Caerphilly Voluntary and Community Sector Compact Action ... · community groups Report South Wales Fire and Rescue Service 2. Increase services for Victim’s and Witnesses of anti-social

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Caerphilly Voluntary and Community SectorCompact Action Plan April 2013 to March 2014

NB Please note for ease of identification that proposed changes are underlined and in italics and bold

AREA OFACTIVITY

COMMITMENT TOACTION

SPECIFIC ACTIONS RESPONSIBLEBODIES

PROGRESS

1. Continued, regularmeetings of the VoluntarySector Committee.

Four meetings andpre-meetings (June, Sept,Dec, March)

CCBC (Policy Unit) & GAVO

2. Pre-meetings for voluntarysector reps.

Four meetings (Feb, May,August, October)

GAVO

3. Voluntary sector to be keptinformed of relevant issues byCompact partners.

Items of interest reportsprepared for each VoluntarySector Committee

Reports from All Partners

4. Progress on Compacttargets to be monitored andpublicly reported.

12 month monitoring reportto be submitted to the JuneCommittee meeting withquarterly meetings receivingreports on specific areas ofactivity

Reports from All Partners

A) Voluntary SectorCommittee

5. Consultation with theVoluntary Sector overchanges to national and localpolicies and services affectingthe voluntary sector.

Reports and presentationsto Committee

Reports from All Partners

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6. Revised CompactAgreement 2013-17

Launch of revisedCompact

All Partners to raiseawareness of the revisedCompact Agreementwithin their organisationand among their networks

All Partners

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AREA OFACTIVITY

COMMITMENT TOACTION

SPECIFIC ACTIONS RESPONSIBLEBODIES

PROGRESS

1. Involvement of voluntarysector organisations inimplementing Single Plan

● Local Service Board(LSB)

● Standing Conference

● the new CommunityFirst cluster areas ofUpper Rhymney Valley,Mid Valleys East, MidValleys West and theCaerphilly Basin.

● Area Steering Groups

Progress reports onVoluntary Sectorinvolvement to be preparedfor Committee by theMaking the ConnectionsOfficer (GAVO) to supportthe involvement ofvoluntary sector in LSBprojects and Single Plandevelopment

Reports CCBC (Policy) &GAVO

2. BIG Lottery CommunityVoice Programmepromoting the involvementof voluntary organisations inthe design and delivery oflocal services

Administration of schemein Caerphilly & BlaenauGwent

GAVO

1.Fire Service awarenesswork to voluntary sector andcommunity groups

Report South Wales Fireand Rescue Service

2. Increase services forVictim’s and Witnesses ofanti-social behaviour.

Report Safer CaerphillyCommunity SafetyPartnership

B) Community Strategy &Single Integrated Plan

C) Safer Caerphilly 1. Promotion of communitysafety

3.Further develop the SaferCaerphilly VolunteerNetwork

Reports Safer CaerphillyCommunity SafetyPartnership

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4.Street Pastor Schemeto explore and identifyother areas and townswhich may benefit fromthe scheme. Additionaltraining support whenrequired.

Gwent Police & SaferCaerphilly CommunitySafety Partnership

5.Cadets - To recruit afurther twenty volunteerCadets within the nexttwelve months. Providefurther training to thecurrent cadets deployedwithin the borough.

Gwent Police & SaferCaerphilly CommunitySafety Partnership

6.Organisation ofresidents associationmeetings PACTPartnership andCommunity TogetherMeetings, which allowsmembers of the public toidentify and address localpriorities.

Report Gwent Police(local ward officers)

AREA OFACTIVITY

COMMITMENT TOACTION

SPECIFIC ACTIONS RESPONSIBLEBODIES

PROGRESS

1. Joint production of GrantSchemes booklet

Next booklet to be producedMay 2013

GAVO & CCBC (Policy)

2. Organise funding day andhold further funding surgeries(if required)

Funding day to be organisedMay 2013

CCBC (Policy), GAVO,Aneurin Bevan Health Board(ABHB)

D) Funding

3. Joint operation of grantschemes

Reports on amount ofawards and number ofrecipients to Committee

CCBC (Policy, Educationand Lifelong Learning),ABHB, GAVO

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4. Technical AssistanceScheme (£28k)

Effective delivery of fund GAVO

5. Community RegenerationFund

Effective delivery of fund CCBC (Business EnterpriseSupport)

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6 a) South East WalesCommunity EconomicDevelopment Programme

b) Increase the economiccontribution of the third sectorwithin Caerphilly

c) Develop local networks thatengage local communities.

d) Financially support thirdsector organisations.

