CAA-2009 Reference Copy

CLIENT ANDARCHITECTAGREEMENT

ReferenceCopy

AN10.01.131

April 2009

Published by Knowledge Services, © The Royal Australian Institute of Architects trading as Australian Institute of Architects ABN 72 000 023 012

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The ClientBy signing this Agreement the client authorises the architect to commence the services as soon as practicable.

If the client is an individual, individual trustee, partnership, or unincorporated association

orIf the client is an incorporated association

orIf the client is a corporation, executed in accordance with s.127 of the Corporations Act 2001

The ArchitectThis agreement has been developed as a formal basis for the relationship between a client and an architect. Under the Architects Acts in each state and territory, an architect is a person who is registered by the relevant Architects Registration Board (or equivalent).

The client should be aware that the person nominated as architect under this agreement may not be entitled to use the title ‘architect’ in the place the project is located. The client should check with the relevant Registration Board that the person named as architect is entitled to be described as an architect in that place.

If the architect is an individual, individual trustee, or partnership

orIf the architect is a corporation, executed in accordance with s.127 of the Corporations Act 2001

The Budget This budget may be reasonably relied on by the client and the architect in determining the architect’s fees. Estimates of the Cost of Works may be revised and the parties must agree any resultant changes to the scope of services and fees.

Name

ABN(ifany) Client’srepresentative

Address

Postcode

Telephone Facsimile

Signed

Signed officer Signed officer/secretary

Signed director/sole director Signed director/secretary

Date Date

Name

ABN RegistrationNo.

Address

Postcode

Telephone Facsimile

Architect’srepresentative

Signed

Signed director/sole director Signed director/secretary

Date Date

The Project Theprojectscope,itslocationandtheextentofworkwhichrequiresthearchitecturalservicesareasfollows:

AgreedinitialbudgetfortheCost of Works(referClauseC.2): $ (exclGST)

AND

FOR

Agreement made between:

©2009AustralianInstituteofArchitects Client and Architect Agreement �

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A. CoreArchitecturalServices 4A.1 ConceptDesign_________________________________ 4A.2 DesignDevelopment _____________________________ 4A.3 TownPlanning/DevelopmentApplication_________________ 4A.4 ConstructionDocumentation_________________________ 4A.5 ContractorSelection______________________________ 5A.6 ContractAdministration____________________________ 5

B. AdditionalArchitecturalServices 5B.1 FeasibilityStudy ________________________________ 5B.2 RecordDocuments_______________________________ 5B.3 TownPlanning/DevelopmentApplication:Negotiation_________ 6B.4 Illustration____________________________________ 6B.5 TradePackageDocumentation________________________ 6B.6 OtherServices__________________________________ 6B.7 ChangestoServices ______________________________ 6

C. Cost 6C.1 Total Project Cost _______________________________ 6C.2 Cost of Works__________________________________ 6

D. Time 7D.1 ProtractedServices_______________________________ 7D.2 SuspendedServices ______________________________ 7

E. Fees 7E.1 PercentageFees ________________________________ 7E.2 LumpSumFees_________________________________ 7E.3 HourlyRateFees ________________________________ 7E.4 FeeInvoices___________________________________ 7E.5 Disbursements _________________________________ 7E.6 PaymentofInvoices ______________________________ 7

F. OtherSpecialistConsultants 8F.1 SpecialistConsultantEngagement _____________________ 8F.2 AdditionalSpecialistConsultants ______________________ 8

G. IntellectualProperty 8G.1 Copyright ____________________________________ 8G.2 MoralRights___________________________________ 8G.3 ElectronicDataTransfer____________________________ 8

H. InsurancesandLiabilities 8H.1 Insurances____________________________________ 8H.2 LimitedLiability ________________________________ 8

I. ClientObligations 9J. ArchitectObligations 9K. GeneralConditions 9L. DisputeResolution 10M. Termination 10N. SpecialConditions 10O. Schedules 11

Contents Defined Terms


ThefollowingtermsaredefinedtermsunderthethisAgreement:

Total Project Cost (as set out in Clause C.1)

TheTotal Project CostisinclusiveofGSTandisdefinedastheCost of Worksplusallothercoststotheclientassociatedwiththeproject,includingbutnotnecessarilylimitedto:

• removalandrelocationcosts

• designandconstructioncontingencies,includingescalationcosts

• architectural,consultantandotherprofessionalfees

• authorityfeesandcharges

• legalfees

• landscaping

• loosefurniture,fittingsandequipment

• financecharges,marketingandpromotionalcosts

Cost of Works (as set out in Clause C.2)

TheCost of WorksisexclusiveofGSTandisdefinedasthefinalcostofallworkdesigned,specifiedorscheduledbythearchitect,includingallworkdesigned,specifiedand/orscheduledbyspecialistconsultantscoordinatedbythearchitect,including:

a thefinaladjustedcontractprice(excludingGST)inaccordancewithanybuildingcontract,plus

b theequivalentfinalcost(excludingGST)ofanyworkoritemssuppliedtothebuildingcontractorbytheclient(asifprovidedbythebuildingcontractorunderthebuildingcontract),plus

c thefinalcost(excludingGST)ofanypartoftheprojectprovidedunderacontractotherthanthebuildingcontract.

