busreservationsys

A PROJECT REPORT

ON

BUS RESERVATION SYSTEM

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Copyright 2008 www.indiaedify.com 1

INDEX

1. Introduction To Project 2. Existing System & Need For The System 3. Operating Environment- Hardware & Software 4. Feasibility Study 5. Proposed System

Objective To Be Fulfilled User Requirement Requirements Determination Techniques &

System Analysis Method Employed Prototyping

6. System Features

Input Design Output Screen Design & Reports Module Specification Entity Relationship Diagram Data Flow Diagram Data Dictionary Structure Chart

7. Troubleshooting 8. Conclusion & Remarks

9. Bibliography

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1. INTRODUCTION TO PROJECT:

The software program �Bus Reservation System� provides bus transportation system, a facility to reserved seats, cancellation of seats and different types of enquiry. The front end used for this project is �VISUAL BASIC 6.0�. Visual Basic is a development tool with multi facet advantages. It provides a good working environment which is easy to learn and use. The back end used for this project is �MS - ACCESS�. MS-access is used because it is easy to handle database and firing any query to access database is simpler. In this application, there is a facility for advance booking as well as current booking and data report is also generated for both individually, i.e. record is maintain in database separately for both type of reservation which can be accessed according to the need. There is also facility for cancellation of tickets and all the entries are recorded on database. There are many kinds of enquiries associated with this system like seat status, routes enquiry, time, fare, etc which are being fulfilled in this project effectively and efficiently.

2. EXISTING SYSTEM & NEED FOR THE SYSTEM:

There are some disadvantages of the existing system due to which the need for the new system is required; some of them are as follows:

(a) The application does not provide security to the system.

(b) There is no flexibility to the database.

(c) There is no GUI interaction for more convenience.

(d) Coding is not much efficient.

(e) Most of the work is done manually.

(f) More man power is required, so it is costly.

(g) The redundancy and inconsistency of data is major drawback.



3. OPERATING ENVIRONMENT � HARDWARE & SOFTWARE The hardware and software requirement for this project are as follows: HARDWARE - Hard Disk : 5 GB RAM : 128 MB

SOFTWARE - Operating System : Windows X Family Visual Basic 6.0 : As Front End MS- Access : AS Back End

4. FEASIBILITY STUDY:

As the initial investigation is completed, it leads to a more detailed investigation of the system. The conclusions of the initial study become the input for the detailed study. We can also refer to the feasibility study as the detailed study or detailed investigation. Feasibility study is called like because as in the first phase, we just check briefly about the problems related to the old system, & the need of the new system. So, in this phase, that initial survey is further expanded to a more detailed feasibility study. The tasks performed during this phase were as follows:

(a) The user�s demonstrable needs are fulfilled. (b) The availability of resources was being checked.

(c) The estimation required for the resources were achieved.

(d) The impact of the system on the organization has been check by placing a

model in it.



5. PROPOSED SYSTEM:

Objective To Be Fulfilled:

(a) Development of software in the given time. (b) To create an effective and efficient application.

User Requirements:

(a) The application should provide a user friendly environment. (b) The application should be easily understandable and reliable.

(c) The application should fulfill all essential facilities.

(d) The software being built must provide platform independent application.

Requirement Determination Techniques & System Analysis Method:

(a) User communication (b) Team discussion (c) Analysis of existing system (d) Study of old projects and records.

Prototyping:

A prototype can effectively provide the users a �look-and-feel� and convey a sense of how the system will work. The software application comprises of 10 forms, 1 module and 6 data reports. The functions used in this application are discussed below: Form 1. Loading Form: This is the first form of our software in which the application is loading. This loading is shown by progress bar. Form 2. Login Form: This form allows any user in logon to the software only if he/she has a correct password. This software is password protected.