Effective delivery of a grantscheme and support for thesector via a DevelopmentOfficer – this is aprogramme to encouragecommunity/ voluntaryorganisations to becomeself sustaining and lessreliant on grant support

GAVO officer to supportgroups to becomefinancially sustainablesocial enterprises

Provide advice,developmental support toorganisations that have thepotential to develop intoSocial Enterprises.

To establish, facilitate andco-ordinate a socialeconomy network withinCaerphilly.

Gavo CommunityEconomic DevelopmentOfficer will supportorganisations in the grantapplication process

CCBC (Business EnterpriseSupport)

Voluntary SectorCommunity EconomicDevelopment OfficerGAVO

CCBC (Business EnterpriseSupport) & GAVO

CCBC (Business EnterpriseSupport) & GAVO

CCBC ((Business EnterpriseSupport) & GAVO

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7. Health Social care andWellbeing grant

Regular review of eligibilitycriteria and ensuresuccessful organisationsaddress sustainability ofschemes given fixed termfunding rules.

GAVO & Aneurin BevanHealth Board

8.Funding Code of Practice(contained in Compact)

The implementation of thegood practice guidancecontained in the document

Compact Partners

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AREA OFACTIVITY

COMMITMENT TOACTION

SPECIFIC ACTIONS RESPONSIBLEBODIES

PROGRESS

9. GwirVol Youth Led smallgrant scheme (£4k forCaerphilly)

Effective delivery of pan Gwentfund

GAVO

10. Mental Health Grant Effective delivery of fund GAVO11. CCBC Voluntary SectorSmall Grants Scheme

Effective delivery of fund CCBC

12. Welsh Church Fund Effective delivery of fund CCBC13. Supporting People i. Maximise

involvement ofvoluntary sector indeliveringprogramme

ii. Commissioning ofsupporting peopleservices

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AREA OFACTIVITY

COMMITMENT TOACTION

SPECIFIC ACTIONS RESPONSIBLEBODIES

PROGRESS

1. Organisation of annualvoluntary sector achievementawards

Organisation of nominationsprocess and awards eveningfor 19 June 2013 at PenalltaHouse

CCBC (Comms), GAVO &voluntary sector committeerepresentatives

2. Organisation of voluntarysector awareness day aimedat the general public, councilmembers, health service andsocial services

Organisation of One Beatevent 19 October 2013 atPenallta House

CCBC (Comms), GAVO &voluntary sector committeerepresentatives

E) Publicity andCommunications

3. Publication of directory ofvoluntary sector organisations

Production of directory, to belaunched at One Beat event

Updated web-based directoryto be included on GAVO,CCBC and communityplanning websites

CCBC (Comms), GAVO& voluntary sectorcommittee representatives

AREA OFACTIVITY

COMMITMENT TOACTION

SPECIFIC ACTIONS RESPONSIBLEBODIES

PROGRESS

1. Joint delivery of communitydevelopment across countyborough covering the newCommunity First clusterareas of Upper RhymneyValley, Mid Valleys East,Mid Valleys West and theCaerphilly Basin.

Joint working in supportingCommunities First ClusterAreas, Area Steering Groupsand voluntary sectororganisations, communitygroups and community forums

Reports from CCBC(Economic Development,Policy), GAVO,Groundwork, ABHB

F) ProsperousCaerphilly

2. Training and EducationForum

Ensure Voluntary Sectorparticipation and provide 12month progress reports toCommittee

CCBC (EconomicDevelopment)

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3. Joint support to set upcommunity enterprise acrossborough

Key areas are:

• Training• Funding• Governing documents• Work with Voluntary Sector

on change

All Partners

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4. The Caerphilly BusinessForum (CBF) sees its rolebeing a conduit for themembers and to work in ourcommunities to promoteemployment, training, givebusiness advice and assistSocial Enterprises

The CBF will forma partnership with the PolicyUnit, CCBC to raise awarenessof the Equalities and WelshLanguage Awareness Trainingto the CBF members.

The CBF is holding it's annualCaerphilly Business Awards on22nd November, 2013recognising and celebratingthe best businesses in thecounty borough.

The CBF is actively recruitingbusinesses to join the Forum,giving a greater voice for thebusiness community.

The CBF will support the WorkClubs through provision ofsupport aimed at gettingindividuals work ready .

The CBF will providementors and business adviceto assist Social Enterprisesdevelop .

The CBF holds Private Sectormeets the Youth Forum eventand plan to roll that event out toComprehensive schools. TheCBF intends to offer advice andguidance to young peoplethrough the schools and thenew Community First clusterareas on CVs, mock interviewsto help young people gainemployment with localcompanies.