The Design (as set out in Clause G.1)

ThearchitectretainscopyrightinThe Design.The Designmeans,designconcepts,drawingsanddocumentsprovidedunderthisagreement.

Public Information (as set out in Clause G.2)

Public Informationmeansanyinformationcontaininga2-or3-dimensionalrepresentationoftheproject,orapartofitpublished,exhibitedorcommunicatedtopersonsotherthantheclientorarchitectortheirrepresentatives.

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� Client and Architect Agreement ©2009AustralianInstituteofArchitects

Architect’s initials: Client’s initials:

A. Core Architectural Services

Core architectural services are the professional services required by most clients for a building project from the initial design to completion of construction. The majority of projects require all core architectural services. Some projects may not require them all, or may require additional services as described in Clause B.

The architect will provide the following services in relation to the project [strike out those services not required]:

A.� Concept Design

Pre-design

• obtaintheclient’sdesignbriefandotherrequirements

• arrange,attendandrecordmeetingswiththeclient

• providerecommendationsfortheappointmentofotherspecialistconsultantsasrequired,includingtheirfees

• attendthesiteandassesssiteconditionsandconstraints

• makeinitialinquiriesregardingauthorityregulationsandrequirements

• reviewtheprojectbudget

• otherPre-designservicesasshowninScheduleA

Design

• arrange,attendandrecordmeetingswiththeclient,authorities,otherconsultantsandotherrelevantparties

• undertakepreliminaryassessmentofauthorityregulationsandrequirements

• preparesketches,diagramsandotherinformationtoadequatelyexplaintheconcept

• preparedesignbriefsforotherconsultants

• coordinatepreparationofapreliminaryestimateoftheCost of Works

• undertakepreliminaryselectionofmaterialsandfinishes

• otherDesignservicesasshowninScheduleA

Approvals

• obtaintheclient’sapprovalofthedesignconcept

• obtaintheclient’sapprovaltoproceedwithDesignDevelopment

• obtaintheclient’sapprovaltopreparetheTownPlanning/DevelopmentApplication,whererequired

A.2 Design Development

DevelopedDesign

• developtheapprovedDesignConceptandpresentdocumentsandotherinformationtoadequatelyexplainthedevelopeddesign


• arrange,attendandrecordmeetingswithauthorities,otherconsultantsandotherrelevantparties

• coordinatetheworkofotherspecialistconsultants

• providescheduleofproposedmaterialsandfinishes

• reviewthedevelopeddesignagainstthebudgetandcoordinatethepreparationofanupdatedestimateoftheCost of Works

• otherDesignDevelopmentservicesasshowninScheduleA

Approvals

• obtaintheclient’sapprovalofthedevelopeddesign

• obtaintheclient’sapprovaltosubmitTownPlanning/DevelopmentApplication,whererequired

• obtaintheclient’sapprovaltoproceedwithConstructionDocumentation

A.� Town Planning/Development Application

• confirmstatutoryauthorityrequirements

• attendpre-applicationmeetingswithrelevantauthoritiespriortosubmissionofformalapplication

• prepareapplication,includingplans,diagrams,analyses,studies,reportsandotherinformationforthesubmission

• assisttheclientincoordinatingrequiredspecialistconsultants

• assisttheclientwithlodgingformalapplication

• otherTownPlanning/DevelopmentApplicationservicesasshowninScheduleA

A.� Construction Documentation

Documents


• coordinateandintegratetheworkofotherspecialistconsultants

• preparedrawingsincludingplans,elevationsandsections,togetherwithotherdetailsandschedulestoenablestatutoryapprovaltoconstructtheproject

• preparespecificationsinaccordancewiththedrawingsandtheclient’srequirementsdescribingthequalityofmaterials,finishesandqualityofworknecessarytoobtainstatutoryapproval

• submitrequireddocumentsforstatutoryapproval

• preparefurtherdrawings,specificationsandschedulestoenabletheconstructionoftheproject

• coordinatethepreparationofapre-tenderestimateoftheCost of Works

• providerecommendationstotheclientonthepreferredmethodofbuildingcontractorselection

• otherConstructionDocumentationservicesasshowninScheduleA

Approvals

• obtaintheclient’sapprovaltosubmitforstatutoryapproval

• obtaintheclient’sapprovalofallconstructiondocuments

• obtaintheclient’sapprovaltoproceedwithContractorSelection

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A.� Contractor Selection

Undertake one of the following two methods for the selection of a building contractor [strike out the option not selected]:

