Ca orientation

Welcome to Neill-Welcome to Neill-Wycik!Wycik!

School Year: 2011-12

What is Neill-Wycik? What is Neill-Wycik?

Co-operative Housing community mainly of students (appr. 800 people in school year)

An affordable Hostel and Café during the summer

Because NW is a Co-Because NW is a Co-op... op...

Members must contribute to the building

Members elect the Board of Directors– The Board oversees the running of the building

NW is non-profit– There is no landlord taking a chunk of your rent

Topics to Cover Topics to Cover

1. Wycik Structure2. Community Security Reps.

3. Maintenance4. Community Representatives

5. Member Contribution Prograjm6. Other Stuff to Know

1. Wycik Structure

Neill-Wycik Membership

Definition – Anyone paying rent who is 16+

Members are expected to follow the by-laws

• pay your rent on time

• contribute to the building (MCP system)

• respect the rights of other members to quiet enjoyment of the building

Neill-Wycik Membership

Elect at the AGM

Board of Directors

Members are also expected to attend the Annual General Meeting

Board of DirectorsBoard of Directors

Twelve members in good standingElected for 1 or 2 year termsMake the big decisions

– building policy– finances (big money stuff)– major member conflicts– members not completing penalty hours

Presents a budget and by-law amendments to the membership at the AGM

Meets every 2nd and 4th Monday of the month

Neill-Wycik Membership

Elect at the AGM

Board of Directorsappointsappoints

Social ActivityCommittee

Member RelationsCommittee

Member Relations Committee Member Relations Committee (MRC)(MRC)

Made up of three or more membersAppointed by the Board of DirectorsDeals with member issues

– members who don’t get their hours done– minor member conflicts

Meets the second Tuesday of the month (usually)– if you have to go in front of the MRC, you will get a

letter ahead of time

Social Activity Committee Social Activity Committee (SAC)(SAC)

Nine (or more) members in good standing

Appointed by the Board of Directors

In charge of Events and Facilities in Wycik

SAC Meetings are held on the 1st and 3rd Sunday of every month

SAC Clubs or EventsSAC Clubs or Events

SAC funds clubs and events in the

building

Members enjoying a Wine & Cheese Party and a Steamer PartyGood Food Box

Facility Managers are members who

oversee the different Facilities

in the building

Sewing Room (2nd Floor) Hanke Lounge (22nd Floor) Photo Lab (basement)

Woodshop (basement)Weight Room (2nd Floor)

SAC runs the Facilities

SAC FacilitiesSAC Facilities Barbeques (22nd & 5th floor

roof decks) Hanke Lounge (22nd floor) Meeting Room (22nd floor) TV Lounge (22nd floor) Computer Lab (22nd floor) Billiards Room (2nd floor) Sewing Room (2nd floor) Weight Room (2nd floor)

Games & Sports Equipment (Front Desk)

TV/VCR/DVD Carts Basketball (back alley) Woodshop (basement) Steamer Party Room

(basement) Sauna (basement) Photo Lab (basement)

Facility OrientationFacility Orientation Some Facilities require orientations

To get an orientation, call x6006 and leave your name and number or e-mail the facility Manager.

Be patient, sometimes it takes awhile to organize an orientation

If you don’t hear anything back, call your CA

When you sign your lease, you absolve NW of any responsibility when using the Facilities

Neill-Wycik Membership

Elect at the AGM

Board of Directors

appoints

GeneralManager

HotelManager

CommunityDevelopmentCo-ordinator

MaintenanceSupervisor

SecuritySupervisor

Hotel Staff(summers)

CommunityAssistants

Maintenance Security

appointsappoints

Social ActivityCommittee

Member RelationsCommittee

FacilityManagers &

EventsCommittees

2. Neill-Wycik Community

Security Representatives

(CSR)

Keeping Us Safe!