The CBF are active supportersof the Caerphilly PassportScheme and have alreadyidentified work placement andjob opportunities for youngpeople with Forum Members

Caerphilly BusinessForum working togetherwith the Voluntary Sector

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AREA OFACTIVITY

COMMITMENT TOACTION

SPECIFIC ACTIONS RESPONSIBLEBODIES

PROGRESS

1. Neighbourhood CareNetworks (NCN)

1. Establish threeNeighbourhood CareNetworks to;

• Bring together primarycare practitioners andother community serviceproviders to plan anddeliver services on a sublocality basis

• Agree priority areas forlocality development andwork towards a delegatedbudget for themanagement ofcommunity service

ABHB to lead

2.Rhymney Integrated Healthand Social Care Centre toenhance access to services inthe north of the borough

Ensure Voluntary Sectorparticipation includingproviding services at theHealth & Social Care Centreand provide progress report

ABHB to lead on 12 monthprogress reports withcontributions from GAVOand CCBC

3. Frailty Project Build upon existing coreservices such as primarycare, homecare and districtnursing

Develop additional services to‘fill the gaps.’

Work in a more coordinatedand integrated way to ensurepeople experience aseamless experience

ABHB and Social Services

G) Healthier Caerphilly

4. Integrated Adult MentalHealth Services

Implementation of MentalHealth Strategy

Mental Health and LearningDisability PartnershipBoard, including ABHB andSocial Services

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5. Learning Disability Services Implementation of theLearning Disability Strategy

Mental Health and LearningDisability Partnership Boardincluding CCBC, GAVO,ABHB

6. Advocacy Strategy (adult) Ensure Compact Partners’staff have access toinformation on the availabilityof provision in the boroughand support to sign post toadvocacy services across allagencies

CCBC, GAVO, ABHB

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AREA OFACTIVITY

COMMITMENT TOACTION

SPECIFIC ACTIONS RESPONSIBLEBODIES

PROGRESS

7. Building Strong BridgesProject

Action plan and networkobjectives to reflect the keythemes in WAG (08)Designed to Add Value – athird dimension for OneWales.

In addition to:

Further develop and sustaina Voluntary Sector providernetwork and sourcerepresentatives forengagement in jointplanning

Work with partners to planand organise VoluntarySector contributions tostrategic planning & theSingle Integrated Planpriorities

Organise and assist withthe engagement andparticipation ofcommunities and seldomheard groups

Involve Voluntary Sector indevelopment activity andconsultations in relation tothe commissioning agenda,procurement process, andpractice improvement

GAVO(Health and Social Care Co-ordinator)

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AREA OFACTIVITY

COMMITMENT TOACTION

SPECIFIC ACTIONS RESPONSIBLEBODIES

PROGRESS

8. Health, Social Care & Well-Being Strategy 2011- 2014

To ensure Voluntary SectorInvolvement in implementation ofthe Strategy

GAVO, ABHB, SocialServices

9. Improvements to mentalhealth services

Mental health services to work inpartnership with the VoluntarySector to promote the socialinclusion of mental healthservice users within mainstreamfacilities and services.

CCBC (Adult Services),GAVO ABHB

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10. Tackling substancemisuse

12 month progress reports onthe delivery of the SubstanceMisuse Action &Communications Plan

Safer CaerphillyCommunity SafetyPartnership, GAVO

11. Enhancing accessibility totransport.

Connect2 is currently providingbus services to rural areas andservices to local industrialestates enabling people toaccess employment andemployment opportunities.

CCBC to deliver service‘in house’, workingclosely with voluntarysector partners and otherorganisations.

Report - EngineeringDivision -CCBC

12. Developingcomplementary role ofvoluntary sector transportschemes e.g. throughGAVO and Phoenix

12 month progress reports onthe provision of voluntary sectortransport schemes.

GAVO

AREA OFACTIVITY

COMMITMENT TOACTION

SPECIFIC ACTIONS RESPONSIBLEBODIES

PROGRESS

H) Learning Caerphilly 1. Improvements to LeisureServices

12 month report to be providedon improving facilities forSports Associations and othervoluntary sector groups

CCBC (Lifelong Learningand Leisure), GAVO

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2. Holiday scheme project 12 month report to be providedon schemes within the borough

GAVO the lead withcontributions from CCBC

3 a. Adventure Play OpenAccess Provision

Maximise participation inAdventure Play and CreativePlay

Support and develop groupsoffering play opportunitiesincluding voluntary andcommunity groups offeringholiday provision

Increase participation ofchildren with disabilities intoplay provision across theborough

GAVO and Educationincluding Children & YoungPeople’s Partnership

3 b. Creative Play Parent childEngagement

Maximise participation offamilies engaging through playlocally

Volunteer opportunities withinprojects

Development of projects tobecome integral part ofcommunities

GAVO lead

4. New Big Lottery PlayProject

Maximising Participation of BigLottery play work team workingin Newbridge, Pontllanfraith,Bargoed and Tir Y Berthoffering play opportunitieslocally to children and youngpeople

GAVO and Tri-Countyassociation.