Tender

• assistclientindeterminingthepreferredtenderprocess

• preparetenderdocumentsandissuetoalltenderers

• respondtoinquiriesfromtenderers

• receiveandopenthetenders

• togetherwiththecostconsultant,ifany,assessthetenders

• negotiatewiththepreferredtendererifrequiredtoobtainanofferacceptabletotheclient

• preparereportsontendersandrecommendationforclientacceptance

• otherservicesasshowninScheduleA,or

NegotiatedOffer

• assistclientindeterminingthepreferrednegotiationprocess

• issuerelevantdocumentstotheprospectivecontractortodescribethescopeoftheworks

• arrangeandcoordinatenegotiationsandenquirieswiththeprospectivecontractor

• togetherwiththecostconsultant,ifany,assessallsubmissionsfromtheprospectivecontractorrequiredtoestablishthecontractpriceandfinalprojectscope

• preparereportandproviderecommendationsforclientacceptance

• otherservicesasshowninScheduleA

Approvals

• obtaintheclient’sapprovaltopreparethecontractdocuments

A.6 Contract Administration

Pre-construction

• preparethecontractdocuments

• arrangeforsigningandexecutionofthebuildingcontractdocumentsbythebuildingcontractorandowner

Construction

• reportregularlytotheclientregardingtime,costandprogressoftheproject

• visitthesiteperiodicallytoobservethegeneralconformanceoftheconstructionworkswiththebuildingcontractdocumentsandinstructthebuildingcontractorregardingdesignqualitycontrol,materialsselectionsandperformanceinregardtothebuildingcontractdocuments

• arrange,attendandarrangeforrecordingofsitemeetingsatregularintervals

• reviewshopdrawingsandsubmissionsbythebuildingcontractor

• providethebuildingcontractorwithinstructions,supplementarydetailsandclarificationofthecontractdocuments

• coordinatetheconstructionservicesprovidedbyotherspecialistconsultants

• assessanddeterminevariationsandobtainclientapprovalswhererequired

• assessanddeterminethebuildingcontractor’sprogressclaimsandissueprogresscertificates

• assessthebuildingcontractor’sclaimsforextensionsoftime

• adjustprimecostandprovisionalsumsandothermonetarysums

• instructthebuildingcontractorinregardtoincompleteworkandrectificationofanydefects

• assessanddeterminepracticalcompletionandissuethenoticeofpracticalcompletion

• otherConstructionservicesasshowninScheduleA

Post-construction

• duringthedefectsliabilityperiod,instructthebuildingcontractorinregardtoincompleteworkandrectificationofdefects

• ifrequired,advisetheclientandcoordinatetheprocedurefortherectificationofanydefectiveworkbyothers

• assessanddeterminefinalcompletionandissuethefinalcertificate

• otherPost-constructionservicesasshowninScheduleA

B. Additional Architectural Services

This Clause describes project specific services that may be required in addition to the Core Architectural Services described in Clause A.

The architect will provide the following additional services in relation to the project [strike out those services not required]:

B.� Feasibility Study

• establishwiththeclienttheprojectobjectivesandconstraints

• arrange,attendandrecordmeetingswiththeclient,consultantsandotherrelevantparties

• reviewstatutoryplanningcontrolsandguidelines

• analysesiteopportunitiesandconstraints

• preparerelevantfunctionalrelationshipandspatialdiagrams.

• determinekeyfinancialindicatorsfortheproject

• providereportoffindingsandrecommendations

• otherFeasibilityStudyservicesasshowninScheduleA

B.2 Record Documents

• undertakedetailedphotographicsurveyofexistingsiteandbuildings

• coordinatesurveyofexistingsiteandbuildingconditionsbyspecialistconsultants

• undertakedetailedexistingbuildingmeasurement

• preparedrawingsshowingexistingbuildings,visibleservicesandfinishes

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• prepareRecorddocumentsshowingcompletedbuildings,visibleservicesandfinishes

• otherRecorddocumentsservicesasshowninScheduleA

B.� Town Planning/Development Application: Negotiation


• asdirectedbytheclient,negotiateandattendmeetingswithrelevantauthorities,adjoiningownersorotherrelevantparties

• prepareadditionaldrawingsanddocumentationand/oramendexistingdrawingsanddocumentationtocomplywithadditionalauthorityrequirements