Form 3. Current Booking: This form is used to reserved the seat on the present day at which bus is traveling. Only essential fields are included in this form like seat number, destination and time. Form 4. Advance Booking: This form is used to reserved seats in advance. It includes all essential fields required in this form like name, age, address, contact number of the passenger, seat number, departure time, day of traveling, category, destination and amount. Form 5. Cancellation Form: This form is used to cancel the reserved seat. The input to this form is only the ticket number, once it is enter the whole entry is displayed from the database. Form 6. Seat Status: This form displays the reserved seats for a particular bus at particular destination. What kind of seat is available (general, window or front) it displays all properties. Form 7. Enquiry: This form enquires about the route to the destination, fare to be paid for the destination and categories of bus available for the destination. Form 8. Cancel List: This form consists of a calendar to display the list of the cancel tickets. The date selected in the calendar displays all entries for that particular date. Form 9. Reservation Report: This form also consist a calendar to display list of those passenger who have reserved seats on that particular date. Form 10. Current Report: This form displays the list of those passenger who have reserved seat on that particular day. Data Report 1. Bus list is a chart that displays a list of all buses having fields name as bus_id, source, destination, time, category, amount, kilometers and bypass. Data Report 2. Reservation is the list of those passengers who have reserved seats and this list is displayed according to the date mentioned in the query. Data Report 3. Current booking is the list of those passengers who have reserved seats on the day of traveling. Data Report 4. Cancellation is the list of those passengers who have cancelled their tickets and list is displayed according to the date mentioned in the query.



6 SYSTEM FEATURES:

Input Design

(a) Current Booking:



(b) Advance Booking:



(c) Enquiry:



(d) Cancellation:



6.2 OUTPUT SCREEN DESIGN & DATA REPORTS:

(a) Enquiry:



(b) Seat Status:



(c) Data Report:

(i) Current Booking Ticket:

(ii) Current Booking List:



(iii) Advance Booking Ticket:

(iv) Reservation List:

(v) Cancellation List:



(vi) Bus List:

6.3 MODULE SPECIFICATION:

This software contains a �Connectivity� module which is used to connect database with the application used in the software. This Connectivity module comprises of three variables, two procedures and one function. The three variables are connection, record set and SQL query. The two procedures are Connect and Put data. Connect is used to open and close the record set whenever required. Put data is used to put the record set to the database. The function is �Get data� which is used to get record set from database which takes SQL query as input, we can call any of these procedures, function and module as well whenever we required in the software.



6.4 ENTITY RELATIONSHIP DIAGRAM: It represents the object-relationship pairs in graphical forms. Thus, we can say that the primary goal of E-R diagrams is to represent data objects along with their relationships. ER model for data uses three features to describe data: Entities which specify distinct real world items in an application Relationships connecting different entities and representing meaningful dependencies between them. Attributes which specify various properties of entities and relations involved in a system.

E R Diagram for Reservation

RESERVE BUS PASSENGER

address

Ticket no

Bus_id No of seat

route

date

type

name

age



E R Diagram for Cancellation

E R Diagram for Enquiry

ENQUIRY RESERVATION OFFICER

PASSENGER

address

Ticket no

name Officer code

CANCEL BUS PASSENGER

address

Ticket no

Bus_id No of seat

route

date

type

name

age

name

age



E R Diagram for Fare

6.5 DATA FLOW DIAGRAM: A properly defined flow model diagram, not only helps to understand the working of the model, but also helps the software designer to built it and test it for validation with ease. A DFD is a graphical representation that depicts the information flow and the transforms that are applied as data moves from input to output. It can be used to represent software at any level of abstraction. In fact, DFD�s may be partitioned into levels that represent increasing information flow and functional details. The graphical representation makes it a good tool for communication between designer and analyst.

PAY INCHARGE OFFICER

PASSENGER

address

Ticket no name

Officer code name

age



DFD for Bus Reservation System Printed ticket DATABASE Cancellation requests

LEVEL - 0

Reservation

Enquiry

Status Information

Reservation chart

Special buses

PASSENGER RESERVATION OFFICER

BUS

RESERVATION SYSTEM



Printed ticket Fare database Details Pay fare

LEVEL � 1

Reservation/Cancel

process 2.2

Cancellation requests

Reservation request

Status database

Enquiry counter 1.3

Information

Information

Enquiry

Update

Passenger

Reservation officer

Fare Mgmt. Process 1.1

Status Information



6.6 DATA DICTIONARY: It is an essential and important tool in the software development process. As its name indicates, it is a comprehensive definition of all the data (and control) items (elements) in given software. Or it can stated as � it is a structured central repository of data about data. In a data dictionary one should find a clear and complete definition of each data item and its synonyms. The data dictionary often becomes a source document for specification and design of input processing, files, data structure, processing algorithms and output processing.