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5 a. Caerphilly CountyBorough Play Strategy 2009-2014

Sustainability plan of localprojects

Roll out of risky play pilot, anddelivery of training sessions toensure confidence in usingmaterials.

Deliver 12 formal and informalplay sessions across theborough.

All actions within the PlayStrategy will be reviewedregularly to monitor progressand evaluate the impact ofinitiatives. Quarterly writtenreports will be provided toPriority Outcome Group 3within Children & YoungPeople Partnership

Promote the Play Strategythrough the publication of asimple guide which will outlineits main aims and encouragegroups to sign up to the valueswithin it.

GAVO, Children andYoung People’sPartnership, CCBC(Lifelong Learning andLeisure)

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5 b. Inclusive Play Project The number of disabledchildren we are able to providesupport for.

Play events for disabledchildren and their siblings willbe delivered throughout theborough.

‘Everyone Can Play’, inclusiveplay training, will be deliveredby the Inclusive Play Officer.

Work in partnership with playproviders within the borough toensure that they become moreinclusive.

Meet the targets for inclusionas stated in the CaerphillyCounty Borough Play Strategy.

Referral and services forfamilies through TeamAround the Family (TAF)

Launch the Inclusive Play toolkit.

GAVO and Children andYoung Peoples’Partnership

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6. Delivering communityeducation

Partnership work with theVoluntary Sector to ensure awide curriculum is available toall age groups. This isenhanced by the CaerphillyFestival planning group ,whichincludes voluntaryorganisations. This groupactively plans learningactivities throughout the yearagainst assessed need withincommunities.

A range of partners from theVoluntary Sector providereferrals to Genesis 2 andBridges into Work (ESFprojects) in order to secureadditional support andeducational and trainingopportunities for local people.

CCBC (Lifelong Learningand Leisure)

Caerphilly FestivalPlanning Group

Caerphilly CommunityEducation

7. The County BoroughLibrary Service through its2009 to 2014 DevelopmentPlan recognises the importantrole that the Voluntary andCommunity Sectors shouldplay in shaping the futureprovision of Public LibraryServices across the authority

Establish a working group ofvoluntary organisationrepresentatives across theborough Library Service toinvestigate how the Voluntaryand Community Sectors withinthe borough can play a moreactive role in the development,evaluation, and commissioningof Public Library Services tolocal residents

Caerphilly County BoroughLibrary Services

Voluntary Sectorrepresentatives (GAVO)

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8. Engagement andparticipation of the VoluntarySector in the Children andYoung People’s Partnershipand delivery of the Childrenand Young People’s Plan

Election of voluntary sectorrepresentatives to CYPPgroups

Ensure Voluntary Sectorparticipation/involvement

CCBC (Children andYoung People’sPartnership), GAVO

9. Flying Start Initiative To ensure Voluntary Sectorparticipation/involvement

CCBC (CYPP) the leadwith contributions fromGAVO

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AREA OFACTIVITY

COMMITMENT TOACTION

SPECIFIC ACTIONS RESPONSIBLEBODIES

PROGRESS

1.Delivering on the 3 keyworking group areas of the LEpartnership:

• LE Quality• Great Out Doors• Climate Change

Ensure Voluntary Sectorparticipation/Involvement onthe 3 working groups. Sixmonth progress report to beprovided

CCBC Living Environmentlead

2. Education for SustainableDevelopment beacon project

Ensure Voluntary Sectorparticipation/Involvement. 12month progress report to beprovided

CCBC SD lead

I) Greener Caerphilly

3. Delivery on LE & SD workprogramme not alreadycovered

12 month progress report onactions involving the VoluntarySector and community groups

CCBC Living Environment& SD lead

J) 50+ 1. Involvement of VoluntarySector in delivery of 50+Positive Action Strategy

Working in partnership inraising and meeting the needsof people 50+ in the borough.