• submitadditionalorreviseddocumentationtotherelevantauthorityforendorsement

• assisttheclientinpreparinginstructionsforrelevantspecialistconsultants

• prepareadditionaldocumentationorevidenceforplanningcourtsortribunals

• attendhearingsandgiveevidenceatplanningcourts/tribunals

• otherTownPlanning/DevelopmentApplication:NegotiationservicesasshowninScheduleA

B.� Illustration

• provide2Dmarketingdrawings

• provide3Dillustrations

• providedigitalanimations

• otherIllustrationservicesasshowninScheduleA

B.� Trade Package Documentation

• assistclientappointedprogrammer(orprogrammerappointedbyselectedbuildingcontractor/constructionmanager/projectmanager)inpreparationofagreedprogramtradedocumentationpackages

• providedocumentation,includingrelevantdrawings,specificationsandschedulesintradepackageformat

• providematchingspecificationforeachtradepackage

• providesetofstandardpreliminariessuitableforinclusionwithallTradePackageDocumentation

• coordinateclientappointedconsultantsinpreparingTradePackageDocumentationforspecialistsectionsoftheworks

• assistclientappointedbuildingcontractor/constructionmanager/projectmanagerinrespondingtoqueriesfromtradecontractors

• otherTradePackageDocumentationservicesasshowninScheduleA

B.6 Other Services

• OtherServicesasshowninScheduleA

B.7 Changes to Services

TheagreedservicesmaybechangedbymutualagreementinwritinginaccordancewithClauseIandClauseJ.

C. Cost

TheclientandthearchitectmustagreeaninitialbudgetfortheCost of Works.TheclientagreesthattheirinitialagreedbudgetfortheTotal Project CostappropriatelytakesintoaccounttheinitialbudgetfortheCost of Works.

EstimatesoftheCost of Worksmayberevisedduringtheprojectandsuchrevisionsmustbeinaccordancewithclientorconsultantadvice,tendersoroffersreceivedandanyadjustmentsduringconstruction.

AsrevisedestimatesoftheCost of Worksareprepared,theclientandthearchitectmustagreetheadjustedbudgetfortheCost of Works.AsrevisedestimatesoftheCost of Worksareprepared,theclientagreesthattheadjustedbudgetfortheTotal Project CostappropriatelytakesintoaccounttheagreedadjustedbudgetfortheCost of Works.

EstimatesoftheCost of Worksarenotaguaranteeoftheactualcost,aquotationoratender.

C.� Total Project Cost

TheTotal Project CostisinclusiveofGSTandisdefinedastheCost of Worksplusallothercoststotheclientassociatedwiththeproject,includingbutnotnecessarilylimitedto:

• removalandrelocationcosts

• designandconstructioncontingencies,includingescalationcosts

• architectural,consultantandotherprofessionalfees

• authorityfeesandcharges

• legalfees

• landscaping

• loosefurniture,fittingsandequipment

• financecharges,marketingandpromotionalcosts

ThearchitectisnotresponsibleformonitoringorcontrollingtheTotal Project Costfortheclient.

C.2 Cost of Works

TheCost of WorksisexclusiveofGSTandisdefinedasthefinalcostofallworkdesigned,specifiedorscheduledbythearchitect,includingallworkdesigned,specifiedand/orscheduledbyspecialistconsultantscoordinatedbythearchitect,including:

a thefinaladjustedcontractprice(excludingGST)inaccordancewithanybuildingcontract,plus

b theequivalentfinalcost(excludingGST)ofanyworkoritemssuppliedtothebuildingcontractorbytheclient(asifprovidedbythebuildingcontractorunderthebuildingcontract),plus

c thefinalcost(excludingGST)ofanypartoftheprojectprovidedunderacontractotherthanthebuildingcontract.

AttheexecutionofthisAgreementtheinitialbudgetfortheCost of Works(excludingGST)isasstatedonpage1.

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D. Time

Theclientmustinformthearchitectoftheirinitialprogramfortheprojectandfromthis,theclientandthearchitectmustagreeaninitialprogramforthearchitect’sservices.

Theinitialprogrammayberevisedduringtheprojectbymutualagreementinwriting.

D.� Protracted Services

Ifthearchitect’sservicesareprotractedbyanycausebeyondthearchitect’scontrol:

a thearchitectmustnotifytheclientinwritingofthecauseandanticipatedextentoftheprotraction,and

b thearchitectisentitledtoadditionalfeesandtoareasonableextensionoftheagreedprogram.

D.2 Suspended Services

Wherethearchitect’sservicesaresuspendedforanyreasonbytheclientorthearchitect,thearchitectisentitledtopaymentofallfeesandDisbursementsdue.

Wherethearchitect’sservicesaresuspendedbytheclient,thearchitectisalsoentitledtoreimbursementofanyassociatedcosts.

Ineithercase,allotherrightsandentitlementsofthearchitectcontinueasthoughthesuspensionhadnottakenplace.

E. Fees

Feesforthearchitect’sserviceswillbeonthebasisofatleastoneofthefollowing:

• apercentageoftheCost of Works

• alumpsumfee

• anhourlyratefee

• ifapplicable,acombinationofthese

TheagreedbasisoffeesissetoutinScheduleE1.

