Busiriba Kahunge Baseline TORs

Baseline Terms of Reference

Busiriba Kahunge Area Development Programme

14th December 2011

World Vision Uganda

Published December, 2011© World Vision International

Table of ContentsAcknowledgements............................................................................................................iiiAffirmation.............................................................................................................................ivGlossary...................................................................................................................................v1. Baseline Summary..........................................................................................................12. Description of Programme or Project undergoing Baseline............................13. Baseline Target Audiences (i.e., for whom is the baseline is intended?). .24. Baseline Type...................................................................................................................35. Baseline Purpose and Objectives..............................................................................45.1 Child Wellbeing Indicators to be measured........................................................55.1.1 Child Health.................................................................................................................55.1.2 Maternal Health.........................................................................................................55.1.3 Access to Health Services.....................................................................................65.1.4 Children become aware of and experience God's love..............................65.1.5 Parents or caregivers provide well for their children..................................75.1.6 Children are respected participants in decisions that affect their lives.....................................................................................................................................................86. Baseline Methodology...................................................................................................87. Limitations.........................................................................................................................98. Authority and Responsibility.....................................................................................108.1 Team Members and Roles.......................................................................................108.2 Baseline Partners........................................................................................................109. Team Advisors................................................................................................................1110. Logistics..........................................................................................................................1111. Products.........................................................................................................................1113. Documents....................................................................................................................13

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AcknowledgementsThe terms have been prepared by the community of Kahunge and Busiriba subcounties supported by World Vision, Community Based Organisations and Faith Based Organisations. The terms come after completion of the preliminary stages laying foundation for this partnership. The partnership therefore wishes to acknowledge the support given by the district and Subcounty technical persons in all these processes.

We also wish to acknowledge all the people that supported the process right from assessment and special thanks go to starter group members (volunteers) that worked tirelessly on voluntary basis beyond what was expected. May the good Lord reward you abundantly

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Affirmation‘’Except as indicated by the references in this document to other authors and publications, this Baseline TOR (Term of Reference), consists of Kahunge and Busiriba community’s own work, undertaken to investigate level of development in relation to phase objectives as they set out to implement the first phase of partnership with World Vision.

All data collected and the TOR prepared thereafter remain a property of Kahunge and Busiriba subcounties in partnership with World Vision. Replication and or use of whole or part of this information must follow written consent from the two sub counties’ leadership.

Isaac GaliwangoWorld Vision Uganda Design Monitoring and Evaluation Specialist

Kanyaryeru Ambrose World Vision Uganda Community Development Facilitator

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Glossary

ADP Area Development ProgrammeCBO Community Based OrganisationsCDF Community Development FacilitatorDME Design Monitoring and EvaluationDMEO Design, Monitoring and Evaluation OfficerDMES Design, Monitoring and Evaluation

specialistFBOs Faith Based OrganisationFGD Focus Group DiscussionsFY Financial YearIPM Integrated Programming ModelLC Local CouncilNO National OfficeOVC Orphans and Venerable ChildrenPFA Primary Focus Area PIA Programme Impact AreaPLWAHS Persons Living with ADIS and HIVRC Registered childrenSMC School Management CommitteeSO Support OfficeTOR Terms of ReferenceWV World VisionWVU World Vision Uganda

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i. IntroductionIn 2008 World Vision realized the need to partner with the communities of Busiriba and Kahunge subcounties to contribute to the development of this community for the wellbeing of children. In 2010, an assessment funded by World Vision USA was commissioned to assess child wellbeing and factors affecting development in this community. Following successful completion of this assessment, a design phase was commissioned. This phase followed the World Vision Integrated Programming Model that “equips World Vision Local Level staff to work effectively with partners toward the sustained well being of children within families and communities – especially the most vulnerable”1. Soon after finishing sharing of responsibility (step 5) a provisional design document was produced (refer to Busiriba Kahunge Provisional Design Document 2011) that stipulates the contribution of World Vision to this partnership for the first five years of the Programme lifetime. The design is set to guide implementation in this partnership from 1st October 2011. It is upon this background that a baseline has been planned and these terms are drawn to constitute the first activity aiming to inform the process of target setting, monitoring and evaluation.