Security - There to HelpSecurity - There to Help

CSRs wear a NW Security shirt/sweater

The Front Desk is staffed 24 hours/day

All CSRs are trained in first-aid and self-defense

If you need any assistance, call Security by dialing 3000 or 0

Answer questions about Wycik

Always sign in your guests with Security– sign your guest in once a day (from midnight to midnight)– you are responsible for your guests actions– do not let in strangers (protect yourself & your neighbours)

This helps protect the building from theft

Keeps track of people coming in and out of the building

Sign-In PolicySign-In Policy

Guests are only allowed to stay for a total of ten days per year

Member are responsible for their guests actions

Guests must follow Neill-Wycik by-laws while in the building

Security can remove and trespass any unruly guests

Guest PolicyGuest Policy

Other Things at Front DeskOther Things at Front Desk

Cleaning SuppliesPuttySports EquipmentBoard GamesChangePhotocopying/FaxingMail & Parcel Pick-up

All the rooms and hallways have fire alarms

The alarms in the units will sound for 5 minutes before setting off the fire panel

The alarms in the main hallway will set off the fire panel immediately

If you burn toast, do not open the main unit door!

Fire AlarmsFire Alarms

Do not damage the Fire Equipment– Even if you find the alarm annoying– The panel may short-circuit & the alarm will

continue to sound – You will be charged for repairs– You may also be charged by the Fire Department

Fire AlarmsFire Alarms

In the case of a fire, there are two alarms

Siren– Stay in your unit and wait for information– Security or Fire Department will announce the three floors

closest to the triggered alarm that are to evacuate

Fire AlarmsFire Alarms

3. Maintenance

Neill-Wycik Maintenance

Keeping the building clean, fixing the

leaks, fixing what’s broken….

Have you completed Have you completed your Room Inspection your Room Inspection

Form? Form? If yes: Neill-Wycik thanks you

If no: Please do so ASAP!! – This form is used to ensure you do not get

charged for damage upon move out

The Room Inspection Form is not a Maintenance Request

Report all damage by filling out a Maintenance Request at the Front Desk

Report leaks as soon as you find them

Report all damage to the walls

If you have an overflowing toilet, shut off the water and notify the Front Desk

Getting RepairsGetting Repairs

Twice a year there are Clean-fests– common rooms are inspected & treated as a

Move-out– If you fail the Clean-fest, you’re probably going

to fail the Move-out inspection– Informal monthly inspections will also take

place.

If you fail Move-Out, you will be charged for cleaning and repairs

Clean-fest and Move-Clean-fest and Move-outout

Put your garbage down the chute, don’t just leave it on the ground

Bring large items down to the back alley

Bulk pick-up is on Mondays

Take recycling down to the basement

Throwing Out Garbage

4. Community Assistants (CAs)

Community Assistants are members hired by the building (answer to CDC – Melissa Wilkes)

A C.A. will be represent one or two floors

C.A.s help members get their MCP hours– providing clubs/committees– giving members ideas for what they can do– entering hours into the NW Database

What is a C.A.?

If you have a problem in the building, talk to your C.A.

They can help you find a solution!

5. Member Contribution Program

In Neill-Wycik, there is the Member Contribution Program (MCP)– it helps lower rent by having members help with maintenance– it helps the community & makes Neill-Wycik a fun place

Each member must contribute 2 hours/month

The hours must be approved by a C.A. or the CDC

What is this MCP thing?

How Do You Do Them?How Do You Do Them?

Easiest Way is to check the posters by each elevator or check the online calender.– C.A.’s will post the dates and times for each

drive, event or committee– You have a wide variety to chose from– Each month try something new!– You can bank your hours!

How to Bank HoursHow to Bank Hours

You may not always have time, so try to bank hours!