Maximising income work

GAVO Officers supportwith CCBC (developmentofficer for older people)

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K) Training 1. Provide training packagesto meet needs of theVoluntary Sector andcommunity groups across theborough

2. To provide Equalities andWelsh LanguageAwareness Training in linewith the Equality Act 2010(Statutory Duties) (Wales)Regulations, to partnerorganisations under theCompact Agreement

12 month progress report ontraining

12 month progress reporton training provided

GAVO’s learning anddevelopment team

Policy Unit, CCBC

L) Networking 1. Facilitation of GAVO’sVoluntary Sector Forumsand networks:- Upper Rhymney Valley &Mid Valleys West Forum-Caerphilly Basin & AberValley Forum-Islwyn & Mid Valleys EastForum-Health & Social careAlliance-Volume Network

Forum/alliance meetings heldper year.

Actions from meetingscirculated with key areas fedthrough to LSB

GAVO

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M) Safeguarding childrenand young people

1. Promote the involvementof the Voluntary Sector inthe work of the South EastWales SafeguardingChildren Board

GAVO to represent theVoluntary Sector on the newSouth East WalesSafeguarding Children Boardfrom April 2013 and tocontinue to facilitate theVoluntary Sectorsafeguarding sub group thatwill be a standingconsultation and advisorygroup

GAVO and South EastWales SafeguardingChildren Board

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AREA OFACTIVITY

COMMITMENT TOACTION

SPECIFIC ACTIONS RESPONSIBLEBODIES

PROGRESS

N) Engagement 1. To take forward the LocalService Board’s CitizenEngagement Strategy

To develop mechanisms fortaking forward andimplementing the LSB CitizenEngagement Strategy.

Outcomes from multi-agencyWorking Group

12 month progress report forCommittee.

Delivering on the actionsin the LSB EngagementStrategy

Comms, CCBC

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O) Volunteering 1. To provide volunteeringopportunities targeted toincrease the involvement ofyoung people aged 14-25years, and adults over 25

2. To work alongside theYoung Dragons project,whose aim is to offervolunteering opportunities andaccreditation to young peoplein Wales through theuniformed services.

3. To seek to providevolunteering opportunities forpeople referred viaorganisations such asJobcentre Plus (JCP), CareersWales, Want to Work andCommunity Work Clubs

4. To provide an outreachvolunteer service in JCPOffices and communityvenues across Wales

5.To provide and oversee abefriending service atYsbyty Ystrad Fawr initiallyon the stroke ward

To encourage organisations tooffer volunteering opportunitiesaimed at 16-25 year olds &adults over 25

To continue to forge links withGwent Young Dragons groupto help devise, develop andrecruit new volunteeropportunities for volunteersaged 14-25

To interview customers inorder to establish volunteeringinterest. Contact organisationswith view to a placement

GAVO Volunteering OutreachOfficer will continue to providethis service in conjunction withGAVO Volunteering CentrestaffRecruit and supportvolunteers and providerelevant training. Provideand extend service toadditional wards. Establishstimulating activities for theenjoyment and well-being ofthe patients

GAVO volunteering team

GAVO volunteeringAdvisor

GAVO volunteering team

GAVO volunteering team

GAVO Sunflower ProjectCo-ordinator

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P) Procurement

Q) Equalities, WelshLanguage and CommunityCohesion

1. Procurement Services arecommitted to ensuring that localbusinesses & voluntary sectororganisations are given everychance of success whentendering for goods, works andservices.

2. GAVO procurement activity

1. The Compact partners arecommitted to ensuring that allof the agreed actions areundertaken in a fair andequitable manner, whichrespects the individual needsand circumstances of thepeople and organisations theydeal with.

2. The Compact Partnerscommit to working to makesure that various groups withinthe community treat each otherwith mutual respect to lessenthe instances of hate crime andhate incidents.

The department has a dedicatedSupplier Relationship Officer, whois available to provide guidanceand support to all organisations inrelation to procurementprocesses, endeavouring toensure more local organisations(whether private sector orvoluntary sector) are successful insecuring contracts with theCouncil following fair, clear andtransparent procurementprocesses.

To raise awareness of tenderingopportunities and supportorganisations in the tenderingprocess

Different statutory duties applyto the different CompactPartners but this cannot lead toa less equitable serviceprovision under the Compactby any partner than would havebeen in place individually.

Annual reports are requiredfrom organisations by both theEqualities and Human RightsCommission and the WelshLanguage Commissioner’sOffice and must be publishedonline by agreed dates.Achievements under theCompact can be included asrelevant information in thosereports.

CCBC Procurement

GAVO(Health and Social Care Co-ordinator), & GAVOEconomic DevelopmentOfficer

Policy Unit, CCBC, Police,Aneurin Bevan Health Board ,GAVO

Partners to report onpublication dates and relevantinformation.

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