1. Baseline SummaryTable 1 Baseline Summary

Programme/Project

Busiriba Kahunge Area Development Programme

Programme Phase Phase One (2012 – 2016)Baseline Type Start of Programme (Phase one)Baseline purpose To inform the basis for measuring change over time

in Busiriba Kahunge Area Development Programme’s outcome and impact indicators

Primary Methodologies

Both quantitative and qualitative methods

Baseline Start and End Dates

16th February 2012 to 16th March 2012

Anticipated Evaluation Report Release Date

28th March 2012

2. Description of Programme or Project undergoing BaselineBusiriba Kahunge are Located in Western Uganda right on the foothills of Mount Rwenzori adjacent to Kibale National park (sharing boarders with the park). It is approximately 365 Kilometres from Kampala the capital city of Uganda. The community is mainly agrarian growing mostly cereals and raring animals that double as source of food and income. The place can be accessed by a car (between 6-8 hours) on both graded road and tarmac

1 IPM Overview for EARO 4-17-2010 Presentation 6

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road via either Mbarara (60km graded road and 365 tarmac) or Fortportal (47 km graded road and 300 tarmac)

The programme goal for Kahunge and Busiriba is:

To improve the quality of life of boys and girls and their families in Busiriba and Kahunge Sub Counties by 2027

This goal is planned to be achieved in a period of 15 years divided in three phases of five years each. In the first phase, the programme zeroed on three sectors that were found to be of prime importance and these are:

i) Sponsorship Management; ii) Education and; iii) Health and HIV and AIDS.

These projects aim to:1. To contribute to quality primary school education of boys and girls by 20162. To increase access and utilization of quality health, HIV and AIDS services for boys, girls,

women and men by 20163. To increase participation of partners and stakeholders in Programme management and child

protection interventions by 2016.

The programme using the integrated programming approach focuses on six (the primary focus area) out of thirteen (13) parishes. The six constitute the Primary Focus Area (PFA) where all interventions planned for this phase will first be complete before they can be extended to the other seven parishes. All the 13 parishes constitute the Programme Impact Area (PIA).

Parishes in the PFA Parishes not in the PFAKiyagara KyakanyemeraRwenkuba MpangaRugonjo NyakahamaBusiriba KinoniBigodi KanimiKahondo Bujongobe

Kyakarafa

Since interventions will be in the PFA, even the baseline survey will concentrate there. It is not cost effective to conduct a baseline survey in an area where the project will not have interventions and for ethical reasons as well (studying people and then leaving them out of the programme) the baseline will concentrate on the primary focus area.

3. Baseline Target Audiences (i.e., for whom is the baseline is intended?)

Conducting this study is a partnership arrangement between World Vision and Busiriba Kahunge sub counties with the later being mainly the funding

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agent and the former the beneficiary community. These are the key beneficiaries of this study most especially that they will be implementing together. However, the level of benefit and involvement of partners in this partnership baseline varies and it is against this background that the breakdown in the table below is provided:

Table 2 Baseline Target Audience Partner /Stakeholder Area of interest

EDUCATIONDEO and Inspector of schools

Current status of education in the district Provide information School attendance and other indictor and how

they are faring in community Policy on education in the district

Children (girls and boys) Provide information Know where they are standing in education Understand their role in development (planning,

visioning and participate in implementation)Parents (Men and women)

Provide information Understand their role and support development

Office of the Resident District Commissioner

Provide information since most people prefer to confine in him especially confidential matters

HEALTHLocal government leaders (LC I LC II, LCIII)

Basis for lobbying for more resources Support mobilization

Health assistant Provide information on communicable diseases, mortality and morbidity rates

Health unit management committees and Village Health teams

Source of information Planning and implementation of activities Monitoring purposes

NGOs (CRS, Parents Concern, Strides and International Baby Food Action Network (IBFAN)

Informing their programming (indicators) Identifying areas of expansion and support

CHILD PROTECTIONPolice Understand their entry point into this

community and determine expectations Provide information

Community Development Officer’s

Understand their entry point on shared responsibility

Provide information Religious leaders Basis for sensitization of parents and children

and spiritual nurture Community based organizations

Identifying vulnerable children in community Identifying their peers in community (other

CBOs and what they are doing)

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4. Baseline TypeThis is a pre-operation exposure condition assessment for the set indicators that will be used to evaluate achievement of the outcomes and impact expressed in the programme’s logical framework. The study is a basis for the before and after assessment enabling the programme to track trends of progress over time thus making it easy for future evaluators to conduct comparative study and establish trends analysis.