This means you can do a few month’s worth of hours in one month

If you bank your hours, they cannot be done in the same committee or event unless previously approved

Run for the Board of Directors

Join SAC or the MRC

Become a Facility Manager

Check the poster boards by the elevators for openings on these committees

Join a Committee

You can organize events for your floor or the building– Get an Event Form from SAC or your CA– Fill out the details, including a budget, and go to a SAC

meeting– Get your hours

You can organize a Club– Get a Clubs/Committee Form from SAC or your CA– Fill out the details, including a budget, and go to a SAC

meeting– Get your hours

Run an Event or Club

Donation Drives Donation Drives

Food Drive

Sherbourne/Essential Drive

Other approved Fundraising Events– make sure it is approved by your CA or

the CDC

Recycling!Recycling!

Mondays/Thursdays at 9 PM – recyclable items only!

For hours, sign up in the front lobby to assist, or help collect your floor’s recycling

Pick up plastic bags at the front desk! Your CA will pass out recycling bins

for multi-units

Other CommitteesOther Committees Newsletter Movie Nights Good Food Box Sherbourne Health Bus Garden/Composting Coffee House Recycling Trips Committee Steamer Assistance

Or start a new committee – but you have to get permission from your CA or the

CDC first.

Other Things You Can Do Other Things You Can Do

Administrative Work in the Office

Cleanfest

Maintenance

Help with Move-In

Attend the Annual General Meeting

Other Things You Can Do Other Things You Can Do

If all else fails…

Pay $20 to the Office before the end of the month

What happens when you What happens when you don’t do your MCP hoursdon’t do your MCP hours

You get a letter to report

to the MRC

All penalty hours have to be done through Maintenance

If you go to the meeting 2 missed hours

+ 2 punitive hours = 4 penalty hours

(or send a letter or a friend)

If you don’t go to the meeting

2 missed hours + 4 punitive hours = 6 penalty hours

Doing Penalty HoursDoing Penalty HoursGo down to Maintenance

– Monday - Sunday, 7AM to 7PM– Do not call for an appointment, just come down to

the Maintenance Office (Basement)

Penalty hours are not negotiable with Maintenance, only with the CDC

What happens when you What happens when you don’t do your penalty don’t do your penalty

hourshoursYour penalty hours get converted to a Housing

Charge following the next scheduled Board Meeting

4 penalty hour = $40 housing charge6 penalty hour = $60 housing charge

The housing charge is subject to late fees! Approved at the March 2006 AGM, Effective May 2006

It is Your ResponsibilityIt is Your Responsibility

The responsibility is on you, the member, to complete your MCP hours

Make sure a C.A. knows what you have done

You have to do your hours if you are paying rent, even if you aren’t in the building that month

You can bank hours

6. Other Stuff to Know

Stuff in the leaseStuff in the lease Do not paint your room - Maintenance will do it for

you

Members agree to report all damage immediately

The Co-op has the right to enter your units in case of emergency, room checks or maintenance repairs

Your lease does not cover insurance on your personal belongings (keep your door closed and locked!)

Other Important RulesOther Important Rules

You must respect other members’ right to quiet enjoyment

There is ZERO tolerance for violence, harassment, discrimination, drug use or property damage

No pets in multi-unit rooms (excluding small fish)

Other Important RulesOther Important Rules

No drinking alcohol in common areas– lobby and elevators– main hallways (between the units)– in front of Wycik or on the roof decks– most Facilities– remember, this goes for your guests too.

Tips for Living in WycikTips for Living in Wycik

Get to know your CA and at least one other CABank one month’s MCP hours - just in caseKeep an eye out for postings by the elevatorsJoin a committeeAttend the General Members MeetingsKeep your kitchens cleanAttend the SAC EventsDon’t be afraid to ask questionsGet involved!!!

Your Neill-Wycik Owner’s Your Neill-Wycik Owner’s ManualManual

That neat little blue bookThat neat little blue book

A complete listing of SAC funded facilities are listed on pages 12-13

There is a Neill-Wycik bursary for students, check out the details on page 26

A list of important numbers can be found on page 30

Majority of information presented to you today can be found in the Manual and online at www.neill-wycik.com !