AllfeesareGSTexclusive,withaccountssubmittedunderthisagreementtobetaxinvoicesasapplicable.

Additionalservicesrequiredbytheclientafterthisagreementissignedwillbeassessedatanagreedhourlyrate,orasotherwiseagreedinwriting.

ThetotalpercentageorlumpsumfeeshowninScheduleE1takesprecedenceoveranyerror,omissionorambiguityintheamountsallocatedtoindividualservicesorinvoicedatstagespriortothefinalinvoice.

E.� Percentage Fees

WherePercentageFeesapply,thetotalpercentagefeeisallocatedtospecificarchitect’sservicesasshowninScheduleE1.

PercentageFeesarecalculatedandadjustedprogressivelyagainstthebudgetfortheCost of WorksadjustedinaccordancewithClauseC,subjecttofinaladjustmentagainsttheCost of Works,whendetermined.

E.2 Lump Sum Fees

WhereLumpSumFeesapply,thetotallumpsumisallocatedtospecificarchitect’sservicesasshowninScheduleE1.

IfLumpSumFeesapplyandtheprojectscopeoranyofthearchitect’sservicesunderthisagreementarechanged,theresultingworkissubjecttothehourlyratesshowninScheduleE2,orasotherwiseagreedinwriting.

E.� Hourly Rate Fees

Wherehourlyratefeesapply,therespectiveratesfordifferentservicesordifferentpersonnelareshowninScheduleE2.

HourlyratesaresubjecttoannualreviewinlinewiththeConsumerPriceIndex.

Forfeescalculatedonthebasisofagreedhourlyrates,thearchitectmustprovide,ifrequested,timesheetsorotherrecordstosubstantiateallhoursclaimed.

E.� Fee Invoices

FeeInvoicesmayinclude,butarenotnecessarilylimitedto:

a amountsdueforservicesprovideduptothedaybeforethedateofinvoice,and

b amountsforreimbursementofDisbursementsdueinaccordancewithClauseE6.

FeeInvoicesmaybesubmittedmonthlyorasotherwiseagreedinwriting.

E.� Disbursements

Disbursementsnotincludedintheagreedfeesforarchitect’sservicesaretobepaiddirectlybytheclient,orpaidbythearchitectandreimbursedbytheclient,asshowninScheduleE3.

IfreimbursementofthearchitectrelatestoaDisbursementandaservicefeeisalsoshowninScheduleE3,theamountreimbursabletothearchitectwillbetheDisbursementplus15%.

E.6 Payment of Invoices

Amountsdueunderaninvoicemustbepaidwithin14daysofthedateoftheinvoice.

Amountsdueunderaninvoiceandnotpaidwithintheaboveperiodwillbesubjecttointerestatarateof15%perannum.

Interestwillbeappliedprorataontheoutstandingbalancebydividingtherateby365toobtainadailyrateandmultiplyingthatpercentagebythenumberofdaysthebalanceisoutstanding.

Thearchitectisentitledtosuspendprovisionofservicesifanypaymentinrelationtoaproperlysubmittedinvoiceisoverdue.

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F. Other Specialist Consultants

Most projects require additional specialist consultant services in support of the architectural services provided under this agreement.

F.� Specialist Consultant Engagement

ThearchitectandtheclientagreetheprojectwillrequiretheservicesofthespecialistconsultantsspecifiedinScheduleF.

ScheduleFindicatesthosespecialistconsultantstobeengageddirectlyandpaidbytheclientaswellasthosetobeengageddirectlyandpaidbythearchitectaspartofthearchitecturalfeesprovidedforinClauseEofthisagreement.

Inrelationtoanyspecialistconsultantengageddirectlyandpaidbytheclient,theclientwillengageeachsuchconsultantonthebasisthat:

a thearchitectisnotresponsiblefortheservicesprovidedbythespecialistconsultant;

b thearchitectisresponsibleforcoordinationofthespecialistconsultant’sservices,and

c theclientistopaythespecialistconsultantallitsfeesandDisbursements,buttheclientmayseekthearchitect’sconfirmationthattheconsultantservicesinvoicedhavebeenprovided.

F.2 Additional Specialist Consultants

Wherethearchitectandtheclientagreethatadditionalspecialistconsultantservicesarerequiredbeyondthosespecifiedinthisagreement,suchadditionalconsultantsmaybe:

a engageddirectlyandpaidbytheclient,subjecttoClauseF1,or

b engageddirectlyandpaidbythearchitect,inwhichcasetheassociatedfeeswillbechargedinadditiontothearchitecturalfeesprovidedforinClauseEofthisagreement.