5. Baseline Purpose and Objectives

PurposeTo inform the basis for measuring change over time in Busiriba - Kahunge Area Development Programme’s outcome and impact indicators.

Objectives To establish the level of Community progress in the planned

objectives so as to provide a bench-mark for measuring of Programme and projects success.

To provide a basis for setting targets for indicators in the projects To strengthen the monitoring and evaluation system of the ADP

The table below highlights the Programme outcomes and outputs whose indicators are targeted for this baseline:

Sector Objectives Indicators value Programme Goal

To improve the quality of life of boys and girls and their families in Busiriba and Kahunge Sub Counties by 2027

% of men, women, girls and boys whose education and health conditions have been improved for better quality of life

Programme outcomesHealth, HIV and AIDS Project

To increase access and utilization of quality health, HIV and AIDS services for boys, girls, women and men by 2016

% of children and adults that access appropriate health care services within 5 km radius or 30 minutesPrevalence of communicable diseases

Education Project

To contribute to quality primary school education of boys and girls by 2016

% boys and girls completing primary school Proportion of children who are functionally literate proportion of children in grade VII passing national exams

Sponsorship Project

To increase participation of partners and stakeholders in programme management and child protection interventions by 2016

Proportion of youths with high levels of self reported well-being

% of boys and girls, women and men actively participating in sponsorship activities

Key Programme OutputsHealth HIV and Improved primary health care services % of health care structures with

capacity to manage health needs

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AIDS project

% reduction in cases of communicable and non communicable diseases

Improved HIV and AIDS prevention and management services

Proportion of women who were offered and accepted counseling and testing for HIV during most recent pregnancy and received results

Communities supported to improve HIV and AIDS prevention and management

% of children and adults infected with HIV and AIDS receiving appropriate treatment and management

Education project

Increased daily attendance of boys and girls for primary school

Average % of boys and girls attending school daily

Enhanced health and life skills for boys and girls in school

Proportion of children that have missed school in the last 12 months with a reason that they were sick

Sponsorship Management Increased knowledge on child

sponsorship and participation of children in the Programme

% of parents/caregivers with knowledge of WV sponsorship management approach % of community members upholding child care and protection standards

Increased protection and care of boys and girls in the community

% of boys and girls receiving all basic necessities

Other indicators that are considered relevant to this Programme that will be measured include the following in the table below:

5.1 Child Wellbeing Indicators to be measured

5.1.1 Child Health

Indicator to be measuredAverage number of children dying before their fifth birthday, per 1,000 live births Among children (age 0-5) who were sick with diarrhea in the two weeks preceding the survey, proportion who received ORT and zinc supplements% of children 0-23 months whose caregiver can show an official vaccination card from a medical institution or agencyChildren aged 12-23 months who have received a vaccination against measles, verified by the vaccination cardPercentage of households with children that slept LLIN

5.1.2 Access to Health Services

Children and their caregivers access essential health servicesIndicator to be measured% population living within a nationally acceptable distance from a health facility% mothers of children 0-23 months that had four or more antenatal visits before the birth of their youngest child.% mothers of children 0-23 months who received at least 2 TT vaccinations before birth of their youngest child

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% mothers of children 0-23 months who received a post-natal visit from a trained health care worker within two days after birth of their youngest child.% parents or caregivers with children 0-5 years who report having sufficient access to the health services % of health facilities that meet national government standards and health facility distribution per parish. – measure this with health facility assessment tool attached

5.1.4 Children become aware of and experience God's love

Indicators to be measured% of children aged 0–59 months whose birth was registered with the local authorities as reported by the parent or caregiverChildren are able to identify ways in which they express their faith and communicate with God Children are able to describe how they experience and know God

Children enjoy positive relationships with peers, family and community members

Indicators to be measured% of youth aged 12-18 years who report that their primary caregiver shows them consistent care and support.