(a) Bus Chart:

Field name

Data type

Field size

Description

Bus_id number Integer It indicates the bus number.

Time Date/time The time of departure of bus.

Via

text

15

The bypass from which bus will travel.

to

text

15

The destination

km number Integer The distance between source & destination

category

text

15

The type of bus (express, silver, gold, etc)

amount number integer The amount to be paid for destination.



(b) Cancellation:

(c) Current Booking:

Field name

Data type

Field size

Description

Ticket no. number Double The unique identification to the ticket.

Bus_id Number Integer It indicates the bus number

name

text

20

The name of the passenger traveling.

destination

text

20

The final stop of the bus.

Seat no. Number Integer The seat number reserved by the passenger.

sex

text

10

The passenger is male or a female.

cdate Date/time The date of reserving the ticket.

Contact number Double The contact number of the passenger.

amount number Integer The amount to be paid by passenger.

Field name

Data type

Field size

Description



to

text

15

The destination.

time

Date/time

The departure of the bus.


category

text

10

The type of bus.

Adate Date/time The date of reserving the ticket.

Amount number Integer The amount to be paid by passenger.



(c) Reservation:

Field name

Data type

Field size

Description



name

text

20

The name of the passenger traveling.

destination

text

20

The final stop of the bus.


sex

text

10

The passenger is male or a female.

cdate Date/time The date of reserving the ticket.

Contact number Double The contact number of the passenger.

age number Integer The age of the passenger.

category text 15 The type of bus.

time Date/time The departure time of bus.

amount number integer The amount to be paid by passenger.



6.7 STRUCTURE CHART:

Shortcut Keys To Open The Application: 1. Current Booking: Ctrl + E 2. Advance Booking: Ctrl + B 3. Fare Enquiry: Ctrl + F 4. Routes Enquiry: Ctrl + A 5. Seat Status: Ctrl + V 6. Cancellation: Ctrl + Y 7. Bus List: Ctrl + L 8. Booking: Ctrl + J 9. Cancel List: Ctrl + X 10. Reservation: Ctrl + R

BUS MANAGEMENT SYSTEM

BOOKING ENQUIRY CANCELLATION REPORT

CURRENT

ADVANCE

FARE

ROUTES

SEAT STATUS

BUS LIST

BOOKING

CANCEL LIST

RESERVATION



7. TROUBLESHOOTING:

(a) Problem 1. While working on project, a problem occurred for selecting the data from multi column combo box. The combo box was having four attributes but only one value was being displayed in it.

Solution. We asked Mr. Anuj K. Singh, our Supervisor, about this problem, he helped us out by making our concept more clear. The multi column combo select only one attribute by default, we need to code for selecting all the attributes containing in the combo box.

(b) Problem 2. A problem occurred while triggering a query, we were not getting the data which was required by the application.

Solution. To solve this problem I consulted some books and took helped from my friend, he solved the problem and the desired result was displayed. The error occurred due to some logical error.

(c) Problem 3. One problem occurred during testing phase of the software, the error was related to Flex grid used in the form. Solution: To solve this problem I make use of MSDN Library. I inserted the error number to search the solution. It displayed the points related to the error and the problem was solved.



8. CONCLUSIONS & REMARKS:

The application software �Bus Reservation System� has been prepared with great excitement and enthusiasm. It required a lot of efforts and hard work, which was possible only by team work. The characteristics of this software which make it more effective and efficient from existing system are as follows: (a) It provides a better GUI environment to user. (b) It provides an efficient security system to the software. (c) The database is flexible. (d) All work is computerized, so, no man power is required. (e) The application provides platform independent software. (f) It is easily understandable and reliable. (g) The user�s requirement is fulfilled.



BIBLIOGRAPHY A few textbooks were consulted before starting work on the project, and some of them were found to be quite useful. Apart from textbooks, information from internet was also gathered. Textbooks: 1 MASTERING IN VISUAL BASIC

3 TOOLS OF VISUAL BASIC ( RAMESH BANGIA) 4 ACCESS 2000

Websites: 1. www.google.com

2. www.rsrtc.gov.in


http://www.google.com

http://www.rsrtc.gov.in

busreservationsys

Documents

system objective

old system

new system

proposed system

project existing system

existing system need

software application

cancellation form