G. Intellectual Property

G.� Copyright

ThearchitectretainscopyrightinThe Design.The Designmeans,designconcepts,drawingsanddocumentsprovidedunderthisagreement.

ThearchitectgrantstheclientanexpressbutrevocablelicencetouseThe Designfortheprojectonthesiteforwhichitwasintended,subjecttotheconditionsthat:

a nolicenceisgrantedorimpliedunderthisagreementotherthantheexpresslicence;

b thelicencemayberevokedbythearchitectinwritingifanyinvoicethatthearchitectisentitledtosubmitunderthisagreementisoverdue,inwhichcasethelicenceisautomaticallyreinstatedonthearchitect’sreceiptofalloverdueamounts,and

c thelicenceisautomaticallyrevokedbyanyeventoractionbytheclientorathirdpartythatchangestheclient’sownershiporlegalinterestinthesiteinanyway,inwhichcasetheclientmayrequestinwritingthearchitect’sconsenttoreinstatethelicenceandsuchconsentmustnotbeunreasonablywithheld.

Oncompletionofallservicesunderthisagreement,andonfullpaymentofallinvoicesthatthearchitectisentitledtosubmitunderit,includingafterTerminationunderClauseM,thelicencebecomesirrevocable.

G.2 Moral rights

ThearchitectmustbeattributedinanyPublic Informationabouttheprojectpromulgatedby,oronbehalfof,theclientorarchitect,whethertheprojectiscompleteornot.

TheformofattributionmustbeasstatedinScheduleG,andthearchitectmustobtainanyconsentoftheauthorsoftheprojectrequiredbytheCopyright Act 1968toenablethisformofattribution.

Public Informationmeansanyinformationcontaininga2-or3-dimensionalrepresentationoftheproject,orapartofitpublished,exhibitedorcommunicatedtopersonsotherthantheclientorarchitectortheirrepresentatives.

G.� Electronic Data Transfer

Theclientagreesthat:

a thearchitectmayissuedataelectronicallytoitandtoothersinvolvedintheproject;

b thearchitectisnotresponsiblefortheaccuracy,completenessoranycontaminationofelectronicallytransmitteddata;

c thecostofelectronicdatapreparationandfileconversionistobereimbursedbytheclient,asshowninScheduleE3.

H. Insurances and Liabilities

H.� Insurances

Thearchitectmustmaintain:

a professionalindemnityinsurance,notlessthanthevalueshowninScheduleH

b publicliabilityinsurance,notlessthanthevalueshowninScheduleH

c insurancetocoverliabilitytoemployees,tostatutoryrequirements.

H.2 Limited Liability

Tothemaximumextentpermittedbylaw:

a subjecttob,canddbelow,thearchitect’stotalliabilitytotheclientunderthisagreement(includingtheperformanceornon-performanceofthearchitect’sservices),whetherunderthelawofcontract,intort,inequity,understatuteorotherwise,islimitedtotheamountspecifiedinScheduleH;

b thearchitecthasnoliabilitytotheclientinrespectofanyindirect,consequentialorspeciallosses,(includinglossofprofit,lossofbusinessopportunityandpaymentofliquidatedsumsordamagesunderanyotheragreement);

c thearchitecthasnoliabilityinrespectofthearchitect’sservicesaftertheexpirationof3yearsfromthecompletionofthearchitect’sservices,and

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d ifanyofthisclauseisvoidasaresultofsection68oftheTrade Practices Act 1974(Cth),orparallelstateandterritorylegislation,thenthearchitect’sliabilityforabreachofaconditionorwarrantyislimitedtothe:

• supplyingoftherelevantarchitect’sservicesagain;or

• paymentofthecostofhavingthearchitect’sservicessuppliedagain.

I. Client Obligations

Theclientmust:

a appointthearchitecttoactasitsagentfortheprojectasnecessaryforthearchitecttocarryouttheservices;

b agreewiththearchitectinaccordancewithClauseC.1,areasonablebudgetfortheCost of Works;

c provideallinformationrequiredbythearchitecttocompletetheservicesdescribedinthisAgreement;

d cooperatefullywiththearchitecttoensureefficientandsatisfactoryprogressthroughallstagesoftheproject;

e payinaccordancewithClauseE,allfeesdueplustheapplicableGSTfortheservicesandDisbursementsspecifiedinthisAgreement,andanysubsequentlyrequiredservicesorDisbursements,andpayinterestonoverdueaccounts;

f engagedirectlyanyspecialistconsultantsspecifiedinScheduleFafterconsultationwiththearchitectonthetermssetoutinClauseF.2,andpayallfeesandexpensesassociatedwiththeirengagement;

g allowthearchitectreasonableaccesstophotographorotherwiserecordtheprojectbeforeoraftercompletion;

h allowthearchitecttopublicisetheprojectformarketingpurposesunlessagreedotherwise;

i attributethearchitectinaccordancewithClauseG.2,and

j notifythearchitectinwritingofanydetailsoftheprojectrequiredtobekeptconfidential.