Children cared for in a loving, safe, family and community environment with safe places to play

Indicators to be measuredPercent of parents or caregivers with children aged 0-18 years who believe that the only way to bring up a child properly is to use physical violence as punishment Percent of parents or caregivers with children aged 0-18 years who report having disciplined a child using means of violence in the past monthPercent of children who missed school due to work duties or whose work interferes with school attendance.Percent of parents or caregivers with children aged 0-18 years who feel that their children are safe from danger or violence in the community “most” or “all” of the time.Percent of parents or caregivers who state that they would report a suspected case of child abuse and know how to do soPercent of youth aged 12–18 years who know what to do or an adult they would turn to in case of abuse, neglect, exploitation or violence, and know that such services exist to protect them.Percent of youth aged 12-18 years who report being or having been married before.

5.1.5 Parents or caregivers provide well for their childrenIndicators to be measuredPercent of households where at least one adult is earning a consistent income, to meet household needs, through sale/exchange of own produce, labour (self-employed) or wage employment (working for someone else). Percent households that are vulnerable to deprivation, based on negative coping strategies, especially sale or borrowing of assets to meet basic needs such as food.Percent of parents or caregivers who report the presence of one or more orphan aged 0–18 years living in the household.

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Percent of households with one or more children under 18 years, where a parent or caregiver is chronically ill.Percent of households where the parent or caregiver of a child in the household (under 18 years) has passed away in the last two years. Percent of households with a disabled child under 18 years. Disability means difficulty moving any part of body, hearing, or seeing; epilepsy; intellectual disability or mental illness.Percent of households which are child-headed (head of household is under 18 years) Percent of households considered vulnerable, based on analysis of responses to presence of an orphan or disabled child, chronically ill caregiver or one who passed away, headed by a child, extreme poverty or other important vulnerability type identified at the community level Percent parents or caregivers living in vulnerable households who report that the household received external economic support, in the last 3 months.Percent of parents or caregivers who report that they were able to meet daily food needs of their children during the past 12 months, through own production, purchase or other source. Percent of parents or caregivers who report that there were one or more hungry months in the previous 12 months for the household, where food was scarce or unavailable i.e. empty granary Percent of parents or caregivers who report that they or members of the households are able to access credit from three or more sources, when needed for investment in business or for cash-flow problems to pay for household needs. Percent of parents or caregivers who report being able to save money in liquid form. For example in a bank or credit union. Percent of parents or caregivers, with children aged 0-18 years, who report that the household has at least one alternative source of income to rely on, or switch to, should the main income source be lost because of a shock or disaster.Percent of parents and caregivers with children aged 0–18 years who report that they own their dwelling Percent of households who faced a disaster in the past 12 months, but were able to recover

5.1.6 Children are respected participants in decisions that affect their lives

Indicators to be measuredPercent of parents or caregivers who report that their children aged 6–18 years currently participate in a children’s club or group on a regular basis (at least once a month).

6. Baseline MethodologyThe executor of this assignment is expected to develop a robust methodology to be used to conduct the study. This methodology should be able to bring out both quantitative and descriptive results that give the true picture about each of the highlighted interventions and indicators in this community. Following the population figures highlighted above, the consultant will calculate a representative sample that will be reviewed during proposal appraisal.

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Considering the nature of the assignment, the methodology to be used will solicit information about households in general, individuals in these households and more specifically well being of children especially the most vulnerable. As such there will be household survey methodology, interviews of key informants from the community, focus group discussions and observations. Concerning child well being targets, the consultant will use the standard measures proposed by World Vision for each of the indicators that are appropriate.

In addition to the above, the consultant will be expected to review all available secondary data relevant to this exercise major of which includes: the Assessment report, Programme Design document 2008 - 2011, Phase two Provisional Design Document 2012 – 2016, Baseline report 2009, Semi Annual and Annual reports 2008 – 2011 and the Sub-County Development Plan.

When the draft Baseline report is ready, the consultant will be required to disseminate it to the Community so as to get feedback from prior to compilation of the final report. In this case the consultant is expected to develop an approach to be used during dissemination. Note that this will be finalised after fieldwork when the consultant has the true picture of the community where the study will be conducted.

7. LimitationsThis baseline survey comes at a time when the country has unreliable electricity supply. This has to factored in and the consultant should be prepared to alternate working locations following the trends of electricity availability or improvise a generator at the working station

Secondly this community is quite remote community requiring not less than 6 hours from Kampala. This is worsened by the poor roads that connect some of the villages. The consultant should plan to use a four wheel drive vehicle to minimise delays.

