenue?• $30 Price/Ticket * #Tickets
© Dale R. Geiger 2011 29
Solving the Problem (part 1)
• Identify the key variables in the equation• What are the fixed costs?
• Facilities cost 500• Staff (actors who double as servers) 1000• Kitchen staff 200• Stage crew 300• Total 2000
• What are the variable costs?• $10 Food/Ticket * #Tickets
• What is the revenue?• $30 Price/Ticket * #Tickets
© Dale R. Geiger 2011 30
Define Contribution Margin
• Contribution Margin = Sales – Variable Cost• Unit Contribution Margin Represents the dollar
amount that each unit sold Contributes toward profitUnit Contribution Margin =
Selling Price $/Unit – Variable Cost $/Unit
• What is the Unit Contribution Margin for Sebastian’s Dinner Theater?
• For every ticket sold, profit increases by:$30 - $10 = $20
© Dale R. Geiger 2011 31
Define Contribution Margin
• Contribution Margin = Sales – Variable Cost• Unit Contribution Margin Represents the dollar
amount that each unit sold Contributes toward profitUnit Contribution Margin =
Selling Price $/Unit – Variable Cost $/Unit
• What is the Unit Contribution Margin for Sebastian’s Dinner Theater?
• For every ticket sold, profit increases by:$30 - $10 = $20
© Dale R. Geiger 2011 32
Define Contribution Margin
• Contribution Margin = Sales – Variable Cost• Unit Contribution Margin Represents the dollar
amount that each unit sold Contributes toward profitUnit Contribution Margin =
Selling Price $/Unit – Variable Cost $/Unit
• What is the Unit Contribution Margin for Sebastian’s Dinner Theater?
• For every ticket sold, profit increases by:$30 - $10 = $20
© Dale R. Geiger 2011 33
Define Contribution Margin
• Contribution Margin = Sales – Variable Cost• Unit Contribution Margin Represents the dollar
amount that each unit sold Contributes toward profitUnit Contribution Margin =
Selling Price $/Unit – Variable Cost $/Unit
• What is the Unit Contribution Margin for Sebastian’s Dinner Theater?
• For every ticket sold, profit increases by:$30 - $10 = $20
© Dale R. Geiger 2011 34
Define Contribution Margin
• Contribution Margin may be stated as a Percentage:Unit Contribution Margin/Unit Selling Price
• Sebastian’s Contribution Margin Percentage = $20/$30 =
$20/$30 = approximately .67 or 67%• For every $1 of sale, profit will increase by
approximately $.67
© Dale R. Geiger 2011 35
Solving the Problem (part 2)
Revenue – Variable Cost – Fixed Cost = ProfitBreakeven is the point where Profit = 0
$30(#Tickets) – $10(#Tickets) – $2000 = $0(30-10)(#Tickets) – 2000 = 0
20(#Tickets) – 2000 = 020(#Tickets) = 2000#Tickets = 2000/20
#Tickets = 100
© Dale R. Geiger 2011 36
Solving the Problem (part 2)
Revenue – Variable Cost – Fixed Cost = ProfitBreakeven is the point where Profit = 0
$30(#Tickets) – $10(#Tickets) – $2000 = $0($30-$10)(#Tickets) – $2000 = $0
20(#Tickets) – 2000 = 020(#Tickets) = 2000#Tickets = 2000/20
#Tickets = 100
© Dale R. Geiger 2011 37
Solving the Problem (part 2)
Revenue – Variable Cost – Fixed Cost = ProfitBreakeven is the point where Profit = 0
$30(#Tickets) – $10(#Tickets) – $2000 = $0($30-$10)(#Tickets) – $2000 = $0
$20(#Tickets) – $2000 = $020(#Tickets) = 2000#Tickets = 2000/20
#Tickets = 100
© Dale R. Geiger 2011 38
Solving the Problem (part 2)
Revenue – Variable Cost – Fixed Cost = ProfitBreakeven is the point where Profit = 0
$30(#Tickets) - $10(#Tickets) – $2000 = $0($30-$10)(#Tickets) – $2000 = $0
$20(#Tickets) – $2000 = $020(#Tickets) = 2000#Tickets = 2000/20
#Tickets = 100
© Dale R. Geiger 2011 39
Solving the Problem (part 2)
Revenue – Variable Cost – Fixed Cost = ProfitBreakeven is the point where Profit = 0
$30(#Tickets) - $10(#Tickets) – $2000 = $0($30-$10)(#Tickets) – $2000 = $0
$20(#Tickets) – $2000 = $020(#Tickets) = 2000#Tickets = 2000/20
#Tickets = 100
© Dale R. Geiger 2011 40
Solving the Problem (part 2)
Revenue – Variable Cost – Fixed Cost = ProfitBreakeven is the point where Profit = 0
$30(#Tickets) - $10(#Tickets) – $2000 = $0($30-$10)(#Tickets) – $2000 = $0
$20(#Tickets) – $2000 = 0$20(#Tickets) = $2000
#Tickets = 2000/20#Tickets = 100
© Dale R. Geiger 2011 41
Solving the Problem (part 2)
Revenue – Variable Cost – Fixed Cost = ProfitBreakeven is the point where Profit = 0
$30(#Tickets) - $10(#Tickets) – $2000 = $0($30-$10)(#Tickets) – $2000 = $0
$20(#Tickets) – $2000 = $0$20(#Tickets) = $2000#Tickets = $2000/$20
#Tickets = 100
© Dale R. Geiger 2011 42
Solving the Problem (part 2)
Revenue – Variable Cost – Fixed Cost = ProfitBreakeven is the point where Profit = 0
$30(#Tickets) - $10(#Tickets) – $2000 = $0($30-$10)(#Tickets) – $2000 = $0
$20(#Tickets) – $2000 = $0$20(#Tickets) = $2000#Tickets = $2000/$20
#Tickets = 100
© Dale R. Geiger 2011 43
Solving the Problem (part 2)
Revenue – Variable Cost – Fixed Cost = ProfitBreakeven is the point where Profit = 0
$30(#Tickets) - $10(#Tickets) – $2000 = $0($30-$10)(#Tickets) – $2000 = $0
$20(#Tickets) – $2000 = $0$20(#Tickets) = $2000#Tickets = $2000/$20
#Tickets = 100
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Graphic Solution
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Fixed CostVariable CostTotal CostRevenue
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Units Sold© Dale R. Geiger 2011
© Dale R. Geiger 2011 45
Proving the Solution
• Plug solution into the original equation:
$30(#Tickets) – $10(#Tickets) – $2000 = $0$30(100) – $10(100) – $2000 = $0
$3000 – $1000 – $2000 = $0
© Dale R. Geiger 2011 46
Critical Thinking Questions
• Is this quantity of tickets feasible? • Why or why not?
© Dale R. Geiger 2011 47
Check on Learning
• Does the Unit Contribution Margin appear in the Breakeven Equation?
• Using Sebastian’s Dinner theatre data how many tickets must be sold to yield a profit of $500 per show?
• $1000 per show? Sale Price = $30 / ticket Fixed Cost = $2,000
Variable Cost = $ 10 / ticket
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Using the Breakeven Spreadsheet
Use Tabs to Navigate
Enter Data from Practical Exercisesin Spaces Provided
© Dale R. Geiger 2011
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Using the Breakeven Spreadsheet
“Breakeven Point” Tab shows Graphic Solution and Proof Calculation
© Dale R. Geiger 2011
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Using the Breakeven Spreadsheet
Blue Area indicates Contribution Margin atVarious Quantities
© Dale R. Geiger 2011