J. Architect Obligations

Thearchitectmust:

a providetheservicesdescribedinthisagreementwiththeskillandprofessionalismofareasonablycompetentarchitect;

b actastheclient’sagentfortheprojectandasrequiredundertheselectedbuildingcontract;

c togetherwiththecostconsultant,ifany,coordinatethepreparationofallestimatesoftheCost of Works;

d coordinateandintegratetheworkofallspecialistconsultantsengagedfortheproject;

e maintainaccuraterecordsandkeeptheclientinformedofprogressbywayofmeetings,reportsandothermeansatallstages;

f notifytheclientpromptlyinwritingwhenaninstructionfromtheclientoranyotherrequirementchangesthescopeofservicesorrequiresservicesnotprovidedforbythisagreement;

g foranyrequiredservicesnotprovidedforbythisagreement,providetheclientwith:

- anestimateoffees,and

- thelikelyimpactontheestimatedCost of Worksorontheprogram;

h notifytheclientpromptlyinwritingofanymatterconnectedwiththearchitect’sservices,ethicalorregulatory,thatmaygiverisetoaconflictofinterest;

i ifaconflictarises,notifytheclientpromptlyinwritingandsuspendtheservicesuntiltheconflictisremoved,ortheagreementisterminated,and

j maintainregistrationwiththeArchitectsRegistrationBoard(orequivalent)inthestateorterritorywheretheprojectislocated.

K. General Conditions

Despiteanythingexpressedorimpliedelsewhereinthisagreement,thearchitectandtheclientagreethat:

a thearchitectisnotresponsibleforensuringtheconstructedprojectcomplieswiththebuildingcontractdocuments,butwhenengagedforcontractadministrationservices,isrequiredtoinstructthebuildingcontractorregardingrequirementsofthebuildingcontractdocuments,accordingtothecontractterms;

b thearchitectgivesnoexpressorimpliedwarrantythattheprojectorThe Designisfitfortheclient’spurpose;

c anynaturalmaterialsselectedforaprojectmaychangeinappearanceordimensionfollowingexposuretouseorclimaticconditionsandthisisnormalbehaviourforsuchmaterials;

d thescopeofthearchitect’sservicesdoesnotincludeanyservicesinrelationtoasbestos,otherhazardousmaterials,oranyothersitecontaminant;

e uponcompletiontheclientisresponsibleforongoingandregularmaintenanceoftheproject,includingitssystems,finishesandequipment;

f exceptbytheoperationoflawandassetoutinClauseG,neitherpartycanassignortransfertheirentitlementsorobligationsunderthisagreementwithoutthepriorwrittenconsentoftheotherparty;

g theapplicablelawofthisagreementisthelawofthestateorterritoryinwhichthesiteoftheprojectislocated,unlessitisoutsideAustralia,inwhichcaseitisthelawofthestateorterritoryofthearchitect’saddressstatedinthisAgreement;

h nothingmakesineffective,orreduces,anyprotectionatlawfromliabilitywhichthearchitectisentitledtointhestateorterritoryoftheapplicablelaw;

i thisagreementsupersedesallprioragreementsrelatingtothearchitect’sservicesfortheproject,andappliestoallservicesprovidedbythearchitectbeforetheformalexecutionofthisagreement.

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L. Dispute Resolution

Ifadisputearisesoutoforinrelationtothisagreementtheclientandarchitectmustcontinuetoperformtheirobligationsundertheagreement.

Whenadisputearises:

a eitherpartymaydeliveranoticeinwritingtotheotherpartyoutliningthedetailsofthedisputeandrequiringameetingwithinsevendaysofthedateofthenoticetomakeabonafideattempttoresolvethedispute;

b ifthedisputeisnotresolvedbythemeeting,eitherpartymaysubmitthedisputetomediationbydeliveringtotheotherawrittenproposalofmediation;

c aproposalofmediationmuststatethenameofamediatoraccreditedbytheInstituteofArbitratorsandMediatorsAustralia(IAMA)inthestateorterritoryofthelawthatapplies,whoisindependentandwillingtoact;

d ifthepartiesdonotagreeonthemediatorinwritingwithinsevendaysaftertheproposalisdelivered,thePresidentoftheChapteroftheIAMAintheplaceofthelawthatapplies,mustberequestedtonominatethemediator;

e themediationmustthenproceedinaccordancewiththerulesoftheIAMAformediationexceptthatinnocasewillonepartyberequiredtopaymorethanhalfofthecostsofmediation,and

f ifthepartiesareunabletoresolvethedisputebymediation,confirmedbythemediatorinwriting,eitherpartymaytakelegalactiontoresolvethedispute.

M. Termination

Eitherpartymayterminatethisagreementaftergivingtheotherparty30daysnoticeinwritingwithoutbeingrequiredtogiveanyreason.

OnTerminationofthisagreement,unlessotherwiseagreedinwriting:

a theclientmust:

- paytheoutstandingbalanceofallproperlysubmittedinvoicesdeliveredpriortothenotice,and

- paythearchitectforallservicesreasonablyundertakenandanyreimbursableexpenses,includingthoseshowninScheduleE3,reasonablyincurredbythearchitectsincethedeliveryofthenotice,and

b thearchitectmust,onreceiptofpayment,issuetotheclientacopyofThe Designasitexistsuptothedateoftermination.

N. Special Conditions

AnyspecialconditionsapplicabletothisagreementarenominatedatScheduleNandtakeprecedenceoveranyotherconditioninthisagreement.

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©2009AustralianInstituteofArchitects Client and Architect Agreement ��


Schedule A: Other Architectural Services

SeeClausesA.1-B.6

A.1 ConceptDesign •

A.2 DesignDevelopment •

A.3 TownPlanning/Development • Application

A.4 ConstructionDocumentation •

A.5 ContractorSelection •

A.6 ContractAdministration •

B.1 FeasibilityStudy •

B.2 RecordDocuments •

B.3 TownPlanning/Development • Application:Negotiation

B.4 Illustration •

B.5 TradePackageDocumentation •

B.6 OtherServices •

Schedule E�: Fees (excluding GST)

SeeClausesE.1,E.2&E.3

Service Percentage LumpSum HourlyRate Amountof Amountof percentagefee lumpsumfee allocated allocated (excl.GST)

A.1 ConceptDesign □ □ □

A.2 DesignDevelopment □ □ □

A.3 TownPlanning/Development □ □ □ Application

A.4 ConstructionDocumentation □ □ □

A.5 ContractorSelection □ □ □

A.6 ContractAdministration □ □ □

B.1 FeasibilityStudy □ □ □

B.2 RecordDocuments □ □ □

B.3 TownPlanning/Development Application:Negotiation □ □ □

B.4 Illustration □ □ □

B.5 TradePackageDocumentation □ □ □

B.6 OtherServices □ □ □

Total(percentageand/orlumpsum) (lumpsumamountsexcludeGST) % $

Schedule E2: Hourly Rates (excluding GST)

SeeClauseE.3

Personnel Hourlyrate

Principal/Director $ perhour(excludingGST)

TeamLeader $ perhour(excludingGST)

SeniorArchitect $ perhour(excludingGST)

Architect $ perhour(excludingGST)

Graduate $ perhour(excludingGST)

Technician $ perhour(excludingGST)

Assistant $ perhour(excludingGST)

$ perhour(excludingGST)

O. Schedules

OtherservicesnotlistedinClausesA.1–B.6(ifany)

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Schedule E�: Disbursements (including GST)

SeeClauseE.6

Item Clienttopay Reimbursable Servicefee Rateorbasis (incl.GSTunlessstatedotherwise)

Fees,taxes,leviesorchargespaid □ □ □ toauthorities

Advertisementsandnotices □ □ □

Specialpresentationmaterial,models, □ □ □perspectives

Rentalofspecialequipment □ □ □

ElectronicCADdatatransfersandCAD □ □ □fileconversion

Photographicrecords □ □ □

Courierandparcelpostageservices □ □ □

Copiesofdocumentsotherthantoclient □ □ □forclient’sownuse

Colourreproductionsofdocuments □ □ □

Buildingcontracts □ □ □

Traveltime □ □ □

Vehicleusebeyond30kmfromoffice □ □ □

Interstate,intrastate,oroverseastravel □ □ □

□ □ □

□ □ □

Schedule F: Specialist Consultants

SeeClauseF.1

Consultant Clienttoengage Architecttoengage Notes

Quantitysurveyor/costconsultant □ □

Structural/civilengineer □ □

Mechanicalengineer □ □

Electricalengineer □ □

Hydraulicengineer □ □

Fireservicesengineer □ □

Certification(buildingsurveyor) □ □

Landsurveyor □ □

Planningconsultant □ □

Geotechnicalengineer □ □

Landscapearchitect □ □

Interiordesignconsultant □ □

□ □

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□ □

□ □

□ □

□ □

Schedule G: Form of attribution

SeeClauseG.2

Attributionofthearchitectmustbeasshownbelow

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Schedule H: Insurances & Liability

SeeClauseH

Details

ProfessionalIndemnityInsurance Notlessthan $

PublicLiabilityInsurance Notlessthan $

Architect’stotalliabilitytoclient Notmorethan $

Schedule N: Special Conditions

SeeClauseN

ClauseNo Details