Equally important, majority of the people are immigrants whose background or practices from wherever they are coming from no one can ascertain. This has led to cases of robbery and other acts from unscrupulous. The research ought not to make participants vulnerable by retiring early during field work, limit walking alone and keeping outside during late hours.

8. Authority and Responsibility

8.1 Team Members and RolesBaseline phase

Team members

Primary roles

Planning Program Manager

Coordinate collection of information for terms of reference.

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Baseline phase

Team members

Primary roles

Determination and selection of a team leader among Programme Staff

Introduce consultant to Baseline partners.

DM&E Staff Technical Support in preparing the TOR

Facilitate Community engagement in the Baseline TOR preparation

Consultant Get input on purpose and objectives from partners.

Prepare detailed proposal for data collection and analysis to achieve Baseline objectives

Data collection and analysis

Consultant Conduct data collection Ensure availability of the required

logistics.Technical experts (DM&E Staff)

Ensure that the quality of data is acceptable by facilitating data collectors trainings and checking data collected

Programme Manager

Supervise the consultant while in the field

CDF and CDO Guide the consultant Mobilise community in community

gathering and Radio District Technical persons

Guide the consultant and provide him with the necessary facilitation

Reporting and follow up

Consultant Write the Baseline report. Provide feedback to stakeholders for

their input. Ensure that Consultants incorporate

feed back into the reportTechnical experts (DM&E Staff)

Ensure quality of reports and reporting process.

Stakeholders. Provide critical feedback on the draft report

Program staff Provide feedback and ensure stakeholders understanding of the report

NO & SO Provide feedback on how well their objectives have been met.

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8.2 Baseline Partners.

Supply chain department in consultation with DM&E specialist will be responsible for hiring the Baseline consultant.

The programme manager will provide the required documents for secondary data review.

Regional DM&E Specialist will review the Baseline TOR and the ministry quality Division will approve the document.

The consultant will provide services, supplies, logistics and equipment.

The CDF will organize and plan for community meetings during data collection while the consultant will facilitate the data collectors.

The DMEO will check collected data to ensure data quality Finally, the programme manager will introduce the consultant

together with his/her team to the stakeholders.

9. Team Advisors. Regional DM&E specialist will be the lead advisor on the ground

during Baseline. DM&E Officer will provide technical support for TOR preparation. Supply chain manager will advice on the cost of the consultant. Ministry Quality Division will advice on the quality of the TOR and

Baseline report. SO programme officer will advice on TOR and quality of the report. Regional Operations manager will advice on the timelines of the

evaluation.

10. Logistics Accommodation, meals for consultant Data processing package (SPSS) Transport (vehicles (4Wheel drive) Stationery (clear bag, paper pens, pencils and rubber)

11. Products The consultant will prepare a draft Baseline report The final Baseline report Data set in SPSS format to be kept for storage and comparison

during evaluation

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Baseline Roadmap

While a sketch has been provided here, the consultant is expected to develop a more complete and detailed plan that will be discussed at inception. Note that the most important aspect in time here is that by the end of March 2012 the final report of the baseline MUST have been submitted.

DATE ACTIVITY RESPONSIBILE PERSON

28th to 30th 12/2011

Community participation in developing Baseline TOR

DMES and CDF

16/1/2012 Baseline TOR Submission DMES and PM27/1/2012 Request for a Consultant from

National office.PM

1/2/2012 to 04/02/2012

Community awareness on Baseline survey

CDF and CDO

14/02/2012 to 14/03/2012

Baseline Exercise. Consultant

14/03/2012 Disemination of draft Baseline report to the Community.

Consultant/PM

28/03/2012 Submission of the final Baseline report to the ADP

Consultant.

12. BudgetDescription of item required.

Budget.(USD)

Responsible person.

Hiring consultancy to carry out programme Baseline.

3600 Programme Manager and programme accountant.

Pay Research Assistants 3400Printing and photocopying. 1800Training of data collectors. 500Cost of report dissemination. 500

Transport charges. 1200Total budget. 11000

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13. Documents. Assessment report 2010 Programme Design Document 2012 – 2016 Sub-County development plan 2008 to 2012. Sub-County reports 2009 – 2011 Youth Health Behaviour Survey Functional Literacy Assessment Toolkit

15. Appendices

15.1 Health Facility Assessment